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HomeMy WebLinkAbout2008.03.17 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MARCH 17, 2008 Acting Mayor Becky Petryk called the meeting to order at 7:03 p.m. PRESENT: Haas, Petryk, Puleo ABSENT: Granger, Miron ALSO PRESENT: City Administrator Mike Ericson, Assistant City Attorney Nick Vivian, City Engineer Jay Kennedy, Public Works Director Chris Petree, and City Clerk Michele Lindau APPROVAL OF CITY COUNCIL MEETING MINUTES FOR FEBRUARY 25, 2008 ON THE PROPOSED STREET ASSESSMENT POLICY Haas made motion, Petryk seconded, to approve the minutes for the February 25, 2008 meeting held as a public hearing for the proposed Street Assessment Policy as presented. All aye. Motion carried. APPROVE MINUTES FOR THE CITY COUNCIL MEETING OF MARCH 3, 2008 Haas made motion, Puleo seconded, to approve the minutes for the March 3, 2008 meeting as presented. All aye. Motion carried. APPROVE MINUTES OF WASHINGTON COUNTY TAC 7-8-9 OPEN HOUSE ON MARCH 5, 2008 Haas made motion, Puleo seconded, to approve minutes for the March 5, 2008 TAC 7-8-9 Open House as presented. All Aye. Motion carried. APPROVAL OF AGENDA Haas made motion, Petryk seconded, to approve the agenda for March 17, 2008 as amended by adding the four items: Add H.2 - MN Department of Transportation Cooperative Agreement Report Add K.1 - Senate File 3690 Bill Regarding Wetland Management Areas and Hunting Add L. 3 - April 1-12, 2008 SWAT Training Exercise at the Rice Lake Park Building Add K.2 - Longest Married Couple in the World Clarence and Mayme Vail - Guinness Book of World Records All aye. Motion Carried. City Council Meeting of March 17, 2008 Page 2 of 8 CONSENT AGENDA Haas made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Non -Intoxicating Off Sale Beer License and Tobacco License for Nadeaus Market and New Owner Chang Thao Approve Resolution Amending Development Agreement for Nor -Lakes Property Approve Resignation of Planning Commissioner Kelly Bailly and Authorize Staff to Advertise for Vacancy Approve Appointment of Dennis Fields as New Community Development Assistant Approve Six -Month Extension for Administrative Intern Nate Ehalt Approve Purchase of 2008 Chevrolet Truck for Public Works Department and Transfer of 2006 Chevrolet Truck to Fire Department Accept MNOSHA Safety Grant and Approve Purchase of Truck Mounted Magnetic Manhole Cover Lifting Device Approve Authorization to Advertise for 2008 Public Works Seasonal Positions Approve Mechanical Maintenance Contract for City Facilities Approve Advertisement of Bid for 2008 Graveling Project Approve Advertisement of Bid for 2008 Seal Coating and Crack Filling Projects APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster as presented. APPROVE NON -INTOXICATING OFF -SALE BEER LICENSE AND TOBACCO LICENSE FOR NADEAUS MARKET AND NEW OWNER CHANG THAO City staff has received an application for a non -intoxicating off -sale beer license and tobacco license from Chang Thao, who is the new owner of Nadeaus Market. Staff has reviewed the applications and found them to be satisfactory and complete. Adoption of the Consent Agenda approved the issuance of a non -intoxicating off -sale beer license and tobacco license for Chang Thao, new owner of Nadeaus Market. APPROVE RESOLUTION APPROVING ASSIGNMENT AND ASSUMPTION OF RIGHTS AND OBLIGATIONS (NOR -LAKES DEVELOPMENT AGREEMENT) On December 14, 1999, the City of Hugo entered into a development agreement with Nor -Lakes Holding Co, LLC, for property located at 13615 Fenway Boulevard Court North in the Bald Eagle Industrial Park. The agreement, among other things, required Nor -Lakes to meet established wage and job goals and to guarantee the payment of tax increment to the City. Nor - Lakes desires to sell the subject property to an Alabama company called 4L, LLC. Since the property is in a TIF District, the development agreement needs to be reassigned to the new owner to ensure that their obligations under the TIF Plan continue to be met. Adoption of the Consent Agenda approved RESOLUTION 2008-8 APPROVING ASSIGNMENT AND ASSUMPTION OF RIGHTS AND OBLIGATIONS. City Council Meeting of March 17, 2008 Page 3 of 8 APPROVE RESIGNATION OF PLANNING COMMISSIONER KELLY BAILLY AND AUTHORIZE STAFF TO ADVERTISE FOR VACANCY City staff has received a letter of resignation from Planning Commissioner Kelly Bailly who is resigning from the Planning Commission due to a move out of State by her and her family. As Council is aware Kelly was appointed by the Council more than six years ago and has served the Planning Commission with dedication and commitment. Adoption of the Consent Agenda accepted the resignation from long-time Planning Commissioner Kelly Bailly and publicly thank her for her six years of dedicated service to the citizens of Hugo, and authorized staff to advertise for the vacancy in her term which is set to expire December 31, 2009. APPROVE APPOINTMENT OF DENNIS FIELDS AS NEW COMMUNITY DEVELOPMENT ASSISTANT At its January 7, 2008 meeting, the Hugo City Council authorized staff to advertise for the Community Development Assistant position with the appointment of former Community Development Assistant Michele Lindau as Hugo's new City Clerk. City staff was very pleased to receive a total of eighty applications for the position. City staff conducted twenty-two first round interviews and seven second round interviews and upon reference and background checks was pleased to recommend to the Hugo City Council that Dennis Fields be appointed as the new Community Development Assistant. Adoption of the Consent Agenda approved the hiring of Dennis Fields as the Community Development Assistant subject to the standard pre-employment physical and six-month probationary period. APPROVE SIX-MONTH EXTENSION FOR ADMINISTRATIVE INTERN NATE EHALT Nate Ehalt was hired by the City of Hugo on March 20, 2007. For the past twelve months Nate has provided an excellent level of duties as the City's Administrative Intern. Nate's internship was extended in October 2007 for six months and he is seeking another six-month extension to allow him to complete his graduate studies. Adoption of the Consent Agenda extended the internship of Administrative Intern Nate Ehalt for a time period not to exceed six months. APPROVE PURCHASE OF 2008 CHEVROLET TRUCK FOR PUBLIC WORKS DEPARTMENT AND TRANSFER OF 2006 CHEVROLET TRUCK TO FIRE DEPARTMENT Included in the City's 2008 Budget is $25,000 for the purchase of an emergency response vehicle for the Fire Department that will be used by the Fire Marshal. Following a meeting and review of the City's Equipment C.I.P., Councilmember Granger and staff recommend that the 2006 Public Works Department Chevrolet'/2-ton 4X4 crew cab pickup be transferred to the Fire Department and that the Public Works Department replace this with a similar vehicle. This transfer and purchase of trucks will maximize the efficiency and longevity of the City's fleet. Council Member Granger and staff recommend that the City Council authorize the transfer of the 2006 Public Works Department Chevrolet'/2-ton 4X4 crew cab pickup to the Fire Department and add the equipment specified at a total cost of $24,932.66. Furthermore, Council Member Granger and staff recommend that the City Council authorize the purchase of a 2008 Chevrolet 1/2 -ton 4X4 crew cab pickup from Polar Chevrolet for the Public Works Department in the amount $29,422.50 with $18,300 being transferred from the Fire Department for acquisition of the 2006 Chevrolet. Councilmember Granger and staff recommend total expenditures of City Council Meeting of March 17, 2008 Page 4 of 8 $36,055.16 to complete this transaction. Adoption of the Consent Agenda approved the purchase of a 2008 Chevrolet Truck for Public Works Department and the transfer of the 2006 Chevrolet truck to the Fire Department. ACCEPT MNOSHA SAFETY GRANT AND APPROVE PURCHASE OF TRUCK MOUNTED MAGNETIC MANHOLE COVER LIFTING DEVICE In February 2008, Public Works staff applied for a MNOSHA Safety Grant for the purchase of a truck mounted magnetic manhole cover lifting device. The City of Hugo was strongly encouraged to purchase this device by the LMCIT and the City's loss control consultants to help reduce/prevent back and other injuries. On March 6, 2008 the City was informed that it was awarded a matching safety grant from MNOSHA for the purchase of the truck mounted magnetic manhole cover lifting device. Staff seeks authorization from the City Council to accept the grant award from MNOSHA in the amount of $1,717 and to authorize staff to purchase the truck mounted magnetic manhole cover lifting device from AER Tech, Inc. at a price of $3,435. The remaining funds to purchase this device will come from the general fund budget in the amount of $1,718. Adoption of the Consent Agenda approved the acceptance of the MN OSHA Grant and the purchase of truck mounted magnetic manhole cover lifting device APPROVE AUTHORIZATION TO ADVERTISE FOR 2008 PUBLIC WORKS SEASONAL POSITIONS Included in the City's 2008 General Fund Budget, Council approved the hiring of five seasonal employees this year. One of the seasonal employees from last year will be returning. Adoption of the Consent Agenda approved the authorization to advertise for the hiring of four seasonal employees for the public works department. APPROVE MECHANICAL MAINTENANCE CONTRACT FOR CITY FACILITIES The City's current mechanical maintenance contract for City facilities (City Hall, Fire Hall & Public Works Facility) is set to expire at the end of March 2008. Staff solicited quotes for a 2 - year mechanical maintenance contract for City Facilities. The City received five competitive quotes for this 2 -year contract. City staff checked references for all companies that supplied quotes and found them to be satisfactory. Pearson Mechanical Services, Inc. supplied the low quote of $2,960 annually. Adoption of the Consent Agenda awarded the 2 -year mechanical maintenance contract for City facilities to Pearson Mechanical Services, Inc. in the amount of $2,960 annually. APPROVE ADVERTISEMENT OF BID FOR 2008 GRAVELING PROJECT Each year, the City of Hugo re -gravels a portion of its gravel roads. Staff seeks authorization from the City Council to advertise for the 2008 graveling project. Bids would then be awarded in May 2008 and work would take place during the month of July. Adoption of the Consent Agenda approved the authorization for advertisement of bid for 2008 graveling project. City Council Meeting of March 17, 2008 Page 5 of 8 APPROVE ADVERTISEMENT OF BID FOR 2008 SEAL COATING & CRACK FILLING PROJECTS Each year, the City of Hugo seal coats and crack fills a portion of its bituminous roads. Staff seeks authorization from the City Council to advertise for the 2008 seal coating & crack filling projects. Bids would then be awarded in May 2008 and work would take place during the month of June. Adoption of the Consent Agenda approved the authorization for advertisement of bid for 2008 seal coating & crack filling projects. APPROVE RESOLUTION APPROVING THE REVISED STREET ASSESSMENT POLICY At it March 3, 2008 meeting, the Hugo City Council listened to a presentation from City Engineer Jay Kennedy to share with Council the directive provided to him after the Council held a public hearing on February 25, 2008 in order to take public comment on the proposed provisions to the City's Street Assessment Policy. Council provided additional direction to the City Engineer for additional revisions which would make the policy more user friendly for the residents. City Engineer Jay Kennedy explained to the Council the clarifications based on the March 3, 2008 discussion. Haas made motion, Petryk seconded, to approve RESOLUTION 2008-9 ADOPTING A SPECIAL ASSESSMENT POLICY. Aye: Petryk, Haas, Puleo Nay: None Motion carried. MN DEPARTMENT OF TRANSPORTATION COOPERATIVE AGREEMENT FUNDING REPORT City Engineer Jay Kennedy added this item to the agenda. He informed the Council the City of Hugo had received notification from the MN Department of Transportation (MN DOT) funding for traffic improvements at the intersection of TH61 and 130th Street and the intersection TH61 and 140th Street. The City would receive approximately $422,000 for each project which would include turn lanes at the intersection of 130th Street and a traffic signal at 147th Street. The Council directed staff to include it for discussion on the next City Council agenda. DISCUSSION ON REQUEST FOR NO PARKING SIGNS ALONG 1471H- STREET City staff has received a petition from homeowners living on 147th street immediately west of the Subway restaurant. The request specifically asked for additional "no parking" signs to be installed along 147th street. As Council is aware, 147th street is a twenty foot wide street on which parking a vehicle is an issue for both the homeowners as well as vehicular traffic. Public Works Director Chris Petree provided Council with additional information regarding the request for the signs and explained the owner of the Subway restaurant had indicated he was not opposed to the signs. City Council Meeting of March 17, 2008 Page 6 of 8 Puleo made motion, Haas seconded, to approve the installation of "no parking" signs along 147`" street immediately west of Subway restaurant. All Ayes. Motion carried. DISCUSSION ON CITY HALL PLANT MAINTENANCE AGREEMENTS WITH TROPICAL PLANTS UNLIMITED For more than two years, Hugo City Hall has been decorated with tropical plants which had been donated and maintained for free by Ricardo Edelstein and his company Tropical Plants Unlimited. Tropical plants provide a beautification and enhancement of the Council Chambers, Oneka Room, and administrative offices. Ricardo is requesting approval of a maintenance agreement for the tropical plants for the Hugo City Hall. Haas made motion, Petryk seconded, to table discussion until the next Council meeting to allow all Council members to be present. All Aye. Motion carried. APPROVE PLANS AND COST ESTIMATE FOR OAKSHORE PARK Public Works Director Chris Petree has been working with the Parks and Recreation Commission for more than a year developing plans for the development of Oak Shore Park. At its March 12th meeting, the Parks Commission approved the plans and cost estimate for Oak Shore Park. The Parks Commission requested that the City Council approve the plans and cost estimate for Oak Shore Park and authorize staff to proceed with neighborhood meetings to select equipment and construct the park in 2008. Council Member Becky Petryk stated, in the past, she had abstained from discussion and voting on issues relating to Oak Shore Park, but she would now participate because she no longer has financial interest in the property because it is a public park. Public Works Director Chris Petree shared with Council the final plan and reviewed the cost estimate for the development of Oak Shore Park. Haas made motion, Puleo seconded, to approve the plans and cost estimate for the Oak Shore Park All Aye. Motion carried. SENATE FILE 3690 BILL REGARDING WETLAND MANAGEMENT AREAS AND HUNTING Mayor Fran Miron had requested the Council receive a copy of the proposed Senate File 3690 Bill which placed restrictions on and near Wildlife Management Areas (WMA's). Council Member Haas requested staff contact the League of Minnesota Cities to obtain their opinion of the Bill. City Council Meeting of March 17, 2008 Page 7 of 8 LONGEST MARRIED COUPLE CLARENCE IN THE WORLD AND MAYME VAIL - GUINESS BOOK OF WORLD RECORDS Council Member Haas added this item to the agenda. Long-time Hugo residents, Clarence and Mayme Vail, have official been recognized by the Guinness Book of World Records to be the World's longest married couple. The Vails have been married for 83 years and now reside in Comforts of Home in White Bear Lake. Clarence turned 100 years old in 2006, and Mayme will be 100 next month. SCHEDULE NEIGHBORHOOD MEETING FOR STREET RECONSTRUCTION IN THE HUGO ELEMENTARY SCHOOL NEIGHBORHOOD After the successful public hearing held by Council on February 25, 2008, staff would like to schedule another neighborhood meeting for those residents in the Hugo Elementary Neighborhood to discuss the 2008 street reconstruction project. City staff requested Council select a date on which to hold another neighborhood meeting in which the residents will be further informed of the newly adopted Street Assessment Policy which would allow the city to proceed with the reconstruction project. Council directed staff to schedule a neighborhood meeting with the Mayor and Council Member Puleo. SCHEDULE COUNCIL PORTRAIT SESSON FOR APRIL 7, 2008 PRIOR TO THE COUNCIL MEETING Over the past several months, City staff has been working with Council Members in order to take a Council picture to be displayed in the lobby of the Hugo City Hall. City staff requested Council schedule a brief portrait session prior to the April 7, 2008 Council meeting at which Building Inspector Scott Baller will take an official City Council portrait. Petryk made motion, Haas seconded, to schedule the portrait session for 6:30 p.m. on April 7, 2008, prior to the regular Council meeting. All aye. Motion carried. APRIL 1-12 SWAT TRAINING EXERCISE AT THE RICE LAKE PARK BUILDING City Administrator Mike Ericson added this item to the agenda. Stillwater Correctional Facility has requested use of the Rice Lake Park Building to conduct Special Operation Response Team (SORT) training. Staff will send notice to property owners with % mile to inform them of the activities which would be occurring between April 1 and April 12, 2008. Puleo made motion, Petryk seconded, to permit training to occur at the Rice Lake Park Building between April 1 and April 12, 2008 City Council Meeting of March 17, 2008 Page 8 of 8 ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 7:59p.m. All aye. Motion carried. Respectfully Submitted, Michele Lindau City Clerk