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HomeMy WebLinkAbout2009.12.21 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, DECEMBER 21, 2009 Mayor Fran Miron called the meeting to order at 7:01 p.m. PRESENT: Haas, Klein, Petryk, Weidt, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Associate Planner Rachel Simone, Senior Engineer Technician Steve Duff, and City Clerk Michele Lindau Approval of Minutes for the City Council Meeting of December 7, 2009 Weidt made motion, Klein seconded, to approve the minutes for the December 7, 2009 meeting as presented. All Ayes. Motion carried. Approval of Minutes for the City of Hugo Holiday Party on December 10, 2009 Petryk made motion, Haas seconded, to approve the minutes for the December 10, 2009 City of Hugo Holiday Party held at the Hugo American Legion as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approved the agenda as presented. All Ayes. Motion carried. Approval of Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Resolution for Renewal of 2010 Liquor Licenses and Related Licenses Approve 2010 Licenses for Refuse Haulers Approve Application for Lawful Gambling Permit for the Hugo Business Association for the Warm Hearts for Charity Event on January 16, 2010 Approve Renewal of Term for Parks and Recreation Commissioner Roger Clarke Approve Summary Ordinance on Interim Use and Special Event Permits and Transient Merchants and Peddlers for Publication Approve Request for Proposals (RFP) for Municipal Buildings Cleaning Contract Approve Appointment of Jim Fordham as Regular Firefighter on the Hugo Fire Department Hugo City Council Minutes for December 21, 2009 Page 2 of 7 Award Quote for Minor Ditch Maintenance for Judicial Ditch 2 Approve Ordinance Establishing 2010 City Fee Schedule Approve Resolution Certifying Delinquent Utility Accounts All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution for Renewal of 2010 Liquor Licenses and Related Licenses Each year, the City Clerk's office prepares application packets for businesses seeking the renewal of liquor licenses, tobacco licenses and game licenses. Staff has prepared the annual renewal list, which includes certificates of liability insurance, payment of all required fees and taxes, and completion of application materials. City staff recommended Council approved the resolution approving the annual renewal for the 2010 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2009-47 APPROVING 2010 LIQUOR LICENSES & RELATED LICENSES. Approve 2010 Licenses for Refuse Haulers The City has six refuse haulers who provide refuse collection and recycling services. The haulers are: Maroney's Sanitation; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; and BFI Waste Services. City staff received renewal applications from all six haulers, and they have paid their annual licensing fee of $165. Walters Recycling and Refuse has also applied to be a new hauler in Hugo for 2010. Walters has paid all fees and completed the background check. Adoption of the Consent Agenda approved the issuance of 2010 refuse haulers licenses to: Maroney's Sanitation; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; BFI Waste Services; and Walters Recycling and Refuse. Approve Application for Lawful Gambling Permit for the Hugo Business Association for the Warm Hearts for Charity Event on January 16, 2010 The Hugo Business Association has made application to the City of Hugo for a Charitable Gambling permit in order to conduct a raffle for its Warm Hearts for Charity Wine Tasting Event scheduled for Saturday, January 16, 2010 at the Hugo American Legion. City staff has reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the Charitable Gambling Permit for the Hugo Business Association for its raffle as part of the Warm Hearts for Charity Wine Tasting Event scheduled for January 16, 2010. Approve Renewal of Term for Parks and Recreation Commissioner Roger Clarke City staff has contacted long-time Parks and Recreation Commissioner Roger Clarke to inquire if he wishes to continue to serve on the Commission with his term set to expire December 31, Hugo City Council Minutes for December 21, 2009 Page 3 of 7 2009. As Council is aware, Roger Clarke has served as the Chair of the Parks and Recreation Commission for the past three years and has a strong desire to continue service on the Commission but not as the Chair. Since the Mayor and Council appoint the Chair of the Parks and Recreation in January, Roger wishes to continue service as a regular Commissioner. Adoption of the Consent Agenda approved reappointment of Roger Clarke to a three-year term on the Parks and Recreation Commission to expire on December 31, 2012. Approve Summary Ordinance on Interim Use and Special Event Permits and Transient Merchants and Peddlers for Publication At its December 7, 2009 meeting, the Council approved an Interim Use and Special Events Permit and Transient Merchants and Peddlers Ordinances. This was approved with recommendation from the Planning Commission at its November 12, 2009 meeting where a public hearing was held on the ordinance. City staff was directed to prepare a summary ordinance which has been reviewed by City Attorney Dave Snyder and recommended for publication in the newspaper. Adoption of the Consent Agenda approved the summary ordinance for Interim Use Permits, Special Events Permit, and Transient Merchants and Peddlers ordinances. Approve Request for Proposals (RFP) for Municipal Buildings Cleaning Contract For the past several years, City staff has reviewed issues related to the cleaning of the City's municipal buildings in regard to consistency with state statute and worker's compensation and insurance liability issues. After continued discussion with City staff and the City attorney, staff has determined that it will seek requests for proposals for the cleaning of the City's public works building and fire hall in order to best determine how to cost-effectively clean and maintain the City's municipal buildings. City staff has prepared a request for proposal which outlines specific cleaning duties and responsibilities under which the successful cleaning company would provide its own company liability insurance as well as employee insurance coverage. Adoption of the Consent Agenda approved the RFP and to further seek quotes for the cleaning of the City's municipal buildings as outlined. Approve Appointment of Jim Fordham as Regular Firefighter on the Hugo Fire Department Jim Fordham was hired as a probationary firefighter on December 17, 2007. Jim has now completed the Firefighter I and Firefighter II Training and subsequently completed all necessary training requirements of the Hugo Fire Department. Adoption of the Consent Agenda approved the appointment of Jim Fordham as a regular firefighter on the Hugo Fire Department. Award Quote for Minor Ditch Maintenance for Judicial Ditch 2 At its November 2, 2009 meeting, the City Council listened to a presentation from Water Resource Engineer Pete Willenbring and Public Works Director Scott Anderson in regard to routine minor maintenance of Judicial Ditch 2. Hugo City Council directed City staff to obtain quotes for completion of minor maintenance of Judicial Ditch 2. Three companies submitted Hugo City Council Minutes for December 21, 2009 Page 4 of 7 quotes for the work. Adoption of the Consent Agenda approved the low bid quotes from Olson's Sewer & Excavating in the amount of $17,181.98 for the 2009 Ditch Maintenance and a quote in the amount of $32,661.70 for the 2010 Ditch Maintenance. Approve Ordinance Establishing 2010 City Fee Schedule Each year in December Council, upon recommendation from the Finance Department, adopts a new fee schedule that incorporates any necessary adjustment in fees for the upcoming year. Finance Director Ron Otkin worked with City staff to make adjustments to the 2010 City fee schedule. Adoption of the Consent Agenda approved ORDINANCE 2009-438 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION 2009-48 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE PROPERTY TAX ROLLS. Public Hearing on Renewal of Interim Use Permit for Home Occupation - Modrow Joseph Modrow, 7180 177th Street North, has applied for renewal of his Interim Use Permit to operate a sewer and drain cleaning business from his home. At its November 5, 2007 meeting the City Council approved the home occupation interim use permit for the property. The home occupation ordinance states after two years the interim use permit shall be reviewed for renewal if the applicant would like to continue the home occupation. A public hearing is required for the renewal because the applicant is in violation of two conditions in the Interim Use Permit. Associate Planner Rachel Simone explained the applicant was to remove, within one year of his initial approval, a semi -cab that had been used in the business. There was also an extra sewer pump truck being stored on the property. The applicant Joe Modrow stated he was trying to sell the vehicles. City code allows for two unlicensed vehicles to be stored on a property per the Nuisance Ordinance, and the vehicles on the Modrow parcel could be considered junk vehicles. Mayor Miron opened the public hearing. John Olson, 7097 177th Street North, said Joe has been respectful of the residential neighborhood, but he did not want the business to grow. There were no other comments, and Mayor Miron closed the public hearing. Weidt made motion, Klein seconded, to approve RESOLUTION 2009-49 APPROVING THE RENEWAL OF AN INTERIM USE PERMIT TO ALLOW FOR THE OPERATION OF A HOME OCCUPATION AS AN ACCESSORY USE ON THE PROPERTY LOCATED AT 7180 177TH STREET NORTH. All Ayes. Motion carried. Hugo City Council Minutes for December 21, 2009 Page 5 of 7 Update on 2008 Comprehensive Plan and Ordinance Revisions On December 9, 2009, the Metropolitan Council approved the City of Hugo's 2030 Comprehensive Plan. Associate Planner Rachel Simone discussed with the Council the steps that are remaining to make the plan official, and described the necessary revisions to the City's zoning ordinance and subdivision regulations. The City has until September 2010 to adopt the plan; after which, the City will have nine months to update the City's Zoning Ordinance. Updates are necessary to ensure the Comprehensive Plan and Zoning Ordinance coincide, and the ordinance is consistent with the growth management plan. Council discussed the desire to keep Hugo a rural community, and keep the process very open to the public, encouraging their involvement. Miron made motion, Weidt seconded, to direct staff to develop a time line to bring back to the Council for review and approval, and to forward the zoning updates to the Ordinance Review Committee for review and a recommendation. All Ayes. Motion carried. Review Feasibility Study for the South Egg Lake Street Reconstruction Project and Schedule Public Hearing Date for January 19, 2010 On October 12, 2009 a neighborhood meeting was held with the residents on the south end of Egg Lake to discuss a 2010 street reconstruction project. At its October 19, 2009 Council meeting, the Council directed staff to prepare a feasibility study for the project. City Engineer Jay Kennedy prepared the feasibility study and presented the findings to the City Council on the project, which include road improvements, storm sewer drainage improvements, and spot repairs to the sewer and water system. Staff requested that the Council adopt a resolution scheduling the public hearing for Tuesday, January 19, 2010. Council discussed road width options and determined that the residents' input should be sought on that issue during the public hearing. Weidt made motion, Klein seconded, to adopt RESOLUTION NO. 2009-50 RECEIVING FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED IMPROVEMENT OF THE SOUTH EGG LAKE ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS. All Ayes. Motion carried. Vacancy on Governor's Fire and Rescue Services Task Force on Shared Services On December 4, 2009, Governor Pawlenty signed an executive order providing the creation of the Governor's Task Force on a shared services approach to fire and rescue services. The Fire and Rescue Shared Services Task Force will examine issues and benefits associated with different models for shared fire and rescue service delivery. The task force will meet throughout 2010, beginning in early January, and is required to submit findings by Dec. 31, 2010. Preference will be given to elected officials and administrators, but fire chiefs are not prohibited from applying. Hugo City Council Minutes for December 21, 2009 Page 6 of 7 Miron made motion, Weidt seconded, to support City Administrator Mike Ericson to be nominated as a member on the Fire and Rescue Shared Services Task Force, and solicit a recommendation from the Fire Chief as well for a Fire Department official. All Ayes. Motion carried. GFOA Award for Excellence in Financial Reporting - Finance Director Ron Otkin Finance Director Ron Otkin has received notification from the Government Finance Officers Association of the United States and Canada that he has earned his 16th Certificate of Achievement for excellence in financial reporting. This certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. A formal presentation will take place next year when the plaque is received. Washington County League of Local Governments Meeting on Thursday, January 28, 2010 Annually, Washington County Board schedules a League of Local Governments meeting with all elected officials in Washington County. Normally, the Washington County Board holds the meeting in the fall but decided to move that meeting to January due to conflicting schedules. Haas made motion, Petryk seconded, to schedule Thursday, January 28, 2010 as a City Council meeting to allow the attendance of the entire Hugo City Council at the Washington County League of Local Government Meeting at the Prom Center. All Ayes. Motion carried. HBA Warm Hearts for Charity Event on January 16, 2010 at the Hugo American Legion For the past two years, the Hugo Business Association (HBA) has held a charity fund raiser in order to raise fund for charitable originations. The 3rd Annual Warm Hearts for Charity Wine Tasting Event includes a live and silent auction allowing for participation from Hugo Business Association Members and attendance from residents. Weidt made motion, Petryk seconded, to notice Saturday, January 16, 2010 as a Hugo City Council meeting to allow attendance at the HBA Warm Hearts for Charity Wine Tasting Event at the Hugo American Legion at 5:00 p.m. All Ayes. Motion carried. Yellow Ribbon Summit on January 5, 2010 at Century College At its November 16, 2009 meeting, the Council scheduled January 5, 2010 as a Council meeting to allow attendance to the Yellow Ribbon Summit where the Hugo Yellow Ribbon Network will be recognized by Governor Tim Pawlenty at 1:45 p.m. The Community Hugo City Council Minutes for December 21, 2009 Page 7 of 7 Outreach Officer in charge of the event is requesting RSVP's by December 30, 2009. The Council was asked to contact City Clerk Michele Lindau to RSVP for this event. Adiournment Haas made motion, Petryk seconded, to adjourn at 8:04 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk