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HomeMy WebLinkAbout2011.10.31 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY JANUARY 3, 2011 Mayor Fran Miron called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, and City Clerk Michele Lindau Oaths of Office On November 2, 2010 the City of Hugo held its municipal elections with races for Mayor, Councilmember Ward 1, and Councilmember Ward 3. Mayor Fran Miron was successfully reelected as Mayor of the City of Hugo, Becky Petryk as Councilmember Ward 1, and Chuck Haas as Councilmember Ward 3. City Clerk Michele Lindau administered the Oath of Office to Fran Miron, Becky Petryk, and Chuck Haas. Moment of Silence for James F. Lammers Mayor Fran Miron called for a moment of silence in thoughtful memory of the passing of James F. Lammers, co-founder of Eckberg, Lammers, Briggs, Wolff & Vierling Law Firm. City Attorney Dave Snyder spoke of Jim's work ethic and value system saying he will be deeply missed. Jim Lammers was 69 years old. Approval of the Agenda Haas made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Meeting on December 20, 2010 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting held on December 20, 2010 as presented. All Ayes. Motion carried. Approval of Consent Agenda Weidt made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Appointment of Acting Mayor Approve Appointment of City Engineer Hugo City Council Meeting Minutes January 3, 2011 Page 2 of 9 Approve Appointment of City Planner Approve Appointment of City Attorney Approve Appointment of Financial Advisor Approve Appointment of Emergency Management Director Approve Appointment of Depository for City Funds Approve Appointment of Official Newspaper Approve Appointments to Hugo Firefighter Relief Association Approve Appointment of Chair and Vice Chair for Planning Commission Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Approve Annual Performance Review for Building Inspector Scott Baller Approve Annual Performance Review for Planner Rachel Juba Approve Annual Performance Review for PW Worker Ryan McCullough Approve Animal Control Service Contract with Animal Control Inc. for 2011 Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake Approve Rescheduling of Second Meeting in January to Tuesday, January 18, 2011 in Observance of the Dr. Martin Luther King Holiday Approve Ordinance Amending Terms for Historical Commissioners from Two Years to Three Years Approve Resolution Approving Ordinance No. 2010-451 to 2010-453 Relating to Revisions to Chapter 90 Zoning and Land Use. Approve Publication of Summary Ordinance for Amendments to the Future Urban Service District Approve Publication of Summary Ordinance for Deleting, Adding, and Amending Zoning and Land Use Approve Bob Bieniek as Regular Firefighter on the Hugo Fire Department Approve Final Pay Request from Rum River Contracting for TH61/130 Street Intersection Project Approve Contract for Three Year Extension of Auditing Services with Smith Schafer & Associates Approve Pay Request No. 2 from Northdale Construction for 125th Street Watermain Extension Proj ect All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes January 3, 2011 Page 3 of 9 Approve Appointment of Acting Mayor Each year, the Council appoints a member of the Council for the position of acting Mayor. Adoption of the Consent Agenda approved of the appointment of Councilmember Becky Petryk as acting Mayor for the year 2011. Approve Appointment of City Engineer WSB Engineers has been the City Engineer for the past seven years. Jay Kennedy has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. Adoption of the Consent Agenda approved the appointment of Jay Kennedy as the City Engineer for 2011. Approve Appointment of City Planner Kendra Lindahl from Landform has worked over the past nine years as the City planner, as directed by CD Director Bryan Bear. Her primary focus for the past year has been on the 2030 Comprehensive Plan and the Rice Lake Park Shelter. She reviews, advises, and recommends changes on plats, as well as attending PC and Council meetings on an as needed basis. Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the City Planner for the year 2011. Approve Appointment of City Attorney City Attorney Dave Snyder and the law firm of Eckberg, Lammers, Wolff and Vierling have served the City of Hugo very well over the past decade. Adoption of the Consent Agenda approved the appointment of David K. Snyder and the Ekberg, Lammers Law Firm as the City Attorney for the year 2011. Approve Appointment of Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City over the past year on a wide variety of projects and issues including the creation of the downtown TIF District. Adoption of the Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2011. Approve Appointment of Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. Adoption of the Consent Agenda approved the appointment of Fire Chief Jim Compton as the City's Emergency Management Director for 2011. Hugo City Council Meeting Minutes January 3, 2011 Page 4 of 9 Approve Appointment of Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo bank, US Bank. Adoption of the Consent Agenda approved the appointment of U.S. Bank -Hugo as the official depository for City funds for 2011. Approve Appointment of Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past four years, the City Council appointed The Citizen as the City's new official newspaper. The Citizen consistently delivers coverage of Hugo activities including City meetings and events, all four school districts, and many human interest stories. As Council is aware, The Citizen is delivered to every household in the City. City staff recommends Council reappoint The Citizen as the City's official newspaper for 2011. Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint the Mayor and one City staff member. Adoption of the Consent Agenda approved the appointment of Mayor Fran Miron with Councilmember Chuck Haas as his designee in his absence and Finance Director Ron Otkin as ex -officio members of the Hugo Fire Department Relief Association. Approve Appointment of Chair and Vice Chair for Planning Commission The Council has appointed Dave Schumann as the Chairperson for the Planning Commission for the past several years. Adoption of the Consent Agenda approved the appointment of Dave Schumann as Chair and Bronwen Kleissler as Vice Chair of the Planning Commission for 2011. Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Jim Taylor has served as Chair by the Parks and Recreation Commission for the past year with Rachel Berger serving as Vice Chair since 2007. Adoption of the Consent Agenda approved the appointment of Jim Taylor as Chair and Rachel Berger as Vice Chair for the Parks and Recreation Commission for 2011. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as one of its new Building Inspectors on January 1, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Hugo City Council Meeting Minutes January 3, 2011 Page 5 of 9 Approve Annual Performance Review for Associate Planner Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to Planner last year. Rachel provides all support staff to the Economic Development Authority in preparation of the agenda and serves as staff appointment to various special subcommittees that have completed work over the past year. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Apprentice Public Works Maintenance. Ryan has worked over the past four years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Apprentice Public Works Worker Ryan McCullough. Approve Animal Control Service Contract for 2009 Richard Ruzicka, dba Animal Control Services (ASC), has been providing the City of Hugo animal control services for the past several years. ASC is requesting to continue to provide service to the City of Hugo for the year 2011. Adoption of the Consent Agenda approved the Animal Control Service Contract for 2011 with ASC. Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake For many years, the City of Hugo has participated in supplemental law enforcement coverage on Bald Eagle Lake with the Ramsey County Sheriff's Department and the Town of White Bear Lake. Coverage for winter patrol services to the City for the year 2011 shall not to exceed $1,640. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the Ramsey County Sheriff's Department for enforcement on Bald Eagle Lake. Approve Rescheduling of Second Meeting in January to Tuesday, January 18, 2011 in Observance of the Dr. Martin Luther King Holiday Each year, the Hugo City Council reschedules the seconded meeting of the month which falls on the third Monday in January, which is the Dr. Martin Luther King Federal Holiday. The Hugo City Council has always rescheduled the meeting to the next available day which is Tuesday. Adoption of the Consent Agenda approved rescheduling the second meeting in January to Tuesday, January 18, 2011 in observance of Dr. Martin Luther King Day. Hugo City Council Meeting Minutes January 3, 2011 Page 6 of 9 Approve Ordinance Amending Terms for Historical Commissioners from Two Years to Three Years As Council is aware, the Historical Commissioners terms have been renewed for three years as stated in their Mission and Organization Policy. After researching this issue, the City Clerk discovered that according to a resolution adopted in 2002, terms are to be renewed for two years. Adoption of the Consent Agenda approved ORDINANCE NO. 2011- 454 AMENDING ARTICLE V BOARDS AND COMMISSIONS, SECTION 2-161 MEMBERSHIP, OF THE MUNICIPAL CODE RELATING TO HISTORICAL COMMISSIONER TERMS. Approve Resolution Approving Ordinance No. 2010-451 to 2010-453 Relating to Revisions to Chapter 90 Zoning and Land Use. Staff provided a resolution for approval of ordinances that were adopted at the December 20, 2010, City Council meeting. The reason for the resolution is because the ordinances require a two thirds vote (4 of 5) and there were only three Council members at the meeting to vote for adoption. Adoption of the Consent Agenda approved RESOLUTION 2011-1 APPROVING THE ADOPTION OF ORDINANCE NUMBERS 2010-451, 2010-452, AND 2010-453 FOR DELETING, ADDING AND AMENDING AN ARTICLE AND SECTIONS OF CHAPTER 90, ZONING AND LAND USE AND ADOPTION THE OFFICIAL ZONING MAP FOR THE ENTIRE CITY. Approve Publication of Summary Ordinance for Amendments to the Future Urban Service District At its December 20, 2010 meeting, the Hugo City Council approved the revisions to the City's Future Urban Service District Ordinance. The now revised ordinance brings the City into conformance with the 2030 Comprehensive Plan. City staff, along with assistance from City Attorney Dave Snyder, has prepared an executive summary to allow for the publication as per City Code. Adoption of the Consent Agenda approved the publication of the summary ordinance for the Future Urban Service District. Approve Publication of Summary Ordinance Deleting, Adding, and Amending Zoning and Land Use At its December 20, 2010 meeting, the Hugo City Council approved revisions to City Code which deleted, added, and amended the Zoning and Land Use Ordinance. The now revised Ordinance brings the City into conformance with the 2030 Comprehensive Plan. City staff, along with assistance from City Attorney Dave Snyder, has prepared an executive summary to allow for the publication as per City Code. Adoption of the Consent Agenda approved the publication of the summary ordinance deleting, adding and amending the Zoning and Land Use Ordinance. Hugo City Council Meeting Minutes January 3, 2011 Page 7 of 9 Approve Bob Bieniek as Regular Firefighter on the Hugo Fire Department Fire Chief Jim Compton has received notice that Bob Bieniek has completed his training requirements during his probationary period and recommends he be promoted from probationary status and be given the rank of Firefighter with the Hugo Fire Department. Adoption of the Consent Agenda approved the status of Firefighter for Bob Bieniek on the Hugo Fire Department. Approve Final Pay Request from Rum River Contracting for TH61/130 Street Intersection Proiect The City of Hugo has received the Final Pay Request from Rum River Contracting for the construction of the TH61/130th Street intersection project. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved the final pay request from Rum River Contracting in the amount of $65,453.53 for construction of the TH61/130th Street intersection project Approve Three Year Extension of Auditing Services With Smith Schafer & Associates The independent accounting firm of Smith Schafer & Associates has performed the annual audit of City finances for the past eight years. Their contract with the City will expire after the 2010 audit is completed. Finance Director Ron Otkin has been working with Smith Schafer on a three-year contract extension proposal. Adoption of the Consent Agenda approved a three year contract extension with Smith Schafer & Associates for auditing services subject to the terms outlined in their proposal. Approve Pay Request No. 2 from Northdale Construction for 125th Street Watermain Extension Proiect The City of Hugo has received Pay Request No. 2 from Northdale Construction for construction of the 125th Street Watermain Extension Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 2 from Northdale Construction in the amount of $9,613.26 for work completed to date on the 125th Street Watermain on the Extension Project. Schedule Annual Goal Setting Session Annually, the Hugo City Council schedules a Goal Setting Session at which it sets the City's annual focus goals with participation from City staff and City Commissions who have prepared their annual commission goals. Haas made motion, Weidt seconded, to schedule the Annual Goal Setting Session for Tuesday, January 18, 2011 following the regular City Council meeting. All Ayes. Motion carried. Hugo City Council Meeting Minutes January 3, 2011 Page 8 of 9 I.1 League of Minnesota Cities Insurance Trust Land Use Training for City Officials The City of Hugo can be a part of the land use incentive program by successfully completing online training regarding land use decision making. Cities that meet the requirements for the incentive will earn a savings of as much as $3,750 per land use claim. Cities that do not meet the requirement will pay a higher rate. The online training is available now through the League of Minnesota Cities website under City Learning Point. The League stated they are working towards a series of three online training courses over the next couple years. There is one training course available now on the website "Land Use Basics: Grasping the Ground Rules". As part of the Incentive Program, it is necessary for three City Council members, the Chair and another member of the Planning Commission to volunteer to successfully complete the training for the LMCIT's Land Use Incentive Program. The Mayor and Council agreed that all members of Council and Commission would benefit from this training. Miron made motion, Petryk seconded, to direct staff to schedule training for as many Councilmembers and Planning Commissioners who wanted to be involved. All Ayes. Motion carried. Announcement of Vacancy on the Rice Creek Watershed District (RCWD) Citizen Advisory Committee Staff announced that they had been notified by the RCWD they are seeking application for the Citizen Advisory Committee. The Committee meets on the first Wednesday of each month at the Lino Lakes City Hall. Anyone interested should contact the RCWD to apply before January 28, 2011. Legislative Forum on Tuesday, Jan. 4, 2011 at the Area Learning Center in Forest Lake Superintendent Linda Madsen and the Forest Lake Area School Board have invited the City of Hugo to a Legislative Forum on Tuesday, Jan. 4, 2011 at the Area Learning Center in Forest Lake. The district is sponsoring this event to give district staff and members of the public a chance to speak with school district officials, legislators and area leaders about important subjects related to our public education system. The event will be held from 6 - 8 p.m. in the North and South Classrooms at the Area Learning Center (ALC) at 200 SW 4th St. in Forest Lake. Hugo City Council Meeting Minutes January 3, 2011 Page 9 of 9 Recess Haas made motion, Petryk seconded to recess the meeting at 7:24 p.m. until Tuesday, January 4, 2010 at 6:00 p.m. at the Area Learning Center in Forest Lake to attend the Legislative Forum. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk