Loading...
HomeMy WebLinkAbout2010.06.07 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JUNE 7, 2010 Mayor Fran Miron called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, Assistant City Attorney Christine Eid, and City Clerk Michele Lindau Approve Minutes for the City Council Meeting on May 17, 2010 Weidt made motion, Petryk seconded, to approve the minutes for the May 17, 2010 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Weidt seconded, to approve the Agenda as presented. All Ayes. Approve Request from Hugo Fire Department for Solicitation of Donations for Muscular Dystrophy Association (MDA) The Hugo Fire Department has received a letter of solicitation for donations for the Muscular Dystrophy Association (MDA). The "Fill the Boot" campaign is an effort of MDA to enlist the support of state-wide and nation-wide local fire departments and their efforts to raise funds for Muscular Dystrophy. Nicole Blomquist, Fundraising Coordinator for the MDA, provided Council with background on the "Fill the Boot" campaign, which has been conducted by fire fighters for the past 55 years and raised over $27 million last year to support MDA funded research, clinics, support groups and summer camps. Fire Chief Jim Compton stated that members of the Fire Department would be at the intersection of Victor Hugo Boulevard and Frenchman Road requesting donations on the weekend of July 24-25, 2010. This is the same weekend as the car show at the Blacksmith Lounge when a high level of traffic is expected through town. Miron made motion, Klein seconded, to approve the proclamation supporting the MDA and the Hugo Fire Department for the solicitation of donations for the Muscular Dystrophy Association on July 24-25, 20100. All Ayes. Motion carried. City Council Meeting Minutes for June 7, 2010 Page 2 of 9 Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Extension for Sunset Shores Final Plat Approve Business Retention and Expansion Committees Approve JPA with Chisago County Regarding Building Inspection Services Approve Application from Pyrotechnic Display Inc. for Fireworks Display on Friday, June 11, 2010 at Hugo Good Neighbor Days Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Variance for Accessory Building for Jake Gibbs at 12465 Heather Avenue North Approve Resolution Approving Interim Use Permit for Farmers Market in St. John's Catholic Church Parking Lot Approve Change Order and Supplemental Agreements with Arnt Construction for TH61/147th Street North Approve Pay Request No. 1 from Arnt Construction for Work Completed to Date on the South Egg Lake Neighborhood Street Reconstruction Project Approve Authorization to Hold Public Hearing on Ordinance Revisions Recommended by the Ordinance Review Committee Approve Pay Request No. 2 from Rum River for Work Completed to Date on TH61/130 Street Intersection Improvements Approve Pay Request No. 2 from Amt Construction for Work Completed to Date on TH61/147th Street Intersection Improvements All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the claims roster as presented. Approve Extension for Sunset Shores Final Plat Staff has received a letter of request from property owner Dave Wlaschin, representative for the Wlaschin family, for an extension of approval for the Sunset Shores Final Plat, which was first approved on December 18, 2006. There have been other extension requests previously approved by the City Council for this project. Approval for the project will expire on August 17, 2010. The property owners have requested an extension of approval for 36 months, until August 17, 2013, because of the conditions of the real estate market. At its March 15, 2010 meeting, the City Council considered a request from Jim and Karen Bever for the extension of 36 months for Enchanted Waters, until August 6, 2013. The City Council approved the request for 24 months until August 6, 2012. Adoption of the Consent Agenda approved an extension for 24 months, to expire August 17, 2012, for the Sunset Shores Final Plat approval, which is different from what the Wlaschins' have requested. City Council Meeting Minutes for June 7, 2010 Page 3 of 9 Approve Business Retention and Expansion Committees At its May 10, 2010 meeting, the Hugo Economic Development Authority (EDA) discussed the Business Retention and Expansion (BR&E) implementation project as they relate to the EDA's annual goals. After the discussion, the EDA agreed to recommend the Hugo City Council formally approve the project teams as subcommittees of the EDA. The four committees include Marketing Committee, Community Events Committee, Downtown Committee, and Business and Breakfast Committee. Adoption of the Consent Agenda approved the BR& E subcommittees. Approve JPA with Chisago County Regarding Building Inspection Services The City of Hugo was initially contacted by the Chisago County Building Inspection Department regarding the City's interest in providing building inspection services on state buildings built in Chisago County. Chisago County had contacted the State of Minnesota Department of Labor regarding recommendations for building inspection services on public buildings and they highly recommended the City of Hugo with the education and experience that both Building Official Chuck Preisler and Building Inspector Scott Baller have had on public buildings in the City of Hugo. After meeting with representatives from Chisago County, the Community Development Director Bryan Bear and Building Official Chuck Preisler are pleased to recommend approval of the Joint Powers Agreement, which has been reviewed by City Attorney Dave Snyder. Adoption of the Consent Agenda approved the JPA with Chisago County regarding approved building inspection services for the City of Hugo as well as the need for Chisago County to assist the City of Hugo if and when that need arises in the future. Approve Application from Pyrotechnic Display Inc. for Fireworks Display on Friday, June 11, 2010 at Hugo Good Neighbor Days Annually for the past five years, the Hugo Lions have successfully solicited and received donations for a fireworks display at the Hugo Good Neighbor Days Festival. The Hugo Lions are pleased to announce that they have received donations for this year's fireworks display during Hugo Good Neighbor Days. The City has received an application from Pyrotechnic Display, Inc. for the fireworks display, which will be held on Friday, June 11, 2010. City staff has reviewed the application and discussed with the Hugo Fire Department the standard staging and precautionary measures by the Hugo Fire Department to provide for necessary public safety. Adoption of the Consent Agenda approved the application from Pyrotechnic Display, Inc. for fireworks on Friday, June 11, 2010 at the Hugo Good Neighbor Days Festival. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Jodie was hired by the City on June 17, 2002 as a front counter receptionist when the City moved into the new City Hall. Over the past eight years, Jodie has worked as the City's Utility Billing Clerk in the Finance Department managing more than 3,000 utility accounts in the City of Hugo. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS responder and administrative record keeper of BLS ambulance calls. Jodie is a loyal and committed member of the City Hall team who has an attentive eye to detail with a good sense of humor. Jodie's dedication to the Hugo Fire Department is well recognized as she is a respected and an integral member of the daytime response team. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. City Council Meeting Minutes for June 7, 2010 Page 4 of 9 Approve Variance for Accessory Building for Jake Gibbs at 12465 Heather Ave. North The applicant is requesting a variance to allow an accessory building to be placed in the front of the house, where the ordinance states that accessory buildings shall not protrude in front of the principal building. The applicant is also requesting a variance from the size requirements for the proposed accessory building to be 2,498 square feet, where 2,000 square feet is allowed by ordinance. At its May 27, 2010 meeting, the Board of Zoning Appeals held a public hearing on the request. Staff recommended to the Board approval of the variance request for the location of the accessory building and the variance request for the size of the accessory building. There was no one that spoke on the applications except the applicant and his builder. The Board unanimously recommended the City Council approval of both variance requests. Adoption of the Consent Agenda approved RESOULATION 2010-19 APPROVING VARIANCES FOR JAKE AND PATTY GIBBS IN THE RURAL RESIDENTIAL ZONING DISTRICT ON PROPERTY LOCATED AT 12465 HEATHER AVENUE NORTH. Approve Resolution Approving Interim Use Permit for Farmers Market in St. Johns Catholic Church Parking Lot The City of Hugo has been working with the St. Paul Farmers Market to formally coordinate the organization of the Farmers Market, which is held annually in the St. Johns the Baptist Catholic Church parking lot. City Planner Rachel Simone and Community Development Assistant Dennis Fields have worked with the St. Paul Farmer's Market to complete an Interim Use Permit which would allow for the formal use of the parking lot for the annual Farmers Market. City staff recommends Council approve the Interim Use Permit for the Farmers Market in the St. Johns the Baptist Catholic Church parking lot. Adoption of the Consent Agenda approved RESOLUTION 2010-20 APPROVING AN INTERIM USE PERMIT TO ALLOW FOR THE OPERATION OF A FARMERS MARKET AS AN INTERIM USE, AT THE PROPERTY LOCATED AT 14383 FOREST BLVD NORTH. Approve Change Order and Supplemental Agreements with Arnt Construction for TH61/147th Street North As the Highway 61/1471h Street project has progressed, it has been necessary to modify the scope of the improvements to reflect conditions in the field. City staff has been working with Amt Construction and MnDOT to quantify and summarize the changes in the project scope, which are outlined in Supplemental Agreement #1 and #2, as well as Change Order #1. The City Council received a copy of each document, which will result in a net reduction in the contract cost totaling approximately $40,000. Adoption of the Consent Agenda approved the Supplemental Agreement #1 and #2, as well as Change Order #1. Approve Pay Request No. 1 from Arnt Construction for Work Completed to Date on the South Egg Lake Neighborhood Street Reconstruction Project The City of Hugo has received Pay Request No. 1 from Arnt Construction who is working on the South Egg Lake Neighborhood Street Reconstruction Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No.l to Arnt Construction in the amount of $44,312.70 for work completed to date on the South Egg Lake Neighborhood Street Reconstruction Project. City Council Meeting Minutes for June 7, 2010 Page 5 of 9 Approve Authorization to Hold Public Hearing on Ordinance Revisions Recommended by the Ordinance Review Committee (ORC) At its March 15, 2010 meeting the City Council adopted the 2030 Comprehensive Plan. The City has nine months to make revisions to the City Code to be consistent with the Comprehensive Plan. The City Council forwarded the revisions to the Ordinance Review Committee (ORC) to complete the revisions. The revisions are complete, and adoption of the Consent Agenda approved staff to schedule a public hearing on the revisions and notify affected property owners. Approve Pay Request No. 2 from Rum River for Work Completed to Date on TH61/130 Street Intersection Improvements The City of Hugo has received Pay Request No. 2 from Rum River Contracting for work on the TH61/130th Street Intersection Improvement Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No.2 to Rum River Contracting in the amount of $199,119.65 for work completed to date on the TH61/1301h Street Intersection Improvement Project. Approve Pay Request No. 1 from Arnt Construction for Work Completed to Date on TH61/147th Street Intersection Improvements The City of Hugo has received Pay Request No. 1 from Arnt Construction for work on the TH61/147th Street Intersection Improvement Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No.l to Arnt Construction in the amount of $209,210.31 for work completed through to date on the TH61/147th Street Intersection Improvement Project. Schedule Groundbreaking for Hanifl Fields Park Shelter for June 9, 2010 at 5:00 p.m. At its May 17, 2010 meeting, the Council approved the award of bid for the construction of the Hanifl Fields Park Shelter to Gen Con Construction and directed staff to schedule a groundbreaking ceremony, which would include the Parks and Recreation Commission and the Hanifl family. City staff has worked with Sharon Hanifl-Lee, her family, and the Parks Commission and selected Wednesday, June 9, 2010 at 5:00 pm for the groundbreaking ceremony. Haas made motion, Petryk seconded, to approve the groundbreaking ceremony for construction of the Hanifl Fields Park Shelter for Wednesday, June 9, 2010 pm at 5:00 pm. All Ayes. Motion carried Update on Proposed Ethan and Everton Avenue Street Reconstruction and City Utilities Proiect For the past 18 months, the City Council and staff have been discussing potential infrastructure improvements with residents within the South Ethan Avenue area of the City adjacent to Bald Eagle Lake. After a number of meetings, the neighborhood has developed a petition to be City Council Meeting Minutes for June 7, 2010 Page 6 of 9 presented to the City Council. Mr. Rick Gwynn attended this City Council meeting and presented the petition that was signed by 19 residents who supported the project, four who were undecided, three who were opposed to the project. Two property owners were available. It was noted that a review of the petition would need to be done to determine if the petition met all the legal requirements. Petryk made motion, Weidt seconded, to proceed with the feasibility study on the proposed Everton/Ethan Avenue neighborhood street reconstruction project. All Ayes. Motion carried. Public Hearing on Proposal to Replace Lease Revenue Bonds with CIP Bonds At its May 3, 2010 meeting, the Council scheduled a public hearing to take comment on the proposed issuance of Capital Improvement Plan Bonds to replace existing Lease Revenue Bonds that were used to finance construction of the fire station and city hall facility. Community Development Director Bryan Bear provided a brief presentation regarding the proposed refinancing plan noting that the City is not issuing additional debt, but simply refinancing existing bonds to take advantage of lower interest rates. The Lease Revenue Bonds were from 1998 in the amount of $1,165,000 for the construction of the Fire Hall and in 2001 in the amount of $1,870,000 for construction of City Hall. Mayor Fran Miron opened the public hearing. There were no comments, and the Mayor closed the public hearing. Council had questions for Paul Steinman of Springsted, who was on his way to the meeting, and the Council proceeded to discuss the next few item on the agenda until he arrived. When Paul arrived, Council continued discussion on the issuance of the General Obligation Bonds. Paul explained that replacing the bonds with General Obligation Bonds would lower the interest rate to around 2.38%, saving the City approximately $99,500. The balance on the existing bonds is approximately $1,520,000. Haas made motion, Weidt seconded, to approve Resolution 2010-21 providing for the competitive negotiated sale of $1,375,000 General Obligation Capital Improvement Plan Bonds, Series 2010A, and RESOLUTION 2010 — 22 GIVING PRELIMINARY APPROVAL FOR THE ISSUANCE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $1,450,000 AND AMENDING THE CITY OF HUGO MINNESOTA, CAPITAL IMPROVEMENT PLAN THEREFOR. Ayes: Haas, Weidt, Klein, Petryk, Miron Nays: None Motion carried. Recommendation from BR&E to Host Business Networking Breakfast on Tuesday, June 15, 2010 at Hugo City Hall with BR&E/HBA/BNI At its May 10, 2010 meeting, the Hugo Economic Development Authority (EDA) discussed the implementation projects recommended by the Business Retention and Expansion (BR&E) team, City Council Meeting Minutes for June 7, 2010 Page 7 of 9 which includes a request to hold a business breakfast with the Mayors State of the City Address. This Business Networking Breakfast would be on Tuesday, June 15, 2010 from 7:30 - 9 am at Hugo City Hall with invitations to the BR&E Committee, Hugo Business Association, and the Business Networking International group, which meets weekly on Wednesday mornings in the Oneka Room. Haas made motion, Klein seconded to schedule the Business Networking Meeting for Tuesday, June 15, 2010 from 7:30 — 9:00 a.m. All Ayes. Motion carried. Update on Highway 61 and County Road 4 Intersection City Engineer Jay Kennedy provided the Council an update on the Highway 61/County Road 4 intersection, which was recently ranked as the number one priority for improvements by Washington County. County staff has been working with MnDOT officials to secure funding for the project, which will include the construction of turn lanes and a traffic signal. Funding was secured by Washington County and MnDOT for the project for 2014. The layout of the intersection was being prepared by MnDot, and the Council could expect a layout for review in August, 2010. Mayor Fran Miron thanked Jay for the update and directed him to keep the Council apprised of the project. Approve Draft Assessment Agreement Regarding the Demolition of the End Zone Building at 13891 Forest Boulevard North Community Development Director Bryan Bear has continued to meet with representatives and owners of the former End Zone property located at 13891 Forest Boulevard for redevelopment opportunities. Recently, staff met with owner Len Minich to discuss an assessment agreement to demolish the bar/restaurant building with the cost of the demolition to be incurred by the City and spread against the property to be paid back over ten years with interest. This agreement was verbally agreed to by Len Minich, and demolition could occur as soon as next month. Community Development Director Bryan Bear explained the cost of demolition could be reimbursed with redevelopment under Tax Increment Financing. Haas made motion, Klein seconded, to approve the draft Assessment Agreement regarding the demolition of the former End Zone building at 13891 Forest Boulevard North, pending final approval by the City Attorney. All Ayes. Motion carried. Conduct Hearing and Consider Approval of Order Concerning a Hazardous and Substandard Building Located at 14583 Forest Boulevard North At its May 17, 2010 meeting, the Hugo City Council scheduled hearing for Monday June 7, 2010 to consider the demolition of the old Antique Store located at 14583 Forest Boulevard North. City staff has sent notification to building owner Catherine Anderson and invited her to attend the Council meeting concerning the building being declared hazardous as defined under Minnesota State Statute 463.16. City Council Meeting Minutes for June 7, 2010 Page 8 of 9 Haas made motion, Weidt seconded, to recess the Council meeting to conduct the hearing on the order concerning a hazardous and substandard building located at 14583 Forest Boulevard North. All Ayes. Motion carried. Haas made motion, Weidt seconded to open the hearing on the order concerning a hazardous and substandard building located at 14583 Forest Boulevard North. All Ayes. Motion carried. Community Development Director Bryan Bear provided background on the building located at 14583 Forest Boulevard North. The City of Hugo Building Inspection Department conducted an inspection on June 1, 2006 and on May 20, 2010 and sited several safety concerns including inferior walls leaving the building unstable, exposed electric creating a fire hazard, broken windows and open areas leaving entrances for rodents and the public, and the lack of proper guardrails and structural support for the cantilevered roof over deck creating a safety hazard. Community Development Director Bryan Bear showed several slide pictures that were taken of the property, and also pointed out items that were considered a nuisance and to be in violation of Hugo City Code, Chapter 46, which include the accumulation of rubbish, noxious weed and tall grass, and decay to the building as to endanger the safety of the public. Bryan explained that an assessment agreement had been recommended for approval by Catherine Anderson and the City of Hugo at its April 19, 2010 meeting, which would provide for the City to pay for the demolition of the building with the cost to be accessed to the property owner over a period of ten year, but the assessment agreement had not been signed by Catherine Anderson. Owner of the property Catherine Anderson was present with her son Michael Anderson, and said dealing with the fire at Carpenters, which occurred on January 3, 2010, has been a lot of work. She asked the City to give them time to have the insurance on the restaurant (that was located adjacent to the site until it was destroyed by fire on January 3, 20 10) settled so they could pay for the demolition of the building themselves; she expected to have this information by July. Catherine agreed the building was a hazardous structure and would also like to see it demolished. Community Development Director Bryan Bear pointed out that the environment assessment work had been done but an asbestos contractor still need to inspect the building. It was also noted that if the property was assessed for the work, the assessment could be paid off at any time without additional penalty. Miron made motion, Petryk seconded, to approve the order regarding the hazardous and substandard building located at 14583 Forest Boulevard North, allowing 30 days for the Andersons to address issues before moving forward with the demolition, and directed staff to work with the Andersons in approving the Assessment Agreement. Ayes: Weidt, Petryk, Klein, Haas, Miron Nays: None Haas made motion, Klein seconded, to reconvene the City Council session. All Ayes. Motion carried. City Council Meeting Minutes for June 7, 2010 Page 9 of 9 Report on Sarah's Daisy Dash 5K Fun Run held on June 5, 2010 At its April 19, 2010 meeting, the Hugo City Council approved the Special Use Permit for the first annual Sarah's Daisy Dash 5K Fun Run and half -mile Children's Lady Bug Run. The event is in memory of Sarah Condon Mitzuk who was a very special person to many. The memorial race is an effort for her friends and family to raise scholarship funds for her son Michael. City Administrator Mike Ericson and City Engineer Jay Kennedy along with Parks and Recreation Commission Chair Jim Taylor and their families participated in this family run. Councilmember Tom Weidt explained his wife was a friend if Sarah's and participated in the race as well as 357 other runners and 90 children participating in the Children's Lady Bug Race. Eleven thousand dollars was raised for the Michael Mitzuk fund. Council discussed the possibility of making this race part of the annual Good Neighbor Days event. Miron made motion, Weidt seconded, to work with the race organizers to incorporate it as a special event of the Hugo Good Neighbor Day. All Ayes. Motion carried. Adjournment Weidt made motion, Klein seconded, to adjourn at 9:18 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk