HomeMy WebLinkAbout2012.04.16 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON APRIL 16, 2012
Mayor Miron called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Petryk, Weidt, Miron
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay
Kennedy, Public Works Director Scott Anderson, and City Clerk Michele Lindau
Approval of the Minutes for the City Council Meeting on April 2, 2012
Weidt made motion, Petryk seconded, to approve the minutes for the City Council meeting held on
April 2, 2012 as presented.
All Ayes. Motion carried.
Approval of the Agenda
Miron made motion, Haas seconded, to approve the agenda as amended:
Add to Administrative Presentations: Severe Weather Week Update
National Recycling Inc. Open House Invite
All Ayes. Motion carried.
Donation to the Hugo Fire Department — Bayport American Legion
The Bayport American Legion conducts lawful gambling at Sal's Angus Grill by selling pull tabs
and holding meat raffles and Bingo. The Bayport Legion donated $3,000 to the Hugo Fire
Department towards the purchase of communications equipment for the heavy rescue vehicle.
Owner of Sal's Angus Grill Jeff Fusco presented this donation to the Council and explained
opportunities for non-profit organizations to raise money by conducting the meat raffles at Sal's
Angus Grill with the assistance of the Bayport Legion. On behalf of the Hugo Fire Department, the
Council accepted the $3,000 from the Bayport Legion and thanked Sal's Angus Grill and the
Bayport Legion for the donation.
Approval of the Consent Agenda
Weidt made motion, Haas seconded, to approve the following Consent Agenda items:
Approval of Claims
Approve Annual Performance Review for Parks Planner Shayla Syverson
Approve Renewal of 2 a.m. Liquor License for Sal's Angus Grill
Approve Special Event Permit for Sarah's Daisy Dash on June 2, 2012
Approve Replacement of Overhead Lines — Xcel Energy
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Approve Six-month Performance Review for Public Works Lead Worker Mike Loeffler
Approve Replacement of Public Works Truck #106-02
Approve Resignation of Mike Granger from the EDA and Appointment of Frank Puleo
Request Approval of Claim on Trustee for Generation Acres Letter of Credit
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Parks Planner Shayla Severson
On May 11, 2009, the City Council approved the hiring of Shayla Syverson as the Economic
Development/Parks Intern, and on May 3, 2010, Council approved promoting Shayla as the new
Parks Planner. Shayla works with the Parks Commission and the Public Works Department on the
development of uses within the City parks, as well as other recreational activities and programs.
Adoption of the Consent Agenda approved the annual performance review for Parks Planner Shayla
Syverson.
Approve Renewal of 2 a.m. Liquor License for Sal's Angus Grill
Sal's Angus Grill, 12010 Keystone Avenue North, has applied to the City for renewal of its 2:00
a.m. closing time. City staff has reviewed the application and found it to be satisfactorily complete.
Adoption of the Consent Agenda approved the application for a 2:00 a.m. closing time for Sal's
Angus Grill.
Approve Special Event Permit for the 31d Annual Sarah's Daisv Dash on June 2, 2012
Elena Reicher has applied for a Special Event Permit for the Third Annual Sarah's Daisy Dash to be
held on June 2, 2012, beginning in Lions Park. This is a fund raising event to celebrate the life of
Sarah Condon Mitzuk, who was tragically killed in 2009. Proceeds will go to Feed My Starving
Children, which provides meals to families around the world. The event includes a 5K run/walk,
and a %2 mile Lady Bug Kids Run. Adoption of the Consent Agenda approved the Annual Sarah's
Daisy Dash on June 2, 2012.
Approve Replacement of Overhead Lines — Xcel Energy
Xcel Energy Inc. requested to rebuild and replace a transmission overhead power line (69kV) in
Hugo, including the installation of a distribution line (34.5kV) underbuild below the transmission
line. The project starts on CSAH 8 west of Victor Hugo Boulevard and runs through the Water's
Edge development to the substation on Highway 61. There are two sets of poles running parallel in
the area proposed for the project in Hugo; one transmission line and one distribution line. The
project includes the installation of a distribution line underbuild below the transmission line, and the
other distribution line will remain. One set of existing poles will be removed and replaced with new
poles. The poles will be wooden like the existing poles. The project meets the requirements to allow
the lines to be replaced above ground because the lines are high voltage at 69kV for the
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transmission lines and 34.5kV for the distribution lines. Staff has met with Xcel Energy Inc. on this
project to discuss the installation of the project. Staff is comfortable with the installation of the
overhead lines as Xcel Energy Inc. has proposed. Adoption of the Consent Agenda approved the
installation to rebuild and replace the overhead transmission and distribution lines.
Xcel Energy's Community Relations Manager John Wertish briefly addressed the Council
explaining the project, stating that no interruptions to service were expected.
Approve Six-month Performance Review for Public Works Lead Worker Mike Loeffler
At its October 17, 2011 meeting, the County approved Mike Loeffler as the Public Works Lead
Worker to replace Public Works Worker Tom Smith, who resigned from the position. The six-
month probationary period is ending at this time. Mike has worked in the Hugo Public Works
Department since August, 2002. Adoption of the Consent Agenda approved the six-month
performance review for Public Works Lead Worker Mike Loeffler.
Approve Replacement of Public Works Truck #106-02
Included in the City's 2012 Budget is funding for the purchase of 3/4 ton pickup truck to replace the
Department's aging 2002 Chevrolet 2500. The current Chevrolet has served the City well over the
past 10 years. Recently, the truck has had several repairs made to it. This truck is used each and
every day. To continue to use this truck at the current level, the City can expect the repairs to
increase in frequency and severity, which adds support to the City's 10 year replacement practice.
Adoption of the Consent Agenda authorized the purchase of the 3/4 ton Chevrolet from Polar
Chevrolet through the State of Minnesota Cooperative Purchasing Venture for a price of
$25,405.20 plus tax and licensing.
Approve Resignation of Mike Granger from the EDA and Appointment of Frank Puleo
At its February 22, 2011 meeting, the Council approved a one-year leave of absence for EDA
Commissioner Mike Granger and appointed Frank Puleo to serve as interim member in his place.
Mike Granger has since indicated he is not interested in serving again at this time but may be
interested in serving on the EDA again in the future. Frank Puleo has agreed to serve the remainder
of Mike Granger's term. Adoption of the Consent Agenda approved the resignation of Mike
Granger and appointed Frank Puleo to continue serving on the EDA for the remainder of Mike
Granger's term, which expires December 31, 2015.
Request Approval of Claim on Trustee for Generation Acres Letter of Credit
City Attorney Dave Snyder has been working to collect on a letter of credit for Generation Acres
Development, which was financed by Lakeland Construction Finance. Lakeland Construction failed in
2008, and the Receiver, who is in charge with collecting Lakeland's assets, is offering a proposal to
creditors based upon the amount of assets available to end this matter. The property has since been
purchased by Joel and John Schwieters, who will assume maintenance of the site and intend to
complete the development at some time in the future. Adoption of the Consent Agenda approved a
resolution of the claim against the trustee of the issuer of the letter of credit for the Generation Acres
development to reimburse City's costs and furnish a Development Agreement to the substitute
developer.
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Gravel Road Maintenance
Public Works Director Scott Anderson provided Council information on the procedure for
developing the City's gravel road maintenance schedule. This year's gravel road maintenance
projects will be done on 180th Street, Forest Road, and 177th Street. This summer, the Public Works
Department will be doing roadside ditch maintenance, gravel resurfacing, and dust control
application in those areas.
Approve Award of Bid for the 2012 Dust Control Proiect
At its March 5, 2012 meeting, the Hugo City Council authorized City staff to advertise and receive
bids for the 2012 dust control project. Bids were received and opened on Wednesday, April 11,
2012. Public Works Director Scott Anderson reviewed with the Council the bids received and
explained the City would be cooperating with May Township for Keystone Avenue, City of Grant
for 120th Street, and the City of Grant and White Bear Township for Goodview Avenue dust control
application.
Haas made motion, Petryk seconded, to award the bid to Envirotech, Inc. at $0.71/gal for
magnesium chloride for the City's dust control project.
All Ayes. Motion carried.
Approve Award of Bid for the 2012 Seal Coating Proiect
At its March 5, 2012 meeting, the Hugo City Council authorized City staff to advertise and receive
bids for the 2012 seal coat project. Bids were received and opened on Wednesday, April 11, 2012
for this contract. Public Works Director Scott Anderson informed Council the City had received
two bids with the low bid being Pearson Brothers Inc. at $147,636.30. Scott also informed the
Council that the School District collaborated with the City for their project to seal coat the Oneka
Elementary and Hugo Elementary school parking lots.
Haas made motion, Petryk seconded, to award the 2012 seal coating project bid to Pearson Brothers
Inc. in the amount of $147,636.30
All Ayes. Motion carried.
Approve Quote for the 2012 Gravel Road Resurfacing Proiect
Quotes were received for the delivery of gravel for the City's gravel road resurfacing project. There
are approximately 25 miles of gravel roads in City limits that are resurfaced every 5-6 years. Public
Works Director Scott Anderson explained that the new gravel specification and dust control are
producing higher quality gravel roads that last longer. There were three bids received on the project.
Weidt made motion, Klein seconded, to approve a 2012 Gravel Road Resurfacing contract with
Dresel Contracting, Inc. to supply class 5 (60% crushed) aggregate at $7.80/ton.
All Ayes. Motion carried.
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Update on April 9, 2012 Goodview Avenue Neighborhood Meeting
On April 9, 2012, a meeting was held at Heritage Hall in White Bear Township with residents who
live along the gravel portion of Goodview Avenue to discuss traffic, maintenance and paving of the
roadway. In attendance were Mayor Fran Miron, Council Member Tom Weidt, City Engineer Jay
Kennedy, as well as representatives from White Bear Township and the City of Grant. City
Engineer Jay Kennedy explained the residents on Goodview Avenue had expressed concerns
regarding traffic volume and speed, and the cost of assessments. Quotes on the project are due by
April 17, 2012. WSB will summarize the quotes then forward them to the agencies involved, along
with the Joint Powers Agreement, for consideration. No formal action was taken.
Water Conservation Ideas — Charles Prokop
Resident Charles Prokop addressed the Council on issues of water conservation in the City, and
conveyed his thoughts and concerns regarding the lake level of White Bear Lake and how Hugo
residents can do more to conserve water. Charles is the Board Chair for the Fenway Place
Homeowners Association, who has taken on the task of investigating ways, as a homeowners
association, to conserve water. Charles stated there needs to be more community awareness and
offered to work with the City to get the word out to residents and other homeowner associations.
Haas made motion, Weidt seconded, to direct staff to draft a letter to Metro Cities to inquire on the
status of the Metropolitan Council Water Advisory Committee.
Miron made motion, Petryk seconded, to amend the motion to additionally direct staff to put
Charles Prokop in contact with other homeowner associations.
Vote on amendment to motion:
All Ayes. Motion carried.
Vote on motion as amended:
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein provided an update on the activities of the Yellow
Ribbon Network to date. The YRN is receiving many "thank yous" for the packages sent to the
troops in Afghanistan and Kuwait. Hamburger night is next Wednesday and will be sponsored by
Lori and Traci Tapani of Wyoming Machine.
Vacancies on the Carnelian Marine -St. Croix Watershed District
City Administrator Bryan Bear announced that the City has received notice the Washington County
Board is seeking nominees to serve on the Carnelian Marine -St. Croix Watershed District Board.
The County Board will select watershed district managers from lists of nominees submitted by the
municipalities that are wholly or partially in the watershed district. Those interested in serving
should complete the County's Advisory Board application.
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Board of Equalization Meeting on April 19, 2012
City Administrator Bryan Bear reminded Council of the Board of Appeal and Equalization on
Thursday, April 19, 2012 from 5:30 p.m. — 7:00 p.m. The meeting will take place in the Oneka
Room at Hugo City Hall.
Spring Cleanup on April 21, 2012
City Administrator Bryan Bear announced that the City of Hugo will hold its annual Spring
Cleanup on Saturday, April 21, 2012 at the Hugo Public Works Department from 8 a.m. to noon.
Public Works Director Scott Anderson added that volunteers for Eaglebrook Church will be
accepting items to donate to those in need. There will be no charge for dropping off reusable items.
Kidz -n -Biz on April 21, 2012
City Administrator Bryan Bear announced that the annual Kidz -n -Biz Fest will take place on
Saturday, April 21, 2012 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m.
Rice Creek Watershed District Meeting on April 25, 2012
City Administrator Bryan Bear reminded Council of the joint meeting of the Hugo City Council and
Rice Creek Watershed District Board of Managers that will be held on Wednesday, April 25, 2012
at 11:00 a.m. in the Shoreview City Council Chambers, 4600 North Victoria Street in Shoreview,
for the purpose of discussing Hugo's Stormwater CIP, Oneka Ridge Golf Course Project, Bald
Eagle Lake Outlet, and the annual JD2 minor ditch maintenance program.
Hugo Fire Department Chief Interviews on April 30, 2012
City Administrator announced that Council will be conducting interviews for the Hugo Fire
Department Chief on Monday, April 30, 2012 at 7:00 p.m. in the Council Chambers at City Hall.
Severe Weather Week Update
City Administrator Bryan Bear added this to the agenda as a reminder that this week is Severe
Weather Week. Tornado Awareness day is on Thursday. Washington County will be testing the
warning sirens by activating them at 1:45 p.m. and 6:55 p.m. on that day.
National Recycling Inc. Open House Invite
City Administrator Bryan Bear added this to the agenda to inform Council that National Recycling,
Inc. (NRI) will be holding an open house and ribbon cutting event at their new site in Cambridge on
Thursday, April 26, 2012.
Petryk made motion, Weidt seconded, to schedule Thursday, April 26, 2012 as a meeting of the
City Council to allow their attendance at the NRI Open House from 3-7 p.m.
All Ayes. Motion carried.
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Adjournment
Haas made motion, Klein seconded, to adjourn at 8:31 p.m.
Respectfully Submitted,
Michel Lindau
City Clerk