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HomeMy WebLinkAbout2008.01.22CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF JANUARY 22, 2008 Mayor Fran Miron called the meeting to order at 7:06 p.m. PRESENT: Petryk, Puleo, Miron ABSENT: Granger, Haas ALSO PRESENT: City Administrator Mike Ericson, CD Director Bryan Bear, Assistant City Attorney Cameron Kelly, City Engineer Jay Kennedy, Public Works Director Chris Petree, and City Clerk Michele Lindau MOMENT OF SILENCE The Mayor asked for a moment of silence for Washington County Commissioner Greg Orth who died on January 13th from a fall from a hotel balcony. Orth was a former Woodbury police chief. The Mayor expressed condolences to the family. APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF JANUARY 7, 2008 Puleo made motion, Petryk seconded, to approve the minutes for the meeting of January 7, 2008 as presented. All aye. Motion carried. APPROVE MINUTES FOR THE CITY COUNCIL FLOODPLAIN WORKSHOP OF JANUARY 8, 2008 Puleo made motion, Petryk seconded, to approve the minutes for the Council floodplain workshop of January 8, 2008 as presented. All aye. Motion carried. APPROVE MINUTES FOR THE CITY COUNCIL WORKSHOP OF JANUARY 10, 2008 WITH THE PLANNING COMMISSION ON THE 2008 COMP PLAN Puleo made motion, Petryk seconded, to table the meeting minutes for the 2008 Comprehensive Plan joint workshop with the Planning Commission on January 10, 2008 to allow staff time to gather clarification from other workshop participants regarding the issue of cluster housing. All aye. Motion carried. APPROVAL OF AGENDA Add K.1 - Resident Inquiry on Speed Limit Sign Requirements Miron made motion, Puleo seconded to approve the agenda for January 22, 2008 as amended. All aye. Motion Carried. City Council Meeting of January 22, 2008 Page 2 of 7 CONSENT AGENDA Petryk made motion, Puleo seconded, to approve the following Consent Agenda: Approve of Claims Approve Rescheduling of Second Meeting in February to Tuesday, February 19th due to Presidents Day Federal Holiday Approve 2008 Equipment Purchases for the Public Works Department Approve Pay Request #3 from EnComm Midwest for Work Completed on Well House No. 5 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for January 22, 2008 as presented. APPROVE RESCHEDULING OF SECOND MEETING IN FEBRUARY TO TUESDAY, FEBRUARY 191H DUE TO PRESIDENTS DAY FEDERAL HOLIDAY The Council's regularly scheduled seconded meeting of February falls on the Presidents Day Federal Holiday. Adoption of the Consent Agenda approved the rescheduling of the second meeting in February to Tuesday, February 19, 2008 at 7:00 p.m. due to the Presidents Day Federal Holiday. APPROVE 2008 EQUIPMENT PURCHASES FOR THE PUBLIC WORKS DEPARTMENT Included in its 2008 City budget, the Hugo City Council had approved the purchase of various pieces of equipment for the Public Works Department. Public Works Director Chris Petree has reviewed the list of purchases with Council Member Mike Granger, and he agreeded with the demonstrated need to purchase the various pieces of equipment for 2008. The equipment will be purchased off the state contract through the Cooperative Purchasing Venture (CPV) assuring the City a fair and discounted price. Adoption of the Consent agenda approved the 2008 equipment purchases for the Public Works Department which include a one -ton dump truck, bucket truck, and replacement of the 2001 John Deere Mower. APPROVE PAY REOUEST #3 FROM ENCOMM MIDWEST FOR WORK COMPLETED TO DATE ON WELL HOUSE NO.5 The City of Hugo has received pay request #3 from EnComm Midwest, Inc, for work completed from December 1, 2007 to January 11, 2008 on the Well House No. 5 Project. Public Works Director Chris Petree has reviewed the request and found it to be consistent for work completed to date on the project. Adoption of the Consent Agenda approved the pay request #3 for $18,664.67 for work completed on the Well House No. 5 project. APPROVAL OF REVISED CITY STREET ASSESSMENT POLICY At its January 7, 2008 meeting, the City Council listened to a presentation from City Engineer Jay Kennedy as he reviewed with Council the current City policy on street reconstruction and street assessments, which has been in effect since 2002. Jay had reviewed with Council some City Council Meeting of January 22, 2008 Page 3 of 7 suggested revisions and modifications to the policy, which Council supported and directed the City Engineer to prepare the final revision to the City policy regarding street reconstruction and street assessments and place it on the next regularly scheduled Council meeting. Staff had received a phone call and several emails from residents requesting the Council table action on the revised policy. After further discussion, Mayor Miron proposed that staff schedule a public hearing on the Assessment Policy. The Mayor asked those residents to let their concerns be known to City staff. Miron made motion, Petryk seconded, to hold a public hearing and neighborhood meeting on February 25, 2008 at 7:00 p.m. All aye. Motion carried. DISCUSSION ON FINAL PLAT FOR SUNSET SHORES AND REQUEST FOR AN EXTENSION In 2007, the Hugo City Council accepted a request from David Wlaschin and the Wlaschin family for an extension for the filing of the final plat for the Sunset Shores development, which included the development of 39 homes on 143 acres on which 85 acres would be preserved as open space with the use of a conservation easement. Since that time, Dave Wlaschin and his family members determined they needed an extension on the project due to the downturn in the housing market. Specifically, the Wlaschin family requested a two-year extension and an optional six-month extension if necessary from the City of Hugo for the filing of the final plat for the Sunset Shores residential development. Victoria Hoffbeck, 8110 120th Street North, opposed to the extension saying it would be a discriminatory action by the Council. Kathy Scobie (Wlaschin), 7676 120th Street, who is a member of the Wlaschin family, explained the need for the extension and asked the Council to consider a 2 %z -year extension with the understanding the family could request an additional extension at any time prior to the expiration date. Petryk made motion, Puleo seconded, to approve the request for a 2 t/2 -year extension to August 17, 2010, for the filing of the Sunset Shores residential development plat. All aye. Motion carried UPDATE ON JANUARY 101H- JOINT MEETING WITH THE PLANNING COMMISSION ON THE 2008 COMPREHENSIVE PLAN On Thursday, January 10, 2008, City Council held a joint meeting with the Planning Commission to discuss the final draft of the 2008 Comprehensive Plan. A detailed PowerPoint presentation featured proposed chapters of the 2008 Comprehensive Plan, which were presented by City staff and supported by the City Council and Planning Commission. Community Development Director Bryan Bear provided Council and the public with a formal update on the January 10 joint meeting, noting there would be further discussion on cluster housing with members of the Council and Planning Commission who had attended the January 10 joint City Council Meeting of January 22, 2008 Page 4 of 7 meeting. Miron made motion, Puleo seconded, to submit the 2008 draft plan to the Planning Commission and direct them to move forward and schedule a public hearing if they agreed on the proposed changes. All aye. Motion carried. SCHEDULE NEXT I-35 W/E COALITION MEETING FOR FEBRUARY 21 OR 28 On November 1, 2007, the City of Hugo hosted the regularly scheduled I-35 W/E Coalition meeting. At the conclusion of the meeting, attendees agreed to review their calendars for availability on either February 21 or February 28, 2008. Puleo made motion, Petryk seconded, to schedule the next I-35 W/E Coalition meeting for Thursday, February 21, 2008 at 7:00 p.m. in the Oneka Room at Hugo City Hall. All aye. Motion carried. DISCUSSION ON BOARD OF APPEALS AND EQUALIZATION MEETING RESCHEDULED FOR APRIL 24,2008,5:30-7:00 P.M. At its January 7, 2008 meeting, the City Council discussed the selection of the date and time recommended by the Washington County Assessor for the City's annual Board of Appeals and Equalization meeting. Council Member Chuck Haas inquired as to the availability of Washington County staff for an evening meeting rather than in the morning in order to allow residents an opportunity to attended and not have to take off work. Staff contacted the County assessor to determine their availability for an evening meeting. County Assessor Bruce Munneke recommended Thursday, April 24, 2008 from 5:30-7:00 p.m. Miron made motion, Petryk seconded, to reschedule the 2008 Board of Appeals and Equalization meeting for Thursday, April 24, 2008 from 5:30 p.m. to 7:00 p.m. All aye. Motion carried. CITY OF HUGO LAWSUIT AGAINST CHARLES LOWELL AT 14069 FINALE AVE. N, Assistant City Attorney Cameron Kelly reported to Council the settlement agreement reached with the attorney representing Charles Lowell and the revocation of his Special Use Permit at 14069 Finale Avenue North. Stipulations of the agreement were the removal of all exterior and interior storage on the property by April 1, 2008; removal of the building by May 15, 2008; and if one or both of those conditions were not met, the City could carry out the stipulations of the agreement at the owner's expense. Miron made motion, Petryk seconded, to accept the settlement agreement and direct staff to schedule a meeting with the residents of that neighborhood. All aye. Motion carried. City Council Meeting of January 22, 2008 Page 5 of 7 DISCUSSION ON BRIDGE BOND FUNDING APPLICATION FOR 1291H- STREET BRIDGE As Council is aware, improvements were made to the street surface and guardrails on 129th Street as part of the 129th Street public improvement project, which provided sanitary sewer and water to the area residents. City Engineer Jay Kennedy explained how bridge bond funds from the Minnesota Department of Transportation could be used to replace the bridge over Clearwater Creek at 129th Street. The bonding would cover construction costs with the City funding from the storm water fund capital improvement program. Miron made motion, Puleo seconded, to authorize the City Engineer to prepare plans and specifications for the 129th Street bridge replacement project. All aye. Motion carried. DISCUSSION ON NORTH EAST METRO YMCA AND JANUARY 241H- MEETING Over the past several months, City Administrator Mike Ericson has attended meetings with representatives from the White Bear Lake YMCA, which is located in White Bear Lake. The meetings have taken place with attendance by other city, township, and school district officials to discuss the future of the White Bear Lake YMCA. The City of Hugo has been invited to attend a public meeting on Thursday, January 24, 2008 at 7:00 p.m. at the White Bear Lake North Campus High School. The meeting is open to the public along with city, township, and school district officials in order to present a new proposed vision for the future of the White Bear Lake YMCA as a potential northeast metro YMCA facility. City Administrator Mike Ericson shared with Council an invitation that has been extended to the Hugo City Council and Parks and Recreation Commission inviting them to be in attendance in order to provide public comment on the proposed future of the White Bear Lake YMCA. Miron made motion, Puleo seconded, to accept Council Member Petryk's offer to attend the Northeast Metro YMCA meeting on January 24, 2008 on behalf o the City Council City Administrator Mike Ericson will be in attendance as well. All aye. Motion carried. DISCUSSION ON JANUARY 23 OPEN HOUSE AT WASHINGTON COUNTY FOR REVISIONS TO THE FLOOD INSURANCE RATE MAPS The City of Hugo has been informed by the Federal Emergency Management Association (FEMA) that they have partnered with the MN Department of Natural Resources (DNR) to schedule a public open house for communities located in Washington County for the purpose of discussing the preliminary revised Flood Insurance Rate Maps (FIRMs) which identify all flood risks in Washington County. The open house has been scheduled for Wednesday, January 23, 2008 at 5:00 p.m. at the Washington County Government Center in Stillwater. The open house is of interest to those living in or near areas of special flood hazards and to provide comment on the proposed revisions to the FIRM. Community Development Director Bryan Bear, City Engineer Jay Kennedy and City staff has reviewed the information that is of significant interest to the City of Hugo and the current FIRM used by City staff. The City Engineer cited some City Council Meeting of January 22, 2008 Page 6 of 7 concerns regarding the revised maps, specifically why certain areas are identified as floodplain on the maps. Members of staff will be attending the meeting from 2:00 p.m. to 4:00 p.m., prior to the open house, to gather information and bring it back to the Council for review. No formal action was taken. I.4 REQUEST FROM ISD #624 TO PROVIDE LEADERSHIP PROFILE INFORMATION FOR SELECTION OF REPLACEMENT FOR RETIRING SUPERINTENDENT TED BLAESING The City of Hugo has received an invitation to participate in providing leadership profile information for the selection for the replacement for ISD #624 Superintendent Ted Blaesing who has announced his retirement from the White Bear Lake School District effective June 2008. City Staff requested direction from Council as to its interest in providing this information to the executive search firm selected by the White Bear Lake School Board for the purpose of hiring the new superintendent for the retiring Ted Blaesing. The Mayor stated he was comfortable with City staff completing the Leadership Profile Assessment for the White Bear Lake School District for the replacement of Superintendent Ted Blaesing. No formal action was taken. RESIDENT INQUIRY ON SPEED LIMIT SIGN REQUIREMENTS Council Member Petryk had received a phone call from resident Michael Warner who questioned how speed limits were set, specifically why the speed limit on the new county road (CSAH 8) was 50 mph and there was a much lower speed limit on Highway 61. City Engineer Jay Kennedy explained that MN DOT Commissioner of Transportation sets speed limits for the most part, and the City has limited ability to set speed limits lower than 30 mph. He stated that if Council was concerned, they could request MN DOT or Washington County review speed limits on the roads with specific concerns. DISCUSSION ON FEBRUARY 81H- ONEKA ELEMENTARY PTA GOLD PLATE DINNER AT HUGO AMERICAN LEGION The City of Hugo has been invited to attend the Oneka Elementary PTA Gold Plate Dinner scheduled for Friday February 8, 2008 at the Hugo American Legion. As Council is aware, this is the third annual Gold Plate Dinner, which is a fund raising opportunity for the PTA to raise donations for the purchase of playground equipment for Oneka Elementary School. On behalf of the PTA, City Administrator Mike Ericson invited the Council and public to participate in this worthwhile community fundraising event. JANUARY 261H- HBA WARM HEARTS FOR CHARITIES WINE TASTING EVENT AT THE HUGO AMERICAN LEGION The City of Hugo has been invited to participate in the Hugo Business Association Warm Hearts for Charities Wine Tasting Event scheduled for Saturday, January 26, 2008 at the Hugo American Legion at 5:00 p.m. This fund raising event sponsored by the Hugo Business Association and Rick's Liquor will provide a variety of wine which can be sampled by attendees along with a special silent auction all for the purpose of raising donations for a variety of charities sponsored by members of the Hugo Business Association. On behalf of the Hugo Business Association, City Administrator Mike Ericson invited the Hugo City Council and City Council Meeting of January 22, 2008 Page 7 of 7 citizens of Hugo to participate in this worthwhile charity fundraiser. Mayor Miron stated he would be participating in the event. ADJOURNMENT Puleo made motion, Petryk seconded, to adjourn at 9:25 p.m. All ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk