HomeMy WebLinkAbout2008.02.04 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF FEBRUARY 4, 2008
Mayor Fran Miron called the meeting to order at 7:07 p.m.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
ABSENT: None
ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan
Bear, City Attorney Dave Snyder, Water Resource Engineer Pete Willenbring, and City Clerk
Michele Lindau
APPROVE MINUTES FOR THE CITY COUNCIL WORKSHOP OF JANUARY 10, 2008
WITH THE PLANNING COMMISSION ON THE 2008 COMP PLAN
At its January 22, 2008 meeting, the Hugo City Council tabled approval of the January 10, 2008
Workshop meeting minutes in order to clarify specific language suggested by Planning
Commissioners at the joint workshop. Staff revised the minutes and presented them to the
Council.
Petryk made motion, Puleo seconded, to approve the workshop meeting minutes for the January
10, 2008 joint workshop with the Planning Commission as presented.
All Aye. Motion carried.
APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF JANUARY 22, 2008
Petryk made motion, Haas seconded, to approve the minutes for the meeting of January 22, 2008
as presented.
All aye. Motion carried.
APPROVE MINUTES FOR THE CITY COUNCIL GOAL SETTING MEETING OF
JANUARY 28, 2008
Haas made motion, Granger seconded, to approve the minutes for the January 28, 2008 goal
setting meeting as presented.
All aye. Motion carried.
APPROVAL OF AGENDA
Add K.2 - White Bear Chamber Open House
Add K.3 — Request for Maxfield Research, Inc. Study Housing Information
Miron made motion, Haas seconded, to approve the agenda for February 4, 2008 as amended.
All aye. Motion Carried.
City Council Meeting of February 4, 2008
Page 2 of 7
CONSENT AGENDA
Granger made motion, Puleo seconded, to approve the following Consent Agenda:
Approve of Claims
Approve of Interim Use Permit for Home Occupation at 13755 Elmcrest Ave. (Thompson)
Approve of Property Line Adjustment and Site Plan at NE Corner of Fenway and 130th Street
(DK Dockendorf)
Approval of Resolution Appointing Data Practices Compliance Official
Approve Pay Request #3 from Peterson Companies for work completed on CSAH 8
Landscaping Project
Approve Gambling Permit for Centerville Lions Club for Cadillac Dinner on March 29, 2008 at
the Hugo American Legion
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for February 4, 2008 as presented.
APPROVAL OF INTERIM USE PERMIT FOR HOME OCCUPATION BUSINESS AT
13755 ELMCREST AVE. (THOMPSON)
Ann and Dennis Thompson, 13755 Elmcrest Avenue North, applied for an Interim Use Permit
(IUP) to operate a screen printing business, known as Bluebird Screen Printing, out of a 3,600
square foot accessory building on their property. The property is zoned Single Family Detached
Residential, but since it is 15 acres in size it is considered rural residential according to the home
occupation ordinance and has different standards than an urban residential home occupation. The
applicant is proposing flexibility to allow the business be conducted within 100% of the
accessory building where only 50% is allowed. The Planning Commission unanimously
recommended the City Council approve the resolution approving the IUP. Adoption of the
Consent Agenda approved RESOLUTION 2008-3 APPROVING AN INTERIM USE PERMIT
TO ALLOW FOR THE OPERATION OF A HOME OCCUPATION BUSINESS AS AN
ACCESSORY USE ON PROPERTY LOCATED AT 13755 ELMCREST AVENUE NORTH.
APPROVAL OF PROPERTY LINE ADJUSTMENT AND SITE PLAN AT NE CORNER
OF FENWAY AND 1301H- STREET (DK DOCKENDORF)
DK Dockendorf applied for a property line adjustment for two properties that are part of Lot 3,
Block 2, of the Bald Eagle Industrial Park located in the General Industrial District (I-3), and site
plan review for the proposed northern parcel. The site plan includes a one story 17,920 square
foot office/warehouse building with seven suites that will be the sold to individual owners. The
south parcel is owned separately, and is not proposed to be developed at this time. Staff had
concerns including the loading area between the building and the pond and the screening for roof
top mechanical equipment. The Planning Commission unanimously recommended to the City
Council to approve the resolution approving the property line adjustment and site plan with the
condition that the parapet wall be raised to adequately screen roof top mechanical equipment.
City Council Meeting of February 4, 2008
Page 3 of 7
Adoption of the Consent Agenda approved RESOLUTION 2008-4 APPROVING A
PROPERTY LINE ADJUSTMENT AND SITE PLAN FOR DALE DOCKENDORF IN THE
GENERAL INDUSTRIAL ZONING DISTRICT ON PROPERTY LOCATED IN THE
VICINITY OF THE NORTHEAST CORNER OF 130TH STREET AND FENWAY
BOULEVARD NORTH.
APPROVAL OF RESOLUTION APPOINTING DATA PRACTICES COMPLIANCE
OFFICIAL
In 2006, the Hugo City Council appointed City Clerk Mary Ann Creager as the City's data
practices compliance official. Over the past two years, Mary Ann has been the City's point -
person for requests from residents for official public data. Due to the retirement of Mary Ann
Creager and with the appointment of Michele Lindau as the new City Clerk, City Attorney Dave
Snyder recommends Council adopt the attached resolution thereby appointing City Clerk
Michele Lindau as the City's data practices compliance official effective February 4, 2008.
Adoption of the Consent Agenda approved RESOLUTION 2008-5, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HUGO RELATING TO ADOPTING DATA PRACTICES
COMPLIANCE OFFICIAL.
APPROVE PAY REQUEST #3 FROM PETERSON COMPANIES FOR WORK
COMPLETED ON CSAH 8 LANDSCAPING PROJECT
The City of Hugo contracted with Peterson Companies for completion of the landscaping work
on CSAH 8. In late summer, Peterson Companies submitted pay request #1 and #2 to the City of
Hugo for the majority of the work completed on the CSAH 8 landscaping project. Council had
authorized payment of the pay requests and directed staff to work with the contractor and
subcontractor to complete necessary punch -list items. Senior Engineering Technician Scott
Anderson has been working with Petersen Companies and its subcontractors regarding the
guarantee for the installation of the trees with the assistance of Council Member Frank Puleo and
EDA Commissioner Jim Bever. Petersen Companies has submitted pay request #3 to the City of
Hugo for work completed on the CSAH 8 landscaping project. Adoption of the Consent Agenda
approved the pay request #3 from Petersen Companies in the amount of $13,183.15 for work
completed to date on the CSAH 8 landscaping project.
APPROVE GAMBLING PERMIT FOR CENTERVILLE LIONS CLUB FOR
CADILLAC DINNER ON MARCH 29, 2008 AT THE HUGO AMERICAN LEGION
The City of Hugo has received an application for a gambling permit from the Centerville Lions
to hold their annual Cadillac Dinner at the Hugo American Legion on March 29, 2008. City
Staff has reviewed the application and found it to be satisfactory complete. Adoption of the
Consent Agenda approved the application for a gambling permit for the Centerville Lions for
their annual Cadillac Dinner at the Hugo American Legion on March 29, 2008.
APPROVE PAY REQUEST #5 FROM ARCON CONSTRUCTION, INC FOR WORK
COMPLETED ON THE OAKSHORE PARK PUBLIC IMPROVEMENT PROJECT
Council Member Petryk requested this item be removed from the consent agenda to allow her
and Council Member Granger to abstain from voting on the item. Arcon Construction, Inc. has
City Council Meeting of February 4, 2008
Page 4 of 7
submitted Payment Request #5 to the City of Hugo for work completed to date on the Oakshore
Park public improvement project. Senior Engineering Technician Scott Anderson had reviewed
the pay request and found it to be satisfactory for work completed on the project.
Haas made motion, Puleo seconded, to approve Pay Request #5 from Arcon Construction in the
amount of $88,031.90 for work completed to date on the Oakshore Park public improvement
project.
Ayes: Haas, Puleo, Miron
Abstain: Granger Petryk
Motion carried.
UPDATE ON WASHINGTON COUNTY TECHNICAL ADVISORY COMMITTEE
(TAQ 7-8-9 PROJECT
Over the past several months, City staff has attended meetings with Washington County officials
and its project management team for the Washington County Technical Advisory Committee
(TAC) 7-8-9 Project. Washington County Transportation Planner Mike Rogers provided the
Council an update on work completed to date on the study and an analysis of the TAC 7-8-9
Project. Rogers explained the study would identify deficiencies with C SAH 8 and determine the
best east/west alignment considering the impacts it would have on CSAH 7 and CSAH 9. County
Commissioner Dennis Hegberg spoke about recreational trails in the area and encouraged those
individuals advocating for trails to come forward. Rogers announced the next open house on the
TAC 7-8-9 Project would be on March 5, 2008, at the Rice Lake Park Centre from 4:00 p.m. to
7:00 p.m. No formal action was taken.
RESCHEDULE FEBRUARY 21,20081-35 W/E COALITION MEETING
At its January 22, 2008 meeting, the Hugo City Council selected February 21 as the next
regularly scheduled meeting of the I-35 W/E Coalition. City staff had contacted members of the
coalition and discovered that February 21 was not a good meeting date.
Miron made motion, Granger seconded, to hold the next regularly scheduled meeting of the I-35
W/E Coalition on February 28 or March 13 depending on the availability of other members of
the coalition.
All Aye. Motion carried.
DISCUSSION ON WASHINGTON COUNTY'S PROPOSED TRAFFIC CONTROL
IMPROVEMENTS AT TH61 AND CSAH 4
Over the past two years, the Hugo City Council and City staff have continued to discuss issues
related to the condition of the intersection at TH61 and CSAH 4. Council directed staff to work
with Washington County engineer officials to prepare an engineering analysis of the intersection
taking into account the accident counts at the intersection. Staff has received recent information
from Washington County that the priority ranking of the intersection has risen due to a number
of recent accidents within the past several months and over the past two years. The complied
data has moved the intersection up to the #1 ranking status in Washington County for receiving
City Council Meeting of February 4, 2008
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County funds for traffic control improvements. Transportation Planner Mike Rogers and County
Commissioner Dennis Hegberg discussed with Council the current ranking of the intersection
with Washington County and the proposed next steps for the proposed traffic control
improvements for the intersection of TH61 and CSAH 4. Mike Rogers explained that a
feasibility analysis on the project would be done in Spring, 2008. No formal action was taken.
UPDATE ON 2008 HOUSEHOLD HAZARDOUS WASTE COLLECTION AND FALL
CLEANUP
Public Works Director Chris Petree has been working with Washington County Public Health &
Environment staff over the past several months to discuss the 2008 Household Hazardous Waste
and Fall Cleanup Day. Due to the success of the City's first annual fall cleanup in September
2007, Chris has worked with County Public Health & Environment staff in order to partner and
coordinate a second annual fall cleanup. The County has provided some optional dates in
September/October 2008 to hold the joint event. City Administrator Mike Ericson provided
background on the first annual cleanup day held by the City and asked Council for direction on
scheduling the event and coordinating it with the potential construction of the Rice Lake Park
project.
Miron made motion, Haas seconded, to direct staff to work with Washington County on a fall
cleanup day to be held at the Public Works Building.
All aye. Motion carried.
REQUEST FROM CITY OF FRIDLEY FOR LEGISLATIVE PROPOSAL FOR
REVISED LGA FORMULA
The City of Fridley Mayor Scott Lund has submitted a letter to the City of Hugo in order to enlist
the support of the City of Hugo on the proposed legislation that would revise the local
government aid formula which provides funding to cities in the State of Minnesota. The City of
Fridley has been hit recently with deep cuts due to the current formula which they feel does not
fairly provide funding to metro area cities. Staff would note that the proposed formula offered by
the City of Fridley does not and will not provide additional LGA funding to the City of Hugo.
City staff requested direction from Council as to its interest in supporting the request from the
City of Fridley on its legislative proposal to revise the local government aid formula and change
it and its statute. It was noted that the League of Minnesota Cities and Metro Cities were
working on a change to the formula which is in a different direction from the City of Fridley's.
Haas made motion, Petryk seconded, to direct staff to work with LMC and Metro Cities to create
a formula that is more acceptable.
Granger made motion, Haas seconded, to amend the motion to direct staff to notify the City of
Fridley to inform them the City of Hugo does not support their particular formula and the City
will work with the LMC and Metro Cities on a revised formula.
Vote on amendment: All aye. Motion carried.
Vote on amended motion: All aye. Motion carried.
City Council Meeting of February 4, 2008
Page 6 of 7
UPDATE ON NEW LOCATION FOR HUGO COMMUNITY FOOD SHELF
City staff has been working with Kim Corbett, the director for the Hugo Community Food Shelf,
for the past several months in order to discuss a new location for the Hugo Community Food
Shelf, which is currently housed out of a mobile home next to the Rice Lake Park building. As
Council is aware, Hosanna Lutheran Church from Forest Lake operates the Global Gallery gift
store in the Victor Marketplace shopping center. Pastor Michael Sparby has been working with
Food Shelf Director Kim Corbett and determined that they can provide a new location for the
Hugo Community Food Shelf in the Global Gallery store, specifically in a rear storage room.
Pastor Michael Sparby and Global Gallery has received authorization from United Properties,
who lease the building, and they have agreed to support the use of the storage room in the rear of
the store. City Administrator announced to the Council and public the new location of the Hugo
Community Food Shelf in the Global Gallery gift store which is located in the Victor
Marketplace shopping center. The Mayor noted the location would not serve their long-term
needs and acknowledged staff would continue to work with Hosanna Lutheran Church and the
Hugo Community Food Shelf to find a long-term solution. No formal action was taken.
DISCUSSION ON STORMWATER USE AND REUSE PROPOSAL
At its 2007 annual goal setting session, the Hugo City Council discussed the City Street
Assessment Policy as it relates to the importance of stormwater ponding for the protection of
creeks, streams, and lakes. Council included in its 2007 City budget, funding for routine
maintenance of City stormwater ponds. At that meeting, Council Member Chuck Haas discussed
with members of the Council his interest in exploring innovations in stormwater ponding which
would include use and reuse of stormwater for irrigation. Water Resource Engineer Pete
Willenbring from WSB Engineers discussed with Council the City's current stormwater policy
as well as the proposal for use and reuse for stormwater ponding for irrigation purposes. He
explained the MN Public Works Environment Committee has compared cost versus benefits with
the use of Best Management Practices (BMP) to improve water quality, and he shared with the
Council their findings on water reuse, stormwater irrigation systems, and cost associated with
other water treatment systems.
Miron made motion, Granger seconded, to direct staff to include this item for presentation at the
upcoming I-35 W/E Coalition meeting and requested Willenbring present it at the meeting and
authorized development of a flowchart summarizing what was discussed.
All aye. Motion carried.
REPORT FROM MAYOR ON JANUARY 26 HUGO BUSINESS ASSOCIATION WARM
HEARTS FOR CHARITY EVENT AT HUGO AMERICAN LEGION
On January 26, 2008, the Hugo Business Association hosted its first annual Warm Hearts for
Charity Wine Tasting Event at the Hugo American Legion. Mayor Fran Miron, Council Member
Becky Petryk, and Council Member Frank Puleo were in attendance. They shared with members
of the Council and the public the activities involved with the wine tasting event and the over four
thousand dollars raised for a variety of charities by the Hugo Business Association and its
members. The Council complimented the Hugo Legion and Hugo Business Association Member
Debi Johnson who spearheaded the event.
City Council Meeting of February 4, 2008
Page 7 of 7
WHITE BEAR CHAMBER OPEN HOUSE
Council Member Haas added this item to the agenda. The White Bear Area Chamber of
Commerce will host an Open House on Wednesday, February 13 from 3:00 p.m. to 6:00 p.m. at
the Chamber headquarters in White Bear Lake. The open house will provide an opportunity to
meet the new president Dale Hedstrand, president elect Hugo resident Tina Volpe, and Executive
Director William Dinkel. No formal action was taken.
REQUEST FOR MAXFIELD STUDY HOUSING INFORMATION
Council Member Haas added this item to the agenda. Washington County Housing and
Redevelopment Authority had contracted with Maxfield Research, Inc., to do a study on housing
needs. After reading the executive summary of the study, Haas questioned whether it would be
possible to have a representative from Maxfield make a presentation to the Council regarding the
housing study completed by them.
Haas made motion, Granger seconded, to direct staff to contact the County and inquire on the
possibility of having a representative from Maxfield Research, Inc., present to the Council the
study completed by them.
All aye. Motion carried.
RCWD SEEKS APPLICANTS FOR CITIZEN ADVISORY COMMITTEE
The City of Hugo has been notified by the Rice Creek Watershed District that it is seeking
applicants for the Citizen Advisory Committee. This Advisory Committee is made up of citizen
volunteers who review issues and district policy and make recommendations to the Board of
Managers. Any residents interested in serving on the Advisory Committee should contact the
RCWD or the City of Hugo for more information.
RESIDENT COMMENTS
Jess Roush, 4776 126th Street North, addressed the Council on issues related to the
Comprehensive Plan and obtaining information on City employees.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 9:35 p.m.
All ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk