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HomeMy WebLinkAbout2012.10.15 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, OCTOBER 15, 2012 Mayor Miron called the meeting to order at 7:08 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Planner Rachel Juba, Parks Planner Shayla Syverson, Community Development Intern Liz Hanson, and Accounting Clerk Anna Wobse Approval of the Minutes for the July 23, 2012 1451h Street Sidewalk Neighborhood Meeting Weidt made motion, Klein seconded, to approve the minutes for the July 23, 2012 neighborhood meeting to discuss the 145th Street sidewalk as presented. All Ayes. Motion carried. Approval of Minutes for the October 1, 2012 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the October 1, 2012 City Council Meeting as presented. All Ayes. Motion carried. Approval of the Minutes for the October 2, 2012 Candidate Forum Weidt made motion, Petryk seconded, to approve the minutes for the October 2, 2012 Candidate Forum as presented. All Ayes. Motion carried. Approval of the Minutes for the October 6, 2012 Fire Department Open House Weidt made motion, Klein seconded, to approve the minutes for the October 6, 2012 Fire Department Open House as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 15, 2012 Page 2 of 7 Business Retention and Expansion International Award of Excellence On June 20, 2012, the City of Hugo was presented with the Award of Excellence from Business Retention and Expansion International during its annual conference for its 2010 BR&E Program. The awards were judged on the success of the marketing/communications plan, improvements to the business climate, measurable results and outcomes, and the business survey plan. Other considerations included project or program partners, applications to other communities and innovations implemented to meet specific community needs. Representatives from the University of Minnesota Extension Services had accepted the award on the City's behalf at the International BR&E Conference. Michael Darger and Bruce Schwartau from the U of M Extension Service presented the award to the City and congratulated Hugo on being an excellent example of a community driven approach in working with the businesses in the community. Council took a short break. Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda items: Approval of Claims Approve Annual Performance Review for Accounting Clerk Anna Wobse Approve Pay Request No. 2 from Municipal Builders, Inc. for Well No. 6 Approve Final Pay Request from North Valley, Inc. for Victor Gardens 5th Addition All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Accounting Clerk Anna Wobse The City of Hugo hired Anna Wobse as the City's new Accounting Clerk on October 27, 2008. Over the past four years, Anna has worked under the direction of Finance Director Ron Otkin in accounts payable and payroll functions. Adoption of the Consent Agenda approved the annual performance review for Accounting Clerk Anna Wobse. Approve Pay Request No. 2 from Municipal Builders, Inc. for Well No. 6 The City has received Pay Request No. 2 from Municipal Builders for the construction of Well House No. 6. Public Works Director Scott Anderson and City Engineer Jay Kennedy had reviewed the Pay Request and found it satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 2 to Municipal Builders in the amount of $87,830.09 for the work completed to date on Well House No. 6. Approve Final Pay Request from North Valley, Inc. for Victor Gardens 51h Addition Hugo City Council Meeting Minutes for October 15, 2012 Page 3 of 7 The City has received the pay request from North Valley, Inc for Victor Gardens 5th Addition for a paving project within this incomplete development. Senior Engineer Technician Steve Duff had reviewed the pay request and found it satisfactory for work completed on the project. Adoption of the Consent Agenda approved the Pay Request from North Valley, Inc for $21,725.43 for work completed on the Victor Gardens 5th Addition Paving Project. The City will use proceeds from a Letter of Credit provided by the developer to make this payment. Discussion on EDA Recommendation on CSAH 4/TH61 Roundabout Center Island Design Staff has been working with MnDOT on a landscape design for the center island of the roundabout at TH61 and CSAH 4 (170th Street). MnDOT has $10,000 in its budget for construction of the roundabout for landscaping. At its October 8, 2012 meeting, the EDA reviewed a landscape design and cost estimate. The EDA agreed that the type of plants in the center island need to be drought tolerant because water is not available for irrigation and that the area needs to be low maintenance. The EDA made a recommendation to the City Council to continue working with MnDOT on the landscape design and type of plants, and the cost shall be no more than $10,000 for the landscaping, which will be paid for my MnDOT. City Planner Rachel Juba presented the center island design to the Council, which showed coniferous and deciduous shrubs, perennials, and ornamental grasses. The plants would be low - growing so views will not be blocked. Rachel explained that MnDOT would maintain the island for the first two years, and the City would be required to maintain it after that. The Council agreed with the EDA that the plants needed to be drought and salt tolerant. Council also discussed seeking the input of master gardeners in the area and knowledgeable City Staff. Hass made motion, Weidt seconded, to approve the EDA's recommendation for the center island design for the roundabout at TH61 and CSAH 4 (170th Street North) with all costs to be paid for by MnDOT. All Ayes. Motion carried. Update on NRI Transition Plan Staff has been working with the owner of National Recycling, Inc. (NRI) Rick Mark on NRI's transition plan. City Administrator Bryan Bear updated the Council on recent progress at NRI. Bryan presented pictures showing the back of the site where grading was being done for the building pads. NRI has also begun work on the driveway and fencing in the front of the site. Bryan stated that the City has accepted construction plans and issued permits. Permits have also been issued by the MN Pollution Control Agency and Department of Transportation. The piles of scrap were slowly decreasing and being sorted. Mayor Fran Miron, Council Member Phil Klein, and City Administrator Bryan Bear recently met with NRI owner Rick Mark. Rick had informed them that the lack of available rail cars was impeding the removal of the scrap. John Gohmann from MN Commercial Railroad was contacted and he acknowledged there was a shortage of scrap cars. John committed to work with the the railroad's operations department to make more cars available to NRI. Bryan Bear also said he had spoke with the Braham City Administrator who informed Bryan that they were looking at using the Braham rail spur for loading additional scrap. The Mayor stated that he appreciated the patience of the Hugo City Council Meeting Minutes for October 15, 2012 Page 4 of 7 neighborhood and will keep them up to date on the progress. No formal action was taken. Review of Lions Park Master Plan At the public workshop of September 26, 2012, final changes were recommended by stakeholders to the Lions Park Master Plan. At their meeting of October 10, 2012, the Parks, Recreation and Open Space Commission discussed the plan and would not recommend any changes at this time. Parks Planner Shayla Syverson explained they are supportive of the plan and would like to continue to work with the developer of the LaValle properties adjacent to Lions Park on the recent proposal for park dedication and expansion of Lions Park. Landscape Architect Amanda Prosser of WSB & Associates presented the Lions Park Master Plan. The Council indicated that the plan incorporated many of the features that had been discussed. The Council commented on the lack of parking and discussed their preference for Fitzgerald Avenue to be a through street. Council agreed to support the Master Plan and continue to work with the developers of the LaValle property on dedicated parkland. No formal action was taken. Discussion on Concept Plan for LaValle Property Developer Bill Lentsch applied for approval of a concept plan for property located to the west of Lions Park owned by Marvin LaValle. Community Development Intern Liz Hanson presented the plan to the Council, which consists of three multi -family residential buildings. The buildings would be an Assisted Living Facility, CommonBond affordable housing, and a Congregate Care facility with a total of 244 units proposed. In lieu of paying the park dedication fee of $585,600, the developer is proposing to dedicate approximately 3.5 acres for expansion of Lions Park. The plan shows this area to include a storm water pond, which Council felt would not be a benefit to Lions Park. City Engineer Jay Kennedy discussed storm water ponding and water reuse, and how it could be looked at as a regional issue. Jay indicated that more information would be needed on the site layout to provide other options. The Council discussed road options. 147th Street could connect to Oneka Lake Boulevard, Finale Avenue could be extended to Frenchman Road, and the portion of Finale Avenue between Upper 146th Street and 147th Street could be eliminated. The developer commented that cost was a concern to him and asked for the City to help find funding options for the road. Council noted it was important how the roads would be laid out because it would be critical to the development and access points for Lions Park and parking areas. Council also discussed the proposed housing types. They generally supported the type of life cycle housing outlined but had questions on the CommonBond facility. Bill Lentsch explained there would be 45-55 affordable workforce housing units. Occupants must be employed and pass a criminal background check. Rental would be subsidized according to their income. Liz explained the Planning Commission, Parks Commission, and the EDA had all reviewed the plan and generally supported it. City Administrator Bryan Bear stated that revisions would also need to be made to the Parks Master Plan with the addition of any parkland. This was a concept plan only. No formal action was taken. Hugo City Council Meeting Minutes for October 15, 2012 Page 5 of 7 Discussion on White Bear Lake Athletic Association Athletic Facility Needs Analysis Study The White Bear Lake Area School District is looking to do a study of the athletic facilities in the district. Parks Planner Shayla Syverson explained that the City of Hugo has been asked to participate in the study to look at current use and needs and identify future facility needs. The estimated cost of the study is $20,000-$30,000, and the City's share would be $4,000. The Parks, Recreation and Open Space Commission discussed the study at their meeting on October 10, 2012 and recommended support of the White Bear Lake Area School District Athletic Facility Needs Analysis in an amount not to exceed 13% or $4,000. It was noted that Hugo is divided into four school districts. Hass made motion, Weidt seconded, to accept the Parks Commission's recommendation supporting the White Bear Lake Area School District Athletic Facility Needs Analysis in an amount not to $4,000, and included that it be viewed from a regional standpoint. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The Welcome Home Pheasant Hunt was held over the past weekend at Wild Wings Game Farm with 200 Military members, 40 sponsors and 25 volunteers. Hamburger night is on Wednesday, October 24, 2012 and will be sponsored by Xcel Energy. A packing event for care packages to be sent to overseas troops will be held on November 10, 2012 at Hugo City Hall, and donations are being accepted. Minnesota Manufacturing Week October 22-28, 2012 The Minnesota Department of Employment and Economic Development, the Minnesota Precision Manufacturing Association, and the Minnesota Chamber of Commerce are partners in promoting Minnesota Manufacturers Week October 22-28. The purpose of MN Manufactures Week is to encourage communities, local and regional Chambers of Commerce, trade associations, companies and others to mark the week with special events recognizing the economic importance of the sector. In recognition of Manufacturers Week, Wilson Tool held its first "Manufacturing Day" celebration Friday, October 5, 2012. Mayor Fran Miron, Council Member Tom Weidt, and City Administrator Bryan Bear attended this event. The Council indicated their interest in attending next year's Wilson Tool Manufacturing Day. Miron made motion, Haas seconded, to recognize Minnesota Manufacturing Week October 22 - 28 and to send "thank you" postcards to all the manufacturing businesses in Hugo. All Ayes. Motion carried. Associated Eye Care Ribbon Cutting Ceremony Monday, November 5, 2012 Associated Eye Care has invited the Council to attend their Ribbon Cutting Ceremony on Monday, November 5, 2012 at 8:00 a.m. to include breakfast and beverages on their site at 14688 Everton Hugo City Council Meeting Minutes for October 15, 2012 Page 6 of 7 Avenue North, adjacent to the HealthEast Clinic. Weidt made motion, Petryk seconded, to schedule the Associated Eye Care Ribbon Cutting Ceremony on Monday, November 5, 2012 as a meeting of the Council. All Ayes. Motion carried. Schedule City Holiday Party Thursday, December 6, 2012 Annually, the City of Hugo selects a date on which to hold the City of Hugo's annual holiday party for Council, Commission, and City staff. The Hugo American Legion banquet room is available on Thursday, December 6, 2012. Petryk made motion, Haas seconded, to schedule the City's Annual Holiday Party for Thursday, December 6, 2012 beginning with Social Hour at 5:30 p.m. and dinner at 6:30 p.m. All Ayes. Motion carried Schedule Date for Board of Canvas Meeting On Tuesday, November 6, 2012, the City of Hugo will participate in the General Election including Council Member Ward 2, Council Member at Large and Mayoral races. As Council is aware, the results of the voting at the General Election needs to be certified by the City of Hugo acting as the Board of Canvass. State Statute requires canvassing to be done between the 3rd and 10th day following the General Election. Staff asked Council select a date between Friday, November 9th and Friday, November 16th on which to hold the Board of Canvas meeting. Haas made motion, Klein seconded, to schedule the Board of Canvas for November 9, 2012 at 8:00 am at Hugo City Hall. All Ayes. Motion carried Clarification on Letter from Joyce Dumer on Lake Air/Bald Eagle Estates Improvement Project Assessment Hearing At its October 1, 2012 meeting, the Council held a public hearing on the assessments for the Bald Eagle/Lake Air Estates improvement project. A letter submitted by Joyce Dumer was discussed at the public hearing. Council Member Petryk clarified comments that were made regarding the letter, which referred to corner lots. Per the City's assessment policy, a corner lot is charged half the assessment. Council Member Petryk stated that this would be made clearer to residents on future assessments. Adjournment Weidt made motion, Haas seconded, to adjourn at 10:00 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 15, 2012 Page 7 of 7 Respectfully Submitted, Anna Wobse Accounting Clerk