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HomeMy WebLinkAbout2010.01.04 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JANUARY 4, 2010 Mayor Fran Miron called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Fire Chief Jim Compton, Deputy Fire Chief Jadon 011ila, and City Clerk Michele Lindau Approval of Minutes for City Council Meeting of December 21, 2009 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting of December 21, 2009 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Petryk seconded, to approved the agenda as amended. Add E.1 - Report on Carpenter's Steakhouse Fire Add G.2 - Update on Purchase of Hansen Property Add J.1 - Yellow Ribbon Summit on January 5, 2010 Clarification on F.17 - Supplemental Law Enforcement Services Agreement for Bald Eagle Lake All Ayes. Motion carried. Approval of Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Appointment of Acting Mayor Approve Appointment of City Engineer Approve Appointment of City Planner Approve Appointment of City Attorney Approve Appointment of Financial Advisor Approve Appointment of Emergency Management Director Approve Appointment of Depository for City Funds Approve Appointments to Hugo Firefighter Relief Association Approve Appointment of Chair and Vice Chair for Planning Commission Hugo City Council Minutes for January 4, 2010 Page 2 of 8 Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Approve Annual Performance Review for Building Inspector Scott Baller Approve Annual Performance Review for Associate Planner Rachel Simone Approve Annual Performance Review for PW Worker Ryan McCullough Approve Animal Control Service Contract for 2010 Approve Hugo Fire Department Chain of Command for 2010 Approve Resolution Setting Date for South Egg Lake Street Reconstruction Project for February 1, 2010 Approve Final Plat for Heritage Ponds 3rd Addition Approve Final Pay Request to Arcon Construction for 2009 Street Improvement Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the claims roster for January 4, 2010 as presented. Approve Appointment of Acting Mayor Each year, the Council appoints a member of the Council for the position of acting Mayor. Adoption of the Consent Agenda approved the appointment of Councilmember Becky Petryk as acting Mayor for the year 2010. Approve Appointment of City Engineer WSB Engineers has been the City Engineer for the past six years. Jay Kennedy has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB has provided an excellent level of service to the City over the past year and staff is very pleased with their work. Adoption of the Consent Agenda approved the appointment of Jay Kennedy and WSB Engineers as the City Engineer for 2010. Approve Appointment of City Planner Kendra Lindahl from Landform has worked over the past eight years as the City planner, as directed by CD Director Bryan Bear. Her primary focus for the past year has been on the 2008 Comprehensive Plan and the Rice Lake Park Shelter. She reviews, advises, and recommends changes on plats, as well as attending PC and Council meetings on an as needed basis. She has proven to be a dedicated, hard worker, and valued member of the City Hall team. Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the City Planner/planning consultant for the year 2010. Approve Appointment of City Attorney City Attorney Dave Snyder and the law firm of Eckberg, Lammers, Wolff and Vierling have served the City of Hugo very well over the past decade. Dave has provided an excellent level of professional legal advice on a wide variety of City issues. Adoption of the Consent Agenda Hugo City Council Minutes for January 4, 2010 Page 3 of 8 approved of the appointment of David K. Snyder and the Ekberg, Lammers Law Firm as the City Attorney for the year 2010. Approve Appointment of Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and other members of the Springsted, Inc. team have served the City very well over the past year on a wide variety of projects and issues including the creation of the downtown TIF District. Adoption of the Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick Dragisich from Springsted, Inc., as the City's financial advisors for the year 2010. Approve Appointment of Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past several years, the Fire Chief has served in this position. Adoption of the Consent Agenda approved the appointment of Fire Chief Jim Compton as the City's Emergency Management Director for 2010. Approve Appointment of Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo bank, US Bank. Adoption of the Consent Agenda approved the appointment of U.S. Bank -Hugo as the official depository for City funds for 2010. Approve Appointments to Hugo Firefighter Relief Association Minnesota Statute requires the official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint the Mayor and one City staff member. City staff recommends appointment of Mayor Fran Miron with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex -officio members of the Hugo Fire Department Relief Association. Approve Appointment of Chair and Vice Chair for Planning Commission The Council has appointed Dave Schumann as the Chairperson for the Planning Commission for the past several years. Dave has worked hard over the past year with the Planning Commission to develop and build a good commission. He always treats persons appearing before the Planning Commission with respect and dignity. Adoption of the Consent Agenda approved the appointment of Dave Schumann as Chair and Bronwen Kleissler as Vice Chair of the Planning Commission for 2010. Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Roger Clark has served as Chair for the past three years and has requested to step down from his role and serve as a regular Parks and Recreation Commissioner. Commissioner Jim Taylor was recommended as Chair by the Commission at its December meeting. Rachel Berger was first appointed Vice Chair in 2007 and continues to do a great job. Adoption of the Consent Agenda Hugo City Council Minutes for January 4, 2010 Page 4 of 8 approved the appointment of Jim Taylor as Chair and Rachel Berger as Vice Chair for the Parks and Recreation Commission for 2010. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as one of its new Building Inspectors on January 1, 2006. Over the past four years, Scott has worked very hard and demonstrated an excellent work ethic while completing his building inspector duties. Scott is well known and well respected by the local builders and contractors due to his excellent communication skills and thoroughness. Scott has proved to be a valuable member of the Building Department team stepping in to provide backup receptionist duties as needed. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Associate Planner Rachel Simone Rachel Simone was hired as the City's new Associate Planner on January 2, 2007. Over the past three years Rachel has worked hard at developing her planning skills and customer service duties at the front counter with residents and visitors. Rachel's communication skills are excellent and she has worked hard to develop her writing skills while learning the day-to-day duties of the City Planner. Rachel provides all support staff to the Economic Development Authority in preparation of the agenda. She also serves as staff appointment to various special subcommittees that have completed work over the past year. Adoption of the Consent Agenda approved the annual performance review for Associate Planner Rachel Simone. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Apprentice Public Works Maintenance. Ryan has worked hard over the past three years demonstrating an excellent work ethic while learning the duties of the Public Works Maintenance Worker. Ryan's, dedication, loyalty, and commitment to the Public Works Department is respected by the Public Works Department. Ryan continues to learn the wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Apprentice Public Works Worker Ryan McCullough. Approve Animal Control Service Contract for 2009 Richard Ruzicka, dba Animal Control Services (ASC), has been providing the City of Hugo animal control services for the past several years and has provided excellent service to the community. ASC is requesting to continue to provide service to the City of Hugo for the year 2010. Adoption of the Consent Agenda approved the Animal Control Service Contract for 2010 with ASC. Approve Hugo Fire Department Chain of Command for 2010 Fire Chief Jim Compton provided the Council with a copy of the Chain of Command for the Hugo Fire Department for 2010. At the top of the chain is the Fire Chief followed by the Deputy and Assistant Chiefs, Training and Safety Captains, Lieutenants, and then Firefighters. Also part Hugo City Council Minutes for January 4, 2010 Page 5 of 8 of this chain is the Engineers who report to the Chief Engineer. A copy of the Chain of Command for 2010 is available at the Hugo Fire Hall and Hugo City Hall, and it will be included as part of the Emergency Management Plan. Adoption of the Consent Agenda approved the Fire Department Chain of Command for 2010. Approve Resolution Setting Date for South Egg Lake Street Reconstruction Proiect for February 1, 2010 On October 12, 2009 a neighborhood meeting was held with the residents on the south end of Egg Lake to discuss a 2010 street reconstruction project. As directed by Council, City Engineer Jay Kennedy prepared the feasibility study and presented the findings to the City Council on the project, which include road improvements, storm sewer drainage improvements, and spot repairs to the sewer and water system. At its December 21, 2009 meeting, Council scheduled the public hearing for Tuesday, January 19, 2010. Staff is requesting more time to allow for the noticing of the public hearing and is requesting Council reschedule the public hearing for February 1, 2010. Adoption of the Consent Agenda approved RESOLUTION NO. 2010 - 1 RECEIVING FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED IMPROVEMENT OF THE SOUTH EGG LAKE ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS Approve Final Plat for Heritage Ponds 3rd Addition The applicant is requesting approval of a final plat in order to plat two lots and an outlot. The project, to be known as "Heritage Ponds 3rd Addition", is located north of 158th Street and Enfield Avenue. The site is currently platted as Outlot C of Heritage Ponds 2nd Addition. The City Council reviewed and approved the preliminary plat and PUD general plan for Heritage Ponds at its May 3, 2004 meeting. The final plat will plat the remaining two lots from the Heritage Ponds preliminary plat. There are no changes to the lots from the preliminary plat. The lots meet the minimum lot standards and requirements outlined in the development agreement for Heritage Ponds 2nd Addition. The park dedication requirements were fulfilled with the first and second phases of the development. No additional park dedication is due. Adoption of the Consent Agenda approved RESOLUTION 2010-2 APPROVING FINAL PLAT FOR PRATT DEVELOPMENT INC FOR "HERITAGE PONDS 3RD ADDITION" ON PROPERTY LOCATED NORTH OF 158TH STREET AND ENFIELD AVENUE Approve Final Pay Request to Arcon Construction for 2009 Street Improvement Proiect The City of Hugo has received the final pay request from Arcon Construction for work completed to date on the 2009 street improvement project which included City streets in and around the Hugo Elementary School neighborhood. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved the final pay request in the amount of $64,746.25 for work completed on the street improvement project. Approve Appointment of Official Newspaper Councilmember Haas removed this item from the Consent Agenda for discussion. Each year, Council selects a newspaper as the official publication for all public notices and publishing of Hugo City Council Minutes for January 4, 2010 Page 6 of 8 ordinances. For the past three years, the City Council appointed The Citizen as the City's new official newspaper. The Citizen consistently delivers an excellent community newspaper with excellent coverage of all Hugo activities and events including all City meetings and events, all four school districts and many human interest stories. The Citizen is delivered to every household in the City. Publisher Louis Melamed was present and said they were very proud to serve the citizens of Hugo, and he expressed his desire to continue to be the City's official newspaper. Haas made motion, Weidt seconded, to reappoint The Citizen as the City's official newspaper for 2010, and grant staff the authority to place additional official notices in the White Bear Press for wider distribution, as necessary. All Ayes. Motion carried. Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake Councilmember Haas removed this item from the Consent Agenda. For many years, the City of Hugo has participated in supplemental law enforcement coverage on Bald Eagle Lake with the County of Ramsey and the Town of White Bear Lake. Coverage for 2010 would include a total not to exceed 160 hours for winter patrol coverage at a cost of services to the City for year 2010 not to exceed $1,610. Miron recalled that prior to this contract, there were several problems on the lake during the winter months. Petryk made motion, Weidt seconded, to approve the Supplemental Law Enforcement Agreement with the Ramsey County Sheriff's Department for enforcement on Bald Eagle Lake. All Ayes. Motion carried. Report on Carpenter's Steakhouse Fire City Administrator Mike Ericson added this to the Agenda. On Sunday, January 3, 2010, Carpenters Steakhouse located on Forest Boulevard was destroyed by fire. Fire Chief Jim Compton reported he had received the call at 9:33 a.m. when a passerby noticed smoke coming from the back of the building. Deputy Fire Chief Jadon 011ila was on the scene within a few minutes. Jadon talked about how mutual aid agreements allowed for the assistance from the White Bear Lake, Forest Lake, Centennial, Mahtomedi, and Vadnais Heights fire departments. There were 75-80 firefighters on scene to put out the fire in below freezing temperatures. The Salvation Army was onsite to provide a rehabilitation center for the firefighters as well as Xcel Energy workers who shut off the electric and gas and were available should the overhead power lines start on fire. Approximately one-half million gallons of water were used which froze on Highway 61north to 147th Street North causing the Public Works Department to dispatch trucks to sand and salt the roads. Water also froze on the roof of the adjacent Dominos Pizza building which was red -tagged by the Hugo Building Department because of the possibility of the roof collapsing due weight load and the south wall of Carpenters leaning on their building. Dominos can reopen once a structural engineer reported the building to be safe. Mayor Fran Miron noted that even though the site of the fire was surrounded by yellow tape, which is illegal to cross, it was also necessary to have the Washington County Sheriff Department patrol the site. The Mayor also expressed the desire to assist the workers who were now without jobs and show Hugo City Council Minutes for January 4, 2010 Page 7 of 8 support to the owners, Cathy Anderson and son Mike, who where faced with the decision of what to do next. The Mayor reported that he, Councilmember Tom Weidt, and City staff met with the Andersons earlier on this day to help address their concerns. The Council thanked the Fire Department for the great job in controlling the scene and handling the fire. Fire Chief expressed thanks to Xcel Energy, the Public Works Department, and Wise Guys Pizza who provided pizzas for the firefighters. Update on Washington County Library Kiosk At its January 5, 2009 meeting, Council listened to a presentation by Washington County Library Director Pat Conley on the installation of a library kiosk at Hugo Hall to be funded by a Library Services and Technology Act (LSTA) Grant. Staff has been working with Washington County for the past year on the details of the library kiosk. City Clerk Michele Lindau provided the Council with an update on the proposed electronic branch library, which consists of a computer located in the lobby, lockers located on the wall outside the front door of City Hall, and a book return to be located in the parking lot. The Council can expect to see the Joint Powers Agreement with Washington County for the electronic branch library on the Council agenda in February. Update on Purchase of Hansen Property City Administrator Mike Ericson added this to the agenda. Community Development Director Bryan Bear informed the Council the burn had been completed on the Hansen property (former gravel pit) and the closing occurred on December 23, 2009. As per Council's direction, money was deducted from the purchase price for the asbestos inspection, and Kenny Hansen has until June 15, 2010 to remove some remaining rubble. The title company is holding $5,000 to ensure it gets done. The City officially owns the property and residents can use the land during normal park hours ( 6 a.m. - 11 p.m.); however, it is asked that they avoid the old homestead site and stay well within the boundary of the property. The Parks Commission will continue to have discussions with residents on future park planning for the site. Appoint Council Representatives to Board of Zoning Adiustments and Appeals in 2010 Annually, Council selects a Councilmember to serve on the Board of Zoning Adjustments and Appeals. Councilmember Tom Weidt was appointed to serve on this commission for 2009 after the retirement of former Councilmember Frank Puleo. Haas made motion, Petryk seconded, to reappoint Councilmember Tom Weidt to the Board of Zoning Adjustments and Appeals for the year 2010. All Ayes. Motion carried. Appoint Council Representative to Economic Development Authority (EDA) in 2010 Annually, Council selects a Councilmember to serve on the EDA. Councilmember Phil Klein was appointed for 2009 as the Council representative after the retirement of Mike Granger. Hugo City Council Minutes for January 4, 2010 Page 8 of 8 Haas made motion, Petryk seconded, to reappoint Councilmember Phil Klein to the EDA for the year 2010. All Ayes. Motion carried. Approve Rescheduling of Second Meeting in January to Tuesday, January 19, 2010 in Observance of the Dr. Martin Luther King Holiday Each year, the Hugo City Council reschedules the seconded meeting of the month which falls on the third Monday in January, which is the Dr. Martin Luther King federal holiday. The Hugo City Council has always rescheduled the meeting to the next available day which is Tuesday. The Council discussed the necessity of having a second meeting in January. Haas made motion, Klein seconded, to cancel the second meeting in January, unless staff determines an issue urgency, until the meeting of February 1, 2009. All Ayes. Motion carried. Yellow Ribbon Summit on January 5, 2010 Councilmember Chuck Haas added this item to the agenda. The Hugo City Council has been invited to attend the Yellow Ribbon Network Summit to be held at Century College on January 5, 2010. At approximately 1:45 p.m., Governor Tim Pawlenty will recognize those cities that have become Yellow Ribbon cities. Mayor Fran Miron, Councilmember Phil Klein, and Councilmember Chuck Haas will be receiving this award on behalf of the Hugo Yellow Ribbon Network. Adjournment Haas made motion, Weidt seconded, to adjourn at 8:12 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk