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HomeMy WebLinkAbout2008.03.03 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MARCH 3, 2008 Mayor Fran Miron called the meeting to order at 7:06 p.m. He made special note that long-time resident Mabel Hauble turned 100 years old on March 4. Mabel resides at Comfort of Homes. PRESENT: Granger, Haas, Petryk, Puleo, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Community Development Director Bryan Bear, City Engineer Jay Kennedy, Public Works Director Chris Petree, Senior Engineering Technician Scott Anderson and City Clerk Michele Lindau APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF FEBRUARY 19, 2008 Haas made motion, Petryk seconded, to approve the minutes for the meeting of February 19, 2008 as presented. All aye. Motion carried. APPROVAL OF AGENDA Miron made motion, Haas seconded, to approve the agenda for March 3, 2008 as presented. All aye. Motion Carried. NORTHEAST YMCA COMMUNITY CENTER CONCEPT - TOM HOLLAND, EXECUTIVE DIRECTOR ST. PAUL YMCA At its January 28, 2008 goal setting session, the Hugo City Council identified the continued involvement in the Northeast YMCA study group as one of its parks project goals as part of the City's 2008 Focus Goals. Previously on January 24, 2008, City Administrator Mike Ericson, Council Member Becky Petryk, and Administrative Intern Nate Ehalt attended a public presentation of the Northeast YMCA Community Center concept at a public meeting held at White Bear Lake North Campus. This presentation was made to representatives from both the White Bear Lake and Mahtomedi School Districts, as well as White Bear Township, and the Cities of Hugo, Mahtomedi, and White Bear Lake. The intention of the YMCA Board of Directors is to further explore the concept of a shared community center with individual public presentations made to the respective board in order to take public policy comment. Executive Director Tom Holland from the YMCA presented the Northeast Community Partners Proposed Guiding Principles Business Plan Development and the Summary of the Business Plan Key Decision Points, which the Mayor commented was an aggressive timeline. Any resident interested should contact Tom at the Northeast Family YMCA at 651-773-2642. METRO TRANSIT TAXING DISTRICT — ARLENE MCCARTHY, DIRECTOR METRO TRANSPORTATION SERVICES Included in its 2008 City Focus Goals, the Hugo City Council identified the research of a future metro transit area as one of its important transportation planning goals. City staff had contacted the Metropolitan Council Transit and scheduled Director of Transportation Services Arlene McCarthy. P.E., to make a presentation to the Council regarding the Metro Transit Taxing City Council Meeting of March 3, 2008 Page 2 of 5 District, which the City of Hugo is not in. Arlene made a presentation to Council explaining past and present funding sources as well as existing and possible future Park and Ride Lots. The Mayor stated that discussions will continue on this matter. CONSENT AGENDA Granger made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Quote from Hugo Painting to Paint Interior Walls of the Fire Hall Approve Pay Request No. 4 for EnComm Midwest, Inc. for Work Completed on Well House No. 5. Recommendation from Economic Development Authority to Co-sponsor Hugo Kidz `n Biz Fest with Hugo Business Association Approve Property Line Adjustment for 14815 Forest Blvd (61-1 Stop) and 5725 148th Street North (Mark Granger/Kersten Auto) All Aye. Motion carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 3, 2008 as presented. APPROVE QUOTE FROM HUGO PAINTING TO PAINT INTERIOR WALLS OF THE FIRE HALL At its February 19, 2008 meeting, the Hugo City Council discussed the award of quote for the painting of the administrative areas of the Hugo Fire Hall. Council agreed to table this issue in order to allow staff the opportunity to better clarify the specifications under which the contractors had provided quotes on the job. Public Works Director Chris Petree worked with Fire Chief Jim Compton to better clarify the specification for the project and determined that the contract should be awarded to Hugo Painting and Drywall with a low quote of $3,200. As Council is aware, Hugo Painting and Drywall is a licensed, bonded and insured painting contractor located in the City of Hugo who have provided many years of painting services to businesses and homeowners. Adoption of the Consent Agenda approved the award of the contract for painting of the administrative areas at the Hugo Fire Hall to Hugo Painting and Drywall at the low quote of $3,200. APPROVE PAY REQUEST NO.4 FOR ENCOMM MIDWEST, INC. FOR WORK COMPLETED ON WELL HOUSE NO. 5. The City of Hugo has received pay request No. 4 from EnComm Midwest, Inc. for work competed to date on construction of Well House No. 5. Public Works Director Chris Petree has reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved the pay request No. 4 in the amount of $26,148.75 for work completed to date on Well House No. 5. City Council Meeting of March 3, 2008 Page 3 of 5 RECOMMENDATION FROM ECONOMIC DEVELOPMENT AUTHORITY TO CO- SPONSOR HUGO KIDZ `N BIZ FEST WITH HUGO BUSINESS ASSOCIATION At its February 19, 2008 meeting, the Economic Development Authority agreed to co-sponsor, the 4th annual Hugo Kidz `n Biz Fest scheduled for Sunday, April 6, 2008. As Council is aware, the 2007 event attracted 800 children and 400 adults and was an overwhelming success for the Hugo Business Association. For the past three years, the EDA has contributed a $500 donation towards the event. Adoption of the Consent Agenda approved the City of Hugo co- sponsor of the 2008 Kidz `n Biz Fest and include a $500 donation for the event. APPROVE PROPERTY LINE ADJUSTMENT FOR 14815 FOREST BLVD (61-1 STOP) AND 5725 1481HH STREET NORTH (MARK GRANGER/KERSTEN AUTO) The applicant is requesting approval of a property line adjustment for a 30,492 square foot parcel located at 5725 1481h Street North (Granger's Body Shop) and an adjacent 16,117 square foot parcel to the west, located at 14815 Forest Boulevard North (61 -Stop). The applicant is proposing to adjust the common property line to the east 30 feet to create a 25,694 square foot parcel and a 20,915 square foot parcel. At its December 27, 2007 meeting the Planning Commission reviewed a CUP for the property located at 5725 148th Street N. They recommended approval of the application to the City Council, although they had concerns about the property line between 61 Stop and Grangers Body Shop. The reason for the concern was that Premier Bank is located within 61 Stop and their drive through over -hang extends over the property line on to the Granger Body Shop parcel. The Planning Commission then recommended to Mark Granger that he apply for a property line adjustment to clean up the boundary between the sites. Staff finds that both properties will conform to the City's minimum lot requirements after the relocation of the common property line. Adoption of the Consent Agenda approved Resolution 2008-7 APPROVING A PROPERTY LINE ADJUSTMENT FOR MARK GRANGER FOR PROPERTIES LOCATED AT 5725 148TH STREET NORTH AND 14815 FOREST BOULEVARD NORTH. ANNUAL PRESENTATION OF STORMWATER POLLUTION PREVENTION PLAN (SWPPP) — PUBLIC WORKS DIRECTOR CHRIS PETREE AND SENIOR ENGINEERING TECHNICIAN SCOTT ANDERSON Each year, the City is required to hold a public hearing in order to take pubic comment on the City's Stormwater Pollution Prevention Plan (SWPPP) as part of the City's MS4 NPDES permit to the Minnesota Pollution Control Agency. The City scheduled a public hearing for Monday, March 3, 2008 at Hugo City Hall, to present and discuss the Storm Water Pollution Prevention Plan (SWPPP). PW Director Chris Petree presented a PointPoint to the Council outlining City activities as a result of implementing the SWPPP. Senior Engineer Technician Scott Anderson was in attendance to answer any technical questions. Chris explained the Minimum Control Measures (MCM's) and the Best Management Practices (BMP's) used by the City. Mayor Miron open the public hearing to take public comment on the City's SWPPP. Doug Youel, 4749 122nd Street North, presented a letter from his wife Janet who was not able to attend the meeting. In the letter, she had questions about street sweeping and the recycling of storm water, which were answered by Chris Petree. No formal action was taken. City Council Meeting of March 3, 2008 Page 4 of 5 DISCUSSION ON FEBRUARY 25, 2008 PUBLIC HEARING ON THE PROPOSED STREET ASSESSMENT POLICY At its January 22, 2008 meeting, the Hugo City Council scheduled Monday, February 25, 2008 as a public hearing in order to take public comment on the proposed revisions to the City's Street Assessment Policy. On Monday, February 25, 2008 Mayor Fran Miron opened the public hearing after a presentation from City Engineer Jay Kennedy and took comment from residents on the proposed revisions to the City's Street Assessment Policy. After the hearing was closed by the Mayor, Council discussed both the Hugo Elementary School neighborhood project as well as the south Ethan Avenue project and took resident comment on both. City Engineer Jay Kennedy provided a recap of the Monday, February 25 meeting and explained the proposed changes to the policy based on the public comments from the meeting. The Mayor and Council made additional suggestions to better clarify the poilicy Haas made motion, Petryk seconded, to table action until the next Council meeting to allow staff to make additional minor changes to the policy. All aye. Motion carried. DISCUSSION ON FEBRUARY 26, 2008 MEETING WITH RESIDENTS IN EASTERN ONEKA LAKE NEIGHBORHOOD REGARDING MUSA On February 26, 2008 a meeting was held with property owners on the east side of Oneka Lake along Oneka Lake Boulevard, Harrow Avenue, and 165th Street to discuss proposed changes made to the MUSA boundary as part of the 2008 Comprehensive Plan update. The meeting was attended by Mayor Fran Miron, Council Member Chuck Haas, and City staff with 27 residents from that area. At the meeting, the residents submitted a petition requesting their property be removed from the 2030 MUSA. The Council discussed moving the proposed MUSA to remove the properties on the east side of Oneka Lake and designating the areas to the north and south of the Lake as a transition area with low density land use. Miron made motion, Puleo seconded, to direct staff to present the Council's recommendation at the public hearing to be held at the Planning Commission meeting on March 6, 2008. All aye. Motion carried. DISCUSSION ON RESIDENT CONERN FOR SNOW ON TRAILS IN VICTOR GARDENS MARKET AREA AND ALONG FENWAY AVENUE Staff received an email from a concerned resident regarding the clearing of snow on the trails along CSAH 8 and Fenway Boulevard. Council recalled discussing this matter previously and noted it was identified as one of the City's Focus Goals for 2008. Miron made motion, Granger seconded, to direct staff to send a letter to the resident and continue working on the review for the sidewalk/trail maintenance program. All aye. Motion carried. City Council Meeting of March 3, 2008 Page 5 of 5 DISCUSSION ON SPECIAL SEWER DISTRICT FOR 1291H- STREET PUBLIC IMPROVEMENT PROJECT After final completion of the 129th Street public improvement project in 2007, the Hugo City Council directed City staff to consider exploring the development of a special sewer district for the properties included in the 129th Street public improvement project. Specifically, the public improvement project has provided municipal sewer and water to the homeowners and property owners on the north end of Bald Eagle Lake but it also has the capacity to provide municipal services to other properties in the area. City Engineer Jay Kennedy identified to the Council the properties that would be included in the proposed district and explained how the fees would be calculated. Miron made motion, Haas seconded, to schedule a neighborhood meeting with a public hearing to follow for the creation of a special sewer district for the 129th Street public improvement project. All Aye. Motion carried. ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 9:28 p.m. All ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk