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HomeMy WebLinkAbout2012.06.04 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JUNE 4, 2011 Mayor Miron called the meeting to order at 7:08 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau Approval of the Minutes for the City of Centerville Stormwater Irrigation Demo on May 17, 2012 Weidt made motion, Petryk seconded, to approve the minutes for the City of Centerville Stormwater Irrigation Demo held on May 17, 2012 as presented. All Ayes. Motion carried. Approval of the Minutes for the MnDOT Open House on May 21, 2012 Weidt made motion, Klein seconded, to approve the minutes for the MnDOT Open House held on May 21, 2012 as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Meeting on May 21, 2012 Weidt made motion, Petryk seconded, to approve the minutes for City Council meeting held on May 21, 2012 as presented. All Ayes. Motion carried. Approval of the Agenda Add to Unfinished Business: Discussion on Proposed Roundabout at TH61/170th Street North Miron made motion, Haas seconded, to approve the agenda as amended. All Ayes. Motion carried. Oath of Office - New Fire Chief Kevin Colvard On April 30, 2012, the Hugo City Council conducted interviews for the Hugo Fire Chief position due to the retirement of Fire Chief Jim Compton on June 1, 2012. At the May 7, 2012 meeting, the Council approved appointment of Kevin Colvard as the new Hugo Fire Chief. Mayor Fran Miron administered the Oath of Office to Kevin, and Retired Fire Chief Jim Compton applied the Fire Chief pins to Kevin's uniform. Centennial Fire Chief Jerry Streich and the entire Council joined Mayor Fran Miron in expressing confidence and support of Kevin Colvard as Fire Chief, receiving applause from the audience. In attendance were Washington County Sheriff Hugo City Council Meeting Minutes for June 4, 2012 Page 2 of 6 Department Commander Cheri Dexter and several Washington County Deputies, members of the Hugo Fire Department, as well as family and friends. Mayor Miron called for a short recess. The meeting reconvened at 7:30 p.m. Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Annual Performance Review for Public Works Worker Tom Smith Approve Revisions to Hugo Fire Department Job Descriptions Approve Special Event Permit for Manke at 13514 Goodview Avenue North Approve Site Plan for Xcel Energy Training Barn at 13620 Fenway Boulevard North. Approve Resolution Establishing Letter of Credit Policy All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Jodie was hired by the City on June 17, 2002 as a front counter receptionist when the City moved into the new City Hall. Over the past ten years, Jodie has worked as the City's Utility Billing Clerk in the Finance Department. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS responder. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000. Tom has worked the past 12 years on the Public Works department team. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Revisions to Hugo Fire Department Job Descriptions The Hugo Fire Department Officers worked on revisions to the job descriptions for Firefighter, Lieutenant, Safety Captain, Training Captain, Chief Engineer, Secretary, Assistant Chief, and Deputy Chief. Staff has reviewed these job descriptions with newly appointed Fire Chief Kevin Colvard. Adoption of the Consent Agenda approved the revised Hugo Fire Department job descriptions as presented. Revisions to the Fire Chief and Fire Marshal Job Descriptions will be presented at a later date. Hugo City Council Meeting Minutes for June 4, 2012 Page 3 of 6 Approve Special Event Permit for Manke at 13514 Goodview Avenue North Karen Manke has applied for a Special Event Permit for a 30th wedding anniversary party to be held at her parent's home at 13514 Goodview Avenue North on Saturday, June 23, 2012. This event requires a Special Event Permit because there will be amplified music. Staff believes this event is well organized and will not have a negative effect on the health, safety, and welfare of the community. Adoption of the Consent Agenda approved the Special Event Permit for the Mankes to hold a 30t wedding anniversary party at 13514 Goodview Avenue North to include amplified music. Approve Site Plan for Xcel Energy Training Barn at 13620 Fenway Boulevard North At its April 2, 2012 meeting, the City Council approved a site plan for a 20,900 square foot electric and gas training center. During the approval process, staff stated there was potential for future phases and that all phases would be subject to the Planning Commission and City Council review and approval. The applicant showed the future phase being attached to the training center, but has now decided that the training barn functions better for them as a separate building. The Planning Commission considered this request at their May 24, 2012 meeting and unanimously recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2012-11 APPROVING A SITE PLAN FOR XCEL ENERGY INC. FOR A TRAINING BARN ON THE PROPERTY LOCATED AT 13620 FENWAY BOULEVARD NORTH. Approve Resolution Establishing Letter of Credit Policy The Finance Department reports it currently holds only three (3) letters of credit, the lowest numbers since before the start of the recession. As such, the Finance Director has prepared a policy resolution that establishes minimum requirements for all future letters of credit. Adoption of the Consent Agenda approved RESOLUTION 2012-12 ESTABLISHING REQUIREMENTS FOR LETTERS OF CREDIT. Update on National Recycling, Inc. Staff invited representatives from National Recycling, Inc. (NRI) to provide an update to the City Council concerning redevelopment of the site. While significant progress has been made in this regard, piles of scrap remain on the site, and the property owner has fallen behind the timelines established in the approved "transition plan" for the nonconforming use. City staff and council members continue to receive calls concerning the appearance of the site. Owner Rick Mark and Attorney David Schoenecker were in attendance to provide an update to the Council. Attorney Schoenecker stated they were doing what they could to sell and move the steel but the location to where they ship to is getting backed up, and they are not able to move as many loads as they would like. He acknowledged the pile of steel and stated they did not want the pile there either. Commercial trucks are now going to their Cambridge site. Their intention was to make Hugo a retail site only but there have been slight adjustments to the plan. They recently received their access permit from MnDOT and, Schoenecker stated the issues they were having with the architect have been resolved. Owner Rick Mark said to make this change successfully it needed to be done in stages, and he needed to maintain the cash flow from the Hugo Site. Mark stated the Hugo site was not Hugo City Council Meeting Minutes for June 4, 2012 Page 4 of 6 accepting any more steel. They were in the process of moving the steel from the back of the site to the front in order to bale and load it; however, they cannot get the rail cars fast enough. Mr. Mark stated that change was happening, just not fast enough, and he will complete it and do as he said. Paul Ford, 15880 Foxhill Avenue North, stated he did not want to see NRI put out of business, but they have started working as early as 6:30 a.m. and generate noise on the weekends. The site is still packed and, the pile is taller than the building. He said the Council should hold them to the agreed timeline. Rick Mark stated he does not start before 7a.m., and he has an open door policy. Anyone with complaints should see him. City Attorney Dave Snyder stated to Rick Mark and David Schoenecker that the Council does not like to be put in the position where there is no cooperation. He encouraged aggressive and cooperative action from Rick Mark. Miron made motion, Haas seconded, to direct Council and staff to work with NRI in respect to the removal of the pile, and residents who wanted to be engaged in the monitoring of the progress should contact City Clerk Michele Lindau. The motion further directed Rick Mark to provide a progress report in July. All Ayes. Motion carried. Discussion on Proposed Roundabout at TH61/1701h Street North This item was added to the agenda by staff in response to Council Member Haas, Mayor Miron, and property owner Dick Tschida. At its May 21, 2012 meeting, the Council listened to a presentation by MnDOT project manager Marc Briese and Washington County Transportation Engineer Joe Gustafson on improvements to the intersection of TH61 (Forest Boulevard) and CSAH 4 (170th Street) and the proposed roundabout. There was discussion on the impact of traffic and businesses during construction, and staff was directed to schedule an open house with area property owners. Dick Tschida, owner of vacant land at the northeast corner of the intersection, spoke about the problems the City of Forest Lake experienced with the roundabout project in their city saying there were unforeseen costs to the City of Forest Lake, and semis cannot navigate it. He added that there would be negative impacts to landowners and businesses with the Hugo project. City Engineer Jay Kennedy stated project cost would be shared with Washington County and MnDOT, with no cost to the City. Jay will propose a date to the Council at their next meeting for the open house and, at Council's direction, put together a list of issues raised at the last meeting. Haas made motion, Weidt seconded, to direct staff to work with MnDot on scheduling the meeting with the businesses and property owners, provide a list of issues with the important ones highlighted, and investigate the Forest Lake roundabout project with respect to the cost to the City of Forest Lake. Hugo City Council Meeting Minutes for June 4, 2012 Page 5 of 6 Miron made motion, Haas seconded, to amend the motion to further direct staff to provide information the City has on the project, along with the state and county contact information to property owners Dick Tschida and Tom LaCasse. All Ayes. Motion carried. Vote on motion as amended: All Ayes. Motion carried. Discussion on Sidewalk along 1451h Street North A potential street reconstruction project within the Lions Park neighborhood was considered by the City Council just over a year ago. While the street reconstruction project did not move forward, the issue of the deteriorated sidewalks along 145th Street was raised as an issue to resolve. City staff has reviewed the situation, and developed options for consideration by the Council. City Engineer Jay Kennedy provided an overview of this issue for the City Council, and he described three options for consideration. The City could remove and replace the sidewalk for approximately $85,000, remove the sidewalk entirely, or leave as is. Weidt made motion, Petryk seconded, to direct staff to schedule a neighborhood meeting to discuss options for the sidewalk along 145th Street. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. On Saturday, June 30, 2012, the Yellow Ribbon Network will be assembling packages for distribution to troops overseas. Recently a crew from WSB Engineering donated their time to do yard work for a family in Golden Valley. Schedule Business Networking Breakfast for June 19, 2012 The Hugo Business Association and Hugo Economic Development Authority will host a Business Networking Breakfast on Tuesday, June 19, 2012 from 7:30 a.m. to 9:00 a.m. The speaker for the event will be Tawnya Chandler from Century College who will be presenting on a variety of Human Resource topics. Haas made motion, Weidt seconded, to schedule a meeting of the Council for the June 19, 2012 Networking Breakfast. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 4, 2012 Page 6 of 6 Training for the Board of Appeals and Equalization The Hugo City Council acts as the Local Board of Appeals and Equalization (LABAE) for the purpose of reviewing and correcting the assessment of real estate in Hugo. At least one voting member of all LBAEs must have attended an equalization training course within the last four years. The Department of Revenue teaches the course and, with the help of host counties, schedules regular training sessions throughout the state each year. Staff has provided Council with a list of training expiration dates and upcoming training opportunities. Mayor Miron and Council Member Petryk indicated they would like to attend the September 19, 2012 training in Washington County. City Clerk Michele Lindau will complete the registration. Hugo Good Neighbor Days June 7-10 Staff provided a reminder to Council that Hugo Good Neighbor Days will take place June 7-10 in Lions Park. The parade will be on Saturday, June 9th at 11:00 a.m. Parade route and information on Good Neighbor Days' events can be found on the City's website. Adjournment Weidt made motion, Klein seconded, to adjourn at 9:29 p.m. Respectfully Submitted, Michele Lindau City Clerk