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HomeMy WebLinkAbout2011.06.20 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON JUNE 20, 2011 Mayor Fran Miron called the meeting to order at 7:09 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Attorney Dave Snyder, Parks Planner Shayla Syverson, and City Clerk Michele Lindau Moment of Silence for John Simone Mayor Miron called for a moment of silence for John Simone, father of City Planner Rachel Juba, who passed away on June 14, 2011. John was 54 years old. Approval of the Minutes for the City Council Meeting on June 6, 2011 Weidt made motion, Haas seconded, to approve the minutes for the City Council meeting held on June 6, 2011 as presented. All Ayes. Motion carried. Approval of the Agenda Haas added to the agenda discussion on the trees along CSAH 8. Recognition of Mayor Fran Miron for his Induction into the Forest Lake Area Schools Hall of Fame At its June 6, 2011 City Council meeting, the Council tabled this item due to the absence of the Mayor at the meeting because he was being honored at the Forest Lake School's Annual Academic Awards Night as an inductee into the inaugural of Forest Lake Area Schools Hall of Fame, along with his son Andrew who is received an award for academic achievement. Forest Lake Area Schools recognizes those individuals for their worthwhile contributions in the areas of academia, sports, and service. The Council stated this was a well deserved recognition of Mayor Miron, and they recognized Mayor Fran Miron for his induction as one of the inaugural inductees into the Forest Lake Area Schools Hall of Fame. Hugo City Council Meeting Minutes for June 20, 2011 Page 2 of 7 Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve the Resignation of Firefighter Scott Peterson from the Hugo Fire Department Approve the Resignation of Firefighter Bryan Harris from the Hugo Fire Department Approve Resolution for Final Plat for Fable Hills 3rd Addition Approve Resignation of Frank Puleo from the Board of Zoning Adjustments and Advertisement for Replacement. Approve Special Event Permit for the Hugo Lions Club Circus at Lions Park on July 23-24, 2011 Approve Award of Quote to Pearson Bros. for 2011 Seal Coating Project Approve Lawful Gambling Permit for St. John's Baptist Church for their Church Picnic to be held on August 7, 2011 Approve Temporary On -Sale Liquor License for the St. John's the Baptist Church for their Church Picnic to be held on August 7, 2011 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve the Resignation of Firefighter Scott Peterson from the Hugo Fire Department In June 2001, the Hugo City Council approved the hiring of Scott Peterson as a firefighter on the Hugo Fire Department. Scott has cited his reason for leaving is to allow him to focus on his family and personal life. Adoption of the Consent Agenda approved the resignation of firefighter Scott Peterson, and the Council publically thanked him for his ten years of dedicated service to the citizens of Hugo. Approve the Resignation of Firefighter Bryan Harris from the Hugo Fire Department In July, 2006, the Hugo City Council approved the hiring of Bryan Harris as a firefighter on the Hugo Fire Department. Bryan has accepted a job as probation officer in Cass County and will be moving out of the City of Hugo. Adoption of the Consent Agenda approved the resignation of firefighter Bryan Harris and, and the Council publically thanked him for his five years of dedicated service to the citizens of Hugo. Approve Final Plat for Fable Hills 3rd Addition The City of Hugo received an application from Elmcrest Investments, LLC for approval of a final plat in order to plat 5 lots and an outlot known as Fable Hills 3rd Addition. The City Council reviewed and approved the preliminary plat and PUD Amendment for Fable Hills 3rd Addition at its May 16, 2011 meeting. There are no changes to the lots from the preliminary Hugo City Council Meeting Minutes for June 20, 2011 Page 3 of 7 plat. Adoption of the Consent Agenda approved RESOLUTION 2011-14 APPROVING A FINAL PLAT FOR ELMCREST INVESTMENTS LLC, FOR FABLE HILLS 3' ADDITION. Approve Resignation of Frank Puleo from the Board of Zoning Adiustments and Advertisement for Replacement. The City of Hugo has received a letter of resignation from Frank Puleo who has served for many years on the Board of Zoning Adjustments. Adoption of the Consent agenda approved the letter of resignation from Frank Puleo from the Board of Zoning Adjustment, and the Council publically thanked him for his years of dedicated service to the citizens of Hugo, and further directed City staff to advertise for the vacancy on the Board of Zoning Adjustments. Approve Special Event Permit for the Hugo Lions Club Circus at Lions Park on July 23- 24,2011 The City of Hugo has received an application from the Hugo Lions Club for a Special Event Permit to hold its circus at Lions Park. Community Development Assistant Dennis Fields has worked very closely with Lions Club Member Pete Pedersen in order to provide a fun and safe event. Adoption of the Consent Agenda approved the Special Event Permit for the Hugo Lions Club to hold its circus at Lions Park on July 23-24, 2011. Lions Club Member Pete Pedersen stated that the Circus has not performed in Hugo for the past three years, and the City was fortunate the Circus will be in Hugo for two days. Money raised from this event will go into the Lions Scholarship Fund. Approve Award of Quote to Pearson Bros. for 2011 Seal Coating Proiect At its May 2, 2011 meeting, the Hugo City Council directed staff to advertise for the 2011 seal coating project. Public Works Director Scott Anderson and Senior Engineering Technician Steve Duff solicited quotes for the 2011 seal coating project and were successful in getting three bidders on the project. Adoption of the Consent Agenda approved the award of quote to Pearson Brothers, Inc. for the 2011 seal coating project in the amount of $81,932.26. Approve Lawful Gambling Permit for St. John's Baptist Church for Church Picnic to be held on August 7, 2011 St. John's the Baptist Church has applied for a lawful gambling permit to conduct Bingo and Pull Tabs at their Church Picnic to be held on Sunday, August 7, 2011. Adoption of the Consent Agenda approved the lawful gambling permit for St. John's Baptist Church for their picnic to be held on August 7, 2011 Approve Temporary On -Sale Liquor License for the St. John's the Baptist Church for Church Picnic to be held on August 7, 2011 St. John's the Baptist Church has applied for a Temporary On -Sale Liquor License to permit the sale of beer, wine, and Bloody Marys at their Church Picnic to be held on Sunday, August 7, 2011. Adoption of the Consent Agenda approved the On -Sale Liquor License for St. John's Baptist Church for their picnic to be held on August 7, 2011 Hugo City Council Meeting Minutes for June 20, 2011 Page 4 of 7 Approve Appointment of Council Member to Metropolitan Council Land Use Advisory Committee (LUAC) At the City Council meeting on June 6, 2011 the Hugo City Council tabled this to allow staff to gather more information on the Metropolitan Council Land Use Advisory Committee (LUCA). Recently the City of Hugo was contacted by a Metropolitan Council Representative Sandy Rummel, who is seeking the City's interest to have an elected official serve on the LUAC. Representative Sandy Rummel sited uniqueness of the City of Hugo's rural character in combination with an ever increasing population and development of the City of Hugo on the western edge. Council Member Haas confirmed he could not serve on both the LUAC and the Parks Board, nor could Council Member Petryk who serves on the Transportation Advisory Board (TAB). The Council agreed it was important to have a representative from Hugo on the LUCA. Weidt made motion, Haas seconded, to appoint Council Member Klein as a nominee on the LUCA. All Ayes. Motion carried. Reschedule Meeting for the I-35 W/E Coalition Meeting At its June 6, 2011 meeting, the Council considered dates on which to hold the next I-35 W/E Coalition meeting, and City staff was directed to schedule the I-35 W/E Coalition meeting for Wednesday, June 22, 2011 at the Hugo American Legion during the YRN Burger Night. Unfortunately, two of the adjacent cities hold their council meetings on that evening and would be unable to attend. Staff requested the Council reschedule the event where the City of Hugo would hosts the I-35W/E Coalition meeting here at Hugo City Hall with a BBQ including hamburgers and brats. Weidt made motion, Klein seconded, to reschedule the I-35 W/E Coalition meeting for Thursday, July 21, 2011 with the meeting to begin at 7pm. All Ayes. Motion carried. Update on City Council/Planning Commission Joint Land Use Workshop On Thursday, June 9, 2011, the Hugo City Council and Hugo Planning Commission held a Land Use Workshop with League of Minnesota Cities Insurance Trust (LMCIT) Attorney Jed Burkett. Community Development Director Bryan Bear updated the public with a report on the Land Use Workshop held that evening. Land use claims are the most costly claims filed, and it is decisions made by cities that lead to these claims. The LMCIT offers training to help cities in making common sense decisions on land use applications. LMCIT also provides discounts on litigation costs associated with a land use claims for cities that successfully complete the internet-based training available through the League's City Learning Point e -learning program. The City of Hugo has qualified for that discount. No formal action was taken. Hugo City Council Meeting Minutes for June 20, 2011 Page 5 of 7 Irish Meadows Multi -Purpose Cross Country Running Proposal from Gary Wilson and Dave Percival At its April 13, 2011 meeting, the Hugo Parks and Recreation Commission listened to a presentation from the University of Minnesota Women's Track and Field Head Coach Gary Wilson and White Bear Lake High School Boys Track Head Coach Dave Percival with a proposal for a multi -use cross country running facility at the Irish Avenue Park. Irish Avenue Park is 125 acres, which is a sufficient size to allow for cross country running events with distances of 4k, 5k, 8k, and l Ok, which could be used by university teams, high school teams, and residents. With the working name "Irish Meadows", Gary Wilson had shared with the Commissioners the potential of a multi- use off road cross country running and skiing facility while still allowing for the construction of the pinwheel ball field complex and other park facilities. After discussion, Parks and Recreation Chair Jim Taylor moved to make a recommendation to Council to form a sub -committee to discuss a master planning process for Irish Avenue Park. The motion passed unanimously. Gary Wilson and Dave Percival presented the City Council with their vision for Irish Meadows, which is to create a facility that can host large collegiate cross country invitationals as well as high school and community cross country races. Gary and Dave said they have received a great response from Hugo and are extremely excited to move forward with the plan. Gary stated he would be willing to spend $20,000, to be recouped with fundraising, in order to begin improvements to the site. Other revenue sources for operating costs could be parking fees, user fees for cross country skiers, concession sales, meet entry fees and community races. Council Members noted events held in the park would support businesses in the community, but there were issues regarding parking and restroom facilities that would have to be resolved. Gary Wilson responded that it was not uncommon to have people shuttled to the fields by bus. Council Member Haas remarked that this would be an opportunity to partnership with other organizations and he noted the importance of keeping the neighbors involved. Mayor Miron questioned whether gravel tax collected by Washington County could be used for improvement to Irish Avenue for site access and parking. Council Member Weidt stated the land was bought with taxpayer money and it needed to benefit the City; the City needed to take some time and plan for the park in a way that would most benefit the residents. Council member Petryk said she felt it was important that the City has control and complete ownership of the land. She also noted that noise, traffic, and lighting were a concern of the residents. Klein agreed with the other Council members in that there should be a subcommittee to work on the planning for the park. Haas made motion, Klein seconded, to form a subcommittee to work with Gary Wilson and Dave Percival in master planning Irish Avenue Park. All Ayes. Motion carried. Council discussed the formation of the subcommittee and the importance of including a neighborhood representative, City Council member, Planning Commissioner, Parks Commissioner, Lions Club member, American Legion member, and possibility a representative from the County. It was a concern that the committee would be too large, and a suggestion was made to keep it between 7-9 members. Hugo City Council Meeting Minutes for June 20, 2011 Page 6 of 7 Miron made motion, Haas seconded, to direct staff to solicit names from the various groups of those who would be willing to serve on this subcommittee, and bring a recommendation back to the City Council for approval. All Ayes. Motion carried. Approve Recommendation from Parks and Recreation Commission for Proposal from Landform for Lions Park Master Plan At the meeting of July 19, 2010, the City Council approved construction of improvements at Lions Park which included a new fenced skate park and resurfacing of the existing tennis courts. Council members inquired about the future master park plan. At their June 8, 2011 meeting, the Parks Recreation and Open Space Commission discussed a scope of services for the master planning of Lions Park from Landform in the amount of $7,000- $10,000. The Council discussed whether it was necessary to hire a consultant at this time or if City staff could solicit public input and interest, and if decided, a consultant could be hired at a later date. Haas made motion, Weidt seconded, to direct staff to begin coordinating a master planning process for Lions Park, and include the Lions Club and any other major stakeholder in this process. All Ayes. Motion carried. Discussion on Participation in State -Wide Performance Measurement Program Approve Last year the Legislature created the Council on Local Results and Innovation. Recently this panel released a voluntary performance measurement program that it felt will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services, and measure residents' opinions of those services. If the City of Hugo elects to participate in this standard measures program the state will reimburse the City $1,866 to partially defray the cost of conducting a citizen survey. The City will also be exempt from levy limits for taxes payable in 2012. Community Development Director Bryan Bear explained the benefits would not be very large for a City the size of Hugo, and the cost of the survey would be approximately the same as the reimbursement for doing so. Haas indicated, and other Council Members agreed, that he was not inclined to provide another option for the Minnesota State Legislature to set benchmarks for the City. Haas made motion, Klein seconded, to thank staff for bringing this to the Council's attention, but they were interested in it at this time. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 20, 2011 Page 7 of 7 Update on Yellow Ribbon Network Activities Council Member Chuck Haas and Council Member Phil Klein reported to Council on the activities of the Yellow Ribbon Network (YRN). The next Burgers for the Troops night is Wednesday, June 22 from 5-8 p.m. at the Hugo American Legion. In July, the YRN will be hosting a camping trip at Big Marine Vets Campground for families of an Air National Guard Unit. There is a request for two care packages for deployed Hugo Soldiers. Two thousand three hundred member of the MN National Guard at Fort McCoy will be deployed to Kuwait and the YRN will be serving steak dinners to the soldiers and their families. The YRN is also raising funds to provide bus transportation for families to Fort McCoy. The YRN is providing meals for two Hugo families. If anyone wants to volunteer to provide a meal, there is a link on the City's website. There are two families looking for help to mow their yards, and Council Member Haas said he spoke to Public Works Director Scott Anderson who offered his department to mow these lawns with Council approval. Miron made motion, Haas seconded, to table the request for lawn mowing to allow the City attorney to research the legal issues related to it. All Ayes. Motion carried. Discussion on the Trees Along CSAH 8 Council Member Haas added this item to the agenda. Haas expressed his dissatisfaction of the product planted on CSAH 8 and the attempts of the contractors to get it right. He stated there was still a retainer and bond, and the City should use the money to buy good trees. Miron noted the contractor would be meeting with Public Works Director Scott Anderson the following day, and he felt the Council should wait to make a decision. Haas said he would attend this meeting with Scott Anderson and the Contractor, and he will discuss the City's options with the City Attorney. Business Networking Breakfast Meeting on June 28, 2011 City Administrator Mike Ericson provided a friendly reminder to Council of the Business Networking Breakfast Meeting sponsored by the Hugo Business Association along with the Hugo Economic Development Authority to be held at Hugo City Hall on June 28, 2011 at 7:30 a.m., where County Attorney Pete Orput will be speaking. Mayor Miron and Council Members Haas, Klein, and Weidt indicated they would be attending this event. Adiournment Petryk made motion Weidt seconded, to adjourn at 9:18 p.m. All Ayes. Motion carried. Respectfully Submitted, Michel Lindau, City Clerk