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HomeMy WebLinkAbout2012.05.07 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MAY 7, 2012 Mayor Miron called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Planner Rachel Juba, and City Clerk Michele Lindau Moment of Silence for Sergeant Joe Bergeron Mayor Miron called for a moment of silence in remembrance of Hugo resident and Maplewood Police Department Sergeant Joe Bergeron who was killed in the line of duty on May 1, 2010. At its May 2, 2011 meeting, the Council approved a proclamation proclaiming May 1St as Joe Bergeron Day in the City of Hugo. Approval of the Minutes for the April 16, 2012 City Council Meeting Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting on April 16, 2012 as presented. All Ayes. Motion carried. Approval of the Minutes for the April 19, 2012 Board of Equalization Meeting Weidt made motion, Petryk seconded, to approve the minutes for the Board of Equalization meeting on April 19, 2012 as presented. All Ayes. Motion carried. Approval of the Minutes for the April 25, 2012 Joint Meeting with RCWD Weidt made motion, Klein seconded, to approve the minutes for the joint meeting with RCWD on April 25, 2012 as presented. All Motion carried. Approval of the Minutes for the April 26, 2012 NRI Open House Weidt made motion, Petryk seconded, to approve the minutes for the NRI Open House on April 26, 2012 as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for May 7, 2012 Page 2 of 8 Approval of the Minutes for the April 30, 2012 Fire Chief Interviews Klein made motion, Weidt seconded, to approve the minutes for the Fire Chief Interviews on April 30, 2012 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Weidt seconded, to approve the agenda as amended. Add to New Business: Discussion on Irish Avenue All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Haas seconded, to approve the following Consent Agenda items: Approval of Claims Approve of 2 A.M. Liquor License for the Blue Heron Approve Resignation of Firefighter Jennifer Mader Approve Leave of Absence for Firefighter Mike McCorkel Approve Variance for Side Yard Setback for Deck at 4670 Empress Way — Shaffer Approve Hiring of Elizabeth Hanson as New Community Development Intern Approve Appointment of Kevin Colvard as New Fire Chief Approve Resignation of Public Works Worker Tim Kieffer and Advertisement for Replacement Approve Resignation of EDA Member Mike Graff and Advertisement for Vacancy Approve MS 150 Bike Ride through Hugo on June 10, 2012 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve of 2 A.M. Liquor License for the Blue Heron Blue Heron Grill, Inc., 14725 Victor Hugo Boulevard North, applied to the City for renewal of its 2:00 a.m. closing time license. City staff has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the renewal of the 2:00 a.m. closing time for Blue Heron Grill. Hugo City Council Meeting Minutes for May 7, 2012 Page 3 of 8 Approve Resignation of Firefighter Jennifer Mader Firefighter Jennifer Mader has submitted her letter of resignation from the Hugo Fire Department due to family commitments. Adoption of the Consent Agenda approved the resignation of Jennifer Mader from the Hugo Fire Department. Approve Leave of Absence for Firefighter Mike McCorkel Firefighter Mike McCorkel has submitted a request for an eight-week leave of absence to address personal matters. Adoption of the Consent Agenda approved a leave of absence for Mike McCorkel from the Hugo Fire Department for eight weeks ending July 2, 2012. Approve Variance for Side Yard Setback for Deck at 4670 Empress Way — Shaffer The applicant requested a variance for a portion of a deck to be located seven feet from the side property line, where ten feet is required by ordinance. The Board of Zoning considered the variance request during a public hearing on April 26, 2012. There was no one that spoke during the hearing except the applicant, and the Board unanimously recommended approval of the resolution to approve the variance request to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2012-9 APPROVING A VARIANCE TO ALLOW A DECK TO BE SEVEN FEET FROM THE SIDE PROERTY LINE FOR THE PROPERTY LOCATED AT 4670 EMPRESS WAY NORTH. Approve Hiring of Elizabeth Hanson as New Community Development Intern Following the resignation of Community Development Assistant Dennis Fields, the City Council authorized staff to advertise for an intern to fulfill a variety of duties for the Community Development Department. City staff received 34 applications for the position and has conducted interviews. Adoption of the Consent Agenda approved the appointment of Elizabeth Hanson as the Community Development Intern. Approve Appointment of Kevin Colvard as New Fire Chief On Monday, April 30, 2012, the Council held interviews of two current Hugo Firefighters who applied for the Fire Chief vacancy created by the retirement of Fire Chief Jim Compton. After much deliberation following the interviews, City Administrator Bryan Bear is recommending that Council appoint Kevin Colvard to fill the position as the new Hugo Fire Chief, effective June 1, 2012. Adoption of the Consent Agenda approved the appointment of Kevin Colvard as the new Hugo Fire Chief. Council will conduct an official swearing-in ceremony at its June 4, 2012 meeting as the new Hugo Fire Chief effective June 1, 2012. Approve Resignation of Public Works Worker Tim Kieffer and Advertisement for Replacement Public Works Worker Tim Kieffer has submitted his letter of resignation from the Hugo Public Works Department. Tim has accepted a position in the Public Works Department for the City of Scandia. Adoption of the Consent Agenda approved the resignation of Public Works Worker Tim Kieffer and authorized staff to advertise for his replacement in the Hugo Public Works Department. Hugo City Council Meeting Minutes for May 7, 2012 Page 4 of 8 Approve Resignation of EDA Member Mike Graff and Advertisement for Vacancy EDA member Mike Graff submitted his letter of resignation from the EDA on April 26, 2012 effective immediately. Adoption of the Consent Agenda approved the resignation of Mike Graff and authorized staff to advertise for the vacancy on the EDA. Approve MS 150 Bike Ride through Hugo on June 10, 2012 The National MS Society holds a 150 -mile bike ride from Duluth to the Twin Cities each year in June. The event is a fundraiser with proceeds going to finding a cure for Multiple Sclerosis. This year, riders will be heading south through Hugo on Sunday, June 10, 2012. Event organizers have been working with MnDot and have secured a permit from Washington County for the use of the Hardwood Creek Trail for this event. Adoption of the Consent Agenda approved the annual MS 150 Bike Ride through Hugo on June 10, 2012. Award of Bid for Lake Air/Bald Eagle Estates Road Proiect and Washington County CSAH 8 Mill/Overlay Proiect At its March 5, 2012 meeting, the Council approved the plans and specifications and advertisement for bids for the Lake Air Estates/Bald Eagle Estates roadway and drainage improvement project. The project was combined with the Washington County CSAH 8 Mill/Overlay project for bidding purposes. City Engineer Jay Kennedy explained the CSAH 8 project was totally funded by the County, and the acceptance of the bid would be contingent on their approval when it is considered at their Board meeting on May 8, 2012. Bids were opened at the Hugo City Hall on April 25, 2012. The City received five bids for the project with the low bidder being Dresel Contracting, Inc. Haas initiated a conversation regarding the site distance on CSAH 8 when driving southbound on Goodview Avenue and turning into CSAH 8. City Engineer Jay Kennedy stated he would look into it to determine if it can be improved. Haas made motion, Weidt seconded, to award the bid to Dresel Contracting, Inc in the amount of $1,135,496.01 for the Lake Air Estates and Bald Eagle Estates improvement project, contingent upon County Board concurrence. Ayes: Klein, Weidt, Petryk, Haas, Miron Nays: None Motion carried. Discussion on Conditional Use Permit for Gusset Design At its October 17, 2011 meeting, the Council discussed with owner Rick Burr of Gusset Design complaints the City received on violations of the Conditional Use Permit (CUP) for his business located at 15887 Forest Boulevard North. Planner Rachel Juba provided background and an update to the Council. The CUP was issued in 2007 for a building addition and to expand a legal non -conforming use. Also approved at the time were a variance for the setback of the building Hugo City Council Meeting Minutes for May 7, 2012 Page 5 of 8 and a variance to the building materials. Specifically stated in the CUP is have no exterior storage and no sandblasting done outdoors. The City has been receiving many complaints regarding the dust and noise associated with sandblasting outside of the building. At its October 17, 2011 meeting, Council had agreed to give Mr. Burr one year to resolve the issue and required he provide a report to the Council on the progress in six months. Progress was to include a review of the site plan, identification of structure statistics, update on grant applications, and provide something in writing regarding interim sandblasting rules. The City continues to receive complaints on this property, and the applicant has made no progress as discussed at the October meeting. Mr. Burr submitted a letter to the City dated May 4, 2012 stating he was unable to attend this meeting, and reported that they will be building their own 30' X 40' portable enclosure, so a site plan was not needed. He also stated in his letter that they are sandblasting within the State guidelines and at reasonable hours, and he never heard back from the City on available grants. The Council discussed these points and concluded a site plan for the structure was needed. Council further found that Mr. Burr was not showing any good faith effort in living up to the commitment made to the Council and the conditions of the CUP. The Council generally expressed they had no confidence that anything was going to be done by the applicant to comply. Weidt made motion, to direct the City Attorney to take necessary means to enforce the terms of the Conditional Use Permit. City Attorney Dave Snyder stated that since Mr. Burr has been in violation of the Conditional Use Permit, the City should conduct a formal hearing to take action to determine whether the Conditional Use Permit should be revoked in its entirety. Weidt withdrew his motion. Weidt made motion, Klein seconded to hold a hearing on the Conditional Use Permit at the next meeting of the City Council on May 21, 2012. Miron made motion, Petryk seconded, to amend the motion to direct staff to take a cursory look at grants for Mr. Burr, and respond to Mr. Burr's letter to inform him that a site plan was needed and notify him of the hearing scheduled to consider revoking the entire Conditional Use Permit. Vote on amendment: All Ayes. Motion carried. Vote on motion as amended: All Ayes. Motion carried. Update on Goodview Avenue At its March 19, 2012 meeting, the Council approved the proposed Joint Powers Agreement for the paving of Goodview Avenue south of Hugo into the City of Grant and White Bear Township. As directed by Council, staff forwarded a copy of the agreement to Washington County, White Bear Township, and the City of Grant, along with a summary of sealed quotes obtained by the City from five contractors to perform the work. City Engineer Jay Kennedy stated that the City of Grant had considered the document and approved it without assessments. White Bear Hugo City Council Meeting Minutes for May 7, 2012 Page 6 of 8 Township will be considering it at their board meeting this same evening, and Washington County had reviewed it, and comments were received. Miron made motion, Weidt seconded, to work with the agencies involved on revising the agreement and bring it back to the Council for final approval. All Ayes. Motion carried. Update on Joint Meeting with Rice Creek Watershed District On April 25, 2012, the City Council attended the joint meeting with the Rice Creek Watershed District to discuss Hugo's Stormwater CIP, Oneka Ridge Golf Course Project, Bald Eagle Lake Outlet, and the annual JD2 minor ditch maintenance program. City Administrator Bryan Bear provided a recap of the meeting. No formal action was taken. Approve Revisions to JD2 Maintenance Agreement with RCWD At the April 25, 2012 joint meeting with the Rice Creek Watershed District, the Council and RCWD Board discussed the Maintenance Agreement for Judicial Ditch 2. The City requested an amendment to the Memorandum of Agreement (MOA) that would allow the City to work beyond a twelve month period to complete projects if weather permitted. City Engineer Jay Kennedy explained the current agreement provided for $40,000 funded by RCWD annually. The draft amended agreement included language that would allow for the maximum to be spread out for the years of the agreement. Council indicated they felt the agreement was working very well and would like to see it extended. Miron made motion, Haas seconded, to forward the amended agreement to RCWD for their approval and work with RCWD to extend the agreement to the end of the year 2016. All Ayes. Motion carried. Discussion on Irish Avenue At its April 2, 2012 meeting, the Council discussed the ratings and the staff recommendations for all paved roads in Hugo, and specifically discussed the poor condition of Irish Avenue between CSAH 8 and the Irish Avenue Park entrance. City Engineer Jay Kennedy explained the road was identified by staff as a high priority for reconstruction, and reviewed it as a potential stand-alone project. This portion of Irish was used as a haul road for several years and had been paved by the gravel pit operators. This road is on the City's State -aid system and handles approximately 340 vehicle trips per day. The cost to reconstruct Irish Avenue is estimated at $118,000, and the City could receive $17,000 in assessments, use funds from the roadway CIP fund, use state aid funding, or gravel tax proceeds. The Council discussed removing the State -aid designation to allow the funds to be used elsewhere. Miron made motion, Haas seconded, to direct staff to schedule a neighborhood meeting to discuss an Irish Avenue Street reconstruction project that would not be assessed or use State -aid funding, and directed staff to seek funding through the gravel tax. All Ayes. Motion carried. Hugo City Council Meeting Minutes for May 7, 2012 Page 7 of 8 Schedule City Administrator Performance Review At its November 7, 2011 meeting, the Council appointed Community Development Director Bryan Bear as the new City Administrator. The Employment Agreement requires a performance review as near as June 1, 2012 as practical, and annually thereafter. Haas made motion, Klein seconded, to schedule the Performance Review for City Administrator Bryan Bear for June 18, 2012, immediately following the regular City Council meeting. All Ayes. Motion carried. Update on Springy Cleanup Event held April 21, 2012 The City of Hugo held its annual Spring Cleanup on Saturday, April 21, 2012 at the Hugo Public Works Department from 8 a.m. to noon. City Administrator Bryan Bear provided a recap of the event that attracted 717 customers with household hazardous waste, electronics, household appliances and other miscellaneous trash items. He reminded everyone that only household hazardous waste will be collected at the fall event on September 29, 2012. City cleanup will continue to be only during the spring event. Council member Haas suggested that staff take a closer look at the dates the events are held because they have fallen on hunting/fishing openers in the past. Update on Kidz -n -Biz Event held on April 21, 2012 The annual Kidz -n -Biz Fest was held on Saturday, April 21, 2012 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m. City Administrator Bryan Bear provided a recap of the event. There were 42 businesses that participated and approximately 800 people attended. WSB Engineering sponsored the Family Fun Stage, and Johnson & Turner Law Firm sponsored the game prizes. There were demonstrations by the Washington County Reserve Officers and the Hugo Fire Department. The Hugo Jr. Idol Competition was also held again this year with more competitors than previous years. Donations were also received by the Hugo Good Neighbhors Food Shelf. MnDOT Open House on TH61 on May 21, 2012 City Administrator Bryan Bear reminded the Council and public of an Open House to be held in the Oneka Room at Hugo City Hall on May 21, 2012 at 4:30-7pm where MnDot representatives will be present to answer question on the Highway 61 road project that will be taking place July - October 2012 between TH96 in White Bear Lake and TH97 in Forest Lake. This open house is being held prior to the regular scheduled Council meeting for May 21 st and has been scheduled for the Council's attendance. Centerville Stormwater Irrigation System Demonstration on May 17, 2012 The City has received an invitation from the City of Centerville to attend the Centerville Stormwater Irrigation Demonstration on May 17, 2012 at 3 p.m. at Laurie LaMotte Memorial Park. Hugo City Council Meeting Minutes for May 7, 2012 Page 8 of 8 Weidt made motion, Haas seconded, to schedule May 17, 2012 as a meeting of the Council to allow their attendance at the Centerville Stormwater Irrigation System Demonstration at 3 p.m. at Laurie LaMotte Memorial Park. All Ayes. Motion carried. Fire Chief Jim Compton Retirement Party, June 3, 2012 Hugo Fire Chief Jim Compton is retiring from the Hugo Fire Department after 35 years of dedicated service. The Department will be holding a retirement party on Sunday, June 3, 2012 from 1-4 p.m. at the Hugo Fire Hall. Miron made motion, Haas seconded, to schedule June 3, 2012 as a Council meeting to allow their attendance at the Retirement Party for the Fire Chief to be held at the Hugo Fire Hall from 1-4 p.m. All Ayes. Motion carried. Update on Yellow Ribbon Network (YRN) Council Members Haas and Klein provided a recap of the activities of the YRN. The YRN received a Commanders Coin" as a small token of appreciation from General John Allen for the service and support provided to the Scott Family. WSB Engineering and Turner & Johnson will be partnering to sponsor the next Hamburger Night on May 30, 2012. The YRN will be working a shift at the food stand during Good Neighbor Days in June. Sal's Angus Grill and the Bayport American Legion had approached YRN regarding their interest in conducting the meat raffles at Sal's in order to raise funds. The YRN will be sponsoring the Welcome Pheasant Hunt for the troops in October, 2012. Adjournment Weidt made motion, Haas seconded, to adjourn at 8:55 p.m. Respectfully Submitted, Michele Lindau City Clerk