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HomeMy WebLinkAbout2012.08.20 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY AUGUST 20, 2011 Mayor Miron called the meeting to order at 7:07 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, City Planner Kendra Lindahl, Community Development Intern Liz Hanson, and City Clerk Michele Lindau Approval of Minutes for the Executive Session on June 18, 2012 Weidt made motion, Klein seconded, to approve the minutes for the executive session on June 18, 2012 as presented. All Ayes. Motion carried. Approval of Minutes for the City Council Meeting on August 6, 2012 Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on August 6, 2012 as presented. All Ayes. Motion carried. Approval of Minutes for the National Night Out/Community Night Out on August 7, 2012 Weidt made motion, Petryk seconded, to approve the minutes for the National Night Out/Community Night Out on August 7, 2012 as presented. All Ayes. Motion carried. Council congratulated all who helped make the Community Night Out at Lions Park a big success. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 20, 2012 Page 2 of 7 Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution Approving Site Plan and Final Plat/Development Agreement for Frenchman Place 2nd Addition Approve Termination of Lease Agreement with Nextel for Water Tower Cellular Equipment Approve Quote for 2012 Paving Project in Victor Gardens North Village 5th Addition Approve Revised Scheduling for the 145th Street Sidewalk Project Approve Resolution Ratifying Overnight Loan All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution Approving Site Plan and Final Plat/Development Agreement for Frenchman Place 2nd Addition Len Pratt applied for site plan approval for a 12,381 square foot medical office building on property directly east of the Blue Heron Grill. Staff included in the resolution conditions they felt must be met by the applicant to ensure compliance with City standards. At its Thursday, August 9, 2012 meeting, the Planning Commission recommended approval of the site plan with the conditions stated in the resolution. The request also includes a final plat to plat the property into a new lot for the medical office building, two outlots for future development and construction of a new private drive connecting CSAH 8 to the Victor Gardens North Village (Festival Foods/Blue Heron) private drive. Adoption of the Consent Agenda approved RESOLUTION 2012-24 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT ON PROPERTY LOCATED NORTH OF FRENCHMAN ROAD (COUNTY ROAD 8) AND WEST OF EVERTON AVENUE and RESOLUTION 2012-25 APPROVING A SITE PLAN FOR A MEDICAL OFFICE BUILDING ON LOT 1, BLOCK 1, FRENCHMAN PLACE 2ND ADDITION ON PROPERTY LOCATED NORTH OF FRENCHMAN ROAD (COUNTY ROAD 8) AND WEST OF EVERTON AVENUE. Developer Len Pratt was present, and he talked about the improving market conditions. Approve Termination of Lease Agreement with Nextel for Water Tower Cellular Equipment For the past five years, the City has leased space on the south water tower to Nextel for cellular communications equipment. The lease included optional renewal terms every five years. Nextel has exercised their right to terminate the lease because the equipment is outdated and Hugo City Council Meeting Minutes for August 20, 2012 Page 3 of 7 unnecessary at this time. The existing lease agreement requires Nextel to restore the tower to its previous condition. The proposed termination agreement allows Nextel to leave much of their equipment on site in exchange for a one-time payment to the city of $17,000. The payment is intended to cover the cost of equipment removal, should the city choose to remove it. The equipment mainly includes antenna platforms on the tower and a small building located at the base of the tower. It is possible that the equipment could be re -used by another telecommunications provider. Alternatively, staff would anticipate leaving the equipment in place until the tower is demolished at some future time. Adoption of the Consent Agenda approved the termination agreement with Nextel. Approve Quote for 2012 Paving Proiect in Victor Gardens North Village 51h Addition On August 13, 2012, staff received quotes to complete Rottlund's Victor Gardens North Village 5th Addition paving project. North Valley Paving submitted the low quote in the amount of $21,333.20. Adoption of the Consent Agenda approved the quote from North Valley Paving for the paving project. Approve Revised Scheduling for the 1451h Street Sidewalk Proiect At its August 6, 2012 meeting, Council reviewed the proposed construction schedule for the improvements to the sidewalk along 145th Street North, with the work to be completed in 2012. Staff has been working to secure pricing for the project and found contractors are backlogged for work for the remainder of 2012, and prices would be more favorable if the project was completed in spring, 2013. Adoption of the Consent Agenda approved an amended schedule to have the improvements to the 145th Street sidewalk completed in spring, 2013. Approve Resolution Ratifying Overnight Loan On December 31, 2010, the Finance Department transferred $35,517.01 from the General Fund to the Tax Increment Collection Fund to eliminate a negative year-end fund balance that occurred due to a large increase in tax increment delinquencies. This transfer amounted to an interest-free overnight interfund loan (the loan was repaid on January 1, 2011); however, the Finance Director recently learned that the TIF Act requires that loans from the general (or other) fund to finance TIF expenditures must be authorized by resolution of the City Council. To provide a written record, the Finance Department recommended that the City Council adopt a resolution that ratifies this overnight interfand loan and provide the terms for its repayment. Adoption of the Consent Agenda approved RESOLUTION 2012-26 RATIFYING OVERNIGHT INTERFUND LOAN FROM THE GENERAL FUND TO THE TAX INCREMENT COLLECTION FUND THAT OCCURRED DECEMBER 31, 2010 AND PROVIDING TERMS FOR THE REPAYMENT OF SAID LOAN. Schedule Annual Citywide Bus Tour Annually, the City of Hugo holds a Citywide Bus Tour for Council, Commissions and interested residents who would like to visit areas of interest within the City. The tour has been held on a Saturday morning for the past two years, and received good attendance. Staff recommended Hugo City Council Meeting Minutes for August 20, 2012 Page 4 of 7 council schedule the Citywide Bus Tour for Saturday, September 29, 2012. Staff also suggested meeting at the Hanifl Shelter for a 10 a.m. departure and return to the shelter at approximately noon for a BBQ lunch. Weidt made motion, Klein seconded, to schedule the Citywide Bus Tour for Saturday, September 29, 2012 at 10 a.m. All Ayes. Motion carried. Discussion on Conditional Use Permit Amendment for Gusset Design At its June 18, 2012 meeting, Council discussed with Gusset Design owner Rick Burr his progress on compliance with the Conditional Use Permit (CUP) that was granted for the property at 15587 Forest Boulevard North in 2007 for the expansion of a legal non -conforming use. Council had directed staff to work with Rick on an amendment to the CUP to allow the construction of an exterior building. Staff had been receiving complaints regarding sandblasting outside the building, and an amendment to the CUP would allow construction of a portable blast booth with a dust collector that would abate the dust and noise. Instead of using sand, they would use steel shot in the blasting booth, which is reused and does not create the dust that sand does. The current CUP prohibits exterior storage on the property. Community Development Intern Liz Hanson explained that the application for a Conditional Use Permit Amendment was considered by the Planning Commission at its Thursday, August 9, 2012 meeting. The Planning Commission recommended approval of the request with the conditions listed in the CUP and Resolution. Rick Burr was present, and he addressed the Council stating he did not want to add more conditions to the CUP; specifically, the condition stating there would be no other exterior storage on the property. Conditions were also added to require the installation of the landscaping as shown on the plan dated August 28, 2007, and the parking spaces to be assessable should parking become an issue at any time. It was noted that the location of the booth would use nine of the existing parking spaces. Rick also stated he would not be able to comply with the October 17, 2012 deadline for compliance since he had to go through the CUP amendment process. He requested a six-month extension. Council discussed with Rick the landscaping plan from 2007 and why it was never done. Rick stated the building fire had set him back, and he questioned the necessity of it since it bordered other industrial uses to the north and the creek to the east. Council was comfortable with Rick working with staff on revisions and substitutions as stated in one of the conditions of the amended CUP. Haas made motion, Petryk seconded, to approve RESOLUTION 2012-23 APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR RICK BURR TO ALLOW AN EXPANSION OF A LEGAL NON -CONFORMING INDUSTRIAL USE ON THE PROPERTY LOCATED AT 15587 FOREST BOULEVARD NORTH, with a change of the date from October 17, 2012 to December 17, 2012 to have all sandblasting conducted indoors or within the booth. Hugo City Council Meeting Minutes for August 20, 2012 Page 5 of 7 Mayor Miron made motion, Klein seconded, to change the date to March 17, 2013, since the use was unlikely to impact the neighbors during the winter month. Richard Mireault, owner of Northside Construction, 15627 Forest Boulevard North, said the sand Burr used to sandblast was the biggest problem. It was falling on his equipment, and he had dealt with it long enough. Rick stated that construction equipment is often exposed to dust. Council Member Weidt pointed out that the silica sand Gusset Design was currently using was very abrasive to hydraulic equipment. Vote on amendment: All Nay Motion failed. Vote on motion: Ayes: Weidt, Petryk, Klein, Haas, Miron Nay: None Motion carried. New Regulations on Water Appropriations Permits and Water Reuse Council member Chuck Haas requested this item be added to the agenda in preparation for the upcoming Met Council Metropolitan Area Water Supply Advisory Committee. Staff provided the Council with the agenda for their next meeting on August 23, 2012. City Engineer Jay Kennedy and the Council discussed issues related to the regulations put forth by the Met Council and the DNR, and the upcoming implementation of groundwater management areas. Discussion included the permitting process for the new city well, White Bear Lake levels, public and private wells, water conservation methods, water reuse projects, and development densities imposed on the city. The Council generally agreed there are conflicting messages from the Metropolitan Council and the DNR. Council Member Haas will bring the City's concerns to the Metropolitan Area Water Supply Advisory meeting on August 23, 2012. Discussion on Code Violations at 5818 Egg Lake Road Staff has received a number of complaints concerning code violations at 5818 Egg Lake Road. City Administrator Bryan Bear detailed these complaints supported by photos of the property. Staff has been working with the property owner, who does not live on the property, in attempt to bring the property into compliance. Specifically, there are junk vehicles, excessive exterior storage and miscellaneous debris on the property as well as an illegal 720 -square foot garage addition. The building exceeds the maximum garage size and height allowed by ordinance, and it was constructed without a building permit. Staff recommended the Council authorize the City Attorney to take necessary action to abate the nuisance. City Attorney suggested providing one final request to the property owner for informal cooperation prior to formal proceedings. Hugo City Council Meeting Minutes for August 20, 2012 Page 6 of 7 Haas made motion, Weidt seconded to accept staff's recommendation and direct the City Attorney to take necessary action to abate the nuisance, after making one final attempt to gain cooperation from the property owner. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. There will be a "Welcome Home" event for six military families at this week's Hamburger Night at the Hugo Legion on Wednesday, August 22, 2012. The ceremony will begin at 6 p.m. Council Member Haas congratulated the son of the City's Audio Visual Technician Terri Hodges, who is a Marine and was married over the past weekend. The YRN continues to receive "Thank yous" for care packages sent to military members overseas. The YRN of Stillwater and Hugo will be partnering on the "Welcome Home Pheasant Hunt". Wildwings Game Farm will be sponsoring this event. The City of Hugo has been invited to apply for the Sea of Goodwill Award and will be working on the application next week. Midyear Budget and Street CIP Meeting on Thursday, August 23, 2012 City Administrator Bryan Bear reminded the Council of the Midyear Budget and Street CIP workshop to be held on Thursday, August 23, 2012 at Hugo City Hall at 7 p.m. Movie Night in the Park on Friday, September 14, 2012 The Hugo Parks Department will be holding a Movie Night at the Hanifl Fields Athletic Park on Friday, September 14, 2012. The movie will be "How to Eat Fried Worms" and will begin at sunset (approximately 7:30 pm). Games will begin at 7:00 pm. This family event is free for all. Tour de Hugo Bike Ride on Saturday, September 15, 2012 The first Tour de Hugo Bike Ride event was held September, 2011 and was a huge success with over 60 riders participating. This year's event is scheduled for Saturday, September 15, 2012 at Hanifl Fields Athletic Park. Several local businesses are supporting the community bike ride which features 5, 18, and 23 mile routes suitable for all ages and abilities. Lunch, activities and entertainment is included in the cost of registration. Registration will be available at City Hall and online. Shared Services Meeting on Thursday September 27, 2012 City Administrator Bryan Bear has been meeting with a group of Administrators from Hugo, Lino Lakes, Centerville, Circle Pines, Columbus and Lexington for the purposes of discussing shared services. The meetings are being held at the direction of the City Councils for each of the other cities, and Hugo has recently been invited to attend. Once every six months, the group meets with the mayor and one council member from each of the represented cities. Staff recommended that Mayor Miron and one council member be selected to attend the meeting scheduled for Thursday, September 27, 2012 at 5:30 pm at Lino Lakes City Hall. Hugo City Council Meeting Minutes for August 20, 2012 Page 7 of 7 Miron made motion, Haas seconded, to select Council Member Weidt to attend the meeting on shared services on Thursday, September 27, 2012 at 5:30 p.m. at Lino Lakes City Hall. All Ayes. Motion carried. Washington County Household Hazardous Waste Collection on Saturday, September 29, 2012 In past years, the City has held a citywide cleanup in conjunction with the waste collection event in the spring and fall. Due to the small amount of rubbish collected during the fall cleanup, Washington County Public Health Department and the City of Hugo will be holding a fall event to collect household hazardous waste only. This event will take place on Saturday, September 29, 2012 at the Hugo Public Works Department. The City will hold the cleanup event again in spring, 2013. Adiournment Haas made motion, Weidt seconded, to adjourn at 9:01 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk