Loading...
HomeMy WebLinkAbout2009.01.05 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JANUARY 5, 2009 Mayor Fran Miron called the meeting to order at 7:01 p.m. PRESENT: Haas, Councilmember-Elect Klein, Petryk, Councilmember-Elect Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Associate Planner Rachel Simone, Fire Chief Jim Compton, and City Clerk Michele Lindau Oaths of Office On November 4, 2008 the City of Hugo held its municipal elections with races for Mayor, Councilmember Ward 2, and Councilmember at Large. Mayor Fran Miron was successfully reelected as Mayor of the City of Hugo, Phil Klein was successful in the election of Councilmember Ward 2, and Tom Weidt was successful in his election as Councilmember at Large. City Clerk Michele Lindau administered the Oath of Office to Fran Miron, Phil Klein, and Tom Weidt. Mayor Miron recognized the family members of Councilmember Klein and Councilmember Weidt who were in attendance. Approval of Minutes for Fire Department 100th Anniversary Celebration on October 4, 2008 Petryk made motion, Klein seconded, to approve the minutes for the Hugo Fire Department 100`h Anniversary Celebration on October 4, 2008 as presented. All ayes. Motion carried. Approval of Minutes for I-35 W/E Coalition Meeting of December 11, 2008 Weidt made motion, Petryk seconded, to approve the minutes for the I-35 W/E Coalition meeting of December 11, 2008 as presented. The Mayor expressed thanks to the City of Columbus for hosting the event. All ayes. Motion carried. Approval of Minutes for City Council Meeting of December 15, 2008 Petryk made motion, Klein seconded, to approve the minutes for the City Council meeting of December 15, 2008 as presented. All ayes. Motion carried. Approval of Minutes for Lake Area Bank Grand Opening on December 19, 2008 Klein made motion, Petyrk seconded, to approve the minutes for the Lake Area Bank Grand Opening on December 19, 2008 as presented. All ayes. Motion carried. Hugo City Council Minutes for January 5, 2009 Page 2 of 13 Approval of the Agenda Miron made motion, Weidt seconded, to approved the agenda as amended. Add: H.25 Approve Hugo Fire Department Chain of Command for 2009 H.26 Approve Hire of Probationary Firefighters Steven Langness and Roland Guareschi on the HFD H.27 Approve Three Month Leave of Absence for Hugo Firefighter Bryan Lund L.1 HealthEast Hugo Clinic Opening on January 14, 2009 L.2 Market Value Homestead Credit Unallotment Discussion All Ayes. Motion carried. Approval of Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Appointment of Acting Mayor Approve Appointment of City Planner Approve Appointment of City Attorney Approve Appointment of Financial Advisor Approve Appointment of Emergency Management Director Approve Appointment of Depository for City Funds Approve Appointment of Official Newspaper Approve Appointments to Hugo Firefighter Relief Association Approve Thursday, April 23, 2009 as Annual Board of Appeal & Equalization Meeting Approve Appointment of Chair and Vice Chair for Planning Commission Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Approve Annual Performance Review for Building Inspector Scott Baller Approve Annual Performance Review for Associate Planner Rachel Simone Approve Annual Performance Review for PW Worker Ryan McCullough Approve Revisions to the City of Hugo Emergency Management Plan Approve Revised Job Descriptions for the Hugo Fire Department Approve Authorization to Advertise for Vacancy on the EDA Approve Pay Request No. 1 from Bergerson-Caswell, Inc. for Test Well No. 6 Approve Reappointment of Historical Commissioners Approve Animal Control Service Contract for 2009 Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake Approve Hugo Fire Department Chain of Command for 2009 Approve the Hire of Probationary Firefighters Steven Langness and Roland Guareschi on the HFD Approve Three Month Leave of Absence for Hugo Firefighter Bryan Lund All ayes. Motion carried. Hugo City Council Minutes for January 5, 2009 Page 3 of 13 Approval of Claims Adoption of the Consent Agenda approved the claims roster for January 5, 2009 as presented. Approve Appointment of Acting Mayor Each year, the Council appoints a member of the Council for the position of acting Mayor. Adoption of the Consent Agenda approved the appointment of Councilmember Becky Petryk as acting Mayor for the year 2009. Approve Appointment of City Planner Kendra Lindahl from Landform has worked over the past seven years as the City planner, as directed by CD Director Bryan Bear. Her primary focus has been on the 2008 Comprehensive Plan planning process. She reviews, advises, and recommends changes on plats, as well as attending PC and Council meetings as needed. She has proven to be a dedicated, hard worker, and valued member of the City Hall team. Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the City Planner/planning consultant for the year 2009. Approve Appointment of City Attorney City Attorney Dave Snyder and the law firm of Eckberg, Lammers, Wolff and Vierling have served the City of Hugo very well over the past decade. Dave has provided an excellent level of professional legal advice on a wide variety of City issues. Adoption of the Consent Agenda approved the appointment of David K. Snyder and the Ekberg, Lammers Law Firm as the City Attorney for the year 2009. Approve Appointment of Financial Advisor Financial advisors Paul Steinman and Nick Dragisich and the other members of the Springsted team have served the City very well over the past year on a wide variety of projects and issues including the creation of the downtown TIF District. Adoption of the Consent Agenda approved the appointment of Paul Steinman and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2009. Approve Appointment of Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past several years, the Fire Chief has served in this position Adoption of the Consent Agenda approved the appointment of Fire Chief Jim Compton as the City's Emergency Management Director for 2009. Approve Appointment of Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo bank, US Bank. Adoption of the Consent Agenda approved the appointment of U.S. Bank -Hugo as the official depository for City funds for 2009. Hugo City Council Minutes for January 5, 2009 Page 4 of 13 Approve Appointment of Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past two years, the City Council appointed The Citizen as the City's new official newspaper. The Citizen consistently delivers an excellent community newspaper with excellent coverage of all Hugo activities and events including all City meetings and events, all four school districts and many human interest stories. As Council is aware, The Citizen is delivered to every household in the City. Adoption of the Consent Agenda approved the appointment of The Citizen as the City's official newspaper for 2009. Approve Appointments to Hugo Firefighter Relief Association Minnesota Statute requires the official appointment of the ex -officio members of the Hugo Fire Relief Association Board. Council must appoint the Mayor and one City staff member. Adoption of the Consent Agenda approved the appointment of Mayor Fran Miron with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex -officio members of the Hugo Fire Relief Association. Approve Thursday, April 23, 2009 as Annual Board of Appeal & Equalization Meeting Each year, Council meets as the Board of Appeal and Equalization with the sole purpose of providing Hugo residents and business owners an opportunity to appear personally in front of the Board to discuss their property market valuations. Washington County Assessor Bruce Munneke has selected Thursday, April 23, 2008 at 5:30 pm, as the date and time on which to hold the meeting. Adoption of the Consent Agenda approved Thursday, April 23, 2008 at 5:30 pm to 7:00 pm, as the City's annual Board of Appeal and Equalization meeting. Approve Appointment of Chair and Vice Chair for Planning Commission The Council appointed Dave Schumann as the Chairperson for the Planning Commission for the past several years. Dave has worked hard over the past year with the Planning Commission to develop and build a good commission. He always treats persons appearing before the Planning Commission with respect and dignity. Adoption of the Consent Agenda approved the appointment of Dave Schumann as Chair and Bronwen Kleissler as Vice Chair of the Planning Commission for 2009. Approve Appointment of Chair and Vice Chair for the Parks and Recreation Commission Roger Clark has served as Chair for the past two years and has provided an excellent level of leadership and demonstrated a commitment to the Parks and Recreation Commission. His dedication and commitment to the Parks and Recreation Commission is exceptional. Rachel Berger was first appointed Vice Chair in 2007 and continues to do a great job. Adoption of the Consent Agenda approved the appointment of Roger Clarke as Chair and Rachel Berger as Vice Chair for the Parks and Recreation Commission for 2009. Approve Annual Performance Review for Building Inspector Scott Bailer Scott Baller was hired by the City as one of its new Building Inspectors on January 1, 2006. Over the past three years Scott has worked very hard and demonstrated an excellent work ethic Hugo City Council Minutes for January 5, 2009 Page 5 of 13 while completing his building inspector duties. Scott is well known and well respected by the local builders and contractors due to his excellent communication skills and thoroughness. Scott has proved to be a valuable member of the Building Department team stepping in to provide backup receptionist duties as needed. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Associate Planner Rachel Simone Rachel Simone was hired as the City's new Associate Planner on January 2, 2007. Over the past two years Rachel has worked hard at developing her planning skills and customer service duties at the front counter with residents and visitors. Rachel's communication skills are excellent and she has worked hard to develop her writing skills while learning the day-to-day duties of the City Planner. Rachel provides all support staff to the Economic Development Authority in preparation of the agenda. She also serves as staff appointment to various special subcommittees that have completed work over the past year. Adoption of the Consent Agenda approved the annual performance review for Associate Planner Rachel Simone. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Apprentice Public Works Maintenance Worker. Ryan has worked hard over the past two years demonstrating an excellent work ethic while learning the duties of the Public Works Maintenance Worker. Ryan's, dedication, loyalty, and commitment to the Public Works Department is respected by the Public Works Department. Ryan continues to learn the wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water works. Adoption of the Consent Agenda approved the annual performance review for Apprentice Public Works Worker Ryan McCullough. Approve Revisions to the City of Hugo Emergency Management Plan After the May 25, 2008 tornado disaster in the City of Hugo, the City of Hugo participated in a number of workshops which were held to better understand and improve the City's emergency management response. Included in workshops were suggestions that the City review and make revisions to the City's Emergency Management Plan. Prior to his departure in August, Long Term Disaster Coordinator Nate Ehalt had made some suggestions that he had submitted to Deb Paige, the Washington County Emergency Director. Since that time, the County has agreed with the revisions as they will make the plan better and more effective. Adoption of the Consent Agenda approved the revisions to the City's Emergency Management Plan. Approve Revised Job Descriptions for the Hugo Fire Department After the May 25, 2008 tornado disaster, Fire Chief Jim Compton and officers of the department determined that revisions needed to be made to the job descriptions for the Hugo Fire Department. Fire Chief Jim Compton, Deputy Chief Jadon 011ila, Assistant Fire Chief/Fire Marshall Marty Schwartz, and Safety and Training Officer Kevin Colvard, held a retreat recently to both review and revise the job descriptions for the entire department including firefighters and officers. Revisions to the job descriptions have been reviewed by City staff and the City Attorney and they are satisfactory descriptions and are consistent with communities with departments of Hugo's size. Adoption of the Consent Agenda approved the job descriptions for the firefighters Hugo City Council Minutes for January 5, 2009 Page 6 of 13 and officers of the Hugo Fire Department including new training and drill requirements, point system for remaining in good standing on the fire department, and the chain of command, all which are on file at the Hugo Fire Department and at Hugo City Hall. Approve Authorization to Advertise for Vacancy on the Economic Development Authority (EDA) At its December 15, 2008 meeting, the Hugo City Council accepted the resignation from Councilmember elect Phil Klein from the EDA. Consistent with City policy the City Council should authorize staff to advertise for the vacancy on the EDA. Adoption of the Consent Agenda approved the authorization to staff to advertise for the vacancy on the EDA for the position held by former EDA Commissioner Phil Klein Approve Pay Request No .1 from Bergerson-Caswell, Inc. for Test Well No. 6 Bergerson-Caswell, Inc. has submitted Pay Request No. 1 to the City of Hugo for work completed to date on Test Well No. 6. Public Works Director Scott Anderson has reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved the Pay Request No. 1 from Bergerson-Caswell, Inc in the amount of $39,533.77 for work completed to date on the construction of Test Well No. 6 Approve Reappointment of Historical Commissioners The terms of six members on the Historical Commission expired on December 31, 2008. All six members are interested in serving another term. Adoption of the Consent Agenda approved the reappointment of Kitty Cheesebrow for a three-year term to expire on December 31, 2011, and Marvella Gamboni, Joyce Granger, Cynthia Schoonover, Kathy Brevig, and Trina Oswald for two-year terms to expire on December 31, 2010. Approve Animal Control Service Contract for 2009 Richard Ruzicka, dba Animal Control Services (ASC), has been providing the City of Hugo animal control services for the past several years and has provided excellent service to the community. ASC is requesting to continue to provide service to the City of Hugo for the year 2009. Adoption of the Consent Agenda approved the Animal Control Service Contract for 2009 with ASC. Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake For many years, the City has participated in supplemental law enforcement coverage on Bald Eagle Lake with the County of Ramsey and the Town of White Bear Lake. Coverage for 2009 would include a total not to exceed 160 hours for winter patrol coverage at a cost of services to the City for year 2009 not to exceed $1,617. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the Ramsey County Sheriff's Department for enforcement on Bald Eagle Lake. Approve Hugo Fire Department Chain of Command for 2009 Fire Chief Jim Compton provided the Council with a copy of the Chain of Command for the Hugo Fire Department for 2009. At the top of the chain is the Fire Chief followed by the Deputy Hugo City Council Minutes for January 5, 2009 Page 7 of 13 and Assistant Chiefs, Training and Safety Captains, Lieutenants, and then Firefighters. Also part of this chain is the Engineers who report to the Chief Engineer. A copy of the Chain of Command for 2009 is available at the Hugo Fire Hall and Hugo City Hall, and it will be included as part of the Emergency Management Plan. Adoption of the Consent Agenda approved the Fire Department Chain of Command for 2009. Approve Hire of Probationary Firefighters Steven Langness and Roland Guareschi om the HFD Fire Chief Jim Compton is pleased to announce the hiring of two daytime firefighters, Steven Langness and Roland Guareschi to the Hugo Fire Department. These two firefighters will be put on the standard two year probationary period. Adoption of the Consent Agenda approves the hiring of Steve Langness and Roland Guareschi to the Hugo Fire Department as probationary firefighters. Approve Three -Month Leave of Absence for Hugo Firefighter Bryan Lund Hugo Firefighter Bryan Lund requested a three-month leave of absence from the department due to the birth of his third child. Bryan intends to continue with mandatory drills and Emergency Management Training to ensure there is no laps in qualifications during his absence. Adoption of the Consent Agenda approves the three-month leave of absence for Hugo Firefighter Bryan Lund. Approve Appointment of City Engineer Councilmember Haas removed this item from the Consent Agenda to recognize the fine work of WSB & Associates and point out that WSB will not be increasing their fees from 2008 in light of the reduction of local government aid that cities receive from the state in 2009. WSB Engineers has been the City Engineer for the past five years. Jay Kennedy has handled the day-to-day duties, and Pete Willenbring continues as the water resource engineer. WSB has provided an excellent level of service to the City over the past year and staff is very pleased with their work. Haas made motion, Weidt seconded, to approve the appointment of Jay Kennedy and WSB & Associates as the City Engineer for 2009. All ayes. Motion carried. Approve 800 MHz Communication System Agreement with Washington County Councilmember Haas removed this item from the Consent Agenda. For more than two years, the Washington County Sheriffs Department has been working with City officials and fire chiefs to develop an 800 megahertz radio communication system. As Council is aware, locating communication towers has delayed the implementation of the 800 MHz system, but those towers are now constructed. Radio Systems Manager Dean Tilley has prepared the subscriber agreement which has been presented to City officials in draft form over the past two years. City staff has reviewed the agreement and found it to be consistent and satisfactory with the responsibilities and duties which will be shared by Washington County and the respective cities. Councilmember Haas questioned whether there would be further cost associated with the communication system other than the original purchases. City Administrator Mike Ericson responded that he operation costs have been included in the 2009 budget. Hugo City Council Minutes for January 5, 2009 Page 8 of 13 Haas made motion, Petryk seconded, to approve the Communications System Subscriber Agreement with Washington County for the implementation of the 800 MHz communication system. All ayes. Motion carried. Traffic Improvements to TH 61 and 147th Street Intersection At its December 15, 2008 meeting, the Hugo City Council listened to a presentation from City Engineer Jay Kennedy that MN DOT officials agreed to fund intersection improvements to the TH61 and 147th Street intersection, which includes a traffic signal. MN DOT officials gave the City of Hugo a deadline of January 2009 in which to determine whether or not it wanted to accept the funds which include a matching contribution from the City of Hugo in exchange for the $1,020,600. City Engineer Jay Kennedy provided Council with a background on the changes proposed since the original Cooperative Agreement funding award of $422,280 back in February of 2008. The changes include pavement rehabilitation and associated drainage improvements to Highway 61. The Council discussed the benefits of expanding the 147th Street project. Staff will hold neighborhood meetings with affected residents and business owners, and will pursue MN DOT approval of a traffic signal at 130th Street. Haas made motion, Petryk seconded, to approve RESOLUTION 2009-1 ACCEPTING ADDITIONAL FUNDING FROM MNDOT FOR THE HIGHWAY 61/147TH STREET INTERSECTION PROJECT. Ayes: Haas, Klein, Petryk, Weidt, Miron Nay: None Motion carried. Miron made motion, Petryk seconded, to direct staff to draft a resolution on traffic signal improvements to the 130th Street and TH61 intersection for approval contingent on an approved funding plan. All ayes. Motion carried. Report on the December 10, 2008 Parks and Recreation Commission Meeting At its December 15, 2008 meeting, the Hugo City Council listened to a brief report from Councilmember Becky Petryk who attended the December 10, 2008 Parks and Recreation Commission meeting with City Administrator Mike Ericson to discuss a future parks and recreation program. Councilmember Petryk reported to Council the discussions that were held that evening as well as a recommendation from the Parks and Recreation Commission to form a subcommittee to discuss and get citizen input on a proposed future parks and recreation department which would include staff personnel. The Council discussed the need for a way to manage the several facilities the City now has and the lack communication to the public to encourage participation of students and coaches. Staff requested Council support a process, similar to the one used for the Comprehensive Plan, to survey the community to determine programming needs. Hugo City Council Minutes for January 5, 2009 Page 9 of 13 Miron made motion, Petryk seconded, to authorize the Parks and Recreational Commission to move forward with a needs assessment at a nominal dollar amount. All ayes. Motion carried. Approve Revisions to the City's Sign Ordinance Over the past several months, the City's ordinance review committee has reviewed and made revisions to the City's sign ordinance which was in need of a major overhaul. As Council is aware, the goal of the committee was to complete the sign ordinance by the end of the year, but input from the business owners and Hugo Business Association was necessary in order to make modification and revisions to the sign ordinance to allow for the grandfathering of a number of current signs. At their December 11, 2008 meeting, the Planning Commission unanimously recommended approval of the sign ordinance as proposed by staff to the City Council. Associate Planner Rachel Simone presented Council with a PowerPoint outlining the revisions to the City's sign ordinance. Council discussed signs located in the agriculture district on silos and buildings or advertising agriculture products, and how they were not addressed in the sign ordinance. Miron made motion, Petryk seconded, to table approval of the sign ordinance to allow revisions to clarify sign requirements in the Agriculture Zoning District. Ayes. Haas, Klein, Petryk, Miron Nay: Weidt Motion carried. Discussion on Sign Complaints On July 7, 2008 the City Council directed staff to delay action on sign complaints until the new sign ordinance was adopted. There have been complaints since then that staff would like to address. Staff and Council discussed the enforcement of the sign ordinance for the complaints pending approval of the sign ordinance. Miron made motion, Klein seconded, to table enforcement of the sign ordinance until Council approves the ordinance after it is revised by staff. All ayes. Motion carried. Discussion on Proposed Washington County Library Kiosk Washington County Library Director Pat Conley has requested the City of Hugo consider the installation of a library kiosk at Hugo City Hall along with a prorated share of grant dollars for the kiosk. Library Director Pat Conley attended the meeting and presented the idea of the pilot program, one of two in the County, to the City Council to determine if there is an interest in locating a library kiosk at Hugo City Hall. Pat explained the kiosk would be linked to the library database, and lockers would be located in the lobby at City Hall for readers to retrieve books they had requested. Washington County would be responsible for providing the kiosk and City would only need to provide space, telecommunication port, and staff may have to answer minor questions. Hugo City Council Minutes for January 5, 2009 Page 10 of 13 Haas made motion, Petryk seconded, to direct staff to work with Washington County and write a letter of support indicating interest in locating a library Kiosk at Hugo City Hall. All ayes. Motion carried. Approve Variance for Accessory Structure Size for 15220 Everton Ave. — Triemert The applicant is requesting a variance from the accessory structure size requirements to allow a total of 5,688 square feet of accessory structures where 3,600 is allowed by ordinance. At their December 11, 2008 meeting the Board considered the request at a public hearing. It was in staff's opinion that the conditions to approve the variance requests were not met. Staff recommended to the Board denial of the variance request for an additional 480 square feet of accessory structure and approval of the request to allow for the 768 square foot addition that has been constructed for a total of 5,208 square feet of accessory structures. The Board recommended approval of a total of 5,688 square feet of accessory structures to the City Council by a vote of 2-1. Associate Planner Rachel Simone presented this to the Council with a PowerPoint presentation. Councilmember Haas said he felt the request did not meet all the requirements for the granting of a variance. Petryk made motion, Weidt seconded, to approve RESOLUTION 2009-2 APPROVING A VARIANCE TO ALLOW A TOTAL OF 5,688 SQUARE FEET OF ACCESSORY BUILDINGS FOR THE PROPERTY LOCATED AT 15220 EVERTON AVENUE NORTH. Ayes: Petryk, Weidt, Klein, Miron Nay: Haas Motion carried. Staff was directed to add to the 2009 City Council Goal Setting agenda a discussion on revisions to the ordinance regarding permitted size of accessory storage in rural areas. Discussion Regarding Junk Vehicles at the Northeast Corner of 130th St. & Fenway Ave. Charles Lowell is the owner of the property located at the corner of 130th St. and Fenway Ave. The City has received several complaints of junk vehicles, trailers, and other equipment located on his property. Staff sent several notices over the past few months. On October 10, 2008 staff sent Mr. Lowell a notice to remove the equipment by November 1, 2008. When he did not comply by the listed date, staff contacted Mr. Lowell via telephone and talked with him to work out timeline when he would have the items removed. Mr. Lowell continuously promised staff that he would have the vehicles removed. Little to nothing has been done to resolve this matter to date. Staff has spoken with several property owners that are very upset that no action has been taken to remove the junk vehicles and items Miron made motion, Klein seconded, to send a certified letter to the property owner requiring him to remove the materials within ten days or the City will begin legal action. All ayes. Motion carried. Hugo City Council Minutes for January 5, 2009 Page 11 of 13 Schedule 2009 City Council Goal Setting Session Annually, the Hugo Council schedules its Goal Setting Session early in the year to establish goals for the upcoming year which include recommendations and goals from the respective commissions. For the past several years, Hugo City Council has scheduled the Goal Setting Session in late January in order to provide direction to City staff in regard to City goals and projects. Weidt made motion, Klein seconded, to schedule the 2009 City Council Goal Setting Session for Tuesday, February 3, 2009 at 9:00 a.m. All ayes. Motion carried. Approve Rescheduling of Second Meeting in January to Tuesday, January 20, 2009 in Observance of the Dr. Martin Luther King Holiday Each year, the Hugo City Council reschedules the seconded meeting of the month which falls on the third Monday in January, which is the Dr. Martin Luther King Federal Holiday. The Hugo City Council has always rescheduled the meeting to the next available day which is Tuesday; however, Council members have indicated they may have a scheduling conflict and may want to consider another date to reschedule the second meeting in January. Miron made motion, Petryk seconded, to reschedule the second Council meeting in January to Tuesday, January 20, 2009 at 7:00 p.m., and directed staff to not include substantive issues on the agenda due to the inability of some Council members to attend. All Ayes. Motion carried. Appoint Council Representatives to Board of Zoning Appeals and Adjustment in 2009 Due to the retirement of former Councilmember Frank Puleo from the Hugo City Council, City staff requested Council select a member to serve on the Board of Zoning Adjustment and Appeals in 2009. Weidt made motion, Petryk seconded, to appoint Councilmember Tom Weidt as the representative on the Board of Zoning Appeals and Adjustments. Miron made motion, Klein seconded, to amend the motion to include Councilmember Becky Petryk as a substitute on the Board. Vote on amendment: All ayes. Motion carried. Vote on original motion: All ayes. Motion carried. Hugo City Council Minutes for January 5, 2009 Page 12 of 13 Appoint Council Representative to Economic Development Authority (EDA) in 2009 Due to the retirement of former Councilmember Mike Granger from the Hugo City Council in 2008, the Hugo City Council must select a member to serve as one of the two Council representatives on the EDA. Mayor Fran Miron agreed to continue serving on the EDA as president. With the resignation of Phil Klein as a citizen member and Mike Granger as the Council representative, Council needed to select another member to serve on the EDA. Miron made motion, Petryk seconded, to reappoint Mayor Fran Miron as the President of the EDA and Councilmember Phil Klein as the Council representative on the EDA. All ayes. Motion carried. HealthEast Hugo Clinic Opening on January 14, 2009 City Administrator Mike Ericson announced the HealthEast Hugo Clinic was holding an open house on January 14, 2009 from 4-6 p.m. to celebrate the opening of their new clinic on Everton Avenue. Miron made motion, Petryk seconded, to schedule January 14, 2008 at 4:00 p.m. as a meeting to allow Council attendance at the event. All ayes. Motion carried. Market Value Homestead Credit unallotment Councilmember Haas added this item to the agenda and asked City Administrator Mike Ericson to share information with the Council on the Market Value Homestead Credit. Due to the necessary cuts to balance the state budget, Governor Tim Pawlenty announced that the City of Hugo was unalloted $121,090, the second half of the 2008 Market Value Homestead Credit. Haas asked that, due to the unallotment of these funds, City prepare and plan for the 2009 projections with regard to the cut in the Market Value Homestead Credit. City Administrator Mike Ericson reported that Finance Ron was preparing a report on this issue. January 26, 2009 Washington County League of Local Governments Meeting Annually, the Hugo City Council attends the Washington County League of Local Governments Meeting which is to be held on the fourth Monday of January. In the past, Council has scheduled the meeting as a public meeting in order to allow attendance participation by the Mayor and Council members. Petryk made motion, Weidt seconded, to schedule the January 26, 2009 Washington County League of Local Governments Meeting as a public meeting in order to allow the attendance of all members of the Hugo City Council. All ayes. Motion carried. Hugo City Council Minutes for January 5, 2009 Page 13 of 13 Vacancy on the Rice Creek Watershed District Board City Administrator Mike Ericson informed the Council and public that the Rice Creek Watershed District is seeking applications for their Citizen Advisory Committee. Anyone interested in serving on the Board should contact the Hugo City Hall or the Rice Creek Watershed District for an application. Adiournment Weidt made motion, Petryk seconded, to adjourn at 10:00 p.m. All ayes. Motion carried. Sincerely, Michele Lindau City Clerk