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HomeMy WebLinkAbout2010.02.01 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, FEBRUARY 1, 2010 Mayor Fran Miron called the meeting to order at 7:01 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, Assistant City Attorney Christine Eid, City Planner Kendra Lindahl, Public Works Director Scott Anderson, Senior Engineering Technician Steve Duff, Parks and Recreation Intern Shayla Severson, and City Clerk Michele Lindau Approval of Minutes for the City Council Meeting on January 4, 2010 Weidt made motion, Klein seconded, to approve the minutes for the January 4, 2010 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for Yellow Ribbon Network Summit Meeting on January 5, 2010 Petryk, made motion, Klein seconded, to approve the minutes for the January 5, 2010 Yellow Ribbon Network Summit meeting at Century College as presented. All Ayes. Motion carried. Approval of Minutes for the Joint Council, Planning Commission, and EDA Meeting on January 14, 2010 Weidt made motion, Petryk seconded, to approve the minutes for the January 14, 2010 Joint City Council, Planning Commission, and EDA meeting as presented. Approval of Minutes for the P.A.W.S. Pet Hospital Grand Opening on January 18, 2010 Petryk made motion, Klein seconded, to approve the minutes for the January 18, 2010 Grand Opening of the P.A.W.S. Pet Hospital as presented. All Ayes. Motion carried. Approval of Minutes for the Parks and Recreation Commissioner Interviews and Goal Setting Session on January 25, 2010 Klein made motion, Weidt seconded, to approve the minutes for the January 25, 2010 Parks and Recreation Commissioner Interviews and Goal Setting Session as presented. All Ayes. Motion carried. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 2 of 8 Approval of the Agenda Miron made motion, Haas seconded, to approved the agenda as presented. All Ayes. Motion carried. 2009 Annual Building Department Report — Community Development Director Bryan Bear Annually, the Community Development Department prepares its Annual Building Department Report. Community Development Director Bryan presented the report highlighting the Planning Department and Building Department activities for the past year and the goals established for 2010. Bryan noted that residential construction in Hugo was slow, which is not unique to the rest of the country, and it is expected that 2010 will be similar to 2009. The City issued 147 residential building permits, which is down from 188 in 2008 but still very strong considering the economy and building activities in surrounding communities. New businesses continue to locate in Hugo; however, the only new commercial construction in 2009 was the P.A.W.S. Pet Hospital. The Planning Commission will be reviewing this Annual Report at their next meeting on Thursday, February 11, 2010. Miron made motion, Weidt seconded, to table this item to allow the Planning Commission to review the 2009 Building Department Annual Report and make a recommendation to the Council. All Ayes. Motion carried. Approval of Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve April 22, 2010 as Annual Board of Appeal & Equalization Meeting Approve Joint Powers Agreement With Washington County for Electronic Branch Library at Hugo City Hall Approve Property Line Adjustment for Xcel Energy at 15505 Forest Boulevard Approve Appointment of Tom Windisch, Kris Birch, and Matt Rauschendorfer as New Parks and Recreation Commissioners Approve Ordinance Amending Liquor License Ordinance and Fee Schedule Approve Ordinance Amending Tobacco License Ordinance and Fee Schedule Approve Award of Cleaning Contract for Public Works and Fire Hall Buildings All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 3 of 8 Approve April 22, 2010 as Annual Board of Appeal & Equalization Meeting Each year, Council meets as the Board of Appeal and Equalization with the sole purpose of providing Hugo residents and business owners an opportunity to appear personally in front of the Board to discuss their property market valuations. Washington County Assessor Bruce Munneke has selected April 22 from 5:30 to 7:00 p.m. as the date and time on which to hold the meeting. Adoption of the Consent Agenda approved April 22, 2009 at 5:30 pm as the City's annual Board of Appeal and Equalization meeting. Approve Joint Powers Agreement With Washington County for Electronic Branch Library at Hugo City Hall At its January 5, 2009 meeting, Council listened to a presentation by Washington County Library Director Pat Conley on the installation of a library kiosk at Hugo Hall to be funded by a Library Services and Technology Act (LSTA) Grant. Staff has been working with Washington County for the past year on the details of the library kiosk. At its January 4, 2010 meeting, City Clerk Michele Lindau provide the Council an update on the Washington County Library Kiosk to be located at Hugo City Hall. Washington County Library Deputy Directory Joyce Schneider has prepared a Joint Powers Agreement which has been reviewed by City Attorney Dave Snyder. Adoption of the Consent Agenda approved the Joint Powers Agreement with Washington County for the Kiosk Library Service at Hugo City Hall. Approve Property Line Adiustment for Xcel Energy at 15505 Forest Boulevard The applicant is requesting approval of a property line adjustment for properties located at 15505 Forest Boulevard North. The two properties in question are the location of the Xcel Energy substation. There is long line of property that Xcel Energy owns across the northwest quadrant of the City for their power lines. The applicant is proposing to have the substation be located on a separate parcel from the power lines. They are proposing to accomplish this by removing the center property line and enclosing the property for the substation. The property will create an approximately 3.3 acre parcel for the substation. The parcel with the power lines will be separate from the substation parcel. Staff finds that the property line adjustment reduces the extent of any nonconformities. Adoption of the Consent Agenda approved RESOLUTION 2010-3 APPROVING A PROPERTY LINE ADJUSTMENT FOR XCEL ENERGY FOR THE PROPERTY LOCATED AT 15505 FOREST BOULEVARD NORTH. Approve Appointment of Tom Windisch, Kris Birch, and Matt Rauschendorfer as New Parks and Recreation Commissioners On Monday, January 25, 2010, the Hugo City Council conducted interviews of six applicants for the three vacancies on the City of Hugo's Parks and Recreation Commission. Mayor Fran Miron and members of the City Council were very pleased with the high quality and strong interest of all the applicants. After discussion, the Hugo City Council agreed to recommend the appointment of Tom Windisch, Kris Birch, and Matt Rauschendorfer as the new Parks and Recreation Commission members. Adoption of the Consent Agenda approved the appointment of Tom Windisch, Kris Birch, and Matt Rauschendorfer as the new Parks and Recreation Commissioners. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 4 of 8 Approve Ordinance Amending Liquor License Ordinance and Fee Schedule At its March 6, 2000 meeting, the Council approved a resolution approving fees and civil penalties for liquor law violations. City Attorney Dave Snyder and City staff recommend this be addressed as part of Hugo's Municipal Code, Chapter 6 Alcoholic Beverages and Chapter 30 Fee Schedule. Adoption of the Consent Agenda approved ORDINANCE NO. 2010-439 AMENDING CHAPTER 6, SECTION 85, OF THE MUNICIPAL CODE RELATING TO PAYMENT OF PENALITIES FOR LIQUOR LAW VIOLATION, AND AMENDING CHAPTER 30, FEES. Approve Ordinance Amending Tobacco License Ordinance and Fee Schedule At its March 4, 2002 meeting, the Council approved a resolution establishing civil penalties for violations regarding the sale of tobacco. City Attorney Dave Snyder and City staff recommend this be addressed as part of Hugo's Municipal Code, Chapter 38, Article 3 Tobacco, and Chapter 30 Fee Schedule. Adoption of the Consent Agenda approved ORDINANCE NO. 2010-440 AMENDING CHAPTER 38, ARTICLE III, SECTION 38-47(C), OF THE MUNICIPAL CODE RELATING TO PAYMENT OF PENALITIES FOR TOBACCO LAW VIOLATION, AND AMENDING CHAPTER 30, FEES. Approve Award of Cleaning Contract for Public Works and Fire Hall Buildings At its December 7, 2009 meeting, the Hugo City Council authorized City staff to prepare a Request for Proposals (RFP) for cleaning services for the City's Public Works and Fire Hall buildings. Community Development Assistant Dennis Fields has received a total of six RFP's for the cleaning contract and has reviewed the RFP's and performed reference checks. Adoption of the Consent Agenda approved the award of the cleaning contract to Jani-King Commercial Cleaning Services for the City's Public Works and Fire Hall buildings. Public Hearing on Ordinance Repealing Storm Sewer Improvement Tax Districts At its September 21, 2009 meeting, Council directed staff to prepare an ordinance to rescind two storm sewer taxing districts after it was determined a builder in the Diamond Point East was unable to combine two parcels in the Diamond Point development because they had different tax codes assigned by Washington County. City staff determined that the lots had different tax codes because of a Storm Sewer Improvement Taxing District that was created in 1996. The City has two such taxing districts. District No. 1 was created to address flooding problems in Hugo and May Township and included a joint powers agreement with May Township. This also led to the creation of the Browns Creek Watershed District, which was formerly the Browns Creek Watershed Management Organization, which was not a taxing entity. When this happened, the Storm Sewer Improvement District became irrelevant. District No. 2 is over parcels in the Creekview Preserve Development. The City has never levied a tax in either district. City staff scheduled a public hearing for this evening on this issue. Mayor Fran Miron opened the public hearing, and there were no comments from the public. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 5 of 8 Weidt made motion, Haas seconded, to adopt ORDINANCE 2010-441 DISSOLVING A STORM SEWER IMPROVEMENT TAX DISTRICT WITHIN THE MEANING OF MINN. STAT. SECTION 444.16 ET. SEQ. (with the May Township for the Diamond Point Area). Ayes: Klein, Haas, Petryk, Weidt, Miron Nays: None Motion Carried. Weidt made motion, Klein seconded, to adopt ORDINANCE 2010-442 DISSOLVING A STORM SEWER IMPROVEMENT TAX DISTRICT WITHIN THE MEANING OF MINN. STAT. SECTION 444.16 ET. SEQ. (Creekview Preserve area). Ayes: Haas, Petryk, Weidt, Klein, Miron Nays: None Motion carried. Public Hearing on 2010 South Egg Lake Street Reconstruction Proiect On October 12, 2009, a neighborhood meeting was held with the residents on the south end of Egg Lake to discuss a 2010 street reconstruction project. At its October 19, 2009 meeting, the Council directed staff to prepare a feasibility study for the project. City Engineer Jay Kennedy prepared the feasibility study, and at the December 21, 2009 meeting he presented the findings to the City Council on the project. Council adopted a resolution on January 4, 2010 scheduling the public hearing for this evening. City Engineer Jay Kennedy gave a brief overview of the project explaining the it would include all roads with the installation of curb and gutter but no sidewalks, improvements and additions to storm drainage, spot sanitary sewer and watermain repairs, and hydrant replacement. Jay gave the pros and cons of a 24' road width and a 26' width, and the Mayor requested the residents' opinion on it. Mayor Fran Miron opened the public hearing to take any and all public comments on the proposed 2010 South Egg Lake Street Reconstruction Project. Ken Janusz, 14124 Flay Avenue North, stated he had found the feasibility information available on the City's website. Dave Yoist, 14081 Flay Avenue North, asked Senior Engineering Technician Steve Duff to provide a brief description of what the residents could expect during construction. Steve talked about mail delivery, garbage services, driveway access, and construction hours. Mayor Fran Miron invited residents to speak with Steve directly regarding their individual concerns, and Steve stated he will be making every effort to keep the residents informed. Dave also indicated he preferred the 26' width roadway but he had concerns over excessive speeding. Dan Granger, 5624 141St Street North, asked if it would be possible to install a stop sign at 141St Street and Flay due to excessive traffic from drivers avoiding the stop light at 140th and Highway 61 and traffic to the day care. He also preferred a 26' street width. Ken Janusz agreed with the traffic issues, and he also preferred a 26' street width. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 6 of 8 Karen Charpentier, 5636 141St Street North, stated she would like to see the road as wide as possible. David Yoist asked how payments were assessed. City Engineer Jay Kennedy explained there were two options: to pay 100% within thirty day with no interest, or be assessed through property taxes. Stuart Fruin, 5649 142nd Street North, asked about when they would start getting charged on the assessment. Jay replied that interest accrues the day it is assessed and payment would begin with the following years taxes. Hugo's Finance Director will mail the details to individual property owners. Jason Lushine, 14197 Highway 61, said he had heard rumor that the ditch along Highway 61 would be filled in. City Engineer Jay Kennedy confirmed it was just a rumor. Weidt made motion, Haas seconded, to adopt RESOLUTION 2010 - 4 ORDERING IMPROVEMENT, AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE SOUTH EGG LAKE AREA ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS Ayes: Petryk, Weidt, Klein, Haas, Miron Nays: None Motion carried. Report from Landform on the Hanifl Fields Athletic Park Shelter At its Tuesday, September 8, 2009 meeting, the Hugo City Council unanimously agreed to authorize the sale of $1,605,000 in G.O. Tax Abatement Bonds to pay for the construction of the new park shelter at the Hanifl Fields Athletic Park and purchase of the 125 -acre Hansen property. At its July 20, 2009 meeting, the Hugo City Council discussed concept plans of the park shelter. Kendra Lindahl and Architect Teresa Forsberg from Landform worked with staff and the sub -committee to address design issues raised by the Council. The park shelter was designed to have northwoods character and to be environmentally green. City Planner Kendra Lindahl gave an update on the design work for the new park shelter and explained some of the "green" concepts including rain barrels, native plantings, low -flow utilities, and the use of recyclable materials. At the March 15, 2010 Council will be presented with the construction plans and a request to go out for bids. If Council approves, bids would be awarded on April 19, 2010 with construction to take place May - October, 2010, Discussion on Right -of -Way Ordinance and Undergrounding Utilities Ordinance At its September 21, 2009 meeting, the Hugo City Council continued discussions on the potential of undergrounding the power lines on TH 61 on the east side along Egg Lake in the City's downtown area. John Wertish from Xcel Energy had answered questions about the scoping estimate to underground the power lines and financing options. The Council directed staff to work with Xcel Energy in long-term planning along TH 61 for utilities, and draft an ordinance or policy on undergrounding power lines using the League of Minnesota Cities' model. EDA and Minutes for the Hugo City Council Meeting of February 1, 2010 Page 7 of 8 Parks Intern Shayla Severson presented a draft ordinance for the management of right-of-ways and a draft ordinance the undergrounding of utilities. Haas made motion, Weidt seconded, to direct staff to notify the utility companies that do work in the right-of-ways of the proposed ordinances and schedule a public hearing to discuss the ordinances. All Ayes. Motion carried. Authorization to Advertise for Bids for Well No. 6 In 2009, the Hugo City Council agreed that the construction of a well was important to the City's water supply system in the southern portion of the City. Over the past year, the City has acquired property on 125th Street North and undertaken preliminary design including a test well. City staff has been working with the DNR on the design of the well, which has been completed. City Engineer Jay Kennedy explained the permitting process with the DNR and the MN Department of Health, and results of the private well survey that was sent to 82 propherties, and 28 were returned with information. Staff was requesting to open bids on March I It with the Council awarding the bid at their March 15, 2010 meeting. Construction of the well would take place April - September, 2010 with a 7 -day aquifer test in August. Construction of the well house would take place in October 2011. Haas made motion, Petryk seconded to accept the plans and specifications and authorize the advertise for bids for construction of Well No. 6. Ayes: Weidt, Klein, Haas, Petryk, Miron Nays: None Motion carried. Schedule I-35 W/E Coalition Meeting At its January 25, 2010 Goal Setting Session, Hugo City Council agreed to schedule the first I-35 W/E Coalition meeting for 2010. Council discussed their availability in Feburary on which to hold its I-35 W/E Coalition meeting with Lino Lakes, Centerville, Columbus, and Forest Lake to include presentations from Anoka County, Washington County and Metropolitan Council and MnDot Officials. Miron made motion, Haas seconded, to direct staff to schedule the I-35 W/E Coalition meeting in February, 2010 with a focus on February 16, 18, 23, or 25. All Ayes. Motion carried. Reschedule Second Meeting in February in Observance of Presidents Day Annually, the Hugo City Council needs to reschedule it second meeting in February due to the observance of the Presidents Day Federal Holiday. City Clerk Michele Lindau stated there were no items for the agenda for the second meeting in February. Minutes for the Hugo City Council Meeting of February 1, 2010 Page 8 of 8 Weidt made motion, Haas seconded, to cancel their second regularly scheduled meeting in February, 2010. All Ayes. Motion carried. 2nd Annual Oakshore Park Sledding Party on Saturday, February 6, 2010 City Administrator Mike Ericson informed the Council and public that the Hugo Parks and Recreation Commission scheduled its second annual Oakshore Park Sledding Party for Hugo residents and families for Saturday, February 6, 2010 from 2-4:00 p.m. Members of the Parks and Recreation Commission will be serving hot chocolate, apple cider, and cookies to families wishing to enjoy an afternoon sledding down the City of Hugo's only official sledding hill located in Oakshore Park. Residents and families are invited to attend this public event. Adjournment Haas made motion, Petryk seconded, to adjourn at 9:20 p.m. All Ayes. Motion carried. Michele Lindau City Clerk