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HomeMy WebLinkAbout2009.11.02 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF NOVEMBER 2, 2009 Mayor Fran Miron called the meeting to order at 7:02 p.m. PRESENT: Haas, Klein, Petryk, Miron ABSENT: Weidt ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, Finance Director Ron Otkin, Public Works Director Scott Anderson, Assistant City Attorney Christine Eid, and City Clerk Michele Lindau Approval of Minutes for the CSAH 8 East Open House at Rice Lake Centre on October 14, 2009 Haas made motion, Petryk seconded, to approve the minutes for the CSAH 8 East open house meeting held on October 14, 2009 at the Rice Lake Centre as presented. All Ayes. Motion carried. Approval of Minutes for the City Council Meeting on October 19, 2009 Petryk made motion, Klein seconded, to approve the minutes for the City Council meeting on October 19, 2009 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Klein seconded, to approved the agenda as amended: Add K.1 - Update on the Yellow Ribbon Network (YRN) All Ayes. Motion carried. Land for Public Trust Embrace Open Space - Mark Schiffman, Consultant to Trust for Public Land As the Council is aware, Councilmember Chuck Haas serves as the Chair on the Metropolitan Council's Parks and Open Space Commission, whose charge it is to acquire parkland and open space for the Metropolitan Council's regional park system. Councilmember Haas recently had a member of the Trust for Public Land address the group on a number of issues including the value that the Trust places in having parkland and open space next to residential property. Specifically, the organization known as Embrace Open Space is a non-profit group organized to acquire open space in the Twin Cities metropolitan area. Consultant for Trust for Public Land Mark Schiffman made a presentation to the Council reporting on their studies that showed county -wide, on average, property values increased by $16,570 per home for homes on one -acre Hugo City Council Minutes for November 2, 2009 Page 2 of 6 lots or less located within 200 feet of open space, which results in an increase of tax revenue by $1.56 million annually in Washington County. Haas pointed out that decreased tax revenue by leaving open space is offset by the increased value of nearby properties. Mark thanked the Council and invited them to contact him at any time. Anbroval of Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda: Approval of Claims Approve Publication of Summary Ordinance for the Floodplain Ordinance Approve Joint Powers Agreement Between the Cities of Hugo and Lino Lakes for the I-35E/CSAH 14 Interchange Project Approve Letter of Support to Reappoint John Waller to the Rice Creek Watershed District Board of Managers Approve Internship Extension for Economic Development/Parks Intern Approve Renewal of Conditional Use Permit for 5885 165th Street North (Kieger Enterprises) Approve Hiring of Four Hugo Firefighters Approve Resignation of Firefighter Pat Dunn from the Fire Department Approve Annual Snowmobile Trail Application for the Hugo Snowmobile Club Approve Annual Snowmobile Trail Application for the Rice Creek Trail Association All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Publication of Summary Ordinance for the Floodplain Ordinance At it's October 5, 2009 meeting, the Hugo City Council approved the revisions to the City's Floodplain Ordinance. The now revised Floodplain Ordinance brings the City of Hugo into conformance to FEMA standards regarding floodplain management. City staff, along with assistance from City Attorney Dave Snyder, has prepared an executive summary to allow for the publication as per City Code. Adoption of the Consent Agenda approved the publication of the summary ordinance of the City's revised Floodplain Ordinance. Approve Joint Powers Agreement Between the Cities of Hugo and Lino Lakes for the I- 35E/CSAH 14 Interchange Proiect At its October 19, 2009 meeting, the Hugo City Council discussed the proposed construction of the new interchange at I-35E/CSAH 14. Specifically, the City of Hugo has been informed by Anoka County and the City of Lino Lakes that a Joint Powers Agreement (JPA) has been Hugo City Council Minutes for November 2, 2009 Page 3 of 6 reached whereby the necessary funds to pay for the new interchange has been secured and that Anoka County would be approving the final construction plans and letting of bids next month. The Hugo City Council discussed its commitment to the project more than four years ago where it pledged $100,000 in City funds to go towards the construction of the interchange. Council had directed staff to prepare a JPA whereby the City of Hugo donate its $100,000 in City funds in the form of a JPA to the City of Lino Lakes. City staff has prepared the JPA, along with the assistance from the City Attorney Dave Snyder. Adoption of the Consent Agenda approved the JPA and the disbursement of $100,000 in City funds upon the fully executed JPA as well as documentation to demonstrate funds have been utilized to construct the interchange. Approve Letter of Support to Reappoint John Waller to the Rice Creek Watershed District Board of Managers The City of Hugo has been informed by Washington County that the term of Manager John Waller who serves on the Rice Creek Watershed District (RCWD) will expire in January 2010. John has represented the City of Hugo on the RCWD for the past three years and desires reappointment. Adoption of the Consent Agenda approved a letter of support to reappoint John Waller for another three-year term on the RCWD Board of Managers. Approve Internship Extension for Economic Development/Parks Intern Shayla Syverson was hired by the City of Hugo on May 11, 2009 as the City's new Economic Development/Parks Intern. The City of Hugo was successful in receiving a grant from the Minnesota City County Management Association (MCMA) to fund the internship which would focus in two specific areas including the City's Business Retention and Expansion program as well as the City staff person in the development of the City Parks and Recreation Department. Shayla's six-month internship is set to expire and she still has several months left to complete both of the major projects she is working on. Administrative Intern Shelly Clausen's internship will end on November 25, 2009 and her internship funding will then provide for an extension to Shayla's internship to allow her to complete her projects. Adoption of the Consent Agenda approved a six-month internship extension for Economic Development/Parks Intern Shayla Syverson. Approve Renewal of Conditional Use Permit for 5885 165"' Street North (Kie2er Enterprises) Keiger Enterprises has a conditional use permit (CUP) to operate an environmental clean-up business, garden center, and landscaping supply business for property located at 5885 -165tH Street North. On April 15, 2000, the city council approved the CUP for the environmental clean- up business which includes vehicle repair facilities, cold storage, exterior storage of vehicles and equipment, and company offices. One of the conditions of approval is that the CUP shall be reviewed and renewed after an initial two year period, with a four year review and renewal period thereafter. The CUP is due for review and renewal. Upon inspecting the property on September 29, 2009 staff observed that the Keiger property is being well maintained and meeting the conditions outlined in their CUP. Adoption of the Consent Agenda approved RESOLUTION 2009-36 APPROVING THE RENEWAL OF THE CONDITIONAL USE PERMIT FOR KIEGER ENTERPRISES INC LOCATED AT 5885 165TH STREET NORTH Hugo City Council Minutes for November 2, 2009 Page 4 of 6 Approve Hiring of Four Hugo Firefighters The Hugo Fire Department received a total of 25 applications for firefighter positions. Among the 25 applications, 17 participated in the agility test with interviews conducted of 15 of those who passed. The top eight received background investigations, where one was disqualified. Fire Chief Jim Compton and the Interview Committee have selected four of the applicants based on points received from agility tests and interviews. Adoption of the Consent Agenda approved the hiring of Nickolas Young, James Roettger, Jennifer Mader and Bryan Hamilton as probationary employees on the Hugo Fire Department for a two year period. Approve Resignation of Firefighter Pat Dunn from the Fire Department On Tuesday, October 27, 2009 Firefighter Pat Dunn submitted his letter of resignation to the City of Hugo effective immediately. Adoption of the Consent Agenda approved his letter of resignation and publicly thank Pat for his eight years of dedicated service on the Hugo Fire Department. Approve Annual Snowmobile Trail Application for the Hugo Snowmobile Club Each year, the Hugo Snowmobile Club submits its trail application to the City for the purpose of providing public recreational snowmobile trails during the winter. The application is for the four public trails outside of the popular Hardwood Creek Trail. City staff reviewed the application and found it to be satisfactorily complete along with a copy of the insurance. Adoption of the Consent Agenda approved the 2009-2010 annual trail application from the Hugo Snowmobile Club. Approve Annual Snowmobile Trail Application for the Rice Creek Trail Association Each year, the Rice Creek Trail Snowmobile Club submits its trail application to the City for the purpose of providing public recreational snowmobile trails during the winter. The application is for the public trail outlined on the trail map. City staff reviewed the application and found it to be satisfactorily complete along with a copy of the insurance. Adoption of the Consent Agenda approved the 2009-2010 annual trail application from the Rice Creek Trail Snowmobile Club. Update on City Clean -Up Day Held on Saturday, October 3, 2009 On Saturday, October 3, 2009, the City of Hugo held its third Annual Fall Clean-up where residents and property owners could bring refuse and household hazardous waste to the City's Public Works Department to dispose of them at little or no cost. The third annual event was very successful with overall citizen participation up 20% from last year's event causing many residents to wait approximately one hour in line. The cleanup was conducted by City staff, Washington County staff, Gene's Disposal, and J.R.'s Appliance. Councilmembers Phil Klein and Tom Weidt were also present. Public Works Director Scott Anderson provided to the Council data on the volume of waste collected which included over 6 tons of paint, 32,000 pounds of electronic waste, and 17,000 pounds of trash. Because of the volume, Scott suggested that a spring clean be held in addition to the annual fall clean up. Hugo City Council Minutes for November 2, 2009 Page 5 of 6 Haas made motion, Klein seconded, to schedule an additional clean-up day for Spring 2010. All Ayes. Motion carried. Resolution Approving Utility Revenue Bond Redemption In 2001, the City of Hugo issued 15 -year General Obligation Utility Revenue Bonds in the amount of $3,120,000 and used the proceeds to improve the water system, including the construction of two wells, two pumphouses, watermain extensions, and the north watertower. As is customary with municipal bond issues, a call provision was included in the bond documents whereby all bonds maturing in the years 2010 through 2017 are subject to early redemption. The Finance Department is recommending that the City Council adopt a resolution calling for the redemption of these bonds, thus saving approximately $328,000 in future interest payments. Finance Director Ron Otkin provided a brief presentation detailing the steps that must be taken to retire the bonds. Petryk made motion, Klein seconded, to approve RESOLUTION NO. 2009-37 AUTHORIZING THE CALL OF OUTSTANDING GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 2001. All Ayes. Motion carried. Finance Director Ron Otkin informed the Council the City has received the $350,000 in tornado relief funds as approved by the 2009 Minnesota State Legislature. The Council discussed a request for reimbursement of the rest of the cost associated with the tornado. Miron made motion, Haas seconded, to prepare letter of appreciation to those that help secure the funds for the City of Hugo, and look for reimbursement for the additional costs. All Ayes. Motion carried. Update on Stormwater CIP/JD#2 Minor Maintenance Water Resource Engineer Pete Willenbring has been working with the Rice Creek Watershed District (RCWD) to develop a Stormwater CIP for the City that will stress regional solutions as well as storm water reuse. Pete explained that when the background for the CIP is complete, the information will also be used to update the City's Stormwater Plan. Public Works Director Scott Anderson and Senior Engineering Technician Steve Duff have canoed the entire stretch of Hardwood creek from Rice Lake to TH61 and identified many areas in need of minor maintenance. The City has obtained all the necessary permits to complete minor maintenance projects within Judicial Ditch 2 (Hardwood Creek), and Pete suggested the City select minor maintenance projects for completion this year not to exceed the annual amount of $40,000 allotted by RCWD. Petryk made motion, Haas seconded, to direct WSB Engineering and the Public Works Department to obtain appropriate quotes for next years work and use the remaining money for this year on minor maintenance projects. Hugo City Council Minutes for November 2, 2009 Page 6 of 6 Miron made motion, Haas seconded, to amend the motion to have discussions with RCWD addressing the pipeline obstruction in Hardwood Creek. Vote on amendment: All Ayes. Motion carried. Vote on motion as amended: All Ayes. Motion carried. Update on the Yellow Ribbon Network Councilmember Haas added this item to the agenda to provide Council with an update on the Yellow Ribbon Network. The National Guard has received and approved the Yellow Ribbon Network's Action Plan. The National Guard will give a presentation in early January 2010 of the Yellow Ribbon Networks, which will be formally recognized by Governor Tim Pawlenty. Councilmember Haas also announced the Hugo American Legion will be serving dinner to honor all veterans and families on November 8, 2009. Schedule Joint Workshop in December/January with the EDA and Planning Commission to Discuss the Northern Gateway and Mixed Use Development At its October 12, 2009 meeting, the Economic Development Authority (EDA) discussed the Northern Gateway and Mixed Use Zoning Districts. The Northern Gateway would likely be near 170th Street and Highway 61 and is guided Mixed Use. Mixed Use Zoning Districts include both commercial and residential uses. The EDA recommended that a joint workshop be held in early December or early January between the City Council, Planning Commission and EDA to discuss options for the Northern Gateway and Mixed Use Zoning Districts. Miron made motion, Haas seconded, to schedule a joint workshop with the Planning Commission, EDA, and City Council for Thursday, January 14, 2010 at 7:00 p.m.. All Ayes. Motion carried. Adjournment Haas made motion, Klein seconded, to adjourn at 8:04 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk