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HomeMy WebLinkAbout2012.06.18 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JUNE 18, 2012 Mayor Miron called the meeting to order at 7:05 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, and City Clerk Michele Lindau Approval of the Minutes for the City Council Meeting on June 4, 2012 Weidt made motion, Klein seconded, to approve the minutes for City Council Meeting held on June 4, 2012 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Update on 2012 Hugo Good Neighbor Days — Hugo Lions Club Hugo Good Neighbor Days was held at Lions Park June 7-10, 2012. This annual fundraising event is sponsored by the Hugo Lions Club. Hugo Lion Club Members Dan Balthazor, Paul Neutkins, and Floyd Petty provided a recap of this year's Good Neighbor Days Festival. The final numbers from the event were not yet available, but they anticipated it to be better than last year. Dan talked about the sober cab option the Lions provided to ensure people made it home safely, and the importance of keeping the event at Lions Park because it is centrally located in the City. Also discussed with Council was the possibility of changing the parade route to end at Lions Park, which would encourage more attendance at Good Neighbor Days Festival after the parade on Saturday. Floyd Petty explained that anyone who wanted to become a member of the Lions Club should contact them or attend one of the meetings, which are held the first and third Wednesday of each month. Hugo Good Neighbor Days is the Lions' largest fundraiser event. Other fundraising events are the Hugo Hoe Down in the fall and the Circus, which will be held next year. Miron made motion, Petryk seconded, to accept the report on Hugo Good Neighbor Days, and work with the Sheriff's Department and Katie Riopel, a.k.a the Parade Lady, to discuss a change in the parade route for next year. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 18, 2012 Page 2 of 8 Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution Declaring Substandard Building and Authorization to Solicit Quotes for Demolition of House at 14701 Forest Boulevard Approve Encroachment Agreement for Deck and Shed at 12701 Foxhill Avenue North Approve Pay Request No. 7 from Northdale Construction for the South Ethan Ave Project Approve Pay Request No. 1 from Dressel Contracting, Inc. for the Lake Air/Bald Eagle and CSAH 8 Mill & Overlay Project Award Paving Contract for Goodview Avenue Project Approve Resolution Appointing 2012 Election Judges Approve Revisions to Personnel Policy on New Firefighter Residency Requirements Approve Hiring of Adam Sauerwein, Kevin O'Neil, and Zac Wellner as Probationary Hugo Firefighters Approve Completion of Probationary Status and Appointment as Regular Firefighter for Kevin Kriegshauser Approve Resolution Accepting Donation from Bayport American Legion to the Hugo Fire Department Approve Resolution Accepting Donation from Dead Broke Saddle Club to the Hugo Fire Department Approve Memorandum of Agreement for Salt Brine Cost Share Program All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution Declaring Substandard Building and Authorization to Solicit Quotes for Demolition of House at 14701 Forest Boulevard Consistent with the tax increment financing (TIF) plan approved by the Council in 2007, staff requested that Council approve a resolution and adopt the findings of fact for the substandard condition of a house owned by the City and located at 14701 Forest Boulevard, which is in the TIF district. City staff inspected a number of houses in the district, including those owned by the City of Hugo, and found them to be substandard. City staff is also seeking authorization from Council to proceed with the solicitation of quotes for demolition of the house at 14701 Forest Hugo City Council Meeting Minutes for June 18, 2012 Page 3 of 8 Boulevard. Over the past several years, the City has rented the house, and the interior and exterior is in poor condition. There are currently no tenants renting the house. City staff has inspected the house, and the building department determined that a significant amount of money is necessary to bring the building up to code to be able to rent it out again. At its September 12, 2011 meeting, the EDA made a recommendation to the City Council to demolish the house. Adoption of the Consent Agenda approved RESOLUTION 2012-13 MAKING CERTAIN FINDINGS WITH RESPECT TO SUBSTANDARD BUILDINGS (14701 FOREST BOULEVARD NORTH), and authorized staff to solicit for quotes to demolish the house. Approve Encroachment Agreement for Deck and Shed at 12701 Foxhill Avenue North Bill and Carrie Wadzink applied for an encroachment agreement for a deck and shed located on the rear of their property at 12701 Foxhill Avenue North. The deck and shed would only extend approximately ten feet into the drainage and utility easement. Staff finds no issues regarding the placement of these features. Adoption of the Consent Agenda approved RESOLUTION 2012- 14 APPROVING AN ENCROACHMENT AGREEMENT FOR BILL AND CARRIE WADZINK TO ALLOW CONSTRUCTION OF A DECK AND SHED WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 12701 FOXHILL CIRCLE. Approve Pay Request No. 7 from Northdale Construction for the South Ethan Ave Project The City of Hugo has received Pay Request No. 7 from Northdale Construction for work completed to date on the construction of the South Ethan Avenue neighborhood street and utility improvement project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 7 to Northdale Construction in the amount of $108,755.62 for work completed to date on the South Ethan Street Improvement Project. Approve Pay Request No. 1 from Dresel Contracting, Inc. for the Lake Air/Bald Eagle Estate and CSAH 8 Mill & Overlay Project The City of Hugo received Pay Request No. 1 from Dresel Contracting, Inc. for the Lake Air Estates/Bald Eagle Estates roadway and drainage improvement project, and the CSAH 8 mill and overlay project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the Pay Request and found it satisfactory for work completed to date on the projects. Adoption of the Consent Agenda approved Pay Request No. 1 to Dresel Contracting, Inc. in the amount of $141,252.88 for the work completed to date on the Lake Air/Bald Eagle Estates and CSAH 8 projects. Award Paving Contract for Goodview Avenue Project The cities of Hugo and Grant, along with Washington County and White Bear Township, have been working together in an effort to pave Goodview Avenue between the south Hugo City limit and CSAH 7. The parties have drafted a joint powers agreement, which has been approved by Hugo, Grant, and White Bear Township which will allow for the paving project to occur. The Hugo City Council Meeting Minutes for June 18, 2012 Page 4 of 8 Washington County Board will consider the agreement at their June 19, 2012 meeting. City staff had obtained four quotes for the paving project, and a summary was provided to the Council. Adoption of the Consent Agenda approved awarding of the paving contract to Brochman Blacktopping in the amount of $73,159.70 for the paving of Goodview Avenue. Approve Resolution Appointing 2012 Election Judges A number of residents will serve as election judges for the City of Hugo's Primary and General Elections in 2012. City Clerk Michele Lindau prepared a resolution listing the election judges who will be staffing the four precincts. Adoption of the Consent Agenda approved RESOLUTION 2012-15 APPOINTING ELECTION JUDGES FOR PRIMARY AND GENERAL ELECTIONS IN THE YEAR 2012. Approve Revisions to Personnel Policy on New Fire Fighter Residency Requirements The Hugo Personnel Policy currently states that to be eligible for a firefighter position, firefighters must have resided in the City of Hugo for more than six months. The requirement excludes qualified candidates who have recently moved into the City or are in the process. Fire Chief Kevin Colvard is proposing to amend the personal policy to omit the six-month requirement. Adoption of the Consent Agenda approved the revision to the personnel policy as proposed by Fire Chief Kevin Colvard. Approve Hiring of Adam Sauerwein, Kevin O'Neil, and Zac Wellner as Probationary Hugo Fire Fighters The Hugo Fire Department Hiring Committee had recently completed the hiring process on three applicants. Adoption of the Consent Agenda approved the hiring of Adam Sauerwein and Kevin O'Neil as probationary firefighters on the Fire Department, and the hiring of Zac Wellner as a probationary firefighter pending the closing on his Hugo residence by June 28, 2012. Approve Completion of Probationary Status and Appointment as Regular Firefighter for Kevin Kriegshauser Training Officer Jake Christiansen has confirmed that Kevin Kriegshauser has completed the necessary training and courses during his two year probation period, which ended on May 3, 2012. Adoption of the Consent Agenda approved removing Kevin Krieshauser from probationary status and giving him the rank of Firefighter on the Hugo Fire Department. Approve Resolution Accepting Donation from Bayport American Legion to the Hugo Fire Department On April 16, 2012, the owner of Sal's Angus Grill presented to the Council a check in the amount of $3,000 to the City of Hugo to go towards the purchase of equipment for the Heavy Rescue Vehicle for the Hugo Fire Department. Adoption of the Consent Agenda approved RESOLUTION NO. 2012-16 ACCEPTING DONATION FROM THE BAYPORT LEGION. Hugo City Council Meeting Minutes for June 18, 2012 Page 5 of 8 Approve Resolution Accepting Donation from Dead Broke Saddle Club to the Hugo Fire Department The City of Hugo has received a check in the amount of $3,000 from the Dead Broke Saddle Club to go towards the purchase of equipment for the Heavy Rescue Vehicle for the Hugo Fire Department. Adoption of the Consent Agenda approved RESOLUTION NO. 2012-17 ACCEPTING DONATION FROM THE DEAD BROKE SADDLE CLUB. Approve Memorandum of Agreement for Salt Brine Cost Share Program On behalf of the City of Centerville, Circle Pines, Columbus, Lino Lakes, and Hugo, the City of Centerville has secured a grant from the Rice Creek Watershed District to implement a Sodium Chloride Management Project. Funds will be used to purchase anti -icing equipment to apply liquid salt brine in advance of winter storms, which will significantly lower the overall use of road salt. The Rice Creek Watershed District will be contributing $65,000 towards the project with the remaining $90,000 to be split among the six cities. Adoption of the Consent Agenda approved the Memorandum of Agreement for the Salt -Brine Cost Share program. Approve Letter to MnDot on Roundabout Discussion Items At the May 21, 2012 meeting, Council heard a presentation from Marc Briese with MnDOT regarding the improvements proposed at the intersection of Highway 61 and 1701h Street (CSAH 4). The City Council discussed the issue further at their June 4, 2012 meeting when property owner Dick Tschida appeared before the Council. At the June 4 meeting, Council directed City staff to prepare a letter to MnDot outlining questions and concerns raised at the May 21 and June 4 meetings. A draft letter in this regard was included in the Council packet, and City staff recommended that the City Council approve the letter for forwarding to MnDot and Washington County officials. This item was removed from the Consent Agenda at the request of property owner Dick Tschida who provided Council with information on costs associated with the TH61/Broadway Avenue roundabout project in Forest Lake. Dick provided several reasons that he felt a roundabout at CSAH 4 made no sense. Mr. Tschida was informed an open house has been scheduled by MnDOT to discuss this project with property and business owners. Petryk made motion, Miron seconded, to schedule June 28, 2012 as a meeting of the City Council to attend the MnDot Open House on the TH61/CSAH 4 intersection project to be held at Hugo City Hall from 5-7p.m. All Ayes. Motion carried. Miron made motion, Haas seconded, to direct City Engineer Jay Kennedy to forward the letter to MnDOT outlining questions/concerns regarding the intersection project, including a list of questions from Dick Tschida, and to have a written -type format for public to question/comment on the project at the open house. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 18, 2012 Page 6 of 8 Gusset Design CUP Progress Report At its May 21, 2012 meeting, the City Council held a public hearing to consider the revocation of the CUP for the property located at 15587 Forest Boulevard North. During the meeting, staff provided the City Council with background on the violations of the CUP. Mr. Burr explained to Council that he will be constructing a portable blast booth with a dust collector that would abate the dust and noise. He planned on copying a manufactured one and stated it would comply with OSHA guidelines. The City Council tabled the consideration of revoking the CUP for 30 days to enable Rick Burr to provide the information that was required at the six-month review period on how the violations would be abated. On June 12, 2012, Mr. Burr provided information to staff addressing the three items required by the City Council. Mr. Burr provided staff with a site plan, details for an outdoor sand blasting booth, and an application for a CUP amendment to allow the sand blasting booth to be located outdoors. City Administrator Bryan Bear explained that it was in staff's opinion that Mr. Burr has put in a good faith effort to provide the items required by the City Council. Bryan further explained the outdoor booth would require an amendment to the Conditional Use Permit, which requires a public hearing at the Planning Commission. Rick Burr explained that instead of using sand, they would use steel shot in the blasting booth. This material is reused and does not create the dust that sand does. Rick indicated that the building would be in place by October 17, 2012 if it proceeds through the Conditional Use Permit amendment process with no problems. Staff will continue to work with Mr. Burr through the CUP amendment process. No formal action was taken. Update on Irish Avenue Neighborhood Meeting A neighborhood meeting was held on Tuesday, June 12, 2012 to discuss the paving of Irish Avenue between CSAH 8 and the park entrance on Irish Avenue. City Engineer Jay Kennedy provided an update to Council on this meeting. Jay explained the project was to remove and reclaim the existing pavement and repave it to the current width of 24 feet. There would be no assessments for the project; funds associated with the gravel tax would pay for that portion of the project. Haas made motion, Weidt seconded, to direct staff to prepare specifications and obtain bids for the project. All Ayes. Motion carried. Appointment of Council Member to Lions Park Planning Group At the June 13, 2012 meeting of the Parks, Recreation and Open Space Commission, a motion was made to ask a member of the City Council to participate on the Lions Park Master Planning Stakeholder Group. Other members include resident Mark O'Connor, Lions Members Floyd Petty and Denny Route, and Parks Commissioners Dave Strub, Chris Boland and Tom Hugo City Council Meeting Minutes for June 18, 2012 Page 7 of 8 Windisch. The Stakeholder Group will have two meetings this summer with final presentations and approvals anticipated this fall. The Stakeholder Group will meet on Wednesday, July 11 from 5:30-6:30 pm to recap the neighborhood meetings, which were held in the fall, and define site amenities with the consultant. The second meeting of the Stakeholder Group will be on Wednesday, August 8 from 5:30-7:30 pm and will include review of three master plan options prepared by the consultant. The Parks Commission requested a Council Member to serve on the Lions Park Master Planning Stakeholder Group. Haas made motion, Petryk seconded, to appoint Council Member Weidt as the Council representative on the Lions Park Master Planning Stakeholders Group. Miron made motion, Haas seconded, to amend the motion to include the appointment of Council Member Petryk as an alternate. Vote on the amendment: All Ayes. Motion carried. Vote on the motion as amended: All Ayes. Motion carried. Approve Recommendation from EDA to Purchase Old Carpenters Property Catherine Anderson, the owner of the Carpenters property at 14559 and 14583 Forest Boulevard North, recently contacted City staff inquiring as to whether the City was interested in purchasing the property. The property consists of five parcels that are nearing the end of a foreclosure process due to an unpaid mechanics lien that has been levied against the property by Eden Builders. In addition, there are unpaid taxes and assessments. Upon review of the title documents, it appears that there is an additional judgment as well as a tax lien that has also been filed against the property. The Economic Development Authority reviewed the information at their meeting on June 11, 2012 and recommended that the City purchase the property. A purchase price of $3,000 had been verbally negotiated, with the City taking responsibility for all taxes, liens, assessments, and judgments. City Administrator Bryan Bear explained that the redemption period, during which time Catherine Anderson could buy the property back, ends on June 23, 2012. After the EDA meeting on June 11, 2012 Catherine notified the City that she intends to do just that -purchase the property back, and has offered to sell it to the City for $350,000. Haas made motion, Klein seconded, to not pursue purchasing the Carpenter property at this time. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on recent activities of the City of Hugo's Yellow Ribbon Network. The YRN is partnering with Lions Club on a grant through Home Depot. A family who was recently helped by the YRN on a bathroom project is holding a Hugo City Council Meeting Minutes for June 18, 2012 Page 8 of 8 cookout to thank the volunteers. The YRN is planning a "Welcome Home" event in August. Hamburger Night on June 27, 2012 will be sponsored by North Country Auto Body. The YRN will be packaging care packages on June 30, 2012 from 8 a.m.-noon. Volunteers are needed as well as donations for items on the wish list. Approve the TH61/CSAH 4 Intersection Improvement Open House for Thursday, June 28, 2012 At its May 21, 2012 meeting, the Council discussed with MnDOT Project Manager Marc Briese and Washington County Transportation Engineer Joe Gustafson options for the TH61/CSAH 4 intersection improvement project. Council encouraged MnDOT to hold an open house to discuss the project with neighbors and businesses. City Administrator Bryan Bear informed Council that MnDOT has scheduled the open house for Thursday, June 28, 2012 from 5-7 p.m. at Hugo City Hall. This has been scheduled as a meeting of the City Council. Approve 145th Street Sidewalk Neighborhood Meeting for Monday, July 23, 2012 At its June 4, 2012 meeting, Council directed staff to schedule a neighborhood meeting to discuss options for the sidewalk along 145th Street. City Administrator Bryan Bear requested Council schedule the neighborhood meeting for Monday, July 23, 2012 from 6-7 p.m. at Hugo City Hall. Haas made motion, Weidt seconded, to schedule the neighborhood meeting to discuss the sidewalk on 145th Street for Monday, July 23, 2012 from 6-7 p.m. at Hugo City Hall. All Ayes. Motion carried Reminder of Business Networking Breakfast on Tuesday, June 19, 2012 at 7:30 a.m. City Administrator Bryan Bear reminded the Council of the Business Networking Breakfast hosted by the Hugo Business Association and Hugo Economic Development Authority on Tuesday, June 19, 2012 from 7:30 a.m. to 9:00 a.m. The speaker for the event will be Tawnya Chandler from Century College who will be presenting on a variety of Human Resource topics. Adjournment Haas made motion, Becky seconded, to adjourn at 8:20 p.m. All Ayes. Motion carried. The Council entered into Executive Session for the purpose of conducting a performance evaluation on City Administrator Bryan Bear. Respectfully Submitted, Michele Lindau City Clerk