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HomeMy WebLinkAbout2010.12.20 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 20, 2010 Mayor Fran Miron called the meeting to order at 7:00 p.in. PRESENT: Klein, Petryk, Weidt, Miron ABSENT: Haas ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Planner Rachel Juba, and City Clerk Michele Lindau Moment of Silence for Troy Colvard Mayor Miron called for a moment of silence for Troy Colvard, father of Hugo Deputy Fire Chief Kevin Colvard, who passed away on Sunday, December 19, 2010. Troy was 66 years old. Approval of the Minutes for the December 2, 2010 City Hall Holiday Meeting Weidt made motion, Klein seconded, to approve the minutes for the City Hall Holiday Meeting held on December 2, 2010 at the Hugo American Legion as presented. All Ayes. Motion carried. Approval of the Minutes for the City Council Meeting on December 6, 2010 Weidt made motion, Petryk seconded, approve the minutes for the City Council meeting held on December 6, 2010 as presented. All Ayes. Motion carried. Approval of the Minutes for the December 13, 2010 Lake Air/Bald Eagle Estates Neighborhood Meeting Weidt made motion, Klein seconded, approve the minutes for the December 13, 2010 meeting held with the residents in the Lake Air/Bald Eagle Estates neighborhood as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Petryk seconded, to approve the agenda as amended. Add to Consent Agenda: Approval of Application for Lawful Gambling for the Hugo Business Association for January 22, 2010 Warm Hearts for Charity Event All Ayes. Motion carried. Minutes for the Hugo City Council Meeting on December 20, 2010 Page 2 of 6 Approval of Consent Agenda Weidt made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Pay Request No. 2 from Greystone Construction for Salt Storage Building Approve Resolution for Renewal of 2011 Liquor Licenses and Related Licenses Approve 2011 Licenses for Refuse Haulers Approve Ordinance Establishing 2011 City Fee Schedule Approve Resolution Certifying Delinquent Utility Accounts Approve Scheduling of January 3, 2011 at 6:15 p.m. for Council Photo Approve Pay Request No. 8 from E.H. Renner & Son, Inc. for Well No. 6 Approve Solicitation for Quotes for Minor Ditch Maintenance for Judicial Ditch 2 Approve Pay Request No. 8 from Arnt Construction for South Egg Lake Street Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Pay Request No. 2 from Greystone Construction for Salt Storage Building The City of Hugo has received Pay Request No. 2 from Greystone Construction for the construction of the salt storage building at the City's Public Works Facility. Public Works Director Scott Anderson has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 2 from Greystone Construction in the amount of $54,815 for construction of the salt storage building. Approve Resolution for Renewal of 2011 Liquor Licenses and Related Licenses Each year, the City Clerk's office prepares application packets for businesses seeking the renewal of liquor licenses, tobacco licenses and game licenses. Staff has prepared the annual renewal list, which includes certificates of liability insurance, payment of all required fees and taxes, and completion of application materials. Adoption of the Consent Agenda approved RESOLUTION 2010-60 APPROVING 2011 LIQUOR LICENSES & RELATED LICENSES. Approve 2011 Licenses for Refuse Haulers The City has seven refuse haulers who provide refuse collection and recycling services. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. Adoption of the Consent Agenda approved the issuance of 2011 refuse haulers licenses to: Maroney's Sanitation; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; Allied Waste Services; and Walters Recycling and Refuse. Minutes for the Hugo City Council Meeting on December 20, 2010 Page 3 of 6 Approve Ordinance Establishing 2011 City Fee Schedule Each year in December Council, upon recommendation from the Finance Department, adopts a new fee schedule that incorporates any necessary adjustment in fees for the upcoming year. Finance Director Ron Otkin worked with City staff to make adjustments to the 2011 City fee schedule. Adoption of the Consent Agenda approved OPRDINANCE 2010-450 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. Adoption of Consent Agenda approved RESOLUTION 2010-61 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Approve Scheduling of January 3, 2011 at 6:15 p.m. for Council Photo City staff has successfully secured the services of Video Technician Cindra Schmidt who is available to take the Hugo City Council photo, which will be displayed in the lobby of Hugo City Hall. Adoption of the Consent Agenda approved the scheduling of Monday, January 3, 2010 at 6:15 p.m. for the Hugo City Council photo. Approve Pay Request No. 8 from E.H. Renner & Son, Inc. for Well No. 6 The City of Hugo has received Pay Request No. 8 from E.H. Renner & Sons for construction of Well No. 6. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 8 from E.H. Renner and & Sons, Inc. in the amount of $36,076.25 for construction of Well No 6. Approve Solicitation for Quotes for Minor Ditch Maintenance for Judicial Ditch 2 At its December 21, 2009 meeting, the Council approved quotes for the 2009 Ditch Maintenance and for the 2010 Ditch Maintenance for Judicial Ditch 2. Adoption of the Consent Agenda approved the solicitation of quotes for the minor maintenance of Judicial Ditch 2 for the year 2011. Approve Pay Request No. 8 to Arnt Construction for South Egg Lake Street Project City of Hugo has received Pay Request No. 8 from Arnt Construction for the South Egg Lake Street Reconstruction Project. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 8 from Arnt Construction for work completed to date on the South Egg Lake Street Reconstruction Project in the amount of $13,517.51. Minutes for the Hugo City Council Meeting on December 20, 2010 Page 4 of 6 Discussion on December 8, 2010 Rice Creek Watershed District Meeting and Removal or Modification of Weir on Judicial Ditch #2 Due to a potential conflict of interest, Mayor Miron removed himself from discussion and turned the gavel over to Acting Mayor Petryk. At its November 15, 2010 meeting, the Hugo City Council listened to a presentation from staff regarding the Rice Creek Watershed District (RCWD) Board of Managers meeting and the topic of the installation of the weir in Judicial Ditch No. 2. After discussion, Council directed City staff to attend the upcoming Wednesday, December 8, 2010 RCWD meeting at which the Board of Managers discussed the request from the Minnesota Department of Natural Resources to remove the Weir on Judicial Ditch No. 2. City Attorney Dave Snyder attended the meeting and reported to Council the action taken be the RCWD Board. The RCWD Board passed a resolution of Findings and Order to Remove the Sheetpile Weir on Judicial Ditch 2. The Order states that the sheetpile shall be modified so that it has no hydraulic effect. Though the Order states that the interest and intent is to modify the weir, City Attorney Snyder pointed out that it is contingent on permitting and approval of agencies that may not grant it. Council referred the matter to City staff to evaluate and determine if any comment is necessary to the DNR or other agencies. Update on December 13, 2010 Lake Air/Bald Eagle Estate Neighborhood Meeting On October 11, 2010, the City Council held a neighborhood meeting with residents in the Lake Air Estates/Bald Eagle Estates neighborhood to discuss a potential street and utility improvement project. The proposed project would include roadway reconstruction and could include the installation of City water. At its October 18, 2010 meeting, Council directed staff to mail a questionnaire to the residents within the project area to determine interest regarding the potential road and water improvement project in their neighborhood, and on November 15, 2010, Council directed staff to hold another meeting with the Lake Air/Bald Eagle Estates neighborhood residents in order to share the results of the survey. This meeting was held on Monday, December 13, 2010 and was attended by City staff and Council as well as 35 neighborhood residents. City Engineer Jay Kennedy explained to the Council that 78 questionnaires had been sent and 61 were returned. The response was 25 want no project, 25 want a roadway project only, 5 want both road and water, and 6 wanted water only. Those who wanted water only were part of the Bald Eagle Townhome Association, and the water project could occur separately. Jay explained a neighborhood leadership group was formed that evening, and they will be meeting in January and they would continue discussions with City staff and Council. Miron made motion, Weidt seconded, to direct the City Engineer, at a minimal cost, to do a cursory review to identify whether water could be bypassed in the area and what affect that would have on our water system. All Ayes. Motion carried. Minutes for the Hugo City Council Meeting on December 20, 2010 Page 5 of 6 Approve Revisions to Zoning Ordinance to Comply with the 2030 Comprehensive Plan At its March 15, 2010 meeting, the City Council adopted the 2030 Comprehensive Plan. After adoption of the Comprehensive Plan, the City has nine months to revise the zoning map and ordinance to be consistent with the plan. Ordinance revisions were forwarded to the Ordinance Review Committee (ORC) of which Councilmember Weidt and Councilmember Klein were a part of. At its November 26, 2010 and December 9, 2010 meetings, the Hugo Planning Commission held a public hearing on the zoning map and ordinance revisions and recommend approval to the Council. Planner Rachel Juba explained that to be consistent with the Comprehensive Plan, changes needed to be made to the zoning map, the Future Urban Service Zoning District needed to be changed from 1 unit per 10 acres to one unit per 20 acres, and the Rural Preservation Program needed to be deleted. Also, an ordinance was created to limit building size to discourage big box development. Revisions were purposed to update ordinances that were out of date, needed correction, or are simple to update. Also included were performance standards for Farmhand Living Quarters and Drive-through Businesses. Weidt made motion, Klein seconded, to approve ORDINANCE 2010- 451 ADOPTING THE OFFICIAL ZONING MAP FOR THE ENTIRE CITY PER MINNESOTA STATE STATUTE 462.359 PROCEDURETO EFFECT PLAN: OFFICIAL MAPS, SUBD. 2. Ayes: Klein, Weidt, Miron Nays: None Motion carried. Weidt made motion, Klein seconded, to approve ORDINANCE 2010-452 AMENDING CHAPTER 90, SECTION 90-109 FUTURE URBAN SERVICE DISTRICT. Ayes: Weidt, Klein, Miron Nays: None Motion carried Klein made motion, Weidt seconded, to approve ORDINANCE 2010-453 DELETING, ADDING AND AMENDING AN ARTICLE AND SECTIONS TO CHAPTER 90, ZONING AND LAND USE. Miron made motion, Klein seconded, to amend the motion by making minor grammatical changes to the ordinance, making a change allow 12 months to remove a farmhand living quarters after agricultural use on the property ceases, and eliminating the proposed section on places of worship. Vote on amendment - Ayes: Klein, Weidt, Miron Nays: None Motion carried Vote on Motion as amended - Ayes: Weidt, Klein, Miron Nays: None Motion carried Minutes for the Hugo City Council Meeting on December 20, 2010 Page 6 of 6 Schedule Date for Annual City Council Goal Setting Session Annually, the Hugo City Council schedules a Goal Setting Session at which it sets the City's annual focus goals with participation from City staff and City Commissions who have prepared their annual commission goals. Staff recommended Council select a date and time on which to hold its annual goal setting session sometime in January, 2011. Weidt made motion, Klein seconded, to table this item until January 3, 2011 when all Councilmembers should be present. All Ayes. Motion carried. Update on Yellow Ribbon Network (YRN) Councilmember Phil Klein updated the Council on the events of the Yellow Ribbon Task Force and he thanked the Hugo Fire Department for their assistance in helping a veteran get settled in his Forest Lake Apartment. The Hugo American Legion will hold a hamburger night on the fourth Wednesday of each month to raise funds for the YRN. Care packages have been sent to soldiers, and Councilmember Klein asked that the YRN be contacted should they know of someone a care package could be sent to. Appointment of Councilmember to Serve on the Eastern Sewer Study Task Force At the City Council meeting of September 20, 2010, Council approved a grant agreement with the Minnesota DNR Community Conservation Assistance (CCA) Program for funding to be used for a study of eastern Hugo to determine what areas should be served by sewer. At its October 18, 2010 meeting, the Council authorized the City Engineer to begin the study of natural resources/land use in eastern Hugo. A stakeholder group has been formed that will work together to develop a model prioritizing natural resources that are outside the 2010 Metropolitan Urban Service Area and make a recommendation to the Council on how to protect those natural resources. The Council needed to select a member of the Hugo City Council to participate on the stakeholder group. Miron made motion, Weidt seconded, to select Councilmember Haas to serve on the stakeholder group and Councilmember Klein to serve in his absence. All Ayes. Motion carried. Adjournment Weidt made motion, Klein seconded, to adjourn at 8:06 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk