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HomeMy WebLinkAbout2011.04.18 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON APRIL 18, 2011 Mayor Fran Miron called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, Public Works Director Scott Anderson, City Engineer Jay Kennedy, City Attorney Dave Snyder, Finance Director Ron Otkin, Parks Planner Shayla Syverson, Fire Chief Jim Compton, and City Clerk Michele Lindau Approval of the Minutes for the City Council Meeting on April 4, 2011 Haas made motion, Petryk seconded, to approve the minutes for the April 4, 2011 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as amended: Add to Presentations: Report on Fire at Glamos Wire on April 16, 2010 and on Vehicular Accident on April 17, 2010 Add to Council Presentations: One Year Anniversary of the Death of Sergeant Joe Bergeron Law Enforcement Day May 16, 2011 Report on Yellow Ribbon Network All Ayes. Motion carried. Minnesota Youth Expo Scheduled for May 21-22, 2011 at Wild Wings — Nikki Walters The City of Hugo was contacted by representatives of Wild Wings of Oneka for acknowledgement of the 2nd Annual MN Outdoor Youth Expo, which will be held at Wild Wings on May 21-22, 2011. The facility located at 9491 152'd Street North is the home to a hunting and game farm, along with trap shooting, which brings in members from the Twin Cities Metropolitan area to the City of Hugo. The MN Outdoor Youth Expo Event organizer Nikki Walters presented information on this year's Expo to the Hugo City Council and the public, and explained the event was geared towards getting families and youths connected to outdoor organizations. Last year's Expo was considered a great success and attendance this year is expected to surpass that of last year with over 60 exhibitors located on the 65 acres of Wild Wings Game Farm. This is considered a not- for-profit event with 80% of the exhibitors being nonprofit organizations providing children with activities such as archery, geo caching, rock climbing, and canoe and kayaking as well as many, many other outdoor activities. The Hugo Fire Department will be present and City staff will make available information on City parks. Entrance is free for 15 years of age and under, and $5 for adults. Nikki encouraged everyone to attend the Minnesota Youth Expo on May 21 and 22 at Wild Wings of Oneka. Hugo City Council Meeting Minutes for April 18, 2011 Page 2 of 9 Approve Special Event Permit for 2nd Annual Sarah's Daisy Dash 5K Fun Run/Walk on Saturday, June 4, 2011— Elena Reicher A year ago last January, a tragic event let to the organization of the first Sarah's Daisy Dash by the friends of Sarah Condon Mitzuk to commemorate her life and spirit. Jill Rosenthal and Elena Reicher along with race organizers from Tri Fitness have been working with City staff on a Special Event Permit for use of Lions Park and the Hardwood Creek trail to hold the 2nd Annual Sarah's Daisy Dash and 5K Fun Run/Walk on Saturday, June 4, 2011. Elena Reicher and many friends and supporters attended the Council meeting to raise public awareness about the event. Elena reported that last year over 350 people attended the 5K Run/Walk event and over $11,000 was raised for the scholarship of Sarah's five-year old son Mike. This year's event will cost $25 before May 21 and $30 after that date, and all proceeds will go to the Allina Hospice Foundation. Pre registration is encouraged and forms can be found at Tri -Fitness, Dunn Bros. Coffee, Hugo City Hall, or on their website at www.sarahsdaisydash.com. Donations can be sent to Sarah's Daisy Dash, P.O. Box 33, Hugo, MN 55038. Weidt made motion, Petryk seconded, to approve the Special Event Permit for the 2nd Annual Sarah's Daisy Dash 5K Fun Run/Walk as well as the half -mile Kids Race scheduled for Saturday, June 4, 2011. All Ayes. Motion carried. Approve 2011 Grant Award from FEMA and MN Homeland Security for Tornado Sirens At its February 22, 2011 meeting, the Hugo City Council approved a revision the commitment of funds agreement with Minnesota Homeland Security and FEMA for the purchase and installation of eight new tornado sirens. The revision was necessary in order to complete the grant application. The City of Hugo has received official notification from FEMA, through the Minnesota Department of Homeland Security, that the City of Hugo has been awarded a cost share grant in the amount of $117,914.00 with the remaining 25 percent provided by the City of Hugo. Community Development Assistant Dennis Fields explained the City currently has five sirens, and the plan is to replace one and add eight additional sirens with this grant. This would provide coverage over the entire City. City Administrator Mike Ericson informed the public about Severe Weather Awareness Week, which is held annually by the MN Department of Public Safety, Division of Homeland Security and Emergency Management. This year, Severe Weather Awareness Week for 2011 took place on April 11-15 with Tornado Drill Day on Thursday, April 14. Mayor Fran Miron presented a check in the amount of $117,914 to Fire Chief Jim Compton, Deputy Fire Chief Kevin Colvard, and Community Development Assistant Dennis Fields, who prepared the grant. Weidt made motion, Haas seconded, to officially accept the award on behalf of the citizens of Hugo for the tornado siren grant from MN Homeland Security and FEMA. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 18, 2011 Page 3 of 9 Report on Fire at Glamos Wire on April 16, 2011 and Vehicular Accident on April 17, 2011 Staff added this to the agenda to provide Council an update on the fire at Glamos Wire, 5561 152"d Street North around 1 p.m. on Saturday, April 17, 2011. Fire Chief Jim Compton stated the Hugo Fire Department responded along with mutual aid from White Bear Lake and Forest Lake with Centennial backup at the Fire Hall, but the building was a complete loss. Mayor Miron stated this fire has a substantial impact on the business, and the Mayor informed the Council he, Community Development Director Bryan Bear, and City Administrator Mike Ericson had met with the Glamos family earlier that day and talked about the immediate needs of the business, providing them with some short/long term lease possibilities within the City. City Assessor Frank Langer will be working with the Glamos family on tax abatement and staff will be working with the family on cost associated with rebuilding. The cause of the fire may have been electrical, but it is still under investigation. Deputy Fire Chief Kevin Colvard also updated Council on a three car vehicular accident on 147th and TH61 on the morning of Sunday, April 17. A car traveling southbound wandered into the northbound lane, side -swiping a vehicle traveling north and traveling head-on into another vehicle. Two victims needed to be extricated from their vehicles. The northbound lane of TH61 was closed for several hours. There were no fatalities. Metropolitan Council Representative Sandy Rummel At its March 7, 2011 meeting, the Hugo City Council acknowledged the appointment of former State Senator Sandra Rummel by Governor Dayton as the new representative of the White Bear Lake/Hugo District. City staff was directed to send a congratulatory letter to Sandy Rummel and extend an invitation to Sandy to attend a City Council meeting in order to introduce her to the Hugo residents and business owners. Rummel attended this Council meeting and explained she was the District 11 representative for cities from Forest Lake to Oakdale. She is the chair of the Environmental Services Committee and serves on the Community Development Committee. Sandy has a strong interest in water quality and usage policies and has worked on the Senate Environment Committee and Clean Water Legacy Subcommittee. Sandy expressed an interest in working with local governments and asked the Council to think about what the Metropolitan Council can do for the City and what the Met Council could do better. Sandra stated the Met Council staff would be working with the City on the sewer fees and the City's next Comprehensive Plan. Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda: Approval of Claims Approve Annual Performance Review for Community Development Director Bryan Bear Approval of 2 A.M. Liquor License for Sal's Angus Grill Approve Change Order No. 3 and 4 for 147th Street/TH61 Intersection Improvement Project Approve Purchase of Playground Equipment from St. Croix Recreation for Hanifl Athletic Park Approve Purchase of Playground Equipment from Flagship Recreation for Heritage Ponds Park Approve 3.2 Temporary Beer License for Good Neighbor Days June 9-12, 2011 Approve Restoration of 1939 Fire Truck by the Hugo Firefighters Relief Association Hugo City Council Meeting Minutes for April 18, 2011 Page 4 of 9 Approve Appointment of Eric Bartholomew as a Probationary Firefighter All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Community Development Director Bryan Bear Bryan Bear was hired by the City of Hugo on May 3, 2004 as the City's Community Development Director. Over the past seven years, Bryan has been responsible for economic development and community development activities in the City of Hugo and management of the Community Development Department. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Bryan Bear. Approval of 2 A.M. Liquor License for Sal's Angus Grill Sal's Angus Grill, 12010 Keystone Avenue North, has applied to the City for renewal of its 2:00 a.m. closing time. City staff has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the application for a 2:00 a.m. closing time for Sal's Angus Grill. Approve Change Orders No. 3 and 4 for 147th Street/TH61 Intersection Improvement Proiect The City of Hugo has received a request for a change orders from Arnt Construction for construction work completed to date for the 147th Street/ TH61 Intersection Improvement Project. Staff has reviewed the change order for approval. Adoption of the Consent Agenda approved Change Orders No. 3 and 4 for construction of the intersection improvement project. Approve Purchase of Playground Equipment from St. Croix Recreation for Hanifl Athletic Park The Parks, Recreation and Open Space Commission recommend the purchase of playground equipment for Hanifl Fields Athletic Park from St. Croix Recreation in an amount not to exceed $70,000. The Parks Commission selected the vendor, playground equipment design, and color scheme after discussions at its February 9, March 9, and April 13, 2011 meetings. The playground features a natural color scheme fitting the design of the building and the park. The playground equipment is planned to be installed at the end of May, 2011 with a Grand Opening of the Hanifl Fields Athletic Park to be held in early June. Adoption of the Consent Agenda approved the purchase of playground equipment for Hanifl Fields Athletic Park from St. Croix Recreation in an amount not to exceed $70,000. Hugo City Council Meeting Minutes for April 18, 2011 Page 5 of 9 Approve Purchase of Playground Equipment from Flagship Recreation for Heritage Ponds Park The Parks, Recreation and Open Space Commission recommend the purchase of playground equipment for Heritage Ponds Park from Flagship Recreation in an amount not to exceed $50,000. The Parks Commission included $60,000 in its 2011 Capital Improvement Plan to install playground equipment at Heritage Ponds Park. The Parks Commission selected the vendor, playground equipment design, and color scheme after discussions at its February 9, March 9, and April 13, 2011 meetings. Residents of the Heritage Ponds neighborhood were notified of the meetings. Residents attended the meetings and gave input on their preferred playground design and color scheme. The playground equipment is planned to be installed in June or July. Hugo Public Works Department is working with Flagship Recreation and will make site improvements before the installation of the playground equipment. Adoption of the Consent Agenda approved the purchase of playground equipment for Heritage Ponds Park from Flagship Recreation in an amount not to exceed $50,000. Approve 3.2 Temporary Beer License for Good Neighbor Days June 9-12, 2011 The City of Hugo has received an application from the Hugo Lions Club for a Temporary 3.2 Liquor License in order for the Lions to sell 3.2 beer at the 35th Annual Hugo Good Neighbor Days scheduled for June 9-12, 2010. City staff has reviewed the application and found it to be satisfactorily complete with the submittal of the necessary liquor liability insurance coverage which names the City of Hugo as an additional insured. Adoption of the Consent Agenda approved the Temporary 3.2 Liquor License for the Hugo Lions so they can sell 3.2 beer at Hugo Good Neighbor Days on June 9-12, 2010. Approve Restoration of 1939 Fire Truck by the Hugo Firefighter's Relief Association The Hugo Firefighter's Relief Association is requesting approval for restoration to the 1939 Fire Truck. The Relief Association and the Hugo Fireflies have pledged money to help in the restoration of this truck, and no taxpayer dollars will be used. Adoption of the Consent Agenda approved the request to restore the 1939 Fire Truck. Approve Appointment of Eric Bartholomew as a Probationary Firefighter Eric Bartholomew has applied for a firefighter position on the Hugo Fire Department. The hiring committee is recommending Council approve the hiring of Eric Bartholomew as a probationary firefighter subject to the standard criminal background check, medical physical, and drug screening. Adoption of the Consent Agenda approved the appointment of Eric Bartholomew as a probationary firefighter on the Hugo Fire Department Presentation of 2011 Washington County Assessment Report — City Assessor Frank Langer At its April 4, 2011 meeting, the Hugo City Council discussed the 2011 report compiled by the Washington County Assessor in regards to a compilation of property tax and valuation statistics and data for Cities in Washington. City staff invited City Assessor Frank Langer to attend the meeting and make a presentation to the Hugo City Council and the public. Frank, who has been the City Assessor for Hugo for more than 31 years, talked about arms length transactions and how arms length sales are used to calculate sales ratio, which is used to determine valuation for Hugo City Council Meeting Minutes for April 18, 2011 Page 6 of 9 taxes payable. He explained the median ratio, coefficient of dispersion, and price related differential show Hugo's property values are pretty accurate. The report also showed the property values for 2011 were down 2 percent from 2010 with the average home valued at $220,200 for the year 2011, down $76,400 from 2007. City Assessor Fran Langer reminded Council and the public the Board of Appeals and Equalization will be meeting on Thursday, April 21, 2011 at Hugo City Hall beginning at 5:30 p.m. Award of Bid for 2011 Dust Coating Contract At its February 22, 2011 meeting, the Hugo City Council authorized City staff to advertise for bids for the 2011 dust control project. Bids were received and opened on Friday, April 8, 2011 for this contract. Public Works Director Scott Anderson informed Council one bid was received from Dustcoating, Inc. for magnesium chloride at $.68 per gallon. Haas made motion, Petryk seconded, to award the bid for the 2011 dust control project to Dustcoating, Inc to apply magnesium chloride at $.68 per gallon for all 25 miles of gravel road. All Ayes. Motion carried. Award of Bid for 2011 Graveling Contract At its February 22, 2011 meeting, the Hugo City Council authorized City staff to advertise for bids for the 2011 graveling project. Bids were received and opened on Friday, April 8, 2011 for this contract. Public Works Director Scott Anderson informed Council there were two bids received with the low bidder being M.J. Raleigh Trucking to supply Class 5 aggregate at $7.70/ton. The total project cost is estimated to be $97,867.00 with a portion of it ($24,685.31) to be paid by Lino Lakes. Haas made motion, Petryk seconded, to approve the award of bid for the 2011 graveling project to M.J. Raleigh Trucking at $7.70 per ton for 4.9 miles of gravel roads. All Ayes. Motion carried. Approve Health Up and GO Wellness Challenge Events for Summer 2011 Parks Planner Shayla Syverson invited the Council and public to participate in the Health Up and GO Wellness Challenge. This is a summer -long 148 day wellness challenge featuring a weekly walking club as well as periodic speakers, exercise demonstrations, newsletters with fun wellness option, and Hugo trail exploration incentives. A Wellness Challenge Kickoff is scheduled for Saturday, April 30, 2011 from 9:00 am — noon at Hugo City Hall. The Kickoff event will include free health screening, kids programs, and connections with local gyms and new fitness options. Haas made motion, Weidt seconded, to approve the Health Up and GO Wellness Challenge events for summer, 2011 including the kickoff event scheduled for Saturday, April 30, 2011 from 9 a.m.-noon at Hugo City Hall. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 18, 2011 Page 7 of 9 Discussion on Fund Raising Ideas/Assistance for Washington County 4-H At its February 22, 2011 meeting, the Hugo City Council discussed the funding request from the Washington County 4-H Program. Specifically, Council discussed fund raising possibilities and provided direction to City staff to brainstorm and come up with some fund raising ideas and/or fund raising assistance opportunities for the Washington County 4-H Program. City staff presented ideas such as tractor pulls, snowmobile and horse trail rides, craft sales, and requesting donations from local gambling organizations. Council also suggested fund raising events at the Washington County Fair or requesting donations at the fair gates, and suggested they contact the Fair Board. Miron made motion, Klein seconded, to send a letter to Dan Dolan at 4-H to pass on these ideas, and continue collaboration on 4-H fund raising events. All Ayes. Motion carried. Approve Joint City Council and Planning Commission Land Use Training for June 9, 2011 Included in its 2011 City Focus Goals, the Hugo City Council discussed the opportunity for land use training and education provided by the League of Minnesota Cities Insurance Trust. At its February 24, 2011 meeting, the Planning Commission agreed that it would be a good opportunity to conduct training in a joint meeting with the Hugo City Council. The Planning Commission invites the Hugo City Council to attend its regularly scheduled meeting on Thursday, June 9, 2011. Jed Burkett from the League of Minnesota Cities will be at the Planning Commission meeting to conduct training on land use. Miron made motion, Haas seconded, to schedule June 9, 2011 as a joint City Council and Planning Commission meeting. All Ayes. Motion carried. One Year Anniversary of the Death of Sergeant Joe Bergeron and Law Enforcement Day May 16, 2011 Council Member Chuck Haas added this item to the agenda to remind Council and the public of the anniversary of the death of Sergeant Joe Bergeron who was killed May 1, 2010 while on duty. Sergeant Bergeron was a resident of Hugo and a member of the Maplewood Police Department. Haas also spoke about Law Enforcement Appreciation Day, which will be celebrated on May 16, 2011 at the Washington County Historical Courthouse. Haas made motion, Miron seconded, to direct staff to draft a proclamation for Sergeant Joe Bergeron proclaiming May 1, 2011 as Joe Bergeron Day in Hugo, fly the staff at half mast on May land 2 in honor of Sergeant Joe Bergeron, and have City of Hugo representation at the May 16, 2011 Law Enforcement Appreciation Day at the Washington County Historical Courthouse. All Ayes. Motion carried. Hugo City Council Meeting Minutes for April 18, 2011 Page 8 of 9 Report on Yellow Ribbon Network Council Member Haas added this to the agenda to update the Council and public on the Yellow Ribbon Network. The recipient of the first Minnesota Twins Outstanding Yellow Ribbon Volunteer is Pete Orput for his volunteer work during the floods by organizing sandbagging crews. He will be honored at the April 26, 2011 Minnesota Twin game. There was recently a potluck dinner for a Hugo family who's member was recently deployed. There are eight Hugo families with a National Guard member that is being deployed. Council also reminded Council and the public of Hamburger Night at the Hugo American Legion on the fourth Wednesday of each month from 5-8 p.m. 2011 LMC Annual Conference in Rochester on June 15-17, 2011 The City of Hugo has been notified by the League of Minnesota Cities that it will hold its 87th annual conference in Rochester on June 15-17, 2011. Staff recommended Council contact City Clerk Michele Lindau should they want to attend the LMC Annual Conference. Schedule City Administrator's Annual Performance Review Mike Ericson was hired by the City of Hugo as its new City Administrator on April 17, 2000. Over the past 11 years, the City of Hugo has conducted an annual performance review of the City Administrator with himself, Council, and City Attorney David Snyder. Miron made motion, Haas seconded, to tentatively schedule the City Administrator's performance review following the second Council meeting in May or Thursday, May 26, 2011. All Ayes. Motion carried. Report on 7th Annual Kidz -n -Biz Event on Saturday, April 16, 2011 On Saturday, April 16, 2011, the City of Hugo in conjunction with The Citizen, Hugo Business Association, and several local businesses cosponsored the 7th Annual Kidz -n -Biz Fest at the Oneka Elementary School. City staff and Council who were in attendance reported on the 7th Annual Event which was bigger and better than ever with more than 2000 attendees. Council Member Weidt's daughter Abby won the Jr. Idol Contest, and Mayor Fran Miron indicated he was impressed by the quality of the many talented junior performers. Spring Cleanup Day Scheduled for April 23, 2011 City Administrator Mike Ericson announced to the public the City of Hugo and Washington County will host its annual Cleanup Day on Saturday, April 23, 2011 from 8 am — noon at the Hugo Public Works Building. Hugo residents are encouraged to take advantage of this opportunity to do their spring cleaning by bringing in their old household item as well as hazardous household products for disposal. A complete list of accepted items can be found on the City website or by contacting Hugo City Hall. Hugo City Council Meeting Minutes for April 18, 2011 Page 9 of 9 Executive Session — Water Tower #3 Haas made motion, Petryk seconded, to recess the regular Council meeting and enter into executive session to discuss a settlement agreement concerning Water Tower #3. Return to Regular Session After completion of the Executive Session, Council returned to its regular meeting. City Attorney Dave Snyder provided a summary of the session on the settlement agreement concerning Water Tower #3, and requested direction on whether to pursue the settlement agreement as proposed. Petryk made motion, Haas seconded, to enter into a construction settlement agreement in connection with Water Tower #3 as outlined by staff. Ayes: Klein, Petryk, Haas, Weidt, Miron Nays: None Motion carried. Adiournment Haas made motion, Petryk seconded, to adjourn at 9:50 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk