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HomeMy WebLinkAbout2009.06.15 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JUNE 15, 2009 Mayor Fran Miron called the meeting to order at 7:05 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Finance Director Ron Otkin, City Engineer Jay Kennedy, Assistant City Attorney Kevin Sandstrom, and City Clerk Michele Lindau Media Day for Tornado Anniversary on May 22, 2009 Petryk made motion, Klein seconded, to approve the minutes for the May 22, 2009 Media Day for the one-year tornado anniversary as presented. All ayes. Motion carried. City Council Meeting of June 1, 2009 Haas made motion, Klein seconded, to approve the minutes for the June 1, 2009 meeting as presented. All ayes. Motion carried. Hugo Good Neighbors Food Shelf Ribbon Cutting Ceremony on June 5, 2009 Weidt made motion, Haas seconded, to approve the Minutes for the June 5, 2009 Hugo Good Neighbors Food Shelf ribbon cutting ceremony as presented All ayes. Motion carried. Good Neighbors Plaque Dedication on June 7, 2009 Weidt made motion, Petryk seconded, to approve the Minutes for the June 7, 2009 Good Neighbors plaque dedication on as presented. All ayes. Motion carried. Special Meeting on the Extension of Good Neighbor Days on June 11, 2009 Haas made motion, Weidt seconded, to approve the minutes for the meeting on the extension of Good Neighbor Days carnival for the weekend of June 12-14 as presented All ayes. Motion carried. Hugo City Council Minutes for June 15, 2009 Page 2 of 9 Approval of the Agenda Miron made motion, Petryk seconded, to approved the agenda as amended. Remove I.1 - Discussion on Scoping Estimate for Undergrounding Power Lines on TH61 - John Wertish, Xcel Energy Add M.2 - Reminder of June 16, 2009 Meeting with Washington County Board Regarding Horse Boarding All ayes. Motion carried. 2008 James Trudeau Law Enforcement Award - Deputy Pete Godfrey City staff was informed by the Washington County Sheriffs Department that Washington County Deputy Pete Godfrey has received the 2008 James Trudeau Law Enforcement Award on behalf of the Lakes Area Youth Service Bureau's (YSB) Board of Directors. This award recognizes one law enforcement officer for their outstanding work with the youth in their service district. Deputy Pete is a very positive role model and is known his for his proactive involvement, his volunteer work, and his very unique way of dealing with kids. Pete is well respected by his peers and the children in the Hugo area. Deputy Pete Godfrey was in attendance as well as Sheriff Bill Hutton. The Council congratulated Pete on this well deserved award. Fran Miron also congratulated Jeff Ayers, reporter for The Citizen who was in attendance, for being the recipient of the 2009 Herb Kohl Foundation Award. This award is given to educators chosen for their superior ability to inspire a love of learning in their students, their ability to motivate others, and for their leadership and service within and outside the classroom. Jeff is an English teacher in Richmond, WI. Summary Report on Long Term Recovery Committee and June 7 Volunteer Recognition Day - Jim Gondek, Chair On Sunday, June 7, 2009, the Hugo City Council and Long Term Recovery Committee Chair Jim Gondek recognized the volunteers who served for the past year on the Long Term Disaster Recovery Committee. The emotional ceremony was an opportunity for the committee to gather for one last time to recognize the tornado survivors as well as the Hugo Fire Department and the volunteers who served on the Long Term Disaster Recovery Committee who's charge was to assist the residents in any way possible for any of their unmet needs after the May 25, 2008 tornado disaster. Committee Chair Jim Gondek provided to the council a final report of the committee's work over the past year and highlight those individuals who did an outstanding job in assisting the survivors of the May 25, 2008 tornado disaster. Caseworkers processed over 146 applications and worked with 122 families, dispersing $472,988.11 in donations from the Salvation Army, Church of St. John's the Baptist, and the Hugo Long -Term Recovery Fund. All money collected in donations has been given to the families in need by the Long Term Recovery Committee. Mayor Fran Miron stated it was important for the City to step away from any financial matters with these funds and specifically thanked Committee Chair Jim Gondek for Hugo City Council Minutes for June 15, 2009 Page 3 of 9 his leadership. Jim thanked the Council for letting the Committee do what they needed to do. Mayor Miron asked staff to invite the Committee to the City's annual holiday party held in December. Miron made motion, Klein seconded, to accept the Long Term Recovery Committees final report. All ayes. Motion carried. Approval of Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approval of Ordinance Revisions for Accessory Buildings and Garages Approve Lawful Gambling Permit for North Star Council BSA for Annual Pheasant Hunt at Wild Wings on October 8, 2009 Approve Use of Lions Park for Culpepper & Merriweather Circus on July 25, 2009 Approve Resignation of Doug Galler from the Planning Commission and Authorize Staff to Advertise for Vacancy Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Annual Performance Review for Public Works Lead Worker Tom Smith Approve Request for a One -Year Extension for Oneka Square Preliminary Plat and PUD General Plan Approve Donation to the Hugo Lions for Weather Radios Adopt Resolution Approving Minor Subdivision for Jim Leroux at 16629 Elmcrest Ave. Adopt Resolution Approving Encroachment Agreement for Brad and Jennifer Motz at 5710 159' Circle N. Approve Pay Request No. 3 from Arcon Construction for Work Completed on the 2009 Street Reconstruction Project All ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approval of Ordinance Revisions for Accessory Buildings and Garages At its May 14, 2009 meeting, the Planning Commission considered two ordinance text amendments regarding accessory buildings and garages. The Planning Commission took direction from the Hugo City Council at its 2009 City Focus Goals where it agreed to review the ordinance to allow an increased size for accessory buildings on properties zoned rural or Hugo City Council Minutes for June 15, 2009 Page 4 of 9 agricultural. The Planning Commission tabled the item and advised staff to notice for a text amendment to the garages section of the code as it is in direct relationship to accessory buildings. After discussion, the Planning Commission agreed to amend the size requirements for accessory buildings along with changes to the garages ordinance that would consider detached garages as accessory buildings. This item was tabled by the Council at its June 1, 2009 meeting until this meeting. Adoption of the Consent Agenda approved ORDINANCE 2009-429 AMENDING CHAPTER 90, SECTION 90-204 ACCESSORY BUILDINGS and ORDINANCE 2009-430 AMENDING CHAPTER 90, SECTION 90-230 GARAGES, PRIVATE. Approve Lawful Gambling Permit for North Star Council BSA for Annual Pheasant Hunt at Wild Wings on October 8, 2009 Staff has received an application for a lawful gambling permit for the North Star Council Boy Scouts of America (BSA) for its annual pheasant hunt at Wild Wings on October 8, 2009. City staff has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the lawful gambling permit for the North Star Council BSA for its annual pheasant hunt at Wild Wings on October 8, 2009. Approve Use of Lions Park for Culpepper & Merriweather Circus on July 25, 2009 The Hugo Lions contracts with the Culpepper & Merriweather Big -Top Circus at Lions Park every 2-3 years to bring the Circus to Hugo. This family event is an opportunity for Hugo residents and family members to attend a real circus under the big top. The Hugo Lions would like to hold this event on Saturday, July 25, 2009 with performances at 2 and 4 o'clock. Adoption of the Consent Agenda approved the use of Lions Park for the Hugo Lions and Culpepper & Merriweather Circus on Saturday, July 25, 2009. Approve Resignation of Doug Galler from the Planning Commission and Authorize Staff to Advertise for Vacancy Doug Galler has submitted his letter of resignation to the City of Hugo for his position on the Planning Commission. Doug has recently married and plans to move into a house outside the City with his new wife. Adoption of the Consent Agenda approved the resignation of Doug Galler from the Planning Commission and authorized staff to advertise for the vacancy on the Planning Commission. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Jodie was hired by the City on June 17, 2002 as a front counter receptionist when the City moved into the new City Hall. Over the past seven years, Jodie has worked as the City's Utility Billing Clerk in the Finance Department managing more than 3,000 utility accounts in the City of Hugo. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS responder and administrative record keeper of BLS ambulance calls. Jodie is a loyal and committed member of the City Hall team who has an attentive eye to detail with a good sense of humor. Jodie's dedication to the Hugo Fire Department is well recognized as she is a respected and integral Hugo City Council Minutes for June 15, 2009 Page 5 of 9 member of the daytime response team. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Lead Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000. Tom has worked hard over the past nine years and is a valued member and leader in the public works department team. As lead worker, Tom provides direction to full time and summer seasonal staff on an as -needed basis in the absence of the Public Works Director. Tom is a dedicated, loyal, and conscientious member of the Public Works Department Team. Tom is respected for getting the job done. Adoption of the Consent Agenda approved the annual performance review for Public Works Lead Worker Tom Smith. Approve Request for a One -Year Extension for Oneka Square Preliminary Plat and PUD General Plan At its June 18, 2007 meeting, the Council approved a preliminary plat, rezoning, and PUD general plan for the Oneka Square retail development located at the northeast corner of 120th Street and Highway 61. At its July 7, 2008 meeting, the Council approved a one-year extension of the Council's approval. The project has not been built to date. The applicant has requested another one-year extension of the Council's approval for the Oneka Square preliminary plat and PUD general plan. Adoption of the Consent Agenda approved the one-year extension of the preliminary plat, and PUD General Plan for Oneka Square. Approve Donation to the Hugo Lions for Weather Radios On Friday, June 5, 2009, Mayor Fran Miron and City Administrator Mike Ericson spoke with Hugo Lions and Long Term Disaster Recovery Committee Chair Jim Gondek in regard to the purchase of weather radios, which will be distributed to the survivors of the May 25, 2008 tornado disaster. Included as well in the distribution will be the sale of the weather radios to interested residents for the discounted price of $30. The Long Term Disaster Recovery Committee's goal is to educate and inform residents of proper safety procedures for severe weather and tornado awareness. Mayor Fran Miron agreed to recommend to the City Council the donation of $1,500 to the Hugo Lions, which will be used to purchase additional weather radios. Adoption of the Consent Agenda approved the donation of $1,500 to the Hugo Lions for the purchase of weather radios to be distributed free to residents in the "hot zone" and available for any other residents for $30. Adopt Resolution Approving Minor Subdivision for Jim Leroux at 16629 Elmcrest Ave. The applicant is requesting approval of a minor subdivision to create two residential lots on a 42.3 acre parcel located on the north side of 165th Street North, east of Elmcrest Avenue North. The result of the minor subdivision will be two parcels that are 10 acres and 32 acres in size. At its May 28, 2009 meeting, the Planning Commission held a public hearing on the request for the minor subdivision. There was no one that spoke at the public hearing. The Planning Commission discussed the request and unanimously recommended approval to the City Council Hugo City Council Minutes for June 15, 2009 Page 6 of 9 of the minor subdivision. Adoption of the Consent Agenda approved RESOLUTION 2009-19 APPROVING A MINOR SUBDIVISION FOR JIM LEROUX ON PROPERTY LOCATED AT 16629 ELMCREST AVENUE NORTH. it Resolution A Encroachment Agreement for Brad and Jennifer Motz at 5710 The applicant is requesting to construct a 16 X 32 foot deck to be located behind the home. A drainage and utility easement covers the majority of the rear yard and begins 2 feet behind the home and angles farther out to 20 feet from the home. The footings of the deck would be located within the easement and would extend approximately 10 feet into the easement at the most. Staff finds the deck would have no negative impact on utilities or drainage in the area. Adoption of the Consent Agenda approved RESOLUTION 2009-20 APPROVING AN ENCROACHMENT AGREEMENT FOR BRADLEY AND JENNIFER MOTZ TO ALLOW CONSTRUCTION OF A DECK WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 5710 159TH CIRCLE NORTH. Approve Pay Request No. 3 from Arcon Construction for Work Completed on the 2009 Street Reconstruction Proiect The City of Hugo has received Pay Request No. 3 from Arcon Construction for work completed to date on the 2009 Street Reconstruction Project. Senior Engineering Technician Steve Duff has reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 3 in the amount of $164,377.07 for work completed to date on the 2009 Street Reconstruction Project. Approve Changes to Hugo Fire Department Bonus and Point System Councilmember Weidt removed this item from the Consent Agenda. Fire Chief Jim Compton, Deputy Fire Chief Jadon 011ila an Assistant Fire Chief Marty Schwartz have been meeting for the past several weeks to discuss changes to the Fire Departments Bonus and Point System which provides ratings to firefighters as they respond to medical and fire calls. After discussion with the membership, the Fire Chief has recommended changes to the point system, which had been reviewed by the City Attorney for conformance with the City's Personal Policy. Weidt made motion, Petryk seconded, to table this item until after the July 21, 2009 workshop with the Hugo Firefighters Relief Association. All ayes. Motion carried. Approve Resolution Awarding Sale of General Obligation (GO) Improvements Bonds for 2009 Street Reconstruction Proiect - Brenda Krueger, Springtsted At its January 15, 2009 meeting, the Hugo City Council awarded a contract for the 2009 Street Reconstruction Project in and around the Hugo Elementary School neighborhood to Arcon Construction. The cost of the project is estimated at 1.823 million dollars. The City held an assessment hearing prior to the project to educate and inform residents as well as to provide them Hugo City Council Minutes for June 15, 2009 Page 7 of 9 with an opportunity to prepay their special assessment. City Finance Director Ron Otkin reported more than one-half of the assessments were collected, which allowed the City to reduce its bond sale to under $1 million. Finance Director Ron Otkin and Community Development Director Bryan Bear held a ratings call with Standard & Poor's on Monday, June 8, 2009. Standard & Poor's were favorable in terms of the City's overall bond rating. Finance Director Ron Otkin presented the details of the bond issue and explained the City's bond rating improved two steps from Al to AA+. Brenda Krueger from Springsted presented the bid tabulations for the sale of GO improvement bonds and recommended Council award the sale to RBC Capital Markets Corporation at an interest rate of 3.407%. Haas made motion, Petryk seconded to adopt RESOLUTION 2009-21 PROVIDING FOR THE ISSUANCE AND SALE OF $965,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2009A, PLEDGING SPECIAL ASSESSMENTS FOR THE SECURITY THEREOF AND LEVYING A TAX FOR THE PAYMENT THEREOF. Ayes: Petryk, Klein, Weidt, Haas, Miron Nays: None Motion carried. Discussion on Scoping Estimate for Underl4roundinu Power Lines on TH61 - John Wertish, Xcel Energy This item was removed from the agenda by City Administrator Mike Ericson. Mike was in contact with John Wertish who informed him he would not be able to attend the meeting due to family matters. John is scheduled to be at the July 20, 2009 meeting to discuss this issue with the Council. Update on Ordinance Violation at 5941 Oneka Lake Boulevard (Viola Maslowski) At its June 1, 2009 meeting, the City Council listened to a presentation from staff regarding violations of the City's junk car ordinance for property located at 5941 Oneka Lake Boulevard. Council discussed with Ken Maslowski clean-up efforts to date at the property. After discussion, he was granted two week to complete the final cleanup on the property. Staff met with Ken Maslowski on June 15, and staff reported to Council the cleanup efforts to date. City Administrator Mike Ericson shared PowerPoint pictures with Council showing the removal of many the cars and miscellaneous junk that had been on the property. Ken Maslowski had discussed with Council the possibility of building a shed to house two collector vehicles, licensing a van, and selling one car still remaining on the property, Miron made motion, Klein seconded, to require the car be sold and the van licensed within the next month, and a building permit be secured for storage of the two collector vehicles or they be removed from the property by November 30, 2009. All ayes. Motion carried. Hugo City Council Minutes for June 15, 2009 Page 8 of 9 Update on Active Warning Device at the 1301h/TH61 Intersection As Council is aware, City Engineer Jay Kennedy has been working with MnDOT authorities to finalize the design of the 130TH/Highway 61 intersection improvements, the traffic signal and railroad crossing in particular. City staff and Mayor Fran Miron have also had discussions with John Gohmann and Minnesota Commercial railway regarding the rail crossing improvements. City Engineer Jay Kennedy reported to Council discussions with MnDOT, who determines the scope of railroad crossing improvements, with input from railroad owner (BNSF) and operator (MN Commercial). MN DOT has determined the need for an active warning system with a gate arm and warning lights. In discussions with Jon Gohmann, John indicated he would rather stop trains and flag them across instead of having the City incur the cost of an active warning device. Miron made motion, Klein seconded, to direct staff to continue discussions with MnDOT, BNSF, and MN Commercial, and if needed, engage two Council members to meet with MnDOT. All Ayes. Motion carried. Discussion on Ethan Avenue South Street Improvement Proiect Councilmember Becky Petryk requested this item be placed on the agenda in response to resident Jack Jungbauer, who is requesting that the City of Hugo consider once again the street improvements to the Ethan Avenue south neighborhood. City Engineer Jay Kennedy provided a overview of the past discussions regarding the project, which was included as part of the City's Capital Improvement Plan. In previous neighborhood meetings it was generally agreed that the roadway needs to be reconstructed but there were concerns about assessments, and no consensus among the residents was reached. Since then, the assessment policy has been updated. Jack Jungbauer, 12122 Ethan Avenue, addressed the Council requesting another neighborhood meeting be scheduled. Council discussed the need to include utilities as part of the roadway project. Haas made motion, Petryk seconded, to direct staff to schedule a neighborhood meeting to discuss the Ethan Avenue project and the updated assessment policy. All Ayes. Motion carried. Council members Weidt and Petryk volunteered to be in attendance at this meeting Discussion on Washington County, Integrated Emergency Management Course (IEMC) Training Session in 2010 The City of Hugo has received a request from Deb Paige from Washington County Emergency Management Department for participation in and selection of dates for emergency training at the EMI in Washington, D.C. in 2010. Council was asked to select a week in July or August, and the Council determined the date was not critical. Miron made motion, Weidt seconded, to notify Deb Paige that the City was interested in attending Hugo City Council Minutes for June 15, 2009 Page 9 of 9 the IEMC and either of the weeks would work. All Ayes. Motion carried. Praise in the Park Event for Christ Lutheran Church on June 28, 2009 City Administrator Mike Ericson informed the Council that the Christ Lutheran Church will be holding a Praise in the Park event on their new property located on Everton Avenue, north of County Road 8 and north of HealthEast Hugo Clinic, on Sunday June 28, 2009 from 8:00 p.m. to 10:00 p.m. Everyone is welcome to attend. June 16, 2009 Meeting with Washington County Board Regarding Horse Boarding City Administrator Mike Ericson reminded Council of the meeting scheduled with Washington County for Tuesday, June 16, 2009 at 3:00 p.m. to discuss horse boarding. Adjournment Haas made motion, Weidt seconded, to adjourn at 8:35 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk