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HomeMy WebLinkAbout2010.12.06 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 6, 2010 Mayor Miron called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Petryk, Weidt, and Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, Assistant City Attorney Kevin Sandstrom, City Engineer Jay Kennedy, Finance Director Ron Otkin, Accounting Clerk Anna Wobse, Community Development Assistant Dennis Fields, and City Clerk Michele Lindau Approval of the Minutes for the City Council Meeting on November 15, 2010 Weidt made motion, Klein seconded, to approve the minutes for the City Council meeting held on November 15, 2010 as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Executive Session on November 15, 2010 Weidt made motion, Petryk seconded, to approve the minutes for the City Council Executive Session held on November 15, 2010 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approve the agenda as amended: Add to Council Presentations: Update on Yellow Ribbon Network All Ayes. Motion carried. Presentation of "Key to the City" to The Citizen Publisher Louis and Nancy Melamed Earlier this fall, White Bear Press Publisher Gene Johnson along with his son and partner Carter Johnson purchased The Citizen newspaper from publisher Louis Melamed. The Citizen has been the community newspaper for the City of Hugo and Centerville and the City of Hugo's official newspaper for the past several years. Publisher Louis Melamed along with his wife Nancy Melamed are proud to have been the publishers of the newspaper for the past eight years from its origin as Your Neighborhood News and Report, with the assistance of Editor Deb Barnes. The success of the newspaper is evidenced by the reduction of the City Newsletter to 2-3 times per year due to the excellent coverage in The Citizen of the City of Hugo in the areas of City Government, schools, local people and events. Mayor Fran Miron and City Administrator Mike Ericson met last month with Louis and Nancy Melamed to personally thank them for their contributions to the City of Hugo. Mayor Fran Miron presented Louis and Nancy Melamed with the City of Hugo's "Key to the City", and extend the City of Hugo's deep appreciation and gratitude for doing an excellent job informing the residents and business owners in the City of Hugo. Hugo City Council Meeting Minutes for December 6, 2010 Page 2 of 9 Approval of Consent Atzenda Haas made motion, Weidt seconded to approve the following Consent Agenda: Approval of Claims Approve Summary Ordinance for Park Dedication Fee Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer, Rachel Berger, David Strub, and Jim Taylor Approve Renewal of Terms for Planning Commissioners Dave Schumann and Adam Moore Approve Renewal of Terms for Economic Development Authority for Fran Miron and Phil Klein Approve Renewal of Terms for Board of Zoning Commissioners Dave Schumann, Tom Weidt, and Frank Puleo Approve Renewal of Terms for Historical Commissioners Marvella Gamboni, Joyce Granger, Cynthia Schoonover, Kathy Brevig, and Trina Oswald (Still checking on this) Approve Retirement of Brian Thistle from the EDA and Authorization to Advertise for EDA Vacancy Approve Subsurface Sewage Treatment System Inspection Services Agreement with Washington County Approve Completion of Probationary Period for Parks Planner Shayla Syverson and Appointment as a Regular Employee Approve Lawful Gambling Permit for the Bridget Tidd Benefit on February 19, 2011 at the Hugo American Legion Approve Change Order No. 2 from Rum River Contracting for TH61/130th Street Intersection Project Approve Change Order No. 1 from Northdale Construction for 125th Street Watermain Extension Project Approve Pay Request No. 1 from Northdale Construction for 125th Street Watermain Extension Project Approve Pay Request No. 1 from Greystone Construction for Salt Storage Building Approve Pay Request No. 7 from E.H. Renner & Sons for Well No. 6 Approve Scheduling of December 13, 2010 for Lake Air/Bald Eagle Estates Neighborhood Meeting Approve Resolution Approving 2011 Salary and Reimbursement Levels Approve Short and Long Term Disability Insurance Plan Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for December 6, 2010 Page 3 of 9 Approve Summary Ordinance for Park Dedication Fee At its November 15, 2010 Meeting, the City Council discussed a Park Dedication Fee Ordinance that was recommended for approval by the Planning Commission after holding a public hearing. The Council adopted this ordinance which establishes park dedication fees for new residential developments. City staff has prepared a summary ordinance for publication in The Citizen newspaper. Adoption of the Consent Agenda approved the Summary Ordinances as presented. Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer, Rachel Berger, David Strub, and Jim Taylor The terms of four Parks and Recreation Commissioners expire at the end of 2010. City staff has contacted the Commissioners and they all wish to be reappointed. Adoption of the Consent Agenda approved the renewal of terms for Parks and Recreation Commissioners Mathew Rauschendorfer, Rachel Berger, David Strub, and Jim Taylor for three-year terms. Approve Renewal of Terms for Planning Commissioners Dave Schumann and Adam Moore The terms of two Planning Commissioners expire at the end of 2010. City staff has contacted the Commissioners and they all wish to be reappointed. Adoption of the Consent Agenda approved the renewal of terms for Planning Commissioners Dave Schumann and Adam Moore for four- year terms. Approve Renewal of Terms for Economic Development Authority for Fran Miron and Phil Klein The terms of Fran Miron and Phil Klein are set to expire at the end of 2010. Mayor Miron and Councilmember Klein serve as Council representatives on the EDA and are appointed annually. Mayor Miron and Councilmember Klein have agreed to serve another one-year term on the EDA. Adoption of the Consent Agenda approved the reappointment of Fran Miron and Phil Klein on the EDA for another one-year term. Approve Renewal of Terms for Board of Zoning Commissioners Dave Schumann, Tom Weidt, and Frank Puleo Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a Citizen -at -Large to serve on the Board of Zoning Appeals and Adjustments. For the past year, Councilmember Tom Weidt and Planning Commissioner Dave Schumann served on the Board of Zoning as well as Frank Puleo as Citizen -at -Large. Tom, Dave, and Frank have agreed to serve another year term on the Board of Zoning Appeals and Adjustments. Adoption of the Consent Agenda approved the reappointment of Dave Schumann, Tom Weidt, and Frank Puleo to the Board of Zoning Appeals and Adjustments for another one-year term. Hugo City Council Meeting Minutes for December 6, 2010 Page 4 of 9 Approve Renewal of Terms for Historical Commissioners Marvella Gamboni, Joyce Granger, Cynthia Schoonover, Kathy Brevis, and Trina Oswald The terms of Historical Commissioners Marvella Gamboni, Joyce Granger, Cynthia Schoonover, and Associate Members Kathy Brevig and Trina Oswald expire at the end of 2010. Adoption of the Consent Agenda approved the reappointment of Marvella Gamboni, Joyce Granger, and Cynthia Schoonover for three-year terms, and Kathy Brevig and Trina Oswald for two-year terms as associate members. Approve Retirement of Brian Thistle from the EDA and Authorization to Advertise for EDA Vacancy Brian Thistle has submitted his letter of retirement to the City of Hugo for his commissioner position on the Economic Development Authority. Brian's term is scheduled to expire at the end of 2010, and Brian is desirous of spending more time with his growing family. Adoption of the Consent Agenda approved the retirement of Brian Thistle from the Hugo Economic Development Authority, and directed staff to advertise for the vacancy. Approve Subsurface Sewage Treatment System Inspection Services Agreement with Washington County The City of Hugo received notification the Subsurface Sewage Treatment System Inspection Services Agreement with Washington County expires on January 1, 2011. This agreement is a two-year contract with the City to provide inspection services to for individual sewage treatment systems. The proposed revisions to the Washington County Ordinance 179, Subsurface Sewage Treatment Systems Regulations Ordinance (SSTSRO), have been reviewed by City staff and found to be satisfactory and recommended for approval. Adoption of the Consent Agenda approved the SSTSRO Agreement with Washington County to provide inspection services for individual septic systems in the rural area of Hugo. Approve Completion of Probationary Period for Parks Planner Shayla Syverson and Appointment as a Regular Employee At its May 4, 2009 meeting, the Council approved the hiring of Shayla Syverson as a Parks and Recreation/Economic Intern for the City of Hugo to work on a wide variety of parks and recreation issues as well as economic development issues. At its May 3, 2010 meeting, the Council approved Shayla Syverson as the new Parks Planner with her primary responsibility as the staff liaison to the Parks and Recreation Commission and to work directly with Commission members and Public Works Director Scott Anderson on the City's park system as well as recreational programming activities in the City of Hugo. Shayla has successfully completed all of her probationary period duties. Adoption of the Consent Agenda approved the appointment of Shayla Syverson as a regular employee of the City of Hugo. Hugo City Council Meeting Minutes for December 6, 2010 Page 5 of 9 Approve Lawful Gambling Permit for the Bridget Tidd Benefit on February 19, 2011 at the Hugo American Legion The Hugo American Legion Women's Auxiliary has applied for a Lawful Gambling Permit to sell raffle tickets for the Bridget Tidd Benefit to be held at the Hugo American Legion on Saturday, February 19, 2011. Bridget is suffering from late stage neurological Lyme disease, which was transferred to her baby causing premature birth. This benefit is to assist the Tidd family with their medical needs. Adoption of the Consent Agenda approved the Lawful Gambling Permit for the Bridget Tidd Benefit to be held on February 19, 2011 at the Hugo American Legion. Approve Change Order No. 2 from Rum River Contracting for TH61/1301" Street Intersection Improvement Proiect The City of Hugo has received a request for approval of Change Order No. 2 from Rum River Contracting for the TH61/1301h Street Intersection Improvement Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the change order and found it to be satisfactory and necessary for the project, reflecting a reduction in the overall cost by $10,698.93. Adoption of the Consent Agenda approved Change Order No. 2 from Rum River Contracting for the TH61/130th Street Intersection Improvement Project. Approve Change Order No. 1 from Northdale Construction for 125th Street Watermain Extension Proiect The City of Hugo has received a request for approval of Change Order No. 1 from Northdale Construction for the 125th Street Watermain Extension Project. Public Works Director Scott Anderson and City Engineer Jay Kennedy have reviewed the change order and found it to be satisfactory and necessary for the project. Adoption of the Consent Agenda approved Change Order No. 1 from Northdale Construction for the 125th Street Watermain Extension Project. Approve Pay Request No. 1 from Northdale Construction for 125th Street Watermain Extension Proiect The City of Hugo has received Pay Request No. 1 from Northdale Construction for construction of the 125th Street Watermain Extension Project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 1 from Northdale Construction in the amount of $119,342.03 for work completed to date on the 125th Street Watermain on the Extension Project. Approve Pay Request No. 1 from Greystone Construction for Salt Storage Building The City of Hugo has received Pay Request No. 1 from Greystone Construction for construction of the salt storage building at the City's Public Works Facility. Public Works Director Scott Anderson has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 1 from Greystone Construction in the amount of $39,520 for construction of the salt storage building. Hugo City Council Meeting Minutes for December 6, 2010 Page 6 of 9 Approve Pay Request No. 7 from E.H. Renner & Sons for Well No. 6 The City of Hugo has received Pay Request No. 7 from E.H. Renner & Sons for construction of Well No. 6. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 7 from E.H. Renner and & Sons in the amount of $27,459.75 for construction of Well No 6. Approve Scheduling of December 13, 2010 for Lake Air/Bald Eagle Estates Neighborhood Meeting At its November 15, 2010, the Council listened to a presentation from City Engineer Jay Kennedy recapping the previous neighborhood meeting held with residents in the Lake Air/Bald Eagle Estate neighborhoods as they discussed a possible street improvement project. After listening to residents from the neighborhoods, Staff was directed to schedule another neighborhood meeting at which attendance of the Council would be required. Adoption of the Consent Agenda approved the scheduling of Monday, December 13, 2010 at 7 p.m. for the Lake Air/Bald Eagle Estates Neighborhood meeting at Hugo City Hall. Approve Resolution Approving 2011 Salary and Reimbursement Levels During the 2011 budget process, the City Council indicated its desire to hold the City's salary matrix at 2010 levels with no cost of living adjustments but to grant step increases to those employees who have not yet reached their pay grade maximums. The proposed resolution is based on a zero percent adjustment to the City's salary matrix for the second consecutive year; however, based on the results of a market comparison, three employees were repositioned to pay grades with the best market fit. The net aggregate dollar increase to the general fund due to these step and pay grade adjustments is $46,477 and is contained in the 2011 general fund budget. More importantly, the adjustments will continue to allow the City to be in compliance with the State of Minnesota Pay Equity Statutes. The law specifically requires that cities develop and administer compensation systems that establish and maintain equitable relationships between female -dominated and male -dominated job classes. Using state provided software staff ran the statistical analysis test and confirmed that the proposed salaries will keep our compensation system compliant with pay equity guidelines. Adoption of the Consent Agenda approved RESOLUTION 2010 — 57 RESOLUTION SETTING 2011 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Short and Long Term Disability Insurance Plan For several years now City Finance Director Ron Otkin has looked at the feasibility of enhancing the City's employee benefits program by adding short and long-term disability insurance coverage. Such coverage provides income replacement and return to work incentives for employees who become disabled through non -work related accidents or sickness. Staff is pleased to report that Sun Life Financial submitted an excellent affordable quotation for such coverage. Funding for this item is contained in the 2011 general fund budget. Adoption of the Consent Agenda approved Sun Life Financial for group short and long-term disability coverage effective January 1, 2011. Hugo City Council Meeting Minutes for December 6, 2010 Page 7 of 9 Public Hearing on Proposed Revisions to City's Animal Ordinance At its November 1, 2010, the Hugo City Council listened to a presentation by Community Development Assistant Dennis Fields on the proposed revision to the City's Animal Ordinance, which has been reviewed and revised by the Ordinance Review Committee over the past several months. After a short discussion the Council directed staff to schedule a public hearing at which the public will be invited to provide comment on the proposed revisions to the Animal Ordinance. Council also directed Staff to work with Council Member Haas to address any further concerns on the proposed ordinance revisions. Community Development Assistant Dennis Fields presented the revised draft ordinance, and Mayor Miron opened the public hearing. Geraldine Reimer, 14125 Irish Avenue North; and her sons Kerry Reimer, 14165 Irish Avenue North; and Karl Reimer, 14980 Keystone Avenue North, attended the meeting and spoke at the public hearing. The Reimers explained they are very involved in raising dogs and talked about the many organizations they belong to. The Reimers generally had questions on hobby kennels, and expressed concerns about the definition of potentially dangerous dogs, restrictions on farm/rural dogs, and the provision in the ordinance which allows a dog to be seized and impounded by the animal control authority. Veterinarian Camille McArkle, Network Dean of Veterinary Technology for Globe University, indicated she has issues with the search and seizure power of the animal control authority, which could be subjective, nor is there anything in the ordinance about a reasonable attempt to contact the owner. Dr. McArkle also said she like the provision that dogs did not have to wear identification and rabies vaccination tags if they were micro chipped, and she talked about how a dog could not positively be proven rabid unless the dog was euthanized. She suggested dogs should be examined for any clinical signs consistent of rabies, and if a dog were euthanized due to possible rabies, it should be sent to the Minnesota State Veterinary Diagnostic lab for testing. Debra Barnes, speaking as a former Councilmember who was involved in the last revision to the animal ordinance in the 1990's, recalled omitting the provision allowing entrance onto private property for the purpose of seizing a dog. Debra wondered if there was any case law on that issue. The Reimers and Veterinarian Camille McArkle offered to provide assistance to the City in drafting the revisions to the Animal Ordinance. The Council discussed the issues presented at the public hearing as well as whether a violation of the ordinance should be considered a misdemeanor, and whether to eliminate the requirement of dog licensing all together. Hugo City Council Meeting Minutes for December 6, 2010 Page 8 of 9 Haas made motion, Weidt seconded, to direct staff to revise the ordinance after addressing the following: Investigate when it is permissible to seize and impound an animal; add a provision to require a reasonable effort be made to contact the owner prior to impounding an animal; clarification that the clinical signs are consistent with rabies, since it cannot be positivity identified unless euthanized; add an exemption for unprovoked attacks in rural areas; make certain sections of the ordinance a petty misdemeanor, not a misdemeanor; make reference to the section in Hugo City Code that refers to Hobby Kennels; expand the definition of potentially dangerous dogs in reference to barking dogs and add an appeal process; and provide statistics on dog licensing. Miron made motion, Weidt seconded, to amend the motion to direct staff to send a copy of the revised draft ordinance to participants of this evening's public hearing and allow them to review and comment on it. Vote on amendment: All Ayes. Motion carried. Vote on original motion as amended: All Ayes. Motion carried. Presentation of 2011 City Budget and Tax Lew - Finance Director Ron Otkin On September 7, 2010, the City Council adopted a preliminary 2010 tax levy of $4,838,778. Based on staff estimates of tax capacity, this levy was intended to keep the urban tax rate at 34.274% of tax capacity; however, Washington County has determined that, based on their estimate of tax capacity, the urban tax rate will actually decrease by 0.064%, thus allowing for a decrease in the urban tax rate for the eight consecutive year. Finance Director Ron Otkin provided a final budget and tax levy presentation to the Council. Mayor Miron opened the meeting for public comment, and there was none. The Mayor read an email from Kevin Church, 4869 130th Street North, expressing surprise and gratitude that his property taxes have decreased, and thanking the City for doing its part to keep taxes down for the resident. Haas made motion, Petryk seconded, to approve RESOLUTION 2010-58 APPROVING THE GENERAL FUND BUDGET FOR THE 2011 FISCAL YEAR. Ayes: Weidt, Petryk, Haas, Klein, Miron Nay: None Motion carried. Haas made motion, Weidt seconded, to approve RESOLUTION 2010-59 APPROVING FINAL TAX LEVY PAYABLE IN 2011. Ayes: Petryk, Haas, Klein, Weidt, Miron Nay: None Motion carried. Hugo City Council Meeting Minutes for December 6, 2010 Page 9 of 9 Discussion on Rescheduling of December 9, 2010 I-35 WE Coalition Meeting Several months ago, the City of Hugo hosted the I-35 W/E Coalition meeting after which a decision was made by the members to schedule another meeting before the end of the year. Staff has contacted members of the Coalition and note that only a few of the members would be able to attend the meeting, which was scheduled for Thursday, December 9, 2010. Miron made motion, Weidt seconded, to direct staff to reschedule the I-35 W/E Coalition meeting for a date later January, 2011. All ayes. Motion carried. Update on Yellow Ribbon Network Councilmember Haas added this item to the agenda as a reminder that Sergeant John Kriesel will be speaking at the Forest Lake High School on Monday, December 13, 2010 at 7:00 p.m. Sergeant Kriesel lost both his legs while at war in Iraq. He will also be doing a book signing on his book "Still Standing". Culvers Restaurant will be donating 10% of the profits from that day to the Yellow Ribbon Network. Adiournment Haas made motion, Petryk seconded, to adjourn at 10:00 pm. Respectfully Submitted, Michele Lindau City Clerk