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HomeMy WebLinkAbout2010.07.19 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JULY 19, 2010 Mayor Fran Miron called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, Finance Director Ron Otkin, City Engineer Jay Kennedy, Assistant City Attorney Christine Eid, Parks Planner Shayla Syverson, and City Clerk Michele Lindau Approval of Minutes for City Council Meeting of July 6, 2010 Weidt made motion, Klein seconded, to approve the minutes for July 6, 2010 meeting as presented City Council meeting as presented. All Ayes. Motion carried. City Council Executive Session of July 6, 2010 Weidt made motion, Petryk seconded, to approve the minutes for July 6, 2010 executive session held with City Administrator Mike Ericson and City Attorney Dave Snyder for the annual performance review of the City Administrator as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as amended. Add to Consent — Approve Leave of Absence for Firefighter Mike McCorkel Add to Council Presentation — Notification Policy All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Annual Performance Review for Public Works Worker Jeff Maas Approve CUP for Accessory Building at 15118 Irish Avenue North - Vince Lutz Approve Pay Request No. 3 from E.H. Renner for Construction on Well No. 6 Approve Pay Request No. 3 from Arnt Construction for Construction on T.H. 61 and 147th Street Intersection Project Approve Pay Request No. 4 from Arnt Construction for Construction on South Egg Lake Road Proj ect Approve Leave of Absence for Firefighter Mike McCorkel All Ayes. Motion carried. Hugo City Council Meeting of July 19, 2010 Page 2 of 6 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker. Over the past four years, Jeff has demonstrated knowledge and an excellent work ethic with the Public Works Department. He continues to be a valuable asset and makes a significant contribution to the Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve CUP for Accessory Building at 15118 Irish Avenue North - Vince Lutz The applicants requested approval of a conditional use permit to allow 125% of the permitted size of an accessory building. The property is approximately 19 acres in size. Currently there are three accessory building on site with a total of 2,680 square feet. According to the accessory building ordinance, if the property owner does not have an attached garage they are allowed an extra building on the property and an extra 500 square feet. In this case, the applicant is allowed 5,500 square feet and four accessory building on the property. The applicant is proposing to construct a 3,840 square foot accessory building that would meet all setback requirements in the agricultural zoning district. This would bring the total square footage to 6,660 square feet; therefore, a conditional use permit is necessary for the construction of the proposed accessory building. At its July 8, 2010 meeting, the Planning Commission reviewed and considered the conditional use permit request during a public hearing. There was no one that spoke at the public hearing. The Planning Commission unanimously recommended approval of the conditional use permit to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2010-28 APPROVING A CONDITIONAL USE PERMIT FOR JULIE AND VINCE LUTZ FOR AN ACCESSORY BUILDING UP TO 125% OF THE PERMITTED SIZE IN THE AGRICUTRAL ZONING DISTRICT ON PROPERTY LOCATED AT 15118 IRISH AVENUE NORTH. Approve Pay Request No. 3 for E.H. Renner from Construction on Well No. 6 City staff received Pay Request No. 3 from Renner Construction for work completed to date on the construction of Well No. 6 located near the intersection of TH61 and 125th Street. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 3 from E.H. Renner Construction for work completed to date on the construction of Well No. 6 in the amount of $51,166.20. Approve Pay Request No. 3 from Arnt Construction for Construction on T.H. 61 and 147th Street Intersection Proiect The City of Hugo received Pay Request No. 3 from Arnt Construction for work on the TH61/147th Street Intersection Improvement Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 3 to Arnt Construction in the amount of $132,597.90 for work completed to date on the TH61/1471h Street Intersection Improvement Project. Hugo City Council Meeting of July 19, 2010 Page 3 of 6 Approve Pay Request No. 4 from Arnt Construction for Construction on South Egg Lake Road Proiect The City of Hugo received Pay Request No. 4 from Arnt Construction for work on the South Egg Lake Neighborhood Street Reconstruction Project. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No.4 to Arnt Construction in the amount of $79,093.16 for work completed to date on the South Egg Lake Neighborhood Street Reconstruction Project. Approve Leave Of Absence for Firefighter Michael McCorkel Staff added this item to the agenda. Fire Chief Jim Compton is requesting the Council approve a 60 -day Leave of Absence for Firefighter Michael McCorkel. This leave would be effective immediately. Adoption of the Consent Agenda approved the Leave of Absence for Firefighter Michael McCorkel until September 19, 2010. Approve Sale of GO Capital Improvements Bonds — Paul Steinman, Sprinuted At its June 7, 2010 meeting, the Council listened to a presentation from Paul Steinman, the City's financial advisor from Springsted, Inc., regarding the proposed sale of General Obligation Capital Improvement bonds to replace two previously issued lease revenue bonds. On Monday, July 19, 2010 at 11:00 a.m., Springsted opened bids for the sale of the G.O. Capital Improvement bonds. Financial Advisor Paul Steinman and City Finance Director Ron Otkin announced that their target interest rate was 2.38 percent; however, they received an interest rate of 1.7174 percent, resulting in a net present value savings to the City of $125,495. This bid resulted in a reduction in the overall size of the bond issue from $1.375 million to $1.34 million. There were nine bidders with the low bid from Robert W. Baird & Company, Inc. Haas made motion, Petryk seconded, to approve RESOLUTION NO. 2010-29 ACCEPTING PROPOSAL ON THE SALE OF $1,340,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2010A, PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF. Ayes: Haas, Petryk, Weidt, Klein, Miron Nay: None Motion carried. Approve Construction of Park Improvements at Lions Park Skate Park At is June 21, 2010 meeting, the City Council listened to a presentation by Parks Planner Shayla Syverson on a recommendation from the Parks, Recreation and Open Space Commission to make improvements at Lions Park including building a skate park and also accepted a donation of up to $10,000 from the Hugo Lions Club. Shayla presented the concept plan which included resurfacing two tennis courts, building two basketball half -courts, painting four square games and constructing a fenced skate park on a new concrete slab. At its June 10, 2010 meeting, the Planning Commission had approved the capital improvements as being consistent with the City's Comprehensive Plan. Shayla explained the funding would come from the $10,000 donation and $75,000 from the Parks fund. The total project cost of $85,000 would include $40,000 for site work, with much of it being done by the City's Public Works Department, $40,000 for skate park Hugo City Council Meeting of July 19, 2010 Page 4 of 6 equipment, and $5,000 for miscellaneous improvements such as nets, benches, and signs. The Mayor asked if the grading of the site would be okay with future road improvements, and City Engineer Jay Kennedy stated that he would look into it. Haas asked about the future master park plan and how these improvements would comply with it. Parks and Recreation Commission Chair Jim Taylor explained the Master Parks Plan would be developed next year, and this would be phase one of the plan. Weidt made motion, Petryk seconded, to approve the improvements for Lions Park as presented. All Ayes. Motion carried. Approve Construction Plans and Cooperative AlZreement with Washington County for CSAH 8 East Project Washington County staff has completed the plans for construction of CSAH 8 east of TH 61. The plans show the reconstruction of the roadway along its existing alignment, with the road work being complete this year. City Engineer Jay Kennedy has reviewed the plans and City Attorney Dave Snyder has reviewed the Cooperative Agreement. Project Manager Jake Gave provided an overview of the project which will include pavement reclamation, subcuts, turn lanes at Hanifl Fields, replacement of 14 metal culverts with concrete culverts, and an infiltration berm as required by the Rice Creek Watershed District. Councilmember Haas talked about improvements to Irish Avenue and whether the gravel tax would be an eligible use of those funds. The County has no procedure for requesting this money. Mayor Miron suggested a public meeting be held on the project at Rice Lake Center after the bid on the project is awarded. Resident Beth Miner talked about the recent tournament at Hanifl Fields and the Council discussed the one-way traffic flow with cars entering on the east end and using the west entrance near the Public Works building as an exit. Haas made motion, Weidt seconded, to approve the Construction Plans and Cooperative Agreement with Washington County and the City of Hugo, with consideration given to the items discussed. Ayes: Petryk, Weidt, Klein, Haas, and Miron Nays: None Motion carried. Haas made motion, Klein seconded, to direct staff to work with Washington County to look at improvements to Irish Avenue as a project to be included with the CSAH 8 project with the special reserve funding per State Statute 298.75, Aggregate Material Removal; Production Tax. All Ayes. Motion carried. Update on Hardwood Creek Trail Project The City Council has requested staff to work toward accelerating the abandonment of the railroad right-of-way between 145th Street and 140th Street to allow for the construction of an important missing link in the regional trail network and allow for connections to the City trail network. County Planner Ann Pung-Terwedo explained to the Council that the Regional Rail Authority had purchased the northern 9.5 miles of the railway for future transit and there is a use agreement for the Hardwood Creek Trail. The portion between 145th Street and 140th Street is Hugo City Council Meeting of July 19, 2010 Page 5 of 6 still owned by Burlington Northern Santa Fe Railway, but it is not in use. Washington County had requesting funding to purchase this portion of the rail and has received a grant for federal funds in the amount of $600,000, which is approximately 80 percent of the total cost; however, Ann Pung-Terwedo explained that these funds will not become available until 2013. Miron made motion, Haas seconded, to direct staff to continue to work with Washington County to research additional funding sources to make this project happen sooner than 2013. All Ayes. Motion carried. The Mayor asked County Planner Ann Pung-Terwedo to present this information to the Parks Commission at one of its regularly scheduled meetings. Schedule Ethan/Everton Avenue Neighborhood Meeting At its July 6, 2010 meeting, the Council authorized a Feasibility Report for the public improvements within the Ethan/Everton Avenue neighborhood. City staff is currently working on the Feasibility Study, and recommends Council schedule a neighborhood meeting with the residents to review and report on findings. Weidt made motion, Klein seconded, to schedule the neighborhood meeting for Monday, September 13, 2010 at 7:00 p.m. All Ayes. Motion carried. Approve Scheduling of Grand Opening for New Glamos Wire Office Building on October 15, 2010 The City of Hugo was recently contacted by Paul Glamos from Glamos Wire for the notification of the construction of a new office building, which will be completed by Ryan Construction. Paul Glamos has invited the Hugo City Council to attend the grand opening celebration on Friday, October 15, 2010 at 11:00 a.m. in order to officially celebrate the opening of the new Glamos Wire office building. Petryk made motion, Klein seconded, to schedule Friday, October 15, 2010 as a meeting of the City Council to allow Council attendance at the Glamos Wire Grand Opening Celebration of their new office building. All Ayes. Motion carried. Emergency Notification Policy Councilmember Haas added this item to the agenda. Hass questioned where staff was at in the drafting of the Emergency Notification Policy. City Administrator Mike Ericson stated staff was continuing to work on it and would provide the Council a copy of the latest draft at their August 2, 2010 meeting. Hugo City Council Meeting of July 19, 2010 Page 6 of 6 I-35 W/E Coalition Meeting on July 29, 2010 at 6 p.m. City Administrator Mike Ericson provided a friendly reminder to the City Council and the public that the next 35W/E Coalition meeting has been scheduled for Thursday, July 29, 2010 at 7:00 p.m. with burger, brats and beverages being served at 6:00 p.m. on the south patio at Hugo City Hall. Schedule Date for Ribbon Cutting at TH61 and 130th Street Intersection The 130th Street improvement project is nearing completion, and City staff expects the traffic signals will be installed and operational by mid-August. City Administrator suggested Council consider a ribbon -cutting ceremony celebrating the completion of the improvement project. The Council directed staff to contact Wilson Tool to participate in this ceremony. Miron made motion, Weidt seconded, to contact Wilson Tool and determine a date to hold the Ribbon Cutting Ceremony for the TH61 and 130th Street Intersection. All Ayes. Motion carried. Adl'ournment Haas made motion, Weidt seconded, to adjourn at 8:29 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk