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HomeMy WebLinkAbout2012.09.17 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, SEPTEMBER 17, 2012 Mayor Miron called the meeting to order at 7:04 p.m. PRESENT: Klein, Petryk, Weidt, Miron ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, City Clerk Michele Lindau Approval of Minutes for September 4, 2012 City Council Meeting Weidt made motion, Klein seconded, to approve the minutes for the September 4, 2012 City Council Meeting as presented. All Ayes. Motion carried. Approval of the Agenda Staff added to the Consent Agenda approval of the Notice of Decision for Frenchman Place 2nd Addition. Approval of the Consent Agenda Weidt made motion, Petryk seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for City Clerk Michele Lindau Approve Annual Performance Review for Public Works Worker Paul Christianson Approve Pay Request No. 5 to Dresel Contracting, Inc. for Lake Air Estates/Bald Eagle Estates/CSAH8 Projects Approve Completion of Probationary Period for David Jensen and Appointment as Firefighter Approve Special Event Permit for Fearless Firefighter Fun Run on Saturday, October 6, 2012 Approve Pay Request No. 1 to Municipal Builders for Well House No. 6 Notice of Decision for Frenchman Place 2nd Addition All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for September 17, 2012 Page 2 of 5 Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Approve Annual Performance Review for Public Works Worker Paul Christianson The City of Hugo hired Paul Christianson as a public works worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance for Public Works Worker Paul Christianson. Approve Pay Request No. 5 to Dresel Contracting, Inc. for Lake Air Estates/Bald Eagle Estates/CSAH8 Proiects The City of Hugo has received Pay Request No. 5 from Dresel Contracting, Inc. for the Lake Air Estates/Bald Eagle Estates roadway and drainage improvement project, and the CSAH 8 mill and overlay project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the Pay Request and found it satisfactory for work completed to date on the projects. Adoption of the Consent Agenda approved Pay Request No. 5 to Dresel Contracting, Inc. in the amount of $127,088.22 for the work completed to date on the Lake Air/Bald Eagle Estates and CSAH 8 projects. Approve Completion of Probationary Period for David Jensen and Appointment as Firefighter On September 19, 2012, David Jensen's probation period on the Hugo Fire Department ended. David had completed all the necessary requirements to be moved to full time status. Adoption of the Consent Agenda approved the completion of the probation period and appointment as firefighter for David Jensen effective September 20, 2012. Approve Special Event Permit for Fearless Firefighter Fun Run on Saturday, October 6, 2012 The City of Hugo received an application from the Hugo Fireflies for the Fearless Firefighters Fun Run event scheduled for Saturday, October 6, 2012 as part of the Hugo Fire Department Open House. The 5K Fun Run includes a 1/2 mile kids run, and is an opportunity for residents and families to help raise funds for Fire Department equipment. The event will take place from 9 am — noon, and approximately 75 - 100 people are expected to participate. Adoption of the Consent Agenda approved the Special Event Permit for the Fearless Firefighter Fun Run on Saturday, October 6, 2012. Approve Pay Request No. 1 to Municipal Builders for Well House No. 6 The City of Hugo has received Pay Request No. 6 from Municipal Builders for the construction of Well House No. 6. Public Works Director Scott Anderson and City Engineer Jay Kennedy had reviewed the Pay Request and found it satisfactory for work completed to date on the Hugo City Council Meeting Minutes for September 17, 2012 Page 3 of 5 project. Adoption of the Consent Agenda approved Pay Request No. 6 to Municipal Builders in the amount of $108,519.75 for the work completed to date on Well House No. 6 Notice of Decision for Frenchman Place 211d Addition Staff added this to the Consent Agenda. Everton Investments, LLC, applied for a revised wetland replacement plan for the Frenchman Place 2nd Addition project. The completed application was publicly noticed on July 31, 2012 with an August 31, 2012 deadline to receive comments. The applicant has satisfactorily addressed all comments received from the July 24, 2012 TEP meeting, July 27, 2012 LGU review comments, and August 6, 2012 Washington Conservation District review comments. City staff determined that the proposed temporary wetland impacts are eligible for a No -loss decision, and avoidance and minimization for the proposed unavoidable wetland impacts are sufficient, in accordance with the sequencing requirements under MN Rules. Adoption of the Consent Agenda approved the Notice of Decision for Frenchman Place 2nd Addition wetland replacement plan, no -loss determination, and sequencing decision. Introduction of New Officers on the Hugo Fire Department Over the past several months, Fire Chief Kevin Colvard had been evaluating officer positions at the Hugo Fire Department. Currently serving in these roles are: Jake Christiansen, Deputy Chief, Marty Schwartz, Assistant Chief; Jim Compton Jr., Safety Captain; Andy Churchill, Training Captain; Bob Bieniek, Safety Lieutenant; Kevin Kriegshauser, Training Lieutenant; and Jim Roettger, Quality Assurance Lieutenant. Fire Chief Kevin Colvard introduced the Fire Department Team to the Council. Award of Bid for the Irish Avenue Reclamation and Paving Proiect Thursday, September 6, 2012, the City of Hugo opened bids for the Irish Avenue Reclamation and Paving Project. A total of five bids were received. City Engineer Jay Kennedy and Public Works Director Scott Anderson had reviewed the bid documents and recommend Council approve the award of bid to Hardrives, Inc. in the amount of $98,250.68. The Engineer's Estimate for the project was $120,364.50. Weidt made motion, Klein seconded, to award the bid for the Irish Avenue Reclamation and Paving Project to Hardrives, Inc. in the amount of $98,250.68. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The next Hamburger Night will be on Wednesday, September 26, 2012 at the Hugo American Legion. He encouraged everyone to attend. Planning Commissioner Interviews Tuesday, September 18, 2012 City Administrator Bryan Bear reminded Council of the Planning Commission interviews to be held on Tuesday, September 18, 2012 at 7:00 p.m. at Hugo City Hall. Hugo City Council Meeting Minutes for September 17, 2012 Page 4 of 5 Hugo Hoedown Saturday, September 22, 2012 City Administrator Bryan Bear provided a reminder that the Hugo Lions Club will hold their second annual Hugo Hoedown Festival on Saturday, September 22, 2012. This event will include business promos and a flea market/craft show to begin at 10 a.m. There will be many activities for families including pony/hay rides, bean bag toss tournament, inflatables, food and beverages, DJ and country band, as well as shows put on by the Cannon West Society. Hazardous Waste Cleanup Saturday, September 29, 2012 City Administrator Bryan Bear provided a reminder that Washington County will hold a Household Hazardous Waste Collection Event on Saturday, September 29, 2012 from 8 a.m. — noon. Washington County Residents will be able to dispose of household hazardous waste free of charge. This event will take place at the Hugo Public Works Department Building. Cindy Petty, 13679 Fiona Avenue North, requested there be a prescription drug collection at the next hazardous waste event. Staff will contact Washington County to see if this can be done. Citywide Bus Tour Saturday, September 29, 2012 City Administrator Bryan Bear reminded council of the Annual Citywide Bus Tour scheduled for Saturday, September 29, 2012. Participants will meet at the Hanifl Shelter for a 10 a.m. departure and return to the shelter at approximately noon for a BBQ lunch. All Council Members present stated they would be attending. Candidate Forum Tuesday, October 2, 2012 City Administrator Bryan Bear informed the Council that the League of Women Voters will be conducting the Candidate Forum on Tuesday, October 2, 2012 at Hugo City Hall. The forum will begin at 7 pm with the Candidates for Washington County Districts 1 and 2. The Hugo Mayor and Council Candidates are expected to be heard at approximately 8:15 p.m. Petryk made motion, Klein seconded, to schedule this as a Council meeting to allow the attendance of the Council at the candidate Forum on Tuesday, October 2, 2012 at Hugo City Hall. All Ayes. Motion carried. Hugo Fire Department Annual Open House Saturday, October 6, 2012 City Administrator Bryan Bear provided a reminder that the Hugo Fire Department will hold their Annual Open House on Saturday, October 6, 2012 from 11:00am - 3:00pm. This event will take place at the Hugo Fire Hall, 5323 140th St. North, and will include the Fearless Firefighters Fun Run and several children and adult activities. This event is being held to celebrate Fire Prevention Week, which is October 7-13. Hugo City Council Meeting Minutes for September 17, 2012 Page 5 of 5 Hugo Business Association (HBA) Networking Meeting Tuesday, October 9, 2012 City Administrator Bryan Bear informed the Council that the HBA scheduled a networking meeting on October 9, 2012 from 7-8:30 pm. This meeting will take place at the Rice Lake Centre. The purpose of this networking meeting is to increase participation in the HBA and discuss marketing opportunities in the City of Hugo. The Council has been invited to attend. Cindy Petty, 13679 Fiona Avenue North, stated the HBA would be holding their regular meeting at this time with networking opportunities at the beginning and end of the meeting. Adjournment Weidt made motion, Petryk seconded, to adjourn at 7:27 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk