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HomeMy WebLinkAbout2011.11.21 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, NOVEMBER 21, 2011 Mayor Fran Miron called the meeting to order at 7:07 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Parks Planner Shayla Syverson and City Clerk Michele Lindau Approval of Minutes for November 7, 2011 City Council Meeting Weidt made motion, Petryk seconded, to approve the minutes for the November 7, 2011 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the November 7, 2011 Planning Commission Chair Interviews Weidt made motion, Klein seconded, to approve the minutes for the November 7, 2011 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as amended: Add to Council Presentations: Recognition of Mike Ericson Discussion on Irish Avenue All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Lease Agreement for Konica Minolta Approve Resolution Recognizing City Administrator Mike Ericson for his Eleven Years of Public Service Approve Joint Powers Agreement for the Mass Emergency Communication System (a.k.a. Code Red) with Washington County Approve Appointment of Rick Gwynn as Chair of Planning Commission Hugo City Council Meeting Minutes for November 21, 2011 Page 2 of 5 Approve Sale of Damaged 2008 Ford F550 Truck Approve Re -appointment of David K. Snyder as City Attorney with the Law Offices of Johnson and Turner, P.A. Ayes: Haas, Klein, Petryk, Weidt. Mayor Fran Miron abstained due to a conflict of interest with the appointment of the city attorney. Motion carried. Approval of Claims Adoption of the Consent agenda approved the Claims Roster as presented. Approve Lease Agreement for Konica Minolta For the past five years, the City has leased the workroom Cannon multi-purpose copier through Loffler Companies. With the current lease expiring, staff has been working with several companies to determine the best replacement. Adoption of the Consent Agenda approved the 60 -month lease agreement with Loffler Companies on a new Konica Minolta multi-purpose copier. Approve Resolution Recognizing for City Administrator Mike Ericson for his Eleven Years of Public Service At its November 7, 2011 meeting, the City Council approved the letter of resignation of City Administrator Mike Ericson effective at the end of the day on November 21, 2011. Adoption of the Consent Agenda approved RESOLUTION 2011-39 RECOGNIZING MICHAEL A. ERICSON FOR HIS 11 YEARS OF PUBLIC SERVICE AS THE CITY ADMINISTRATOR OF THE CITY OF HUGO, MINNESOTA Approve Joint Powers Agreement for the Mass Emergency Communication System (a.k.a. Code Red) At its August 1, 2011 meeting, the Council discussed the Code Red system as proposed by Washington County where mass notification would go out via telephone to alert residents and business owners in the City who wish to be notified in the event of a natural disaster or County identified emergency. The cost to participate in the program is based on the City of Hugo's population, which would result in approximately $1,047 per year for the City of Hugo. Adoption of the Consent Agenda approved the Joint Powers Agreement with Washington County to participate in the Code Red Mass Emergency Communication System. Approve Appointment of Rick Gwynn as Chair of Planning Commission At its November 7, 2011 meeting, the City Council conducted interviews of Planning Commissioners Bronwen Kleissler and Rick Gwynn for the chair position on the Commission due to the retirement of long-term Chair Dave Schumann. After the interviews, Council Hugo City Council Meeting Minutes for November 21, 2011 Page 3 of 5 discussed the appointment of Rick Gwynn as the new chair of the Planning Commission. The Council publicly thanks both Rick Gwynn and Bronwen Kleissler for their interest in serving as the chair. Adoption of the Consent Agenda approved appointment of Rick Gwynn as the new chair of the Planning Commission. Approve Sale of Damaged 2008 Ford F550 Truck In September 2011, the Public Works Department's 2008 F550 dump truck was involved in an accident and was totaled by the insurance company. The City was given the option to purchase the truck back for $6,000. At its October 17, 2011 meeting, the Council authorized Hugo City staff to advertise for sealed bids for the sale of the 2008 Ford F550 one ton truck. Public Works Director Scott Anderson received seven bids with the high bid being $9,600. Adoption of the Consent Agenda approved the sale of the one ton 2008 Ford F550 truck to Southwind Landscaping for the amount of $9,600. Approve Re -appointment of David K. Snyder as City Attorney with the Law Offices of Johnson and Turner, P.A. City staff has received a letter from the Eckberg Lammers firm indicating that City Attorney David Snyder has decided to leave Eckberg Lammers and will join Johnson and Turner, P.A. and operate out of their Forest Lake office. The City has a right to choose between retaining the services of Mr. Snyder under his new firm, or keeping with the Eckberg Lammers firm, in which case the City would be assigned a new attorney after the first of the year. After receiving the letter, City staff contacted Mr. Snyder who has confirmed that he is willing to continue to provide a similar level of service at the same rates. Adoption of the Consent Agenda approved the reappointment of David K. Snyder as City Attorney with the law offices of Johnson and Turner, P.A, and instructed that all files be transferred to him. Approve Lions Park Master Plan Development Guidelines Parks Planner Shayla Syverson explained to Council a public workshop on the development of Lions Park was held on September 27, 2011 where a visual preference survey was conducted. Participants were asked to rank fifty different images, which included a variety of park uses and features. Another workshop was held on October 18, 2011 where residents discussed goals and guidelines for future development. At their November 9, 2011 meeting, the Parks, Recreation, and Open Space Commission discussed the Lions Park Master Plan Development Guidelines and recommended approval to the Council. The Council generally liked the plan which includes guidelines to ensure the park is safe and functional, emphasizes Hugo's country charm and character through design, offers unique recreational facilities and attractions, and builds community spirit by providing a place for events. Weidt made motion, Petryk seconded to direct staff to develop cost estimates and designs for the park. Hugo City Council Meeting Minutes for November 21, 2011 Page 4 of 5 Weidt made motion, Petryk seconded, to amend the motion to approve the Lions Park Master Plan Development Guidelines and direct staff to send it back to the Parks Commission to let them decided if they wanted to seek cost estimates and designs for the park. All Ayes on amended motion. Motion carried. Reschedule Interviews for the Parks Commission, Planning Commission, and Board of Zoning Adiustments Vacancies At the November 7, 2011 meeting, the Council scheduled the interviews for the vacancies on the Parks Commission, Planning Commission, and the Board of Zoning Adjustments for Tuesday, November 22, 2011. Staff has found that some applicants will not be available on that day. Haas made motion, Klein seconded, to schedule the interviews for Tuesday, December 6, 2011 at 7:00 p.m. with a back up date for Thursday, December 1, 2011. All Ayes. Motion carried. Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas recently met Traci and Lori Tapani, part owners in Wyoming Machine, who were the April Hamburger Night sponsors. The 834th Aviation Support Battalion of the Minnesota National Guard held a gathering on Saturday, November 19, 2011, at the American Legion. Hickory donated food and the Hugo Fireflies provided desserts. Five cities received 2011 Sea of Goodwill Awards given by Homeward Deployed which assists the deployed and their families after they return home. The Hugo Yellow Ribbon Task Force won the Honorable Mention award. Birch Landscaping will be hosting the next Hamburger Night on Wednesday, November 23, 2011 at the Hugo American Legion. Recognition of Mike Ericson Council Member Petryk added this to the agenda to recognize the resignation of Hugo City Administrator Mike Ericson. Earlier this evening, Council approved the resolution recognizing Mike for his 11 years of working with the City, which Council Member Petryk read after Editor of The Citizen read a portion of an article about Mike that was in the paper. Former City Clerk Mary Ann Creager, who was in attendance, said a few kind words about Mike. Discussion on Irish Avenue Council Member Haas added this item to the agenda to discuss the condition of the portion of Irish Avenue just north of CSAH8. This portion is paved and in very bad condition. Haas had spoken to Public Works Director Scott Anderson who agreed the upkeep on this roadway was a problem, and the gravel portion of Irish Avenue was in much better condition. The Public Works Department was working on prioritizing the roads for repair in the City, and the Council will be reviewing the data Hugo City Council Meeting Minutes for November 21, 2011 Page 5 of 5 after the first of the year. Haas made motion, Weidt seconded, to explore options and continue discussions on Irish Avenue after the Public Works Department has completed the prioritizing of the roads in the City. All Ayes. Motion carried. Adjournment Haas made motion, Weidt seconded, to adjourn at 7:48 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk