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HomeMy WebLinkAbout2010.04.19 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, APRIL 19, 2010 Mayor Fran Miron called the meeting to order at 7:02 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Public Works Director Scott Anderson, Water Resource Engineer Pete Willenbring, and City Clerk Michele Lindau Approval of Minutes for City Council Meeting on April 5, 2010 Weidt made motion, Klein seconded, to approve the minutes for the April 5, 2010 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for BR&E Commencement Meeting on April 7, 2010 Weidt made motion, Petryk seconded, to approve the minutes for the April 7, 2010 BR&E Commencement meeting held at the Hugo American Legion as presented. All Ayes. Motion carried. Approval of Minutes for Meeting with Local Business on TH61/130th St. Intersection Improvements on April 13, 2010 at Wilson Tool International Weidt made motion, Haas seconded, to approve the minutes for the April 13, 2010 meeting with local businesses regarding the intersection improvements at TH61 and 130th Street held at Wilson Tool International as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Klein seconded, to approve the Agenda as amended. Add L.1 Citizen Awards All Ayes. Motion carried. Approve Special Event Permit for 1" Annual Sarah's Daisy Dash 5K Fun Run on June 5, 2010 Recently, City staff was contacted by representative from Tri Fitness and friends of Sarah Condon Mitzuk who passed away in January. Two friends, Jill Rosenthal and Elena Reicher, inquired as to what it would take to conduct a fun -run in the City of Hugo to commemorate the life and spirit of Sarah Condon Mitzuk. City staff spent time with the two friends and Tri Fitness who was contacted to be the race organizer. After discussion, friends agreed to hold the event at Lions Park and use the same route the City used in the 2006 Centennial 5K Run. Staff has Hugo City Council Minutes for April 19, 2010 Page 2 of 9 worked very closely with Tri Fitness and Sarah's two friends to prepare for the race which includes a Special Event Permit for use of Lions Park and the Hardwood Creek trail. Elena Reicher was at the meeting with several of Sarah's friends and Sarah's mom to show support for the Special Event Permit and to raise public awareness about the event. Elena stated that all the proceeds would go to a scholarship fund for Sarah's son Michael. Weidt made motion, Petryk seconded, to recommend approval of the Special Event Permit for the lst Annual Sarah's Daisy Dash 5K Fun Run as well as the half -mile Kids Race scheduled for Saturday, June 5, 2010. All Ayes. Motion carried. Donations can be sent to P.O. Box 33, Hugo, MN, Mitzuk Family Fund, c/o Sarah's Daisy Dash. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda. Approval of Claims Approve Summary Ordinance for Publication of the Underground Utilities Ordinance Approve Summary Ordinance for Publication of the Right -of -Way Ordinance Approve 3.2 Temporary Beer License for Hugo Lions Club for Good Neighbor Days June 10-13, 2010 Approve Resolution Approving Demolition of the Old Antique Store Approve Resolution to Apply for Grants for Monitoring Wells All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Summary Ordinance for Publication of the Underground Utilities Ordinance At it's April 5, 2010 meeting, the Council held a public hearing on the Underground Utilities Ordinance, which was unanimously approved by Council. Staff prepared a summary ordinance for publication of the Underground Utilities Ordinance. Adoption of the Consent Agenda approved the Summary Ordinance for publication in The Citizen for the new Underground Utilities Ordinance. Approve Summary Ordinance for Publication of the Right -of -Way Ordinance At its April 5, 2010 meeting, the Council held a public hearing on the Right -of -Way Ordinance, which was unanimously approve by Council. Staff prepared a summary ordinance for publication of the Right -of Way Ordinance. Adoption of the Consent Agenda approved the Summary Ordinance for publication in The Citizen for the new Right -of -Way Ordinance. Hugo City Council Minutes for April 19, 2010 Page 3 of 9 Approve 3.2 Temporary Beer License for Hugo Lions Club for Good Neighbor Days June 10-13,2010 The City has received an application from the Hugo Lions Club for a Temporary 3.2 Liquor License in order for the Lions to sell 3.2 beer at Hugo Good Neighbor Days scheduled for June 10-13, 2010. City staff has reviewed the application and found it to be satisfactorily complete with the submittal of the necessary liquor liability insurance coverage which names the City of Hugo as an additional insured. Adoption of the Consent Agenda approved the Temporary 3.2 Liquor License for the Hugo Lions so they can sell 3.2 beer at Hugo Good Neighbor Days on June 10-13, 2010. Approve Resolution Approving Demolition of the Old Antique Store Staff has recently met with Mike and Catherine Anderson and their attorney to discuss the future of the property at 14583 Forest Blvd. N. City staff has been encouraging the Andersons to demolish the Antique Store building because of its blighted and unsafe condition. At its April 5, 2010 meeting, the Council discussed an assessment agreement whereby the building would be demolished, and the cost of the demolition would be incurred by the City and spread against the property to be paid back over ten years with interest. Council directed staff to draft a resolution formally approving the demolition of the old antique store. Adoption of the Consent Agenda approved RESOLUTION NO. 2010-13 RESOLUTION OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, ADOPTING ASSESSMENT. Approve Resolution to Apply for Grants for Monitoring Wells At its September 17, 2009 meeting, Council discussed permitting requirements associated with future Well No. 6 to be located off 125th Street North. As part of the permit requirements of the MN DNR, the City is required to install monitoring wells for which there is a grant program available through the Legislative — Citizen Commission on Minnesota Resources Appropriations (LCCMR). Adoption of the Consent Agenda approved RESOLUTION NO. 2010 -14 SUPPORTING REQUEST FOR THE LEGISLATIVE — CITIZEN COMMISSION ON MINNESOTA RESOURCES APPROPRIATIONS (LCCMR) FROM THE ENVIRONMENT AND NATURAL RESOURCES TRUST FUND FOR GROUNDWATER MONITORING. Approve Award of Bid for 2010 Gravel Proiect At its March 1, 2010 meeting, the Hugo City Council authorized City staff to advertise for the award of bid for the 2010 graveling project. Bids were received and opened on Friday, April 16, 2010 for this contract. The City received three bids, and Dresel Contracting was the low bidder at $7.87 per ton of Class 5 aggregate. The total project cost was estimated to be $86,042.00. Haas made motion, Petryk seconded, to approve the award of bid for the 2010 graveling project to Dresel Contracting at $7.87 per ton. All Ayes. Motion carried. Hugo City Council Minutes for April 19, 2010 Page 4 of 9 Approve Award of Bid for 2010 Dust Control Proiect At its March 1, 2010 meeting, the Hugo City Council authorized City staff to advertise for the award of bid for the 2010 dust control project. Bids were received and opened on Friday, April 16, 2010 for this contract. One bid was received from Dustcoating, Inc for magnesium chloride at $.71 per gallon. Haas made motion, Klein seconded, to award the bid for the 2010 dust control project to Dustcoating, Inc to apply magnesium chloride at $.71 per gallon for all 25 miles of gravel road. All Ayes. Motion carried. Approve Award of Bid for 2010 Seal Coating Proiect At its March 1, 2010 meeting, the Hugo City Council authorized City staff to advertise for the award of bid for the 2010 seal coating project. Bids were received and opened on Friday, April 16, 2010 for this contract. The City received three bids, and Allied Blacktop, Inc. was the low bidder at $80,327.50. Haas made motion, Petryk seconded, to award the bid for the 2010 seal coating project to Allied Blacktop, Inc at $80,327.50. All Ayes. Motion carried. Discussion on Storm Water CIP and Stormwater Management Plan- Water Resource Engineer Pete Willenbring City staff has been coordinating with staff from the Rice Creek Watershed District as they update their stormwater model for the Hardwood Creek and Clearwater Creek drainage basins. This work is being done in preparation for a joint planning effort between the City and RCWD to prepare a stormwater CIP intended to provide for regional infiltration requirements and water recycling projects. Pete Willenbring explained the reasons the City was obligated to update the City's Comprehensive Stormwater Management Plan (CSMP) and tasks involved which include gathering and analyzing data, public input, and development of ordinances and implementation plan. Work on the CSMP would begin in May 2010 and be completed in April 2011 at an estimated cost of $54,726. Weidt made motion, Petryk seconded, to approve the Scope of Services for task involved in updating the City's Comprehensive Stormwater Management Plan at an estimated cost of $54,726, which would be funded by the City's Stormwater Sewer Fund. All Ayes. Motion carried Discussion on CSAH 8 East Project - Washington County Project Engineer Jake Gave On April 13, 2010, City staff met with Washington County Officials to discuss the CSAH 8 east county road reconstruction project. Washington County Project Engineer Jake Gave and Engineering Construction Manager Cory Slagle provided the Council an update on work Hugo City Council Minutes for April 19, 2010 Page 5 of 9 completed on preparation of the project which is scheduled for Summer 2010. Cory explained there would be 3.9 miles of pavement reclamation, subcuts, turn lanes at Hanifl Fields, and replacement of 14 metal culverts with concrete ones. There would also be an infiltration area as required by Rice Creek Watershed District. Included in the plans are improvements to the signs and replacing of mailboxes. The County would be using State Aid dollars for the project with the total cost being $2,341,180.45. The cost to the City would be $126,908.77. Plans will be finalized in May, bids opened in June, and work done in mid to late summer. No formal action was taken. Council Action on Bids for Hanifl Park Shelter On Wednesday April 14, 2010, bids were opened for construction of the new Hanifl Park Shelter. Twelve bids were received. The apparent bid amounts ranged from $499,000.00 to $870,504.00. City Attorney Dave Snyder explained to the Council there were two apparent low bidders, and there appeared to be calculation difficulties. Dave recommended all bids for the project be rejected and the project be re -bid. Re -bidding the project would not affect the project completion date. Haas made motion, Petryk seconded, to approve RESOLUTION 2010-15 REJECTING ALLS BIDS AND ORDERING RE -ADVERTISEMENT FOR BIDS FOR THE CONSTRUCTION OF THE HANIFL FIELDS ATHLETIC PARK SHELTER. Ayes: Haas, Klein, Weidt, Petryk, Miron Nays: None Motion carried. Discussion on Gravel Tax At its December 7, 2009 meeting, the City Council directed staff to discuss and review with Washington County how the County administers collection of the gravel tax and how proceeds are spent within the County. City staff has learned that the state statute concerning the gravel tax was changed in 2008 reallocating how gravel tax proceeds may be used by the County. One significant change to the law includes a requirement that 15% of the gravel tax proceeds be set aside into a special reserve fund specifically for expenditures related to the restoration of abandoned pits, quarries, or deposits located within the County. Staff has specifically inquired whether the County would consider allocating funds from this special reserve fund toward further restoration activities and repair of the haul roads surrounding the Hansen gravel pit site. Currently, the special reserve fund has accumulated at least $300,000 in gravel tax proceeds. Community Development Director Bryan Bear explained the funds could get spread throughout the County and municipalities, and further restoration on the old gravel pit property would be a good use. He encouraged the Council to participate in County workshops on the matter. Parks Commission Member Roger Clarke stated there has been preliminary discussion on locating a mountain bike trail in the northwest corner of the site. Council directed staff to keep them apprised of workshops dates and times. No formal action was taken. Discussion on Adding Cats to the Animal Ordinance For the past several years, City staff has received inquires from residents as to why the City of Hugo does not include cats in the City's Animal Ordinance. Most recently, issues arose when Hugo City Council Minutes for April 19, 2010 Page 6 of 9 residents had run ins with a number of cats, both domestic and feral, where the Washington County Sheriff's Deputy and animal control officer had no jurisdiction to require the resident to control the cats. At its April 5, 2010 meeting, the Council discussed whether cats should be added to the City's Animal Ordinance. Council tabled this item and directed staff to determine what the cost would be to include cats in the City's Animal Ordinance. City Clerk Michele Lindau explained the cost of impounding stray cats would be the same as for dogs, and according to Animal Control, cats were less likely to be reclaimed. Council discusses alternative solutions. Petryk made motion, Klein seconded, to direct staff and EDA to contact local vets and business owners and invite them to participate in a low cost/no cost vaccinating and rabies clinic day, and to solicit ideas on how to best handle cats in the City of Hugo. All ayes. Motion carried. Recommendation from Parks and Recreation Commission to Approve Parks Planner Position At its April 14, 2010 meeting, the Parks and Recreation Commission discussed the addition of a permanent full time staff member to carry out parks programming related duties. The Parks Commission discussed the success the City has had in implementing its Parks Master Plan and using the parkland dedication ordinance to acquire parkland and construct a network of high quality neighborhood parks. The City has also completed the construction of regional amenities including the Oneka Elementary Gymnasium and the Hanifl Fields Athletic Complex. Many of these new facilities have been getting used recently by residents during special events and activities sponsored by the Parks and Recreation Commission. The success of these events along with the results from the recently completed University of Minnesota Community Growth Options Survey on parks facilities and recreation programming, has led the Parks Commission to shift its focus from construction of additional facilities to a concentration on Parks Programming. The Commission voted 6 to 1 to recommend approval of a full time, entry level Parks Planner position, with funding provided by the parks levy. Community Development Director Bryan Bear provided Council with a detailed PowerPoint presentation of all the issues related to the position. Public Works Director Scott Anderson discussed with Council how the new staff position was necessary to continue and expand the parks activities. Parks and Recreation Chairman Jim Taylor, 4673 Empress Way North, talked about the how Parks Commissioners were volunteers who dedicated a lot of their time. The Commissioners had no time to put into programming. Parks Commissioner and former chair Roger Clarke, 14068 Fondant Avenue North, said there had been a lot of changes in the parks in the past seven years he has been on the Commission, and it was time for a new focus. Miron made motion, Weidt seconded, to direct staff to continue to work with the Parks Commission to finalize the Parks Planner job description, and bring it back to the City Council for final approval. All Ayes. Motion carried. Hugo City Council Minutes for April 19, 2010 Page 7 of 9 Review State Law Changes to Absentee Voting and Staff Recommendation On April 13, 2010, City Clerk Michele Lindau and Community Development Assistant Dennis Fields met with Carol Peterson from Washington County Elections to discuss State Law changes which affect the absentee voting in municipalities throughout the State of Minnesota. As Council is aware, the 2009 State Legislature made a number of changes to eliminate errors in the absentee voting system which include using the statewide Voter Registration System (VRS) which will be used for registering voters and tracking absentee voter applications and ballots. The mandate from the State of Minnesota dramatically affects how the City of Hugo will provide absentee voting for its residents. City Clerk Michele Lindau and Washington County Election Supervisor Carol Peterson explained the changes in absentee voting and the options available to the Council. Haas made motion, Klein seconded, to have absentee voting done by Washington County with absentee voting done at the Washington County Forest Lake Service Center. All Ayes. Motion carried. Prepare Draft Notification Policy for Elected Officials Councilmember Chuck Haas has requested the City of Hugo include in its personal policy a formal notification police whereby the Hugo City Council would be formally notified in the event of natural disasters, public emergencies, and tragedies like the car in the pond which occurred on Saturday, April 10, 2010. The information received from Commander Cheri Dexter was that the Washington County Sheriffs Department treated it as a vehicular accident, and the victim was alive when she was transported to Regions Hospital. Commander Cheri Dexter made the decision not to notify the City because it was not a DOA. Haas state the importance of notifying the City Council; to be unaware of such events has an adverse effect on the Council's credibility. Miron made motion, Haas seconded, to direct staff to prepare a draft notification policy, to include the police and fire department, for Council review. All Ayes. Motion carried. Citizen Recognition and Rewards Councilmember Haas added this to the agenda. Recently, there has been several individuals who have shown outstanding heroism and bravery. Haas stated that Hugo is a good neighbor community with several outstanding citizens who should be recognized such as Brian Peltier and Caesar and Ricky Romero along with four firefighters who assisted the woman who drove in the pond on April 10, 2010 as well as Russ Semo who woke homeowners to alert them of a fire. Staff was directed to explore recognition policies in other communities. Hugo City Council Minutes for April 19, 2010 Page 8 of 9 Schedule Annual Performance Review for City Administrator Mike Ericson Mike Ericson was hired by the City of Hugo as its new City Administrator on April 17, 2000. Over the past ten years, the City of Hugo has conducted an annual performance review of the City Administrator with himself, Council, and City Attorney David Snyder. Miron made motion, Weidt seconded, to direct staff to schedule a date and time on which to hold the City Administrators annual performance review along with the completion of the performance review form. All Ayes. Motion carried. Carnelian Marine -St. Croix Watershed District Accepting Applications for Advisory Board City staff has received notification from Washington County that a term for a board member on the Carnelian -Marine -St. Croix Watershed District will be expiring in June. City Administrator Mike Ericson announced that any resident interested in the board position should make application to the City of Hugo and/or Washington County. Sixth Annual Hugo Kid `n Biz Fest at Oneka Elementary on April 17, 2010 The 6th Annual Kidz `n Biz was held on Saturday, April 17, 2010 from 11 a.m. to 2 p.m. at Oneka Elementary School. The event is presented by The Citizen and co-sponsored by the Hugo Economic Development Authority and the Hugo Business Association. Over 2,200 people attended this totally free event. The City of Hugo thanked the businesses in the community who were there marketing their businesses as well as the dozens of volunteers including White Bear Lake High School students who worked the event along with City staff and other volunteers. Parks and Trails Legacy Plan Public Meeting on Wednesday, May 12, 2010 In 2008, Minnesotans passed the Clean Water Land and Legacy Act which increased sales tax to provide funding for regional and state parks and trails. The MN DNR is working to plan how these funds should be spent and they are seeking public input. A meeting has been scheduled for Anoka and Washington County residents at the Washington County Headwaters Service Center in Forest Lake on Wednesday, May 12, 2010 from 7-9 pm. Haas made motion, Weidt seconded, to schedule May 12, 2010 as a meeting to allow Council attendance at the Parks and Trail Legacy Plan Public Meeting held at the Washington County Headwaters Service Center in Forest Lake from 7-9 p.m. All Ayes. Motion carried. National Wild Turkey Federation Youth Mentoring Program On Saturday, April 17, 2010, Councilmember Chuck Haas attended a luncheon that was held by the Schwieters Companies for the youth, families, and mentors who are involved in the National Wild Turkey Federation Youth Mentoring Program. For the past several years, Joel and John Schwieter, have opened their doors for the National Wild Turkey Federation Youth Mentor Hunt, which helps get many area youth involved in the outdoors. Hugo City Council Minutes for April 19, 2010 Page 9 of 9 Haas made motion, Klein seconded, to send Schwieters and Schwieters employee Keith Carlson, who runs the metro program, a thank you note for their contribution to the National Wild Turkey Federation Youth Mentoring Program. All Ayes. Motion carried. Adjournment Weidt made motion, Petryk seconded, to adjourn at 10:00 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk