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HomeMy WebLinkAbout2011.08.01 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON AUGUST 1, 2011 Mayor Fran Mixon called the meeting to order at 7:05 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, and City Clerk Michele Lindau Approval of the Minutes for the July 18, 2011 City Council Meeting Weidt made motion, Petryk seconded, to approve the minutes for the July 18, 2011 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as a: Add to Appointments/Presentation — Japanese Beetle Outbreak in Hugo, Resident Grace LaValle All Ayes. Motion carried. Presentation of 2010 Audit Report - Jason Miller, Smith Schafer & Associates Jason Miller from the independent accounting firm of Smith Schafer & Associates presented the Hugo City Council with a recap of the audit of City's finances for the 2010 fiscal year. Jason explained the seven areas that are required to be tested by the State of Minnesota. There were no inconsistencies or errors found during the audit, with the exception of uncashed checks that have been held for more than three years and not reported to the state. He attributed the positive financial state of the City to Finance Director Ron Otkin, City staff and Council. It was noted that the Comprehensive Annual Financial Report (CAFR) is posted on the City website and available for inspection at City Hall. A summary of the financial information has been published in the City's official newspaper, The Citizen. Haas made motion, Petryk seconded, to accept the 2010 Audit Report from Smith Schafer & Associates as presented. All Ayes. Motion carried. Japanese Beetle Outbreak in Hugo Residents Grace LaValle, 5361 145`h Street North, spoke to Mayor Fran Miron prior to the meeting, and the Mayor added this item to the agenda. Grace shared information on the Japanese Beetle, which she has found in her yard where it has done extensive damage on her rose bushes, grape vines, and raspberry bushes. She wanted the general public to be aware of this invasive Hugo City Council Meeting Minutes for August 1, 2011 Page 2 of 7 pest in hopes that it can be controlled, and she sited resources where information could be found on the beetle including the MN Department of Agriculture, the USDA, and Bachman's Garden Center where she works part time. Miron made motion, Weidt seconded, to direct staff to disseminate information through the City of Hugo's website on the Japanese Beetle. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Rescheduling of September 5, 2011 Council Meeting to Tuesday, September 6, 2011 Due to Labor Day Holiday Approve Pay Request No. 2 from Northdale Construction Co. for South Ethan Avenue Street Reconstruction and Utility Project Approve Final Pay Request from Arnt Construction for South Egg Lake Street Reconstruction and Utility Improvement Project Approve Annual Performance Review for Public Works Mechanic Dave Greeder Approve Annual Performance Review for Public Works Director Scott Anderson Approve Annual Performance Review for Public Works Worker Mike Loeffler Approve Property Line Adjustment and Minor Subdivision for Elsie Jasinski on 177th Street North Approve Resolution Approving Commercial and Industrial Design Guidelines Approve Ordinance Amending Zoning Ordinance for Section 90-272 Commercial and Industrial Construction Standards Approve Appointments to the Irish Avenue Park Subcommittee Approve Change Order No. 1 From E.H. Renner & Son, Inc. for Well No. 6 Approve Special Event Permit for Wilson Tool for Company Picnic on Saturday, August 13, 2011 Approve Temporary Liquor License for the Hugo Lions Club to Serve Liquor at the Wilson Tool Company Picnic on Saturday, August 13, 2011 All Ayes. Motion carried. AUDroval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for August 1, 2011 Page 3 of 7 Approve Rescheduling of September 5, 2011 Council Meeting to Tuesday, September 6, 2011 Due to Labor Day Holiday Each year, the Hugo City Council has to reschedule its first meeting in September to the following Tuesday due to the Labor Day Federal Holiday. Adoption of the Consent Agenda approved the rescheduling of the September 5, 2010 City Council meeting to Tuesday, September 6, 2010. Approve Pay Request No. 2 from Northdale Construction Co. for South Ethan Avenue Street Reconstruction and Utility Proiect The City of Hugo has received Pay Request No. 2 from Northdale Construction for work completed to date on the South Ethan Avenue Street Reconstruction and Utility Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 2 from Northdale Construction Co. in the amount of $209,324.63. Approve Final Pay Request from Arnt Construction for South Egg Lake Street Reconstruction and Utility Improvement Proiect The City of Hugo has received the Final Pay Request from Arnt Construction Company for the South Egg Lake Neighborhood Street and Utility Improvement Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved the Final Pay Request from Arnt Construction Company for work completed on the South Egg Lake Street Reconstruction and Utility Improvement Project in the amount of $7,584.17. Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the new mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as the City's new Senior Engineering Technician, and on August 5, 2008 Scott was promoted to the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5, 2002. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Mike Loeffler. Hugo City Council Meeting Minutes for August 1, 2011 Page 4 of 7 Approve Property Line Adiustment and Minor Subdivision for Elsie Jasinski on 177th Street North The applicant is requesting approval of a property line adjustment and a minor subdivision. The property line adjustment will move a shared property line on a 9.7 acre parcel and a 26.45 acre parcel to create a 16.05 acre parcel and a 20.1 acre parcel. The minor subdivision will split the 20.1 acre parcel into two parcels, a 10.04 acre parcel and a 10.06 acre parcel. It's in staff's opinion that the request meets all the items required for a property line adjustment and minor subdivision. At its July 28, 2011 meeting, the Planning Commission considered the requests and recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2011-21 APPROVING A PROPERTY LINE ADJUSTMENT FOR ELSIE JASINSKI FOR PROPERTY GENERALLY LOCATED EAST OF GREYSTONE AVENUE AND SOUTH OF 177TH STREET and RESOLUTION 2011-22 APPROVING A MINOR SUBDIVISION FOR ELSIE JASINSKI FOR PROPERTY GENERALLY LOCATED EAST OF GREYSTONE AVENUE AND SOUTH OF 177TH STREET. Approve Resolution Approving Commercial and Industrial Design Guidelines Over the past several months, a subcommittee has been working on the creation of the commercial and industrial design guidelines. The guidelines include text and graphics to provide developers with further direction on the desire for quality commercial and industrial development. The subcommittee stated that they wanted the guidelines to be subjective to allow a developer to be creative when meeting the intent of the guidelines. The guidelines encourage quality development by providing direction on building design, color, and material. They also provide direction on other aspects of the development such as signage, screening and lighting. The guidelines allow flexibility for industrial development in the strict application of four-sided architecture, screening, and building footprint. There are also exceptions for properties that are not serviced by City sewer and water and have potential for redevelopment.. At its July 28, 2011 meeting, the Planning Commission considered the guidelines at a public hearing and recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2011-23 APPROVING THE COMMERCIAL AND INDUSTRIAL DESIGN GUIDELINES. Approve Ordinance Amending Zoning Ordinance for Section 90-272 Commercial and Industrial Construction Standards There are Commercial and Industrial Construction Standards within the City Code that regulate the types of materials that are allowed for commercial and industrial buildings. Staff is not proposing the guidelines to be an ordinance, but required for compliance as part of the construction standards. This will include a zoning ordinance amendment to the construction standards that state the guidelines also shall be met. At its July 28, 2011 meeting, the Planning Commission considered the zoning text amendment at a public hearing and recommended approval to the Council of the zoning text amendment to the commercial and industrial construction standards. Adoption of the Consent Agenda approved ORDINANCE 2011-457 AMENDING CHAPTER 90 ZONING AND LAND USE, ARTICLE VI, SECTION 90-272 COMMERCIAL AND INDUSTRIAL CONSTRUCTION STANDARDS. Hugo City Council Meeting Minutes for August 1, 2011 Page 5 of 7 G. 11 Approve Appointments to the Irish Avenue Park Subcommittee The Irish Avenue Park Committee was discussed at the June 20, 2011 meeting of the City Council where a presentation was heard from Gary Wilson and Dave Percival proposing multi- purpose cross country running course at Irish Avenue Park. The City Council listed potential stakeholders for a subcommittee to consider options for the planning of Irish Avenue Park. At the July 18, 2011 meeting, the Hugo City Council appointed Council Members Haas and Weidt to serve on the Irish Avenue Park Committee, with Councilmember Weidt serving as chair of the Committee. Parks Commissioners Jim Taylor and Dave Strub would also serve on the committee, and staff liaisons would be Shayla Syverson and Scott Anderson. At its meeting on July 28, 2011, the Planning Commission recommended Commissioner Rick Gwynn to serve on the committee, and staff will be soliciting property owners adjacent to the park to be a citizen volunteer member of the Irish Avenue Park Subcommittee. Adoption of the Consent Agenda approved Commissioner Rick Gwynn as a member of the Irish Avenue Park Subcommittee. Approve Change Order No. 1 From E.H. Renner & Son, Inc. for Well No. 6 The City's MN DNR permit for Well #6 will allow the City to pump water at a rate higher than anticipated during the design phase of the project. This is due to favorable geology in the area of Well #6. Some of the work specified as part of the project will need to be modified to allow the City to realize the higher capacity, and the completion date for the contract will need to be extended to allow for the work to occur. The time extension and additional work are included as part of Change Order No. 1. Adoption of the Consent Agenda approved Change Order No. 1 from E.H. Renner & Sons, Inc. for work done on Well No. 6. Approve Special Event Permit for Wilson Tool for Company Picnic on Saturday, August 13,2011 Wilson Tool International has submitted an application for a Special Event Permit for their annual employee company picnic event scheduled for Saturday, August 13, 2011 at Lions Park. The event also celebrates the 45th anniversary of Wilson Tool. A Special Event Permit is required because they are expected to have 1,000-1,300 people, will be using an amplified speaker system for a band, and will be having a fireworks display during the event. Adoption of the Consent Agenda approved the Special Event Permit for Wilson Tool for their annual employee picnic on Saturday, August 13, 2011. Approve Temporary Liquor License for the Hugo Lions Club to Serve Liquor at the Wilson Tool Company Picnic on Saturday, August 13, 2011 The Hugo Lions Club has applied for Temporary Liquor License to serve liquor at the Wilson Tool annual employee company picnic event on Saturday, August 13, 2011 located in Lions Park. Adoption of the Consent Agenda approved the Temporary Liquor License for the Hugo Lions Club for Wilson Tool's Employee Picnic. Hugo City Council Meeting Minutes for August 1, 2011 Page 6 of 7 Discussion on the Demolition of Former Ricci's Saloon Staff has recently learned that a pending purchase agreement for Ricci's Saloon has been canceled by the buyer. Community Development Director Bryan Bear explained the building was damaged by fire several years ago and does not meet building code. The building is located at 14777 Forest Boulevard North and has been identified as blight along Highway 61. The City's Business Retention and Expansion (BE&E) survey identified blight as being one of the negative factors of the downtown area, and they recommended the City finance demolition of blighted buildings through assessments to the property. It was noted that the property is in the Tax Increment Financing (TIF) District, and the cost could be recouped when the property is developed. The property remains under the ownership of The River Bank, who has agreed to the demolition of the building in a manner that is similar to last year's demolition of the End Zone bar and antique store buildings. Prior to the demolition, the Washington County Sheriff Office and the Hugo Fire Department would like to conduct search and rescue drills and SWAT operations respectively. Haas made motion, Klein seconded, to approve the draft assessment agreement and direct staff to obtain an environmental assessment and quotes for the demo, and finalize the assessment agreement for Council consideration and approval at a future meeting. All Ayes. Motion carried. Discussion on Proposal from Washington County Sheriff for Code Red Mass Notification Emergency System The City of Hugo has been notified by the Washington County Sheriff Bill Hutton that a proposal for a mass notification emergency system has been presented to Washington County City Partners in cooperation with the Washington County Public Health Department. The Mass Notification Emergency System would involve a sotftware program where all residents living in Washington County with a land or cellular telephone number would be notified in the event of a natural disaster or emergency. The Sheriff is looking for participation from Washington County cities and townships who seek an opportunity to notify their residents about natural disaster or emergency situation. The cost for the Code Red System for Washington County is $33,750/year. Washington County would be paying $15,000 for the year 2012 and would ask the cities to pay $.07860 X the population, which would result in approximately $1,047 for the City of Hugo. Petryk made motion, Haas seconded, to indicate the City of Hugo's interest in a Joint Powers Agreement with Washington County to participate in the Code Red Mass Notification Emergency System. All Ayes. Motion carried. Discussion on Greater MSP Economic Development Partnership Meeting on Tuesday, August 23, 2011 The City of Hugo has been informed by Washington County that they seek cities and business owners in Washington County to participate in the Greater MSP Economic Development Partnership, which will be holding a meeting on Tuesday, August 23, 2011. Deputy County Hugo City Council Meeting Minutes for August 1, 2011 Page 7 of 7 Manager Molly O'Rourke has informed the City of Hugo that it seeks participation from two City officials as well as local business owners. City Administrator offered the names of Wilson Tool CEO Brian Robinson and John and/or Joel Schwieter from Schwieter Companies to serve as the business leaders in the community. Miron made motion, Haas seconded, to designate Community Development Bryan Bear as the City staff representative, and to direct the EDA to designate a member to serve on the Greater MSP Economic Development Partnership. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The July 27, 2011 Hamburger Night was sponsored by WSB with a record setting 113 burgers sold. The next Hamburger Night will be on August 24, 2011 and sponsored by the Hugo Lions. A Minnesota Military Family Golf Classic is being held on Monday, August 5, 2011 at Tartan Park and on August 20th, the YMCA will host a pool party and BBQ. National Night Out on Tuesday, August 2, 2011 City Administrator Mike Ericson provided a friendly reminder to the Council and residents that the City of Hugo will be participating in the annual National Night Out, which is scheduled for Tuesday, August 2, 2011. The purpose of National Night Out is to heighten crime and drug prevention awareness, generate support for and participation in local anticrime programs, strengthen neighborhoods and police -community partnerships and send a message to criminals letting them know that neighborhoods are organized and paying attention to what is going on around them. A number of neighborhood events will be held with attendance by the Hugo Fire Department and City officials. The City Council is invited to meet at the Hugo Fire Department at 6 p.m. to ride along with the Firefighters to these events. Adjournment Haas made motion, Weidt seconded, to adjourn at 8:12 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk