Loading...
HomeMy WebLinkAbout2012.12.17 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 17, 2012 Mayor Miron called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, and City Clerk Michele Lindau Approval of Minutes for the November 29, 2012 Legislative Reception Weidt made motion, Petryk seconded, to approve the minutes for the Legislative Reception on November 29, 2012 at the White Bear Country Inn as presented. All Ayes. Motion carried. Approval of Minutes for the December 3, 2012 Council Meeting Weidt made motion, Klein seconded, to approve the minutes for the December 3, 2012 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the December 6, 2012 Holiday Party Klein made motion, Petryk seconded, to approve the minutes for the Holiday Party on December 6, 2012 at the Hugo American Legion as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda items: Approval of Claims Approve Resolution for Renewal of 2013 Liquor Licenses and Related Licenses Approve 2013 Licenses for Refuse Haulers Approve Resolution Certifying Delinquent Utility Accounts Hugo City Council Meeting Minutes for December 17, 2012 Page 2 of 6 Approve Renewal of Terms for Planning Commissioners Rick Gwynn and Bob Rosenquist Approve Renewal of Term for Parks Commissioner Tom Windisch Approve Renewal of Term for Economic Development Authority Commissioner Jan Arcand Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh Approve Annual Performance Review for Building Inspector Scott Baller Approve Annual Performance Review for Planner Rachel Juba Approve Annual Performance Review for Public Works Worker Ryan McCullough Approve Final Pay Request No. 8 from Northdale Construction for South Ethan Avenue Project Approve Pay Requests No. 3 and No. 4 from Municipal Builders, Inc. for Well No. 6 Approve Reduction in the Letter of Credit for Everton Investments for Prairie Village 1St Addition Approve Reduction in the Letter of Credit for Everton Investments for Prairie Village 2nd Addition All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. ADUrove Resolution for Renewal of 2013 Liquor Licenses and Related Licenses Staff has received the appropriate applications for renewals of Liquor, Tobacco, and Games licenses for 2013. City staff recommended Council approve the resolution approving the annual renewal for the 2013 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2012-39 APPROVING 2013 LIQUOR LICENSES & RELATED LICENSES. Approve 2013 Licenses for Refuse Haulers The City has seven refuse haulers who provide refuse collection and recycling services. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommends Council approve the resolution issuing 2013 refuse haulers licenses to: Gene's Disposal; SRC, Inc,; Maroney's Sanitation; Ace Solid Waste; Walters Recycling and Refuse; Allied Waste Services/BFI; and MN Waste Management. Adoption of the Consent Agenda approved RESOLUTION 2012-40 APPROVING 2013 REFUSE HAULERS LICENSES. Hugo City Council Meeting Minutes for December 17, 2012 Page 3 of 6 Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION 2012-41 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Approve Renewal of Terms for Planning Commissioners Rick Gwynn and Bob Rosenquist Staff has contacted Planning Commission Members Rick Gwynn and Bob Rosenquist regarding the expiration of their terms as Commissioners at the end of this year. Both have indicated their desire to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the renewal of Commissioners Rick Gwynn and Bob Rosenquist for another four-year term on the Planning Commission to expire December 31, 2016. Approve Renewal of Term for Parks Commissioner Tom Windisch Staff has contacted Parks Commissioner Tom Windisch regarding the expiration of his term as a Commissioner at the end of this year. Tom has indicated his desire to be reappointed to the Parks Commission for another three year term. Adoption of the Consent Agenda approved the renewal of Commissioner Tom Windisch for another three-year term on the Parks Commission to expire December 31, 2015. Approve Renewal of Term for Economic Development Authority Commissioner Jan Arcand The term for EDA member Jan Arcand expires on December 31, 2012, and she has indicated her willingness to serve another six year term. Adoption of the Consent Agenda approved the reappointment of Jan Arcand to serve another term on the EDA to expire on December 31, 2018. Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh Historical Commissioners Viola Maslowski and Grace Waugh have terms that expire at the end of this year. Both Viola and Grace have indicated a desire to serve another term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Viola Maslowski and Grace Waugh to the Historical Commission for another three-year term to expire December 31, 2015. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as one of its new building inspectors on January 1, 2006. Over the past seven years, Scott has completed building inspector duties as well as provided Hugo City Council Meeting Minutes for December 17, 2012 Page 4 of 6 coverage for the front counter Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to Planner in 2010. Over the past six years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works Maintenance Worker. Ryan has worked over the past six years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Final Pay Request No. 8 from Northdale Construction for South Ethan Avenue Proiect The City has received the final pay request No. 8 from Northdale Construction for the South Ethan Avenue Street and Utility Improvement Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for the work. Adoption of the Consent Agenda approved the final pay request No. 8 from Northdale Construction in the amount of $5,035.73 for the South Ethan Avenue Project. Approve Pay Requests No. 3 and No. 4 from Municipal Builders, Inc. for Well No. 6 The City has received Pay Requests No. 3 and No. 4 from Municipal Builders for the construction of Well House No. 6. Public Works Director Scott Anderson and City Engineer Jay Kennedy had reviewed the Pay Requests and found them to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Requests No. 3 and No. 4 to Municipal Builders in the amount of $76,427.50 and $104,811.85 respectively for the work completed to date on Well House No. 6. Approve Reduction in the Letter of Credit for Everton Investments for Prairie Village 1st Addition Everton Investments, developer, has requested the City reduce the letter of credit being held for the Prairie Village 1st Addition. Senior Engineering Technician Steve Duff has inspected the work and recommended the reduction of the letter of credit. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Prairie Village 1St Addition development to $6,250.00. Hugo City Council Meeting Minutes for December 17, 2012 Page 5 of 6 Approve Reduction in the Letter of Credit for Everton Investments for Prairie Village 2nd Addition Everton Investments, developer, has requested the City reduce the letter of credit being held for the Prairie Village 2nd Addition. Senior Engineering Technician Steve Duff has inspected the work and recommended the reduction of the letter of credit. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Prairie Village 2nd Addition development to $30,973.44 Approve Resignation of Todd Jones from the Fire Department Firefighter Todd Jones has submitted his letter of resignation from the Hugo Fire Department. Adoption of the Consent Agenda approved the resignation of Firefighter Todd Jones. Approve Ordinance Establishing 2013 City Fee Schedule Each year in December, Council, upon recommendation from the Finance Department, adopts a new fee schedule that incorporates any necessary adjustment in fees for the upcoming year. Finance Director Ron Otkin worked with City staff to make adjustments to the 2013 City fee schedule. Council Member Haas requested this be removed from the Consent Agenda to inquire on Water Conservation Rates. Staff informed him it will be discussed in spring, 2013. Haas made motion, Weidt seconded, to approve ORDINANCE 2012-464 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES FOR 2013. Ayes: Haas, Klein, Petryk, Weidt, Miron Nays: None Motion carried. Approve Retirement of Parks Commissioner Roger Clarke and Approve Advertisement of Vacancy Roger Clarke has served on the Parks Commission since June, 2003. Roger's current term expires on December 31, 2012, and he has decided to not seek reappointment. Staff recommends Council approve the retirement of Roger Clarke and approve the advertisement of vacancy on the Parks Commission. This was removed from the Consent Agenda to allow the Council to comment on their appreciation of the work done by Roger on the Commission. Weidt made motion, Petryk seconded, to direct staff to prepare a Certificate of Appreciation for Roger Clarke to be presented at a future Council meeting. All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 17, 2012 Page 6 of 6 Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Council Member Haas thanked everyone who attended the Sea of Goodwill Award on Friday, December 14, 2012. The next Hamburger Night will be on Wednesday, December 26, 2012. Recognition of Mayor Fran Miron In the recent election, Mayor Fran Miron won the seat of Washington County Commissioner for District 1. The Council recognized Mayor Fran Miron for his 20 years of service to the citizens of the City of Hugo. City Administrator Bryan Bear began with a PowerPoint presentation highlighting the Mayor's accomplishments over the past years. The Mayor was formally recognized by Senator Ray Vandeveer with a card expressing his appreciation; State Representatives Bob Dettmer and Matt Dean with a House Resolution; Washington County Commission Dennis Hegberg with a Certificate of Award; and Rachel Horn from Congresswoman Michele Bachman's office presenting a letter from the Congresswoman where the Mayor was thanked for being a leader and asset to the City of Hugo after the 2008 tornado. Petryk made motion, Haas seconded, to approve RESOLUTION 2012-42 RECOGNIZING THE HONORABLE FRAN MIRON FOR HIS 20 YEARS OF PUBLIC SERVICE AS COUNCIL MEMBER AND MAYOR SERVING THE CITIZENS OF HUGO, MINNESOTA. Ayes: Haas, Klein, Petryk, Weidt Nays: None Abstain: Miron Motion carried. City Administrator Bryan Bear invited everyone to join the Mayor in the Oneka Room for cake and refreshments. Adjournment Weidt made motion, Klein seconded, to adjourn at 8:28 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk