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HomeMy WebLinkAbout2012.03.19 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MARCH 19, 2012 Mayor Miron called the meeting to order at 7:06 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Parks Planner Shayla Syverson, and City Clerk Michele Lindau Approval of the Minutes for the Meeting with TAB Representatives on March 5, 2012 Weidt made motion, Klein seconded, to approve the minutes for the March 5, 2012 TAB meeting as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Meeting on March 5, 2012 Klein made motion, Weidt seconded, to approve the minutes for the March 5, 2012 City Council Meeting as presented. All Ayes. Motion carried. Approval of the Minutes for the Redistricting Workshop on March 6, 2012 Weidt made motion, Petryk seconded, to approve the minutes for the March 6, 2012 Redistricting Workshop as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Presentation Washington County Sheriff Department Annual Report — Sheriff William Hutton Annually, Washington County Sheriff Bill Hutton presents the Hugo City Council with the City of Hugo's police report which reflects and accounts for the police activities in the City of Hugo for the past year. Sheriff Hutton was in attendance at this meeting and presented the 2011 City of Hugo Report to the Council. He provided an overview of the Sheriff's Department, which he explained has the equivalent of 236.5 full time employees. Accomplishments of the past year have been the creation of the Lexipol Policy Manual, Emergency Management and CodeRed System, and Project Lifesaver. Sheriff Hutton compared Countywide and the City of Hugo statistics on calls over the past several years, and he talked about ongoing projects which include a records management system, cold case unit, the NexGen 911 that will allow 911 operators to accept video, Hugo City Council Meeting Minutes for March 19, 2012 Page 2 of 6 pictures, and text as part of incoming calls. Hutton explained that all equipment purchased in 2011 was done through grants totaling approximately $700,000. This equipment benefits Hugo residents without increasing the cost of the contract with Washington County for services to Hugo, which include seven deputies assigned to the City. Miron made motion, Haas seconded, to accept the Washington County Sheriff Department's Annual Report as presented by Sheriff William Hutton. All Ayes. Motion carried. Huao United Soccer Association - Jim and Colleen Brockber2 The City of Hugo was approached regarding the availability of fields for a Hugo United Soccer Club. Hugo residents Colleen and Jim Brockberg, along with a Board of Directors, have been preparing to apply for membership in the Minnesota Youth Soccer Association (MYSA) to form the Hugo United Soccer Club as part of the MYSA. Colleen and Jim approached the Council to explain they have put together the bylaws and documents necessary for the application, but also need a statement from the owner of the fields they intend to use. Parks Planner Shayla Syverson explained to the Council that the City of Hugo has fields available, including the Hanifl Fields Athletic Park, and has established a priority use policy. The Hugo United Soccer Club would serve one hundred percent of the City of Hugo's youth and would meet the requirements for priority use of the fields. The club intends to support and preserve the game of soccer for youth in the Hugo community and surrounding areas. Haas made motion, Klein seconded, to direct staff to provide a letter to the Minnesota Youth Soccer Association in support of the Hugo United Soccer Club as part of the MYSA. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution on Statutory Tort Liability Limits Approve Recommendation from EDA for Donation to Hugo Business Association and Co - Sponsorship of Hugo Kidz -n -Biz Fest Approve Special Event Permit for Blacksmith Lounge for 2012 Events Approve Leave of Absence for Firefighter Bryan Hamilton All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for March 19, 2012 Page 3 of 6 Approve Resolution on Statutory Tort Liability Limits In the late 1990's, the League of Minnesota Insurance Trust required each city that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. At that time, the City Council opted not to waive the statutory limits. LMCIT is requiring each member city to reaffirm their position regarding these limits. Currently these limits are $500,000 per claimant and $1,500,000 per occurrence. Adoption of the Consent Agenda approved RESOLUTION NO. 2012-4, A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Recommendation from EDA for Donation to Hugo Business Association and Co - Sponsorship of Hugo Kidz -n -Biz Fest At its March 12, 2012 meeting, the Hugo Economic Development Authority (EDA) considered co- sponsoring the 7th Annual Hugo Kids -n -Biz Fest with the Hugo Business Association (HBA). After discussion, the EDA agreed to recommend to the City Council the co-sponsorship and donation of $750 for the 2012 Hugo Kidz -n -Biz Fest. Adoption of the Consent Agenda approved the recommendation from the EDA for the $750 donation and co-sponsorship of the 8th Annual Hugo Kidz -n -Biz Fest scheduled for Saturday, April 21, 2012. Approve Special Event Permit for Blacksmith Lounge for 2012 Events The Blacksmith Lounge Restaurant has submitted a special event permit application and is requesting approval of 13 events that will be hosted on their property between April and October of 2012. Staff believes that the Blacksmith Lounge has done a good job organizing the events in past years. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge for events held in 2012. Approve Leave of Absence for Firefighter Bryan Hamilton Hugo Firefighter Bryan Hamilton has submitted a request for a leave of absence for the purpose of paramedic training. This training takes place from May 13, 2012 to December 13, 2012. Adoption of the Consent Agenda approved the leave of absence for firefighter Bryan Hamilton from May 13 - December 13, 2012. Approve Update of AUAR as part of the Everton Avenue Neighborhood Study At its December 19, 2011 meeting, the Council considered the update of the Everton Avenue Neighborhood Final Alternative Urban Areawide Review (AUAR), which was first adopted in January 2002 as part of the Everton Avenue Neighborhood Study and updated in the spring of 2007. The Council approved the proposal from WSB Engineering to update the AUAR and directed staff to meet with the Environmental Quality Board (EQB), who sets the rules governing this type of document to determine the rationale for the rule making and whether these rules could be amended, specifically the requirement to update AUARs every five years until all development in the study area has received final approval. City Administrator Bryan Bear provided a recap of the meetings he and the Mayor attended at the Capitol, which has resulted in an item being placed on the EQB agenda for their meeting on March 21, 2012 for approval for the request for comments Hugo City Council Meeting Minutes for March 19, 2012 Page 4 of 6 on the environmental review rulemaking pertaining to the timeframe for AUAR updates. Staff will report back to Council on the results of that meeting. Andi Moffatt of WSB & Associates presented the findings of the updated AUAR to the Council which resulted in minor changes. Andi explained that unless the rules change, the update would be valid through 2017. Haas made motion, Petryk seconded, to approve the update to the AUAR as presented. All Ayes. Motion carried. Approve Joint Power Agreement with City of Grant, White Bear Township, and Washington County for Goodview Avenue Improvements At its March 3, 2012 meeting, the Council was updated on the meeting held with elected officials of the City of Grant, and White Bear Township on February 15, 2012 to discuss Goodview Avenue between CSAH 7 and the southern Hugo City limit. A joint project had been proposed in 2008 that involved Hugo, White Bear Township, Washington County, and the City of Grant, which was never approved. This issue has resurfaced due to the high level of traffic anticipated during the summer resurfacing project on TH61 that will cause single lane traffic and short term closures; traffic will be diverted to local streets. Council directed staff to prepare a cooperative agreement between the City of Hugo, the City of Grant, Washington County, and White Bear Township to improve the section of Goodview Avenue from the south Hugo border to CSAH 7. City Engineer Jay Kennedy explained the proposed improvements would include subgrade repair and graveling, replacing the culvert within the paved area, and paving the rural section roadway. The proposed cost sharing of the project is estimated at $80,000 to be split between the four entities. The City of Grant discussed this at their March 6, 2012 meeting, and will be holding a meeting with the residents. The City of Hugo staff is in the process of obtaining quotes. Haas made motion, Weidt seconded, to adopt the Joint Powers Agreement and forward it to the City of Grant, White Bear Township, and Washington County along with the quotes obtained by the City for the improvements. All Ayes. Motion carried. Update on Lions Park Planning At their meeting of March 14, 2012, the Parks, Recreation and Open Space Commission discussed next steps for planning of Lions Park that will include determining a scope of improvements (park shelter, parking, stormwater, etc.), cost estimates, and potential revenue sources. The Parks Commission is recommending that stakeholder meetings be held prior to the regularly scheduled Parks meeting and that a request for proposals be sent out for a consultant. Planner Shayla Syverson provided to Council the planning background on the park which began in July 2010. Guidelines that were approved by Council on November 21, 2011 included a multi-purpose shelter, walking paths, and playground equipment. A consultant would help to determine the scope of improvements as well as develop a preliminary design, after which revenue sources could be discussed. Hugo City Council Meeting Minutes for March 19, 2012 Page 5 of 6 Weidt made motion, Klein seconded, to approve the request for proposals to obtain a consultant to hold three meeting on the Lions Park improvements and develop three concept plans for consideration. All Ayes. Motion carried. Discussion on Requirement for Renewal of Atkinson Mining Permit At its June 21, 2010 meeting, the Hugo City council approved the renewal of the Mining Permit for Dean and Ruby Atkinson, which is required every two years. At that time, Council also requested the Atkinsons comply with all the conditions outlined in the permit prior to the public hearing to consider their renewal of the permit in 2012. As the permit expires on July 1, 2012, the Atkinsons have met with City staff and indicated no changes on the property have been made that would require a new site plan or reclamation plan. Ruby Atkinson and son Mike Atkinson were present at the meeting to speak to the Council regarding the requirements for renewal of their Mining Permit. City Administrator Bryan Bear explained that staff found the Atkinsons comply with all requirements of the permit except the condition that requires they biannually provide a topographic map of the site, calculation of stockpiled material, amount of granular material left onsite to be mined, and a reclamation plan. Mike shared with Council the site plan showing elevations which he said has not changed since 1992. The Council discussed the cost that would be incurred should the Atkinsons comply with these conditions realizing there was no activity on the site. Miron made motion, Klein seconded, to move forward with the permit renewal based on the requirements of 2010, with the condition that all requirements be met should mining begin on the property. All Ayes. Motion carried. Discussion on Replacement Process for Fire Chief At its February 6, 2012 meeting, the Council approved the retirement of Fire Chief Jim Compton effective June 1, 2012. City Administrator Bryan Bear recapped the workshop Council held last fall with the Fire Department Officers where there was discussion on options for staffing at the Fire Hall, including removing the three Chiefs from the weekend rotation. Staff has been working with the department on a succession plan for the replacement of the retiring Hugo Fire Chief. The plan would be to internally post in April the advertisement for the Fire Chief position, with the job description to remain unchanged, and to interview in May with Council's participation. Miron made motion, Haas seconded, to accept the succession plan as outlined by staff. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 19, 2012 Page 6 of 6 Set Joint Meeting with the Rice Creek Watershed District (RCWD) for April 25t—h or May 9tb At its March 5, 2012 meeting, Council directed staff to schedule a meeting with the RCWD to discuss several issues including Hugo's Stormwater CIP, Oneka Ridge Water Reuse Project, maintenance on the Bald Eagle Lake Outlet under 1291h Street, and JD2 Minor Ditch maintenance. The RCWD Board met on March 12, 2012, and suggested the meeting right after their regular board meeting, at approximately 11:00 a.m. on April 25 or May 9, 2012. Weidt made motion, Haas seconded, to schedule the meeting with the Rice Creek Watershed District for April 25, 2012 at 11:00 a.m. at a location to be determined. All Ayes. Motion carried. Update on Recreation Programs Scheduled for Spring/Summer 2012 At its March 14, 2012 meeting, the Hugo Parks and Recreation Commission discussed the proposed programs scheduled for spring and summer of 2012. Parks Planner Shayla Syverson provided Council with a list of the programs that include movie nights, Kidz -n -Biz, Park Play Days, LAIR Skate Camp, Tour `d Hugo, Skyhawks Sports Camps, and Geocaching. Information will be available on the website and in the City Newsletter. Update on the Yellow Ribbon Network and Sea of Goodwill Award Presentation on March 22,2012 Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow Ribbon Network to date. A care packaging event will take place on Saturday, March 24, 2012 at 8 a.m. at Hugo City Hall as part of Operation Military Pride. Volunteers are needed. The next Hamburger Night is Wednesday, March 28, 2012 and will be sponsored by Gretchen Boyd, owner of of Boyd Promotions and president of the Hugo Business Association. A meeting of the Council has also been scheduled for March 22, 2012 to allow Council attendance at the National Sea of Goodwill Award reception and presentation to be held at the Washington County Historic Court House. The reception begins at 4:30 p.m. with the presentation of award at 5:30 p.m. Adjournment Weidt made motion, Haas seconded, to adjourn at 9:26 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk