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HomeMy WebLinkAbout2012.09.04 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON TUESDAY, SEPTEMBER 04, 2012 Mayor Miron called the meeting to order at 7:10 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Assistant City Attorney Sarah Sicheneder, City Engineer Jay Kennedy, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau Approval of Minutes for the August 20, 2012 City Council Meeting Weidt made motion, Klein seconded, to approve the minutes for the August 20, 2012 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the August 23, 2011 Mid -Year Budget and Street CIP Workshop Weidt made motion, Petryk seconded, to approve the minutes for the August 23, 2011 Mid -Year Budget and Street CIP Workshop as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Special Event Permit and Temporary Liquor License for the Warrior Dash on September 8, 2012 Red Frog Events aplied for a Special Event Permit for the Warrior Dash to be held at Woodloch Stables, 5676 170 Street North (CSAH4). The Warrior Dash is a 3.1 mile race where participants will encounter 12 obstacles along the course. Red Frog Events hold approximately 65 Warrior Dash events across the nation each year. Approximately 10,000 people are anticipated to be at this event. Participants are scheduled in waves of 500 people. A wave enters the course every 1/2 hour with the first wave beginning at 8:30 a.m. and the last wave at 4:30 p.m. There will be an awards ceremony at the conclusion of the event. The Dead Broke Saddle Club has applied for the Temporary Liquor License to serve beer at the event, and Red Frog will be utilizing their own security and medical personnel as well as the Washington County Sheriff Department, Hugo Fire Department, and White Bear Fire Department. Staff has worked with Red Frog Events on the health, safety, and welfare concerns related to an event of this size. Race Director Julie Krause and Mike Coco from Red Frog Events were present to provide background on the organization and answer questions from the Council. Klein made motion, Weidt seconded, to approve the Special Event Permit for Red Frog Events and the Temporary Liquor License for the Dead Broke Saddle Club for the Warrior Dash to be Hugo City Council Meeting Minutes for September 4, 2012 Page 2 of 5 held on September 8, 2012 at Woodloch Stables. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolutions Declaring Costs to be Assessed for the Bald Eagle/Lake Air Estates Street Project and Calling for a Public Hearing on the Proposed Assessment Approve Job Descriptions for Fire Marshal and Emergency Services Planner Approve Three -Month Leave of Absence for Tony Bronk from the Fire Department Approve Income Contract for Minnesota Board of Firefighter Training and Education Approve Final Pay Request from Brochman Blacktopping, Inc. for Goodview Paving Project Approve Resignation of Ruth Hodgson as City Hall Custodian Approve Contract with Jani-King for Commercial Cleaning Services at Hugo City Hall Approve Washington County SWAT Training at Irish Avenue Park on Wednesday, September 19, 2012 Approve Resignation of Mike Childs from the Hugo Fire Department All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolutions Declaring Costs to be Assessed for the Bald Eaule/Lake Air Estates Street Project and Calling for a Public Hearing on the Proposed Assessment The Bald Eagle Estates/Lake Air Estates street project is nearly complete. The next step in the process is to calculate the proposed special assessments, and schedule a public hearing to review them with the City Council and the benefiting property owners. Included in the City Council packet was a resolution declaring the cost to be assessed and ordering the preparation of the assessment roll; as well as a resolution setting the assessment hearing for October 1, 2012. Adoption of the consent agenda approved RESOLUTION 2012-27 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE LAKE AIR ESTATES/BALD EAGLE ESTATES ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS and RESOLUTION 2012-28 CALLING FOR THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT FOR THE LAKE AIR ESTATES/BALD EAGLE ESTATES ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS. Approve Job Descriptions for Fire Marshal and Emergency Services Planner Fire Chief Kevin Colvard requested Council approve the job descriptions for the Fire Marshal Hugo City Council Meeting Minutes for September 4, 2012 Page 3 of 5 and Emergency Services Planner on the Hugo Fire Department. The Fire Marshal job description is a revision of the description for the position currently held by Marty Schwartz, and the Emergency Services Planner is a new position proposed to be budgeted for next year. Adoption of the Consent Agenda approved the job descriptions for the Fire Marshal and Emergency Services Planner for the Hugo Fire Department. Approve Three -Month Leave of Absence for Tony Bronk from the Fire Department Firefighter Tony Bronk is requesting a three-month leave of absence from the Hugo Fire Department for personal reasons. Adoption of the Consent Agenda approved the Leave of Absence for Tony Bronk effective August 31, 2012 to November 30, 2012. Approve Income Contract for Minnesota Board of Firefighter Training and Education The Minnesota Board of Firefighter Training and Education (MBFTE) notified the City on the training initiative with Century Community College to provide the necessary training and testing for firefighters in every fire department in the State of Minnesota. Funding from MBFTE will include $1,250 per firefighter student for the 140 hour course, and requires completion of all course requirements including certification exams. Adoption of the Consent Agenda approved the Income Contract with the State of Minnesota and Century College for firefighter training. Approve Final Pay Request from Brochman Blacktopping, Inc. for Goodview Paving Proiect The City of Hugo has received the final pay request from Brochman Blacktopping for work completed to date on the paving of Goodview Avenue. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved the final pay request from Brochman Blacktopping, Inc. in the amount of $43,385.71. Approve Resignation of Ruth Hodgson as City Hall Custodian City Hall Custodian Ruth Hodgson submitted her letter of resignation from her position at City Hall for health reasons. Adoption of the Consent Agenda approved letter of resignation from Ruth Hodgson as the City Hall Custodian. Approve Contract with Jani-King for Commercial Cleaning Services at Hugo City Hall Jani-King currently cleans the Hugo Fire Hall and the Public Works building twice a week and does satisfactory work. With the resignation of Custodian Ruth Hodgson, staff contacted Jani- King regarding the needs at City Hall. Adoption of the Consent Agenda approved the monthly contract with Jani-King to perform cleaning services at City Hall twice a week. Approve Washington County SWAT Training at Irish Avenue Park on Wednesday, September 19, 2012 Hugo City Council Meeting Minutes for September 4, 2012 Page 4 of 5 The Washington County SWAT team requested the use of the Irish Avenue Park property to conduct field search training on Wednesday, September 19, 2012. This training will last approximately seven hours and will be held during the day. The property will be posted with signage a week prior to the training notifying users of the park that this training will take place. Adoption of the Consent Agenda approved the use of Irish Avenue Park for SWAT training on Wednesday, September 19, 2012. Approve Resignation of Mike Childs from the Hugo Fire Department Firefighter Mike Childs submitted his letter of resignation to focus on other areas of his life. Adoption of the Consent Agenda approved the letter of resignation from Firefighter Mike Childs effective September 1, 2012 Approve Resolution Adopting Preliminary Tax Levy for 2013 At the August 23, 2012 budget workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to date as well as projections for the 2013 fiscal year. After discussion, it was the consensus of the City Council that the payable 2013 preliminary tax levy provide for no change in the urban tax rate. Finance Director Ron Otkin provided a PowerPoint presentation that explained the seven components of the tax levy, and he answered questions from Council. The total proposed property tax levy is $4,749,083, a decrease of 4.24% from the previous year. The resolution will, based on estimated market values, keep the urban tax rate at 36.498% of tax capacity. Finance Director Otkin provided the proposed resolution to the Council. Haas made motion, Weidt seconded, to approve RESOLUTION 2012-29 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2013. Ayes: Petryk, Haas, Klein, Weidt, Miron Nays: None Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The Hugo YRN received a certificate of appreciation from an area support group in Kuwait. The Hugo Power Equipment received a letter of thanks for donating a new mower to a military family. The YRN is looking for sponsors for the Welcome Home Pheasant Hunt in October. The last burger night set a record at 176 burgers served. Report on Metropolitan Area Water Supply Advisory Committee Meeting At the August 20, 2012 Council meeting, Council discussed the agenda for the upcoming meeting of the Metropolitan Area Water Supply Advisory Committee and concerns the City has on regulations set forth by the DNR and Metropolitan Council. Council Member Chuck Haas attended the Committee meeting that was held on August 23, 2012. He informed the Council that he had shared their concerns with the committee, who generally agreed. The Committee is working to link water supply issues to overall planning in their regional planning/population Hugo City Council Meeting Minutes for September 4, 2012 Page 5 of 5 goals, and will be conducting Thrive MSP 2040, a community outreach program that will contain information on water supply planning. Schedule Planning Commission Interviews At its July 2, 2012 meeting, the City Council declared the seat of Adam Moore vacant on the Planning Commission. Staff posted the notice of vacancy and received two applications. Weidt made motion, Klein seconded, to hold a meeting on Tuesday, September 18, 7:00 p.m. to conduct Planning Commissioner interviews. All Ayes. Motion carried. Movie Night in the Park on Friday, September 14, 2012 City Administrator Bryan Bear provided a reminder that the Hugo Parks Department will be holding a Movie Night at the Hanifl Fields Athletic Park on Friday, September 14, 2012. The movie will be "How to Eat Fried Worms" and will begin at sunset (approximately 7:30 pm). Games will begin at 7:00 pm. This family event is free for all. Tour de Hugo Bike Ride on Saturday, September 15, 2012 City Administrator Bryan Bear provided a reminder of the Tour de Hugo Bike Ride scheduled for Saturday, September 15, 2012 at Hanifl Fields Athletic Park. Several local businesses are supporting the community bike ride which features 5, 18, and 23 mile routes suitable for all ages and abilities. Lunch, activities and entertainment is included in the cost of registration. Registration is now available at City Hall and online. Hugo Fire Department Open House on October 6, 2012 City Administrator Bryan Bear informed the Council that the Hugo Fire Department will hold their Annual Open House on October 6, 2012 from 11 a.m. — 3 p.m. Staff will post this as a meeting of the Council to allow their attendance at the Fire Department Open House. Adiournment Weidt made motion, Haas seconded, to adjourn at 8:10 p.m. Respectfully Submitted, Michele Lindau City Clerk