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HomeMy WebLinkAbout2011.06.06 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JUNE 6, 2011 Acting Mayor Becky Petryk called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, ABSENT: Miron ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, Assistant City Attorney Kevin Sandstrom, Community Development Assistant Dennis Fields, Planner Rachel Juba, and City Clerk Michele Lindau Approval of the Minutes for the City Council Meeting on May 16, 2011 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting held on May 16, 2011 as presented. All Ayes. Motion carried. Approval of the Minutes for the May 16, 2011 Executive Session Weidt made motion, Klein seconded, to approve the minutes for the City Council Executive Session held on May 16, 2011 as presented. All Ayes. Motion carried. Approval of the Agenda Haas made motion, Weidt seconded, to approve the Agenda as Amended: Add to New Business: Discussion on Dead Trees on County Road 8 Add to Council Presentations: Discussion on League of Minnesota Insurance Trust (LMIT) and Letter from Mike Gallivan Add to Administrative Presentation: Business Breakfast Meeting on June 28, 2011 All Ayes. Motion carried. Recognition of Mayor Fran Miron for his Induction into the Forest Lake Area Schools Hall of Fame City staff has been notified by the Forest Lake School District that Hugo Mayor Fran Miron will be one of the original inductees into the inaugural of Forest Lake Area Schools Hall of Fame. Forest Lake Area Schools recognizes those individuals for their worthwhile contributions in the areas of academia, sports, and service. The Council wished to recognize Mayor Fran Miron for his induction as one of the inaugural inductees into the Forest Lake Area Schools Hall of Fame; however; the Mayor was unable to attend this Council meeting because he was attending the ceremony where the inductees were being honored at the Forest Lake School's annual Academic Awards Night, along with his son Andrew who is receiving an award for academic achievement. Minutes for the Hugo City Council Meeting on June 6, 2010 Page 2 of 7 Haas made motion, Weidt seconded, to table this item until the next Council meeting when the Mayor will be in attendance. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Resignation of Hugo Firefighter Andrew Peter Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Annual Performance Review for Public Works Lead Worker Tom Smith Approve Application for Water Surface Use Permit for Mike Ball on Round Lake Approve Application for Water Surface Use Permit for David Strub on Sunset Lake Approve Rescheduling First Meeting in July to July 5th Due to the 4th of July Holiday Approve Purchase Agreement for FBF, LLC for City Owned Property on Egg Lake All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. G. 2 Approve Resignation of Hugo Firefighter Andrew Peter Andrew Peter was hired by the City of Hugo as one of its probationary firefighters in October, 2010. Unfortunately, Andrew has moved out of the City of Hugo. Adoption of the Consent Agenda approved the resignation of Hugo Firefighter Andrew Peter with a public thank you for his period of service to the City of Hugo. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Jodie was hired by the City on June 17, 2002 as a front counter receptionist when the City moved into the new City Hall. Over the past nine years, Jodie has worked as the City's Utility Billing Clerk in the Finance Department managing more than 3,000 utility accounts in the City of Hugo. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS responder. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Lead Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000. Tom has worked the past eleven years as a leader of the public works department team. As lead worker, Tom provides direction to full time and summer seasonal staff on an as -needed basis in the absence of the Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Lead Worker Tom Smith. Minutes for the Hugo City Council Meeting on June 6, 2010 Page 3 of 7 Approve Application for Water Surface Use Permit for Mike Ball on Round Lake On behalf of residents living on Round Lake, resident Mike Ball has made application to the City of Hugo for a Water Surface Use Permit to allow residents to water ski on the slalom course on the lake and put a water ski jump on the lake. Washington County Sheriff's Department has provided the application form that has been completed by Mike Ball on behalf of the residents on Round Lake. Adoption of the Consent Agenda approved the application for a Water Surface Use Permit for water skiing on the slalom course on Round Lake. Approve Application for Water Surface Use Permit for David Strub on Sunset Lake On behalf of the residents on Sunset Lake, Dave Strub has made application to the City of Hugo for a Water Surface Use Permit for a slalom water ski course on the lake. Washington County Sheriff's Department has provided the application form that has been completed by Dave Strub. City staff has reviewed the application and found it be satisfactory complete. Adoption of the Consent Agenda approved the application for a Water Surface Use Permit on Sunset Lake for the homeowners to hold water skiing events on the slalom course. Approve Rescheduling First Meeting in July to July 5th Due to the 4th of July Holiday As Council is aware, Monday, July 4, 2011 is the Independence Day Federal Holiday. Adoption of the Consent Agenda approved rescheduling its first meeting in July to Tuesday, July 5, 2011 at 7:00 p.m. Approve Purchase Agreement for FBF, LLC for City Owned Property on Egg Lake At its May 9, 2011 meeting, the Hugo Economic Development Authority (EDA) listened to a presentation and update from the developers who are working with the City of Hugo to develop a restaurant/event center on Egg Lake, immediately across the street from the Hugo City Hall. Dick Fischer, Mark Finnemann, and Mike Brass, working under the corporation name FBF, LLC., requested approval of an extension of the purchase agreement for another year. The purchase agreement is set to expire on June 21, 2011. The development group stated that they continue to meet with compatible users on locating in the area and would like additional time to continue their efforts. The EDA made a recommendation to the City Council to approve the extension of the purchase agreement for one year. Adoption of the Consent Agenda approved the extension of the purchase agreement that will expire on June 6, 2012. Approve Designation of Linh Vinh Tran's Dog Named Rocky as a Potentially Dangerous Dog At its regularly scheduled meeting on August 16, 2010, the Hugo City Council considered an appeal of a potentially dangerous dog designation for Linh Vinh Tran's dog Rocky. According to the police report, on April 29, 2010 a man was walking down the street when three smaller dogs, including Rocky, came from between the houses and Rocky bit the man's leg. The Animal Ordinance labeled Rocky as a potentially dangerous dog, and potentially dangerous dogs were not permitted to be kept in the City under the ordinance at that time. The City Council decided to table the item to allow staff to make revisions to the City's Animal Ordinance. On March 7, 2011 the City Council approved changes to the Animal Ordinance. Council Member Haas removed this item from the Consent Agenda and asked that staff explain what the changes were. Minutes for the Hugo City Council Meeting on June 6, 2010 Page 4 of 7 Community Development Director Bryan Bear explained that the revised ordinance allows dogs labeled as potentially dangerous to remain in the City under certain conditions including the dog be kept in a proper enclosure or on a retractable leash no longer than four feet. After Mr. Tran received the letter informing him of the changes in the ordinance, Mr. Tran told staff that he no longer wishes to appeal the potentially dangerous dog designation. Haas made motion, Weidt seconded, to label Rocky as a potentially dangerous dog. All Ayes. Motion carried. Discussion on Dog Bite Appeal for Thomas Schwartz's Dog Named Mac On November 1, 2010, the City Council considered a potentially dangerous dog appeal for Thomas Schwartz's dog Mac. According to the police report, on September 12, 2010 a person was walking down the street when Mac came running at her and lunged at her causing some injury. The City Council tabled the item to allow staff to make revisions to the City's Animal Ordinance. On March 7, 2011 the City Council approved changes to the Animal Ordinance, and as outlined in the ordinance, an appeal of a potentially dangerous dog requires a written behavioral assessment by a licensed animal professional. Community Development Assistant Dennis Fields explained that Mr. Schwartz contacted Dr. Beck from PAWS Pet Hospital to perform the assessment. The assessment showed that, although Mac may be unruly and unmannered, he does not appear to have overt aggressive tendencies. Mr. Schwartz also enrolled Mac in obedience training at Katie K-9 Dog Obedience School in Hugo. Haas made motion, Weidt seconded, to remove the potentially dangerous dog designation from Mr. Schwartz's dog, Mac. All Ayes. Motion carried. Approve Authorization to Hold a Public Hearing at a Planning Commission Meeting on Commercial and Industrial Design Guidelines Planner Rachel Juba explained that over the past several months a subcommittee has been working on the creation of the commercial and industrial design guidelines. The guidelines include text and graphics to provide developers with further direction on the desire for quality commercial and industrial development. The subcommittee stated that they wanted the guidelines to be subjective to allow a developer to be creative when meeting the intent of the guidelines. The subcommittee wanted the Planning Commission, EDA, and City Council to review the draft design guidelines prior to a final draft being completed to ensure they were moving in the correct direction. Planner Rachel Juba presented a PowerPoint on the draft design guidelines. Haas made motion, Weidt seconded, to authorize a public hearing to be held at the Planning Commission on the draft design guidelines. All Ayes. Motion carried. Minutes for the Hugo City Council Meeting on June 6, 2010 Page 5 of 7 Discussion on Eastern Hugo Study For the past several months Council Member Chuck Haas and Planning Commissioner Bob Rosenquist have served as City representatives on the Eastern Hugo Natural Resources Study Focus Group, along with members of the City staff and various agencies. Jed Chesnut with WSB & Associates explained that the purpose of the study was to evaluate the feasibility of providing sewer within eastern Hugo, which is the area east of the 2030 Metropolitan Urban Service Area (MUSA) line. Natural resources data from several sources was mapped and prioritized in this first phase which was done with a Community Conservation Grant from the MN DNR for $25,125 and funding from the Rice Creek and Brown's Creek Watershed District. A Guidance Document will be finalized and presented to the Planning Commission and City Council. Staff will be seeking funding for Phase II, which will consist of using the data along with consideration of land use decisions, existing development pattern, and the financial feasibility to determine the feasibility of putting sewer in the study area. No formal action was taken. Update on Hugo Water Tower #3 Repair At its April 18th meeting, the Council considered and approved a settlement agreement for Water Tower #3. It was noticed that during the examination of the tower after the tornado in 2008, the interior coating of the bowl walls and ceiling had begun chipping and flaking prematurely. Council accepted the settlement agreement that involved draining and repairing the areas that were identified as failing at no cost to the City. Community Development Director Bryan Bear explained the repair work began in May and passed testing last Friday. He was happy to report that the City was able to draw water from other wells within the City, and there were very few residents who called inquiring on the reduced water pressure. It is expected the paint finishing will surpass its life expectancy. Discussion on Special Session for Minnesota State Legislature As Council is aware, the Minnesota State Legislature met for the past five months and completed their work on the State of Minnesota's biennial budget. Unfortunately, the budget and tax bills crafted by the State Senate and House of Representatives were vetoed by Governor Mark Dayton. Of particular importance to the City of Hugo is the vetoed tax bill which contained a mechanism for fully funding the Market Value Homestead Credit program. This provision is worth approximately $300,000 annually to the City of Hugo. Weidt made motion, Klein seconded, to direct staff to send a formal letter to State Senator Ray Vandeveer and State Representatives Matt Dean and Bob Dettmer concerning the importance of keeping this provision in any negotiated compromise tax bill. All Ayes. Motion carried. Schedule I-35W/E Coalition Meeting Annually, the City of Hugo hosts the I-35W/E Coalition meeting here at Hugo City Hall with a BBQ including hamburgers and brats, and most importantly an opportunity for local elected officials to discuss policy issues relevant to the I-35W/E Coalition. Minutes for the Hugo City Council Meeting on June 6, 2010 Page 6 of 7 Petryk made motion, Weidt seconded, to schedule the next I-35W/E Coalition meeting to be held at the Hugo American on Wednesday, June 22, 2011, where the Yellow Ribbon Network will be serving burgers to raise money for our military troops. All Ayes. Motion carried. Approve Appointment of Council Member to Metropolitan Council Land Use Advisory Committee (LUAC) Recently the City of Hugo was contacted by a Metropolitan Council Representative Sandy Rummel who is seeking the City's interest to have an elected official serve on the Metropolitan Council's Land Use Land Use Advisory Committee (LUAC). Representative Sandy Rummel sited uniqueness of the City of Hugo's rural character in combination with an ever increasing population and development of the City of Hugo on the western edge. Council Member Haas was interested in the position; however, he would have to resign as a member of the Metropolitan Councils Parks and Open Space Commission. Council Member Haas requested more information on the LUAC. Petryk made motion, Weidt seconded, to table this item until the June 20, 2011 meeting. All Ayes. Motion carried. Discussion on Dead Trees on County Road 8 Council Member Haas added this item to the agenda for discussion on the condition of the boulevard trees that were planted along the portion of CSAH8 west of TH61. Haas stated these dead trees were an embarrassment to the City and he questioned whether there was any contractors bond or warranty on these trees. Council Member Weidt recalled that a large number of trees were replaced last year, and an arborist examined the trees and reported on their findings. Haas made motion, Klein seconded, to direct staff to forward to the Council as soon as possible a copy of the report done by the arborist and information on whether there is a contractor's bond still remaining. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Phil Klein reported to Council events of the Yellow Ribbon Network. The YRN serves hamburgers on Wednesday nights with the proceeds being used to assist military families in the area. He was happy to report the Eckberg Lammers Law Firm will donate the cost of food supplies, which will increase the YRN's profit for the troops. Discussion on League of Minnesota Insurance Trust (LMIT) Agent Council Member Haas added this item to the agenda. Gallivan Insurance Agency, a local agency, has submitted a letter requesting consideration of becoming the City's insurance agent. It was noted the City has been using the Buelke Agency for many years, and they were appointed Minutes for the Hugo City Council Meeting on June 6, 2010 Page 7 of 7 to be the agent throughout the year 2011. Haas felt the City should use a local business if they could provide service at equal or less cost, and suggested the City send Request for Proposals (RFP) to all local agencies. He requested staff provide details to Gallivan Insurance on what the commissions are so they can determine if they would be able to work within them. Joint City Council and Planning Commission Land Use Workshop on Thursday, June 9, 2011 City Administrator Mike Ericson provided a friendly reminder that the City Council Planning Commission will be holding a Land Use Workshop on Thursday, June 9, 2011 at 7:00 p.m. in the Hugo Council Chambers. LMCIT Representative Ned Sharder will present Planning Commissioners and City Council Members information on land use issues which are relevant to the City of Hugo and its insurance with the League of Minnesota Cities Insurance Trust. The public is invited to attend. Sarah's Daisy Dash 5K Fun Run/Walk on Saturday, June 4, 2011 Council Member Weidt reported that the second annual Sarah's Daisy Dash and 5K Fun Run/Walk held on Saturday, June 4, 2011 at Lions Park was a success with 250 registrants. Former Public Works Director and Hugo resident Chris Petree finished second in the race, and City Engineer Jay Kennedy and his son Jake both finished in the top ten. All proceeds from the race went to the Allina Hospice Foundation. Business Breakfast Meetin1l on June 28, 2011 Council Member Haas added this to the agenda. The Hugo Business Association along with the Hugo Economic Development Authority have scheduled a Business Breakfast to be held at Hugo City Hall on June 28, 2011 at 7:30 a.m. Haas made motion, Weidt seconded, to schedule the Business Breakfast as a meeting of the City Council to allow the Council's attendance at the event. All Ayes. Motion carried. Adiournment Weidt made motion, Klein seconded, to adjourn at 8:22 a.m. All Ayes. Motion carried. Respectfully Submitted, Michel Lindau City Clerk