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HomeMy WebLinkAbout2010.10.18 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, OCTOBER 18, 2010 Mayor Fran Miron called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Parks Planner Shayla Syverson, Fire Chief Jim Compton, Deputy Fire Chief Kevin Colvard, and City Clerk Michele Lindau Approval of Minutes for the City Council Meeting on October 4, 2010 Weidt made motion, Klein seconded, to approve the minutes for the October 4, 2010 meeting as presented. All Ayes. Motion carried. Approval of Minutes for the Candidate Forum on October 5, 2010 Weidt made motion, Petryk seconded, to approve the minutes for the Candidate Forum held on October 5, 2010 at Hugo City Hall as presented All Ayes. Motion carried. Approval of Minutes for the TH61/147th Street Intersection Improvement Ribbon Cutting Ceremony on October 12, 2010 Klein made motion, Petryk seconded, to approve the minutes for the October 12, 2010 Ribbon Cutting Ceremony held to celebrate the completion of the intersection improvements at TH61/147th Street as presented. All Ayes. Motion carried. Approval of Minutes for the Neighborhood Meeting on Lake Air Estates/Bald Eagle Townhomes Potential Improvement Project on October 11, 2010 Weidt made motion, Klein seconded, to approve the minutes for the Lake Air Estates/Bald Eagle Townhomes neighborhood meeting held on October 11, 2010 at Hugo City Hall to discuss a potential street and utility improvement project as presented All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the Agenda as amended. Add to Council Presentations: Update on Yellow Ribbon Network All Ayes. Motion carried. Minutes for the City Council Meeting October 18, 2010 Page 2 of 7 Presentation of Resolution and Plaque Recognizing Retirement of Deputy Fire Chief Jadon 011ila At its September 7, 2010 meeting, the Council reluctantly accepted the resignation of Hugo Deputy Fire Chief Jadon 011ila who had submitted his letter of resignation announcing his retirement from the Hugo Fire Department after more than 14 years of dedicated public service to the citizens of Hugo. Jadon was present at the meeting with his wife Melanie, daughter Bailey, and son Brock as well as Fire Chief Jim Compton and several fellow Hugo firefighters. Miron made motion, Weidt seconded, to approve RESOLUTION 2010-49 RECOGNIZING JADON OLLILA FOR HIS 14 YEARS OF PUBLIC SERVICE ON THE HUGO FIRE DEPARMENT. All Ayes. Motion carried. The Mayor and Council presented Jadon and his family with the resolution and a plaque and thanked Jadon for his service to the community and leadership on the Hugo Fire Department. Introduction of Carter Johnson as New Publisher of The Citizen Publisher Carter Johnson of the White Bear Press recently purchased The Citizen newspaper from Publisher Louis Melamed. On Monday, October 4, 2010 Mayor Fran Miron and City Administrator Mike Ericson met with White Bear Press Publisher Gene Johnson and his son Carter Johnson as well as Deb Barnes, who will continue as editor of The Citizen newspaper. This was an opportunity to discuss the present and future operation of The Citizen newspaper which they will still continue to publish in its biweekly format. Publisher of the White Bear Press Carter Johnson introduced himself to the Hugo City Council, and the Council welcomed him as the new publisher of The Citizen. Approval of the Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda. Approval of Claims Approve Resolution to Get LiDAR Aerial Photography from Rice Creek Watershed District Approve Resolution Supporting Forest Lake School District Operating Levy and Bond Referendum Approve Revised Fire Department Organizational Chart Approve Annual Performance Review for Accounting Clerk Anna Wobse Approve Pay Request No. 4 from Gencon Construction for Construction of Park Shelter at Hanifl Fields Approve Interim Use Permit for Offsite Directional Sign for Prairie Village Approve Resolution for Revisions to Assessment Policy Regarding Senior Deferment Approve Application for Senior Deferral for Road Assessment Approve Pay Request No. 6 from E.H. Renner & Sons, Inc for Construction of Well No. 6 Approve Pay Request No. 9 from Arnt Construction for TH61/147th Street Intersection Project All Ayes. Motion carried. Minutes for the City Council Meeting October 18, 2010 Page 3 of 7 Approve Resolution to Get LiDAR Aerial Photography from Rice Creek Watershed District The City of Hugo has been informed that the Rice Creek Watershed District has collected Light Detection and Ranging (LiDAR) topographical data in the fall of 2008. This information will be used by the RCWD to support hydrologic and hydraulic modeling, aid in permit reviews, and as a general resource management tool. Cities can obtain LiDAR data from the Rice Creek Watershed District at no cost. Interested parties are requested to fill out an application which includes a License Agreement and LiDAR request form. A signed license agreement is required to obtain LiDAR data along with a resolution from the governing body requesting the data. Adoption of the Consent Agenda approved RESOLUTION 2010-50 APPROVING THE LICENSE AGREEMENT WITH THE RICE CREEK WATERSHED DISTRICT FOR LiDAR PRODUCTS. Approve Resolution Supporting Forest Lake School District Operating Levy and Bond Referendum At its October 4, 2010 meeting, the Council listened to a presentation from Forest Lake resident Laurie Kumerow who requested an opportunity to introduce herself and the Forest Lakes Yes for Schools Group, which is supporting the upcoming levy referendum for the Forest Lake School District. Council had directed staff to prepare a resolution supporting the levy for the Forest Lake School District. Staff recommends Council approve the resolution supporting the Forest Lake School District operating levy and bond referendum. Adoption of the Consent Agenda approved RESOLUTION 2010-51 SUPPORTING THE PROPOSED FOREST LAKE SCHOOL DISTRICT LEVY AND BOND REFERENDUM. Miron made motion, Haas seconded, to direct staff to send a copy of the resolution to the local newspapers. All Ayes. Motion carried. Approve Revised Fire Department Organizational Chart With the retirement of Deputy Jadon 011ila and the appointment of Kevin Colvard as the new deputy fire chief, Fire Chief Jim Compton has proposed changes to the Fire Department's Leadership Team and Organizational Chart. City staff has reviewed the changes and found them to be satisfactory for members on the department and their new leadership roles. Adoption of the Consent Agenda approved the revisions to the Fire Department Organizational Chart. Approve Annual Performance Review for Accounting Clerk Anna Wobse The City hired Anna Wobse as the City's new Accounting Clerk on October 27, 2008. Over the past two years, Anna has worked under the direction of Finance Director Ron Otkin in accounts payable and payroll functions. Adoption of the Consent Agenda approved the annual performance review for Accounting Clerk Anna Wobse. Minutes for the City Council Meeting October 18, 2010 Page 4 of 7 Approve Pay Request No. 4 from Gencon Construction for Construction of Park Shelter at Hanifl Fields City staff received Pay Request No. 4 from Gencon Construction for work completed to date on the construction of the Hanifl Fields Athletic Park shelter. Public Works Director Scott Anderson and Senior Engineering Technician Steve Duff have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 4 from Gencon Construction for work completed to date on the construction the Hanifl Fields Athletic Park Shelter in the amount of $76,061.75. Approve Interim Use Permit for Offsite Directional Sign for Prairie Village The applicant is requesting approval of an off-site directional sign for the residential neighborhood development known as "Prairie Village". The sign is currently placed at the northeast corner of 158th Street and Elmcrest Avenue. The property is owned by Dorothy Nesser and is 40 acres in size. The applicant would like to direct prospective buyers to the development with the placement of the sign. The sign is approximately 10 feet from the right-of-way of Elmcrest Avenue and 20 feet from the right-of-way of 158th Street. This results in the sign being 37 feet from the edge of Elmcrest Avenue and 34 feet from the curb of 158th Street. The sign ordinance allows temporary off-site directional signs to direct traffic to residential developments with approval of an interim use permit. At its October 14, 2010, meeting the Planning Commission considered this request and recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2010-52 APPROVING AN INTERIM USE PERMIT FOR A TEMPORARY OFF-SITE RESIDENTIAL DEVELOPMENT DIECTIONAL SIGN TO BE LOCATED ON PROPERTY AT 15815 ELMCREST AVENUE NORTH. Approve Resolution for Revisions to Assessment Policy Regarding Senior Deferment The City Council adopted its current Assessment Policy with Resolution 2008-09 on March 17, 2008. City staff has received an application for a Senior Citizen deferral, and discovered a discrepancy within the current Assessment Policy related to eligibility. The policy states that anyone 65 years of age or older can apply for a assessment deferral, whether or not they turn 65 before or during the assessment period. For example, a person that turns 65 at year 5 of a ten- year assessment is eligible for a deferral of the remainder of the assessment. The application instructions, however, state that a person has to apply for a deferral within 30 days of the adoption of the assessment which is in conflict with the eligibility criteria. Staff recommended a modification to the application instructions to remove the 30 -day restriction. Adoption of the Consent Agenda approved RESOLUTION NO. 2010-53 ADOPTING SPECIAL ASSESSMENT POLICIES Approve Application for Senior Deferral for Road Assessment On October 7, 2010, the Finance Department received and Application for Deferment of Special Assessments signed by Larry Funk of 14900 Foxhill Avenue. He is requesting that the assessment for the Hugo Elementary Street Reconstruction Project be deferred as per the terms of the approved resolution. Adoption of the Consent Agenda approved the Application for Deferment of Special Assessment for Larry Funk. Minutes for the City Council Meeting October 18, 2010 Page 5 of 7 Approve Pay Request No. 6 from E.H. Renner & Sons, Inc for Construction of Well No. 6 The City of Hugo has received Pay Request No. 6 from E.H. Renner & Sons, Inc. for work completed to date on the construction of Well No. 6. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the new well. Adoption of the Consent Agenda approved Pay Request No. 6 in the amount of $39,987.88 from E.H. Renner & Sons for the construction of Well No. 6. Approve Pay Request No. 9 from Arnt Construction for TH61/147th Street Intersection Proiect The City of Hugo has received Pay Request No. 9 from Arnt Construction for work completed to date on the TH61/147th Street Intersection Improvement Project. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 7 to Arnt Construction in the amount of $ 79,602.46 for work completed to date on the TH61/147th Street Intersection Improvement Project. Approve Authorization to Conduct Natural Resource/Land Use Study of Eastern Hugo Councilmember Haas removed this from the Council agenda. At the City Council meeting of September 20, 2010, Council approved a grant agreement with the Minnesota DNR Community Conservation Assistance (CCA) Program for $25,125 in funding to be used for a study of eastern Hugo to determine what areas should be served by sewer. The total estimated cost of the expanded project would be $34,000 with the remaining $8,875 to be paid with in-kind services or local funding match. At that meeting, Council also directed staff to prepare a list of partners for the City's cost share for the DNR CCA grant for the proposed future development of eastern Hugo. Rice Creek Watershed District and Brown's Creek Watershed District have agreed to fund the project based on the percentage of land in each of the districts in the project study area. Councilmember Haas questioned whether Carnelian -Marine -St. Croix Watershed District had agreed to the partnership. Community Development Bryan Bear indicated staff was continuing to work with them and would keep the Council informed of their decision. Haas made motion, Klein seconded, to authorize the City Engineer to begin the study of natural resources/land use in eastern Hugo. All Ayes. Motion carried. (Councilmember Weidt left at 7:39 p.m.) Approve Bid Award for Watermain Extension Proiect for Well No. 6 On October 7, 2010, the City of Hugo opened bids for the construction of the watermain extension project for Well No. 6. City Engineer Jay Kennedy and Public Works Director Scott Anderson were pleased with the total of eight bidders on the project. The apparent low bidder is Northdale Construction in the amount of $130,998.35. The Engineer's Estimate for the project was $160,957. Minutes for the City Council Meeting October 18, 2010 Page 6 of 7 Haas made motion, Klein seconded, to approve the award of bid to Northdale Construction in the amount of $130,998.35. All Ayes. Motion carried. Update on Health Subcommittee and SHIP Grant At the May 17, 2010 meeting, the City Council discussed the formation of the Health Sub - Committee to look into an on-going community health initiative and Statewide Health Improvement Program (SHIP) funding. Staff was directed to represent the City of Hugo on the SHIP Community Leadership Team of Washington County. Recently, SHIP Community Partner Project funding has become available. A pre -application was submitted. The Health Sub - Committee met October 13, 2010 to draft an application and plan an eligible project. Parks Planner Shayla Syverson gave an update on the Health Sub -Committee that is working on projects that promote the City of Hugo's trail system and a series of healthy community events. Staff will also submit an application for SHIP Community Partner Project funding from Washington County in an amount up to $4,000. Mayor Fran Miron directed staff to continue to be involved in the SHIP project and work with area businesses on community health initiatives. Update on October 11, 2010 Neighborhood Meeting for Lake Air Estates/Bald Eagle Estates Street & Utility Improvements At its September 7, 2010 meeting, the City Council scheduled a neighborhood meeting with residents in the Lake Air Estates/Bald Eagle Estates neighborhood to discuss a potential street and utility improvement project. Mayor Miron, along with Council members Weidt, Klein, and Petryk were in attendance at the meeting along with City Engineer Jay Kennedy and Senior Engineer Technician Steve Duff. City Engineer Jay Kennedy explained that the project was included in the City's CIP and would include roadway reconstruction and installation of City water. At the meeting, Jay stated that the residents generally agreed the roads were in poor condition and needed repair. Residents also requested staff send out a questionnaire to residents in the project area regarding the project. Dan Peka, 5076 124th Street North, stated that he was one -hundred percent against it because he could not afford an assessment. Don Dumer, 4950 126th Street North, questioned whether it was possible to not assess for water until the property owner connected to municipal water. City Engineer Jay Kennedy responded that the City would then have to carry the expense of the improvements. (Councilmember Weidt returned at 8:16 p.m.) Miron made motion, Haas seconded, to direct staff to mail a questionnaire to the residents in the Lake Air and Bald Eagle Townhome area to determine interest on a future road and water improvement project. All Ayes. Motion carried. Minutes for the City Council Meeting October 18, 2010 Page 7 of 7 Update on the Yellow Ribbon Network (YRN) Councilmember Haas added this item to the agenda. Haas provide an update on the activities of the YRN which included a rally at the Prom Center on November 8, 2010 for anyone interested in learning more about the YRN efforts. The YRN will meet at Hugo City Hall on Wednesday, October 20, 2010. Also on Wednesday, Attorney Pete Orput will be at the Hugo Lions Club meeting at the Blacksmith Lounge to speak about the Veterans Courts. Adjournment Weidt made motion, Petryk seconded, to adjourn at 8:27 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk