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HomeMy WebLinkAbout2008.06.02 CC MInutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, JUNE 2, 2008 Mayor Fran Miron called the meeting to order at 7:07 p.m. PRESENT: Granger, Haas, Petryk, Puleo, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Attorney Dave Snyder, Public Works Director Chris Petree, Fire Chief Jim Compton, and City Clerk Michele Lindau Moment of Silence Mayor Miron requested a moment of silence to remember the victims of the tornado that struck Hugo on May 25, 2008, where 2 -year old Nathan Prindle was killed and his sister Annika was critically injured and remains hospitalized. The Mayor expresses his condolences to the Prindle family and all those who were impacted by the storm. Approve Minutes for the City Council Meeting of May 19, 2008 Haas made motion, Petryk seconded, to approve the minutes for the May 19, 2008 City Council meeting as presented. All Aye. Motion carried. Approve Minutes for the City Council Workshop of May 20, 2008 — Housing Issues & Administrator Review Haas made motion, Puleo seconded, to approve the minutes for the City Council Workshop where the Council discuss Housing Issues and the City Administrators performance review on May 20, 2008 as presented. All Aye. Motion carried. Approve Minutes for the City Council Meeting of May 20, 2008 — Planning Commission Interviews Petryk made motion, Granger seconded, to approve the minutes for the City Council meeting where the Council conducted interviews for the Planning Commission vacancy on May 20, 2008 as presented. All aye. Motion carried. Approval of the Agenda Add F.3 Appearance from Representative of the Prindle Family Add G.9 Approve Application from Carpenters Steakhouse for 2 a.m. Closing Time Add G.10 Approve Pay Request No. 3 from Arnt Construction for Work Completed to Date on the Rice Lake Soccer Complex City Council Meeting of June 2, 2008 Page 2 of 7 Haas made motion, Granger seconded, to approved the agenda as amended. All Aye. Motion carried. Appointment of new Planning Commissioner Greg Burmeister On May 20, 2008, the Hugo City Council and Planning Commission Chair Dave Schumann interviewed five applicants for the vacancy on the Planning Commission that occurred with the resignation of Kelly Bailly. Mayor Fran indicated the quantity and quality of the applicants was excellent. The Council agreed to appoint long-time resident and former firefighter Greg Burmeister to fill the vacancy. Greg thanked the Council for the appointment and their confidence in him. Puleo made motion, Haas seconded, to appoint Greg Burmeister as Planning Commissioner to fill the vacancy of Kelly Bailly with a term which will expire on December 31, 2009. All Aye. Motion carried. Approve Resolution for Retirement of Ted Blaesing as Superintendent of ISD #624 WBL School Board and Public Thank You Mayor Fran Miron honored Superintendent Ted Blaesing who retired from the ISD #624 White Bear Lake Area School District. Ted was hired in 1993 to oversee the day-to-day activities of the district which now has 9,300 students and over 1,000 employees. He was also instrumental in the passage of the 2003 bond referendum which was necessary for the construction of the Oneka Elementary School. The Mayor praised him for his high ethical and professional standards and commended him for doing an excellent job bringing the district out of debt and gaining the respect of the community. City Administrator Mike Ericson read the resolution recognizing the retirement of Ted Blaesing as Superintendent of ISD #624 White Bear Lake Area School District. Miron made motion, Haas seconded, to adopt RESOLUTION 2008-28 RECOGNIZING THE RETIREMENT OF TED BLAESING AS SUPERINTENDENT OF ISD #624 WHITE BEAR LAKE AREA SCHOOL DISTRICT Ayes: Petryk, Granger, Haas, Puleo, Miron Nay: None Motion carried. Appearance from Representative of the Prindle Family Jim Paal, friend of the Prindle Family, addressed the Council and thanked everyone on behalf of the Prindle Family and asked that everyone keep the entire Prindle Family in their prayers. He commented on the appreciation from the family on all the support they've received and Hugo was a wonderful, incredible community. The Council assured him the community would continue to support the Prindle family. City Council Meeting of June 2, 2008 Page 3 of 7 Approval of Consent Agenda Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Renewal of Atkinson Mining Permit Approve Sign Maintenance Agreement between Washington County and the City of Hugo Approve TriFitness Run Event on June 14, 2008 along Elmcrest Avenue Approve Application for Lawful Gambling for North Star Council Boy Scouts for October 9, 2008 at Wild Wings of Oneka Approve Resolution Approving Layout for TH 61 Corridor Approve Permit for Temporary Patio at Carpenter's Steakhouse for Hugo Good Neighbor Days, June 5- 8,2008 Approve Amendment to Development Agreement for Oneka Lake Townhomes Approve Application from Carpenters Steakhouse for 2 a.m. Closing Time Approve Pay Request No. 3 from Amt Construction for Work Completed to Date on the Rice Lake Soccer Complex Approval of Claims Adoption of the Consent Agenda approved the claims roster for June 2, 2008 as presented. Approve Renewal of Atkinson Mining Permit Each year, the Atkinson's are required to renew the mining permit for the property located at the southwest corner of 147th Street North, and Irish Avenue. There is minimal activity on the pit each year. Adoption of the Consent Agenda approved the mining permit for another year to expire on July 1, 2009. Approve Sign Maintenance Agreement between Washington County and the City of Hugo Public Works Director Chris Petree recommended approval of the sign maintenance agreement between the City and Washington County, allowing the City to install and maintain signs within the County's public rights of way. Adoption of the Consent Agenda approved the sign maintenance agreement between Washington County and the City of Hugo. Approve Tri -Fitness Run Event on June 14, 2008 along Elmcrest Avenue White Bear Lake Tri -Fitness group has organize the "Grandpa Stay Home" '/z marathon, scheduled for June 14, 2008. The proposed route for the run extends around the south end of Bald Eagle Lake, entering the City of Hugo from Lino Lakes at 129th Street and Elmcrest. The route then continues north along Elmcrest to 140th Street where it will exit the City of Hugo back in Lino Lakes. The Tri -Fitness group is handling all arrangements and traffic control for the race. Adoption of the Consent Agenda approved the route as proposed. City Council Meeting of June 2, 2008 Page 4 of 7 Approve Application for Lawful Gambling for North Star Council Boy Scouts for October 9, 2008 at Wild Wings of Oneka The Northern Star Council Boy Scouts of America are proposing to conduct a raffle in conjunction with their annual pheasant hunt. City staff has reviewed the Minnesota Lawful Gambling Permit and found it to be satisfactory complete. Adoption of the Consent Agenda approved the Application for Lawful Gambling for North Star Council Boy Scouts for October 9, 2008 at Wild Wings of Oneka. Approve Resolution Approving Layout for TH 61 Corridor At its May 19, 2008 meeting, the City Council approved the proposed plan and Joint Powers Agreement for the TH 61 corridor. The attached resolution formally approves the layout and agreement. Adoption of the Consent Agenda approved RESOLUTION 2008-29 A RESOLUTION FOR LAYOUT APPROVAL FOR THE HIGHWAY 61 CORRIDOR PLAN. Approve Permit for Temporary Patio at Carpenter's Steakhouse for Hugo Good Neighbor Days, June 5-8, 2008 Mike Anderson from Carpenters Restaurant is proposing to construct a temporary outdoor patio for use during Hugo Good Neighbor Days. Alcohol and food will be served on the patio during the event from June 5 through June 8. The request is similar to last year's request. City staff is unaware of significant problems associated with the temporary patio this year. Adoption of the Consent Agenda approved the permit for a temporary patio at Carpenter's Steakhouse during the Hugo Good Neighbor Days event June 5-8, 2008. Approve Amendment to Development Agreement for Oneka Lake Townhomes Michael Nightengale and Dean Gannon of XC Properties have requested approval of an amendment to the development agreement for Oneka Lake Townhomes. The development agreement requires the construction of all infrastructure and improvements to occur in one phase. The developers are requesting to build two townhome buildings adjacent to 150th Street without constructing an extension to Generation Avenue or any other public improvements or site improvements. The two townhome buildings will have access from 150th Street and can be constructed separately from the remainder of the development. Staff has discussed the changed with the developer. Adoption of the Consent Agenda approved the amendments to the development agreement. Approve Application from Carpenters Steakhouse for 2 a.m. Closing Time Catherine Anderson, owner of Carpenters Steakhouse, 14559 Forest Boulevard, has requested renewal of their 2:00 a.m. closing time license. This license is renewed annually. City staff has reviewed this application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the application from Carpenters Steakhouse for 2 a.m. closing time. Approve Pay Request No. 3 from Arnt Construction for Work Completed to Date on the Rice Lake Soccer Complex The City has received Pay Request No. 3 from Arnt Construction Company, Inc., for work completed to date for the Rice Lake Park Complex Construction and Appurtenant Work. City Engineer Jay Kennedy City Council Meeting of June 2, 2008 Page 5 of 7 and Public Works Director Chris Petree have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 3 in the amount of $109,634.75 for work completed to date on the Rice Lake Soccer Complex. Discussion on Goodview Avenue Joint Powers Agreement The City Council approved a Joint Powers Agreement related to the maintenance and paving of Goodview Avenue between the south City limit and County Road 7. The agreement was forwarded to Washington County, White Bear Township, and the City of Grant for their review and approval. Washington County and White Bear Township have responded favorably to the agreement; the City of Grant discussed the matter at a recent meeting, but took no formal action. City Engineer Jay Kennedy updated the Council on this matter. The Council indicated the City has long recognized the importance of this road, especially since TH61 was closed twice within the last two weeks due to the tornado and a vehicular accident. Haas made motion, Granger seconded, to send a letter to the Grant City Council requesting they address this issue at an upcoming Council meeting and take formal action. All Ayes. Motion carried. Granger suggested Mayor Miron and Commission Dennis Hegberg be allowed to address the Grant City Council during that meeting. Council Update on Disaster Assistance and Clean-up Progress Following May 25, 2008 Tornado City staff provided updates on the current state of affairs related to the clean-up following the May 25, 2008 tornado. On May 31, 2008, the City along with a number of volunteer and relief organizations arranged for a volunteer clean-up day. Community Development Director Bryan Bear showed a PowerPoint presentation explaining the events which occurred after the F-3 tornado touched down in Hugo destroying and damaging homes in the Waters Edge Development and much of the Creekview Preserve Development. Fire Chief Jim Compton spoke about the execution of the Emergency Management Plan and how well the plan worked though a disaster drill had never been done. Jim commented on the great job the Sheriff's Department did on security and on the cooperation of all departments. Countless generous donations of help and materials were received, as well as relief funds deposited in accounts established at US Banks and Lake Area Banks. He encouraged affected residents to visit the food shelf temporarily located in the Schwieters building behind the Fire Hall. Jim thanked all the Fire Departments that supported the City of Hugo. A representative from Lake Area Bank said $26,723.85 had been deposited so far, and donations were still pouring in. Council Member Haas informed everyone the Long -Term Recovery Group had been formed consisting of case managers that would work with each family with unmet needs. Public Works Director Chris Petree updated the Council on cleanup efforts. As of today, 80% of the "hot zone" had been cleaned up and 100% of the rural area. The City would continue to clean up and expected to be done tomorrow. Chris suggested that Thursday be the last curbside pickup for storm debris. Jim Compton talked about the debris recovery efforts in Oneka Lake by the Washington County Dive Team and the Minnesota DNR. Mayor Miron spoke about the Watershed District's efforts to inspect the ditches and drainage ways. Miron made motion, Petryk seconded, to make Thursday, June 5, 2008 the last pickup day in the "hot zone". City Council Meeting of June 2, 2008 Page 6 of 7 All Aye. Motion carried. Jim Compton talked about the approximately 100 firefighters from other mutual aid organizations that helped clean on Friday. Former Administrative Intern Nate Ehalt explained a Long -Term Recovery Committee is being formed to assist families with long term needs not covered by insurance. The committee would consist of all relief, volunteer, religious and service organizations who contributed. City Attorney Dave Snyder talked about the dispersement of funds and how it was not controlled by the City but by a broad base of committee members. Community Development Director Bryan Bear provided an update on the Building Department activities. Assessment damage has been completed and the City had required contractor credentialing for contractors to access the area until today. Building Permits are now being issued, and temporary staff was acquired from other cities to assist in permit issuing and inspections. Mayor Miron talked about the support the City received from state and federal representatives, and Commander Mary Stutz from the Washington County Sheriffs Department talked about the security that had been in place around the clock with other police agencies. The "hot zone" would continue to be patrolled and the Sheriff's Department will continue to be a presence. State Representative Bob Dettmer, Senator Ray Vandeveer, and County Commissioner Dennis Hegberg were in attendance and indicated they would continue to offer support to Hugo. The Mayor thanked them for being there during this tragedy. City Administrator summarized what would be expected in the coming weeks. The entire Council expressed thanks to everyone would assisted during the tragedy. Granger made motion, Petryk seconded, to schedule a workshop on Wednesday, June 11, 2008 at 8:30 a.m. at Hugo City Hall to discuss the organization of the Long -Term Recovery Committee and the hiring of a Long -Term Recovery Coordinator, as well as other financial matters concerning the May 25th tornado. All Aye. Motion carried. Consider Approval of Resolution Lifting the Declaration of State of Emergency At its emergency meeting on May 26, 2008 The City Council declared a state of emergency for the areas impacted by the tornado. The state of emergency gives the Council special powers authorized by state statute and allows for the processing of state and federal disaster relief aid. Council discussed the state of emergency, and City Attorney Dave Snyder recommend the Council continue to maintain the State of Emergency and consider lifting it at its next meeting. Hugo Good Neighbor Days June 5th through 8th , 2008 City Administrator Mike Ericson provided a friendly reminder to the Council, residents and business owners in Hugo that Good Neighbor Days will be held from June 5-8, 2008 at Lions Park. Re -schedule date for 7-8-9 Open House City Administrator Mike Ericson provided a friendly reminder that the TAC 7-8-9 open house that was scheduled for Wednesday, May 28 and was rescheduled by Washington County due to the clean up effort following the May 25 tornado. The open house has been rescheduled for Wednesday, June 25, 2008. City Council Meeting of June 2, 2008 Page 7 of 7 Adjournment Granger made motion, Petryk seconded, to adjourn at 9:13 p.m. All Aye. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk