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HomeMy WebLinkAbout2011.04.04 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON APRIL 4, 2011 Acting Mayor Becky Petryk called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt ABSENT: Miron ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Public Works Director Scott Anderson, Finance Director Ron Otkin, and City Clerk Michele Lindau Approval of the Minutes for the City Council Meeting on March 7, 2011 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting held on March 7, 2011 as presented. All Ayes. Motion carried. Approval of the Minutes for the Minnesota State Legislators Town Hall Meeting on March 26, 2011 Klein made motion, Weidt seconded, to approve the minutes for the Minnesota State Legislators Town Hall Meeting held on Saturday, March 26, 2011 as presented. All Ayes. Motion carried. Approval of the Agenda Haas made motion, Petryk seconded, to approve the Agenda as amended: Add to Council Presentations: Meeting with White Bear Lake City Officials and Staff on JPA Friends of Washington County Library System All Ayes. Motion carried. FA Washington County Attorney Pete Orput On November 2, 2010, Pete Orput was elected as the new Washington County Attorney, succeeding long time Washington County Attorney Doug Johnson. Staff invited the new county attorney to the Hugo City Council meeting in order to provide Council and the public his views on the new leadership and new direction for the Washington County Attorney's Office for the next four years. Pete explained he was surveying cities, fire departments, and police departments to help determine the direction the department should go and ways for the department to be responsive to citizen concerns. His plan is to offer training to police that would fit their schedules, create an interactive website for law enforcement and citizens, and encourage communities to use the County Attorney's Office staff for presentations. A comprehensive policy manual is being drafted for the public as well as a mission statement and logo. Attorney Orput invited the Council and public to visit him and his staff at the courthouse. He stated an open house will be scheduled for sometime in late spring/early summer. Hugo City Council Meeting Minutes for April 4, 2011 Page 2 of 9 Approval of the Consent Agenda Weidt made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Annual Performance Review for Finance Director Ron Otkin Approve Annual Performance Review for Building Department Secretary Debi Close Approve Annual Performance Review for Community Development Assistant Dennis Fields Approve Special Event Permit for Minnesota Lyme Disease Association Run Event on Saturday, May 21, 2011 Approve Summary of Animal Ordinance for Publication Approve Pay Request No. 2 from Olson's Sewer Service for JD 2 Minor Ditch Maintenance Approve Pay Request No. 9 from E.H. Renner & Sons for Well No. 6 Approve Minor Subdivision and Conditional Use Permit for Shared Driveway for Jim Leroux Approve Conditional Use Permit Amendment for Randall Roatch and Donald Baierl for Motor Vehicle Sales at 15775 Forest Boulevard North Approve Snow Removal Policy for City Sidewalks and Trails Approve Purchase of S160 Bobcat Skid Steer Approve Comprehensive Plan Amendment for Parks Plan Update Approve Recommendation from EDA for Donation to Hugo Business Association and Co - Sponsorship of Hugo Kidz -n -Biz Fest Approve Appointment of Historical Commission Associate Member Kathy Brevig as a Regular Commission Member Approve 2012 Rural Fire Department Grant Application to the DNR for the Hugo Fire Department Approve Authorization to Revise Places of Worship and School Performance Zoning Standard Approve Resolution Adopting Sanitary Sewer Rates Approve Special Event Permit for Blacksmith Lounge for 2011 Events Approve Saturday, April 30, 2011 for Health Up and GO Wellness Campaign Kick Off Event All Ayes. Motion carried. ADDroval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for April 4, 2011 Page 3 of 9 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 22 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. City Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. Approve Annual Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past five years, Debi has performed duties which involve an extensive amount of customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi also works as the secretary to the Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Annual Performance Review for Community Development Assistant Dennis Fields Dennis Fields was hired by the City of Hugo as the new Community Development Assistant and started work on March 31, 2008. Over the past three years, he has worked with the City's Geographic Information Systems (GIS) and provides support staff to the Planning Commission as well as other duties in the Community Development Department. Adoption of the Consent Agenda approved the annual performance review for Community Development Assistant Dennis Fields. Approve Special Event Permit for the Minnesota Lyme Disease Association Run Event on Saturday, May 21, 2011 The City of Hugo has received an application from the Minnesota Lyme Disease Association for approval of a Special Event Permit for its Fun Run Event scheduled for Saturday, May 21, 2011. The event will be ran on the same route used by the City of Hugo for its 2006 Centennial Celebration, which involves a loop around Lions Park and out on the Hardwood Creek Trail to the Creekview Preserve neighborhood and back. City staff has reviewed the Special Event Permit and found it to be satisfactorily complete along with the use of the Lions Park Pavilion. Adoption of the Consent Agenda approved the Special Event Permit for the Minnesota Lyme Association Fun Run Event Scheduled for Saturday, May 21, 2011. Approve Summary of Animal Ordinance for Publication At its March 7, 2011 meeting, the City Council approved revisions to the Animal Ordinance. City Staff was directed to prepare an executive summary for approval by Council at its next regularly scheduled meeting for publication in the City's legal newspaper, The Citizen. Adoption of the Consent Agenda approved the summary of the Animal Ordinance for publication. Hugo City Council Meeting Minutes for April 4, 2011 Page 4 of 9 Approve Pay Request No. 2 from Olson's Sewer Service for JD 2 Minor Ditch Maintenance The City of Hugo received Pay Request No. 2 from Olson's Sewer for the 2010-2011 maintenance on Judicial Ditch #2. This project was approved by the Council at its meeting on January 18, 2011. Adoption of the Consent Agenda approved Pay Request No. 2 to Olson's Sewer Service in the amount of $13,050.82 Approve Pay Request No. 9 from E.H. Renner & Sons for Well No. 6 The City of Hugo has received Pay Request No. 9 from E.H. Renner & Sons for construction of Well No. 6. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 9 from E.H. Renner and & Sons in the amount of $13,680.00 for construction of Well No 6. Approve Minor Subdivision and Conditional Use Permit for Shared Driveway for Jim Leroux The applicant is requesting approval of a minor subdivision to create three lots out of a 32.27 acre lot. The lots created would be two 10 acre parcels and one 12.27 acre parcel. The applicant is also requesting approval of a conditional use permit for a shared driveway for parcel B and C. A shared driveway is proposed to access parcel C without impacting the creek. At its March 24, 2011 meeting, the Planning Commission considered the application and held a public hearing on the request. There was no one that spoke on the request except the applicant. Staff recommended approval of the applications to the Planning Commission. The Planning Commission agreed that the applications met the requirements necessary to approve a minor subdivision and conditional use permit. The Planning Commission unanimously recommended approval of the applications to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2011-4 APPROVING A MINOR SUBDIVISION FOR JIM LEROUX ON PROPERTY LOCATED GENERALLY EAST OF ELMCREST AVENUE AND NORTH OF 165TH STREET and RESOLUTION 2011-5 APPROVING A CONDITIONAL USE PERMIT FOR JIM LEROUX TO ALLOW A SHARED DRIVEWAY FOR THE PROPERTIES GENERALLY LOCATED EAST OF ELMCREST AVENUE AND NORTH OF 165TH STREET Approve Conditional Use Permit Amendment for Randall Roatch and Donald Baierl for Motor Vehicle Sales at 15775 Forest Boulevard North The applicant is requesting an amendment to the existing conditional use permit for motor vehicle sales on the property. The applicant is requesting to revise condition number 2, which states that no more than two cars can be on display at any given time, and no more than five cars associated with the auto sales business may be stored on the property. The applicant is requesting to revise the condition to state: "There shall be no more than five cars on display at any given time and no more than eight cars associated with the auto sales business stored on the property" At its March 24, 2011 meeting, the Planning Commission considered the application and held a public hearing on the request. The Planning Commission agreed that the revision was minor in nature and recommended approval of the application to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2011-6 APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR RANDY ROATCH AND DONALD BAIERL FOR LATE Hugo City Council Meeting Minutes for April 4, 2011 Page 5 of 9 MODEL AND CLASSIC MOTOR VEHICLE SALES BUSINESS FOR THE PROPERY LOCATED AT 15775 FOREST BOULEVARD NORTH. Approve Snow Removal Policy for City Sidewalks and Trails At the 2011 Hugo City Council Goal Setting Session held on January 18, 2011, Public Works Director Scott Anderson provided Council with a report on issues and concerns related to snow removal on the City's sidewalks and trails. Scott provided Council with both a time and cost estimate for removal of snow on recommended main trails and sidewalks. City staff has prepared the City's first-ever snow removal policy for City sidewalks and trails. Adoption of the Consent Agenda approved the City's snow removal policy for select sidewalks and trails within the City of Hugo and to further direct staff to post on the City's website with distribution to appropriate businesses and residents. Approve Purchase of 5160 Bobcat Skid Steer At the January 18, 2011 City Council Goal Setting Session, Public Works Director Scott Anderson presented Council with a plan for the removal of snow from select City sidewalks and trails. During this presentation, equipment needs were discussed. The City's current T-300 Bobcat skid -loader is too wide to perform snow removal on most City sidewalks. In addition to snow removal, the current summer workload of the Public Works Department justifies the purchase of a second skid -loader in addition to the larger existing skid -loader. Therefore, staff recommends purchase of a smaller S 160 Bobcat skid -loader to perform sidewalk snow removal as well as street repairs, park improvements and general Public Works projects. Staff has reviewed this with the Finance Director and the funds are available for the purchase of this equipment. Adoption of the Consent Agenda approved the purchase of an S 160 Bobcat and 60" snow blower attachment from Tri-State Bobcat in the amount of $34,358.17. Approve Comprehensive Plan Amendment for Parks Plan Update At its March 24, 2011 meeting, the Planning Commission recommended approval of application to the Metropolitan Council for an amendment to the 2030 Comprehensive Plan. The amendment was recommended by the Parks, Recreation and Open Space Commission to change Table 7-1: City of Hugo Local Public Parks. Irish Avenue Park, a 125 acre passive park is proposed to be added. Also, Rice Lake Park is proposed to be listed as a passive park of 45 acres, instead of 70 acres. The remaining 25 acres is now the Hanifl Fields Athletic Park, an active park, which shall also be added to the list. These updates in the Parks Plan are being recommended because of new park rules in the Public Conduct in Parks Ordinance. Adoption of the Consent Agenda approved RESOLUTION 2011-7 APPROVING A COMPRHENSIVE PLAN AMENDMENT CHANGING TEXT ON TABLE 7-1: CITY OF HUGO LOCAL PUBLIC PARKS and MAP 2-A: EXISTING PARKS AND OPEN SPACE. Approve Recommendation from EDA for Donation to Hugo Business Association and Co - Sponsorship of Hugo Kidz -n -Biz Fest At its February 14, 2011 meeting, the Hugo Economic Development Authority (EDA) listened to a presentation from City Administrator Mike Ericson regarding the City's interest in co- sponsoring the 7th Annual Hugo Kids -n -Biz Fest with the Hugo Business Association (HBA). After discussion, the EDA agreed to recommend to the City Council the co-sponsorship and Hugo City Council Meeting Minutes for April 4, 2011 Page 6 of 9 donation of $750 for the 2011 Hugo Kidz -n -Biz Fest. Adoption of the Consent Agenda approved the recommendation from the EDA for the $750 donation and co-sponsorship of the 7th Annual Hugo Kidz -n -Biz Fest scheduled for Saturday, April 16, 2011. Approve Appointment of Historical Commission Associate Member Kathy Brevig as a Regular Commission Member At its August 2, 2010 meeting, the Council approved the letter of resignation from Pam Videen from the Hugo Historical Commission. Pam was one of the original charter members of the Hugo Historical Commission, which was formed by the Council in 2003. Historical Commission Chair Kitty Cheesebrow has recommend the appointment of Historical Commission Associate Member Kathy Brevig to replace retired charter member Pam Videen. Adoption of the Consent Agenda approved the appointment of Associate Member Kathy Brevig as a regular commission member with a term to expire on December 31, 2011. Approve 2012 Rural Fire Department Grant Application to the DNR for the Hugo Fire Department Annually, the Hugo Fire Department submits its grant application to the Minnesota DNR Rural Fire Department Grant Program for funds to assist the department in the purchase of equipment for fighting fires in rural Hugo. Adoption of the Consent Agenda approved the 2012 Rural Fire Department Grant Application to the MN DNR for assistance to the Hugo Fire Department. Approve Authorization to Revise Church and School Performance Zoning Standard Over the past few years, staff has been working with the Ordinance Review Committee (ORC) on ordinance updates. Most recently, the ORC worked on the zoning revisions to be consistent with the 2030 Comprehensive Plan. There are still several ordinances that staff and the ORC would like updated because they are either out of date, contradict another ordinance within the City Code, or have the potential to cause problems. Staff would like to receive authorization to start working with the ORC on revisions to the performance standards for Places of Worship and Schools. Both of the uses are allowed in all zoning districts with a conditional use permit. Staff wants to make sure that, as development plans come in for either use, the correct criteria is set for approval. Adoption of the Consent Agenda approved the authorization to make revisions to the performance standard for Places of Worship and Schools. Approve Resolution Adopting Sanitary Sewer Rates In March 2010, the City Council adjusted sanitary sewer rates in response to increased sewage treatment charges paid to the MCES. These charges had increased over $334,000 since 2004, an average annual increase of 22%. At that time, City staff advised the City Council that further rate adjustments would be necessary as a result of legislative action whereby MCES could raise their treatment fees to pay a portion of debt service costs typically paid by connection charges. As staff anticipated, MCES increased their 2011 treatment charges by another 22% or $114,632. Thus the City needs to pass on these additional fees to our customers. Staff has prepared a resolution establishing sanitary sewer service rates for 2011 designed to recover these increased treatment fees. Adoption of the Consent Agenda approved RESOLUTION 2011 - 8 ESTABLISHING SANITARY SEWER SERVICE RATES. Hugo City Council Meeting Minutes for April 4, 2011 Page 7 of 9 Approve Special Event Permit for Blacksmith Lounge for 2011 Events The Blacksmith Lounge and Restaurant, 17205 Forest Boulevard North, has submitted a special event permit application and is requesting approval of 13 events that will be hosted on their property between April and October of 2011. The events have been approved by Washington County Sheriff's Department and Hugo Fire Department. Staff believes that the Blacksmith Lounge has done a good job organizing the events in past years. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge for events held in 2011. Approve Saturday, April 30, 2011 for Health Up and GO Wellness Campaign Kick Off Event The Health Sub -Committee has planned the Health Up and GO Wellness Challenge which will Kick Off on Saturday, April 30, 2011 at Hugo City Hall from 9:00 am - noon. The event will include exhibits of local wellness options, professional speakers, and prizes. Participants can have their blood glucose, BMI, cholesterol, and blood pressure checked for free, sponsored by Fairview Lakes Service Health Services and HealthEast Clinic. The Health Up and GO Wellness Challenge is an ongoing program to promote the healthy living options in Hugo. It is coordinated in partnership with local health businesses and the City of Hugo. It is primarily funded by the Statewide Health Improvement Program and the $4,000 grant from Washington County. The 148 day Wellness Challenge will consist of a weekly walking club, monthly challenges, bi-weekly events, "number" screening opportunities, and wellness incentives. The Wellness Challenge will wrap-up with a family bike ride through Hugo on Saturday, September 24, 2011 Adoption of the Consent Agenda approved the Health Up and GO Wellness Challenge kickoff event to be held on Saturday, April 30, 2011. Discussion on Judicial Ditch No. 2 Weir Restoration Hearing on April 18, 2011 The City of Hugo has received notification from Administrative Law Judge Kathleen Sheehy the City of Hugo is invited to be present and participate in the Judicial Ditch No. 2 restoration appeal hearing, which is scheduled for Monday, April 18, 2011 in St. Paul. The City of Hugo, along with other agencies and property owners, has been invited to be a part of the appeal hearing. City Attorney Dave Snyder provided Council with the background on the Judicial Ditch No. 2 weir restoration and reported to Council the City has been served with notice that proceedings are set for a pretrial hearing on April 18, 2011, and parties wanting to be involved are to file a Notice of Appearance. The City of Hugo has formally filed this notice, which simply preserves the City's rights as a place holder. Attorney Snyder recommended Council maintain the Notice of Appearance, and to keep apprised of any developments in this case. Haas made motion, Weidt seconded, to accept the recommendation of the City Attorney to maintain the Notice of Appearance, and direct staff to keep the Council apprised of any developments regarding the Judicial Ditch No. 2 weir restoration. All Ayes. Motion carried. Update on Technology CIP Hugo City Council Meeting Minutes for April 4, 2011 Page 8 of 9 At its March 7, 2011 meeting, Council approved the 2011 City Focus Goals and Ongoing Priorities. Included as an ongoing priority was maintaining adequate technology and reviewing web -streaming. City Administrator Mike Ericson informed Council that staff has been working on developing a technology CIP and recently met with Computer Integrated Technologies (C.I.T.) on March 30, 2011, who will be consulting with staff on the CIP, which will be completed by June, 2011. Update on 2010 Census The U.S. Census Bureau has completed the 2010 decennial census count and has released the data. Community Development Director Bryan Bear reported to Council on the 2010 Census information received to date regarding the City of Hugo. The 2010 Census reports the population of Hugo is 13,332, an increase of 6,969 residents since 2010, which was below the Metropolitan Council's forecast of 19,100. The Council briefly discussed upcoming redistricting of congressional districts as well as the local redistricting that will be taking place next year prior to the next City election. Metro Cities Annual Meeting on Thursday, April 14, 2011 The City of Hugo has been invited to attend the Metro Cities Annual Meeting scheduled for Thursday, April 14, 2011. City Administrator Mike Ericson who has been nominated for a board member position on the Metro Cities Board of Directors, will be attending the meeting. Meeting with White Bear Lake City Officials and Staff on Joint Powers Agreement (JPA) Council Member Haas added this to the agenda to discuss a meeting that had been scheduled for Tuesday, April 5, 2011 with Hugo staff and the White Bear Lake Fire Chief and Finance Director to discuss the Joint Powers Agreement (JPA) between the Hugo Fire Department and the White Bear Lake Fire Department. Council Member Haas recently spoke to White Bear Lake Mayor Jo Emerson and White Bear Council Member Bryan Belisle and determined it would be best to schedule a joint meeting with White Bear Mayor and Council Members to discuss the JPA. Haas made motion, Petryk seconded, to cancel the April 5, 2011 meeting and send a letter to White Bear Lake requesting a meeting to discussion on the JPA and to include Council Member Chuck Haas, Tom Weidt or Phil Klein. All Ayes. Motion carried. Friends of Washing County Library System Council Member Haas added this to the agenda to inform the Council and residents that a Friends of Washington County Library System group is forming to encourage the development of Libraries in Washington County with a possibility of locating a library in the City of Hugo. Meetings will be held at the Lake Elmo Library. Hugo City Council Meeting Minutes for April 4, 2011 Page 9 of 9 Oneka/Huy PTA Gold Plate Dinner on Friday, April 29, 2011 at the Hugo American Legion City Administrator Mike Ericson informed the Council the City of Hugo received notification from the Oneka/Hugo PTA that it will be holding its 5th Gold Plate Dinner on Friday, April 29, 2011 at the Hugo American Legion. The public is invited to attend with only 100 tickets available. Dog and Cat - Spay and Neuter Clinic at Lions Park on Saturday, June 18, 2011 In September 2010, the City of Hugo held its first Pet Spay and Neuter Day, which was coordinated by SNAP and was well attended by Hugo residents. City Administrator Mike Ericson informed the Council SNAP and the City of Hugo have scheduled another Spay and Neuter Clinic for Saturday, June 18, 2011. SNAP will bring a clinic trailer to the City Hall parking lots and spay and neuter pre -registered animals. Expiration of Terms for Manager Positions on the Carnelian Marine -St. Croix Watershed District City Administrator Mike Ericson informed the Council the City has received notification from Washington County that the terms for manager positions on the Carnelian Marine -St. Croix Watershed are set to expire in June. Any residents living in the Carnelian Marine -St. Croix Watershed District interested in serving on the Board should contact the City of Hugo or Washington County for more information. Blue Star Mothers Group Council Member Chuck Haas informed the audience the Blue Star Mothers Group will be forming a Hugo Chapter. Blue Star Mothers is an organization to support Military Members and their families. The group will be meeting on Wednesday, April 13, 2011 at 7 p.m. at the Hugo American Legion. Adjournment Haas made motion, Petryk seconded, to adjourn at 7:54 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk