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HomeMy WebLinkAbout2010.08.02 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, AUGUST 2, 2010 Mayor Fran Miron called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Community Development Assistant Dennis Fields, Parks Planner Shayla Syverson, and City Clerk Michele Lindau Moment of Silence for David Erickson Mayor Fran Miron called for a moment of silence in respect for David Erickson, CEO of Erickson Oil Products and Lake Area Bank in Hugo, who was killed in a motorcycle crash near Bozeman Montana on July 28, 2010. Mayor Miron expressed his condolences to the family who recently dealt with the tragedy of the murder -suicide of David's parents, Claire and Betty Erickson in 2009. David was 55 years old. Approval of Minutes for the City Council Meeting of July 19, 2010 Klein made motion, Weidt seconded, to approve the minutes for the July 19, 2010 meeting as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as amended: Add to Consent Agenda: Temporary On -Sale Liquor License for the Hugo Lions for the Wilson Tool Picnic on August 14, 2010 Approve Award of Quote from Kangas Tank, Inc. for Power Wash and Repairs to the South Water Tower Add to Council Presentations: Nation Night Out Reminder All Ayes. Motion carried. Recognition of Pam Videen's Retirement from Historical Commission Pam Videen was one of the original charter members of the Hugo Historical Commission, which was formed by the Council in 2003. Pam is moving out of Hugo and has retired from the Historical Commission. Commission Chair Kitty Cheesebrow stated the idea of preserving Hugo's history came 7 1/2 years ago, and within six months, the Historical Commission was Minutes for the Hugo City Council Meeting August 2, 2010 Page 2 of 9 created. Pam currently works for the Minnesota Historical Center and brought much knowledge to the Commission. Pam stated one of the highlights was getting the necessary software to enter and inventory old pictures. The Mayor presented her with a Certificate of Appreciation and publically thanked her for her seven years of dedicated service to the citizens of Hugo. Wilson Tool Assessment Agreement with City of Hugo — Duane Berg The City of Hugo has worked with Wilson Tool International Company officials to prepare an assessment agreement whereby Wilson Tool will donate $60,000 to the City for traffic signal improvements at the intersection of TH61 and 130th Street North. City Engineer Jay Kennedy stated the traffic signal should be operating within the next two weeks. Company official Duane Berg was in attendance and stated the employees of Wilson Tool appreciated a safer intersection to travel, and the company was happy to be a part of it. Fran Miron publically recognized and thanked Duane and Wilson Tool for their generosity to the City of Hugo. Briefing on Veteran's Court Initiative — Attorney Pete Orput Councilmember Chuck Haas attended a recent Stillwater Lions meeting at which Attorney Pete Orput made a presentation regarding the impact of veterans on the county court system after they have served overseas in the wars. Councilmember Haas invited Attorney Pete Orput to the meeting, and Pete made a presentation on the post traumatic stress syndrome soldiers face after they have served overseas and mental health and substance abuse issues which land them in the court system. Pete stated he worked in the Hennepin County Violent Crime Division, and he talked about the need for and benefits of special courts, namely for veteran defendants with mental health and/or substance abuse issues. The special court would consist of veterans who have had similar experiences. Councilmember Chuck Haas and Pete talked about how it related to the Yellow Ribbon Network (YRN) Task Force and named some of the community members who were a part of the YRN including Barb Connelly, who was in the audience. The Mayor directed staff to put contact information on the website, and City Administrator suggested the Veteran's Court Initiative be a segment on the "That's Hugo Today" local cable show. Approval of the Consent Agenda Haas made motion, Weidt seconded, to approve the following Consent Agenda: Approval of Claims Approve Temporary Liquor License for St. John's the Baptist Catholic Church for Annual Festival on August 22, 2010 Approve Annual Performance Review for Public Works Mechanic Dave Greeder Approve Annual Performance Review for Public Works Director Scott Anderson Approve Annual Performance Review for Public Works Worker Mike Loeffler Approve Pay Request No. 1 from Gencon Construction for Construction of Hanifl Fields Parks Shelter Minutes for the Hugo City Council Meeting August 2, 2010 Page 3 of 9 Approve Lawful Gambling Permit for Michele Anderson Benefit on September 18, 2010 at the Hugo American Legion Approve Pay Request No. 5 from Arnt Construction for South Egg Lake Street Reconstruction Project Approve CUP for 16345 Everton Avenue North for Horse Training and Boarding Facility — Debi Drake Approve Reprioritizing of Gravel Road Resurfacing Project Approve Pay Request No. 4 from Arnt Construction for Construction on T.H. 61 and 147th Street Intersection Project Approve Pay Request No. 4 from Rum River Contracting for Work Completed to Date on the TH61 and 130th St. Intersection Project Approve Resolution to Continue Participating in the Met Council Livable Communities Act Temporary On -Sale Liquor License for the Hugo Lions for the Wilson Tool Picnic on August 14, 2010 Approve Award of Quote from Kangas Tank, Inc. for Power Wash and Repairs to the South Water Tower All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Temporary Liquor License for St. John's the Baptist Catholic Church for Annual Festival on August 22, 2010 The City of Hugo has received an application from St. John's the Baptist Catholic Church for a temporary liquor license for the sale of intoxicating liquor at its festival on August 22, 2010. City staff has reviewed the application and found it to be satisfactorily complete along with the necessary liquor liability insurance. Adoption of the Consent Agenda approved the temporary intoxicating liquor license for St. John's the Baptist Catholic Church at its annual festival on Sunday, August 22, 2010. ADUrove Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the new mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Minutes for the Hugo City Council Meeting August 2, 2010 Page 4 of 9 Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as the City's new Senior Engineering Technician, and on August 5, 2008, Scott was promoted to the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Worker Mike Loeffler Mike Loeffler was hired a maintenance workers for the City of Hugo's Public Works Department on August 5, 2002. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Mike Loeffler. Approve Pay Request No. 1 from Gencon Construction for Construction of Hanifl Fields Parks Shelter City staff received Pay Request No. 1 from Gencon Construction for work completed to date on the construction of the Hanifl Fields Athletic Park shelter. Public Works Director Scott Anderson and Senior Engineering Technician Steve Duff have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 1 from Gencon Construction for work completed to date on the construction the Hanifl Fields Athletic Park shelter in the amount of $13,796.85. Approve Lawful Gambling Permit for Michele Anderson Benefit on September 18, 2010 at the Hugo American Legion The City of Hugo received an application for a lawful gambling permit for a benefit for Hugo resident Michele Anderson who was injured on July 5, 2010 in a motorcycle accident. All the proceeds from the benefit will help the family with medical expenses. Staff has reviewed the Lawful Gambling Permit and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the Lawful Gambling Permit for the Michele Anderson Benefit, which will be held on Saturday, September 18, 2010 at the Hugo American Legion Approve Pay Request No. 5 from Arnt Construction for South Egg Lake Street Reconstruction Proiect The City of Hugo received Pay Request No. 5 from Arnt Construction for the South Egg Lake Street reconstruction project. Senior Engineering Technician Steve Duff has reviewed the Pay Request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 5 from Arnt Construction for work completed to date on the South Egg Lake Street Reconstruction project in the amount of $105,198.29. Minutes for the Hugo City Council Meeting August 2, 2010 Page 5 of 9 Approve CUP for 16345 Everton Avenue North for Horse Training and Boarding Facility — Debi Drake The applicant is requesting approval of a Conditional Use Permit (CUP) to allow a horse training and boarding facility to be located on the property at 16345 Everton Avenue. The property is approximately 25 acres in size. The applicant is also proposing to have living quarters in the barn for one employee that will help with the horse training and boarding. The living quarters shall meet all building code regulations. Horse training and boarding facilities with living quarters are allowed in the Future Urban Service (FUS) zoning district with approval of a conditional use permit. At its July 21, 2010, meeting the Planning Commission held a public hearing on the request, and there was no one that spoke at the public hearing besides the applicant. Staff recommended approval of the CUP to the Planning Commission. The Planning Commission thought that the use fit with the character of the area and recommended approval of the CUP to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2010-30 APPROVING A CONDITIONAL USE PERMIT FOR A HORSE TRAINING AND BOARDING FACILITY IN THE FUTURE URBAN SERVICE ZONING DISTRICT ON PROPERTY LOCATED AT 16345 EVERTON AVENUE NORTH. Approve changes to 2010 Gravel Road Resurfacing Project Staff is requesting the Council approve changes to the 2010 Gravel Road Resurfacing Project. Council previously authorized a project with Dressel Trucking to supply Class 5 to several gravel roads throughout the City. As the summer has progressed, the City's needs for gravel resurfacing have changed, and Public Works Director recommend that 157th Street, from Harrow Avenue to Ingersoll Avenue, and a short section on Homestead Avenue be done this year because the condition of the gravel has deteriorated. In addition, Scott requested rescheduling the 140th Street graveling to be done in 2011. Adoption of the Consent Agenda approved the changes to the 2010 Gravel Road Resurfacing Project. Approve Pay Request No. 4 from Arnt Construction for Construction on T.H. 61 and 147th Street Intersection Project The City of Hugo received Pay Request No. 4 from Arnt Construction for work on the TH61/147th Street Intersection Improvement Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 4 to Arnt Construction in the amount of $139,797.21 for work completed to date on the TH61/147th Street Intersection Improvement Project. Approve Pay Request No. 4 from Rum River Contracting for Work Completed to Date on The City of Hugo received Pay Request No. 4 from Rum River Contracting for work on the TH61/130th Street Intersection Improvement Project. Senior Engineering Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No.4 to Rum River Contracting Minutes for the Hugo City Council Meeting August 2, 2010 Page 6 of 9 in the amount of $119,070.57 for work completed to date on the TH61/1301h Street Intersection Improvement Project. Approve Resolution to Continue Participating in the Met Council Livable Communities Act The City of Hugo has previously elected to be a participant in the Metropolitan Livable Communities Act (LCA) Program. Participation on the program provides the City with an opportunity to compete for grants and loans to support activities that help the City meet its affordable and life cycle housing goals, clean up polluted sites, and support demonstration projects linking jobs, housing, and transit. The City received a demonstration grant of $45,000 for the Hugo Downtown Redevelopment Plan in 2004. The Metropolitan Council asked the City to formally adopt LCA goals for the next 10 years through 2020, which are consistent with the City's Comprehensive Plan. The City must do this to remain eligible to apply for the Metropolitan Council's LCA grants. Adoption of the Consent Agenda approved RESOLUTION 2010-31 ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2011 THROUGH 2020. Temporary On -Sale Liquor License for the Hugo Lions for the Wilson Tool Picnic on August 14, 2010 Staff added this item to the Consent Agenda. Wilson Tool holds its annual employee picnic in Lions Park. For the past few years, Wilson Tool has accepted an offer from the Hugo Lions Club who will dispense the liquor which is provided by Wilson Tool along with other beverages. City staff has reviewed the application for an On -Sale Liquor License from the Hugo Lions and found it to be satisfactory complete along with the naming of the City of Hugo as an additional insured. Adoption of the Consent Agenda approved the issuance of a temporary liquor license for the Hugo Lions Club for the August 14, 2010 Wilson Tool picnic. Approve Award of Quote from Kangas Tank, Inc. for Power Wash and Repairs to the South Water Tower Staff added this item to the Consent Agenda. Kangas Tank, Inc. has submitted a quote for south Water Tower #2. The quote is for the repair and power washing of the exterior of the 500,000 gallon elevated tower. Adoption of the Consent Agenda approved the acceptance of the quote from Kangas Tank, Inc. for the maintenance on Water Tower #2 in the amount of $3,750.00. Approve Resolutions Declaring Costs to be Assessed for the South Egg Lake Neighborhood Street and Utility Proiect and Calling for a Public Hearing on the Proposed Assessment In order for an assessment roll for the South Egg Lake Neighborhood Project to be certified to Washington County for collection in 2011, it becomes necessary for the City Council to start the assessment process through the adoption of two resolutions. The first resolution declares that the total cost in making the improvements is $737,873.50, which is identical to the bid submitted by Arnt Construction, and the total amount to be assessed is $285,581.08. The second resolution calls for a special assessment hearing to be held. City Engineer Jay Kennedy removed this from Minutes for the Hugo City Council Meeting August 2, 2010 Page 7 of 9 the Consent Agenda to confirm that the date of the assessment hearing is Tuesday, September 7, 2010 due to the Labor Day Holiday on September 6. Haas made motion, Weidt seconded, to approve RESOLUTION NO. 2010-32 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE SOUTH EGG LAKE NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS and RESOLUTION NO. 2010-33 CALLING FOR THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT FOR THE SOUTH EGG LAKE NEIGHBORHOOD STREET AND UTILITY IMPROVEMENTS All Ayes. Motion carried. Approve Resolution and Assessment Agreement for End Zone Property Staff has been working with the owners of the former End Zone property located at 13891 Forest Boulevard for redevelopment opportunities. Owner Zina Minich has agreed to an assessment agreement to demolish the bar/restaurant building in the amount of $22,625.00 to be assessed to the property and paid back over ten years at 4.875% interest. Arnt Construction will be doing the demolition of the bar/restaurant building and will be starting next month. Haas made motion, Petryk seconded, to open the Assessment Hearing. All Ayes. Motion carried. There was no one that spoke, and Haas made motion, Petryk seconded, to close the Assessment Hearing. All Ayes. Motion carried. Haas made Motion, Weidt seconded, to approve RESOLUTION 2010-34 ADOPTING THE ASSESSMENT FOR THE END ZONE PROPERTY. All Ayes. Motion carried. Approve Date of August 24, 2010 for TH61/130th Street Ribbon Cutting Ceremony At its July 19, 2010 meeting, the Hugo City Council directed City staff to work with Wilson Tool Company officials to secure a date and time at which to hold a Ribbon Cutting Ceremony for the street intersection improvements made at TH61/130th Street. City staff contacted company official Duane Berg and he has agreed to schedule Tuesday, August 24, 2010 at 11:00 a.m. at which the City of Hugo and Wilson Tool Company officials will be in attendance for the Ribbon Cutting Ceremony. Haas made motion, Weidt seconded, to approve August 24, 2010 at 11:00 for the TH61 and 1301h Street Intersection ribbon cutting. All Ayes. Motion carried. Minutes for the Hugo City Council Meeting August 2, 2010 Page 8 of 9 Discussion on Citizens' Petitions for FEMA Letter of Map Revision Staff has received petitions signed by residents in two neighborhoods, Waters Edge and Birch Tree Ponds, requesting assistance in removing their properties from the floodplain indicated on FEMA's newly revised floodplain maps. Community Development Assistant Dennis Fields explained that while these homes are all clearly elevated above the flood elevation and not in danger of flooding, a portion of each property is located within the FEMA floodplain boundary, and affected residents are required by their lenders to purchase flood insurance. Staff has reviewed the requests and has determined that the City can complete Letter of Map Revision (LOMR) applications to FEMA to remove the land from the floodplain at a much lower cost than if the property owners filed their applications individually. In addition, staff time in responding to these individual requests would be reduced if the City processed the applications on a neighborhood basis. Rubie and John Hanson, 5940 135th Street North, said their insurance cost approximately $2,000 per year, and they have lived there for 14 years and never needed flood insurance. City Engineer Jay Kennedy explained that until now, the maps had not been revised by FEMA since 1982. Haas made motion, Klein seconded, to approve submittal of applications for the LOMR for residents in the Waters Edge and Birch Tree Ponds neighborhoods. All Ayes. Motion carried. Discussion with Mahtomedi Community Education for Funding of Recreational Programming — Pam Klinkhammer, Mahtomedi Community Education requested financial support of their recreation programs in the amount of $6,065. The request is based on the District 832/Area Cities Recreation/Athletics study they conducted. The City of Hugo Parks, Recreation and Open Space Commission discussed the request at their July 14, 2010 meeting. Discussion included fairness to the other three School Districts and the City's contribution of facilities including the Hanifl Fields Athletic Park. The Parks Commission did not recommend contributing to Mahtomedi Community Education out of the Park Fund. Youth Development Coordinator Pam Klinkhammer from the Mahtomedi Community Education Program presented figures from the study and explained to the Council the districts funding sources. Mayor Fran Miron stated he was concerned about the inequity created by not providing the same services to the residents in other school districts. The City has developed park property and facilities, which are available for use by all school districts. No action was taken. National Night Out Reminder Councilmember Tom Weidt reminded the Council that National Night Out is Tuesday, August 3, 2010. He was aware of nine neighborhoods that had events scheduled for that evening, and he ask if other council members were attending. Mayor Fran Miron, Council Members Phil Klein and Tom Weidt stated they will be attending National Night Out Events on August 3, 2010. Minutes for the Hugo City Council Meeting August 2, 2010 Page 9 of 9 Adjournment Haas made motion, Weidt seconded, to recess the meeting at 8:54 p.m. until August 3, 2010 at 6:00 p.m. at the Hugo Fire Hall to gather for National Night Out where they will be visiting several neighborhood events. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk