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HomeMy WebLinkAbout2008.12.15 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF MONDAY, DECEMBER 15, 2008 Mayor Fran Miron called the meeting to order at 7:05 p.m. PRESENT: Granger, Haas, Petryk, Puleo, Miron ABSENT: None ALSO PRESENT: City Administrator Mike Ericson, Finance Director Ron Otkin, City Attorney Dave Snyder, City Engineer Jay Kennedy, WSB Engineer Diane Hankee, City Clerk Michele Lindau, and officers and members of the Hugo Fire Department Minutes for the City Council Meeting of December 1, 2008 Haas made motion, Petryk seconded, to approve the minutes for the December 1, 2008 meeting as presented. All Ayes. Motion carried. Minutes for the City of Hugo Holiday Party on December 4, 2008 Granger made motion, Puleo seconded, to approve the minutes for the December 4, 2008 City of Hugo Holiday Party held at the Hugo American Legion as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Haas seconded, to approved the agenda as amended. Add: G.16 - Approve Resignation of Phil Klein from the EDA Commission L. 16 - Report on the December 10, 2008 Parks and Recreation Commission Meeting K.1 - Visitor Presentation -Discussion on Water Usage in Hugo Move: M.2 to F.4 - Recognition of Retirements of Council Member Frank Puleo and Council Member Mike Granger All Ayes. Motion carried. Approval of Consent Agenda Granger made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Resolution for Renewal of 2009 On -Sale Liquor Licenses and Related Licenses Approve Renewal of 2009 Refuse Hauler Licenses Approve Resolution Establishing 2009 Salaries and Reimbursement Rates Approve Ordinance Establishing 2009 City Fee Schedule Hugo City Council Minutes for December 15, 2008 Page 2 of 11 Approve Resolution Certifying Delinquent Utility Accounts Approve Reappointment of Bob Rosenquist for Planning Commission Approve Reappointment Jim Bever to EDA Approve Reappointment of Noel Schmidt to the Parks and Recreation Commission Approve Reappointment of Dan Gabrielli to the Parks and Recreation Commission Approve Advertisement for Vacancy on Planning Commission Approve Advertisement for Vacancy on Parks and Recreation Commission Approve Hire of Bob Bienek to the Hugo Fire Department as a Probationary Firefighter as a Daytime Responder Acceptance of Public Improvements Along Everton Ave. N. Relating to the Frenchman Place Development Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution for Renewal of 2009 On -Sale Liquor Licenses and Related Licenses Each year, the City Clerk's office prepares application packets for businesses seeking the renewal of liquor licenses, tobacco licenses and game licenses. Staff has prepared the annual renewal list, which includes certificates of liability insurance, payment of all required fees and taxes, and completion of application materials. City staff recommended Council approved the resolution approving the annual renewal for the 2009 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2008-53 APPROVING THE 2009 LIQUOR LICENSES & RELATED LICENSES. Approve Renewal of 2009 Refuse Hauler Licenses The City has six refuse haulers, who provide refuse collection and recycling services. The haulers are: Maroney's Sanitation; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; and BFI Waste Services. City staff received renewal applications from all six haulers, and they have paid their annual licensing fee of $165. Adoption of the Consent Agenda approved the issuance of 2009 refuse haulers licenses to: Maroney's Sanitation; Ace Solid Waste; MN Waste Management; SRC, Inc.; Gene's Disposal; and BFI Waste Services. Approve Resolution Establishing 2009 Salaries and Reimbursement Rates At its September 12, 2008 budget workshop, Council agreed with the proposed 2009 City budget and recommendations for City salaries, with an overall target increase of less than 4%. Finance Director Ron Otkin and City Administrator Mike Ericson prepared the proposed 2009 City wages and salaries, which reflects a cost of living adjustment of 2.5% with an overall increase of 3.9%. City staff recommended Council approve the resolution approving the 2009 City employee wages and salaries schedule as presented. Adoption of the Consent Agenda approved RESOLUTION 2008-54 SETTING 2009 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Hugo City Council Minutes for December 15, 2008 Page 3 of 11 Approve Ordinance Establishing 2009 City Fee Schedule Each year in December, Council, upon recommendation from the Finance Department, adopts a new fee schedule that incorporates any necessary adjustment in fees for the upcoming year. Finance Director Ron Otkin worked with City staff to make adjustments to the 2009 City fee schedule. City staff recommended Council approve the ordinance adopting the 2009 City fee schedule. Adoption of the Consent Agenda approved ORDINANCE 2008-426 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommended Council approve the resolution certifying delinquent utility bills for placement on property tax statements. Adoption of the Consent Agenda approved RESOLUTION 2008-55 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE PROPERTY TAX ROLLS. Approve Reappointment of Bob Rosenquist for Planning Commission In January 2001, Bob Rosenquist was appointed to the Hugo Planning Commission and has served on the Planning Commission since that appointment. On December 21, 2008 Bob's term on the Commission will expire. Community Development Director Bryan Bear has spoke to Bob Rosenquist who is requesting to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Bob Rosenquist to the Planning Commission for another four-year term to expire on December 31, 2012. Approve Reappointment Jim Bever to EDA Jim Bever began serving on the Hugo EDA was on October 26, 2004. Community Development Director Bryan Bear spoke to Jim who indicated he would like to be reappointed for another six-year term on the Hugo EDA Commission. Adoption of the Consent Agenda approved the reappointment of Jim Bever to the EDA for another six-year term to expire on December 31, 2014. Approve Reappointment of Noel Schmidt to the Parks and Recreation Commission September 4, 2007, Noel Schmidt was appointed to the Hugo Parks and Recreation Commission to serve the remaining term of Tony Groff, which is expiring on December 31, 2008. Public Works Director Scott Anderson has spoke to Noel who has indicated he is interested in serving a three-year term on the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Noel Schmidt to the Parks and Recreation Commission for a three-year term to expire on December 31, 2011. Approve Reappointment of Dan Gabrielli to the Parks and Recreation Commission Dan Gabrielli has served on the Parks and Recreation Commission since May 11, 2005 with his term to expire on December 31, 2008. Public Works Director Scott Anderson has spoke to Dan who has indicated he is interested in serving another three-year term on the Parks Commission. Adoption of the Hugo City Council Minutes for December 15, 2008 Page 4 of 11 Consent Agenda approved the reappointment of Dan Gabrielli to the Parks and Recreation Commission for a three-year term to expire on December 31, 2011. Approve Advertisement for Vacancy on Planning Commission As Council is aware, in the recent municipal election Planning Commissioner Tom Weidt was elected as Hugo Council Member at Large and will take office on January 1, 2009. His appointment to the City Council by the citizens of Hugo has created a vacancy on the Planning Commission. Adoption of the Consent Agenda approved authorization for staff to advertise for the Planning Commission vacancy created by the election of Tom Weidt as the Council Member at Large on the Hugo City Council. Approve Advertisement for Vacancy on Parks and Recreation Commission As Council is aware, Pete Pedersen has retired from the Hugo Parks and Recreation Commission after serving the citizens of Hugo for ten years. His retirement has left a vacancy on the Parks and Recreation Commission. Adoption of the Consent Agenda approved authorization for staff to advertise for the Parks and Recreation Commission vacancy created by the retirement of Commissioner Pete Pedersen. Approve Hire of Bob Bienek to the Hugo Fire Department as a Probationary Firefighter as a Daytime Responder Over the past several months, the Hugo Fire Department has been advertising for firefighters, focusing on daytime response. Fire Chief Jim Compton is pleased to report that Bob Bienek has been interviewed and passed background investigations. Along with the interview team, Fire Chief Compton is pleased to recommend the appointment of Bob Bienek as probationary firefighter on the Hugo Fire Department. Adoption of the Consent Agenda approved the appointment of Bob Bienek to the Hugo Fire Department as a probationary Firefighter as a daytime responder with the standard pre-employment physical. Acceptance of Public Improvements Along Everton Ave. N. Relatinu to the Frenchman Place Development Pratt Homes, developer, has requested the City accept the newly constructed public improvements along Everton Ave. N. relating to the Frenchman Place development. Acceptance of the improvements would begin a one-year warranty period. At the end of one year, the project would be considered complete and maintenance activities would become the responsibility of the City. The City would continue to hold the Letter of Credit designated for this development. Adoption of the Consent Agenda approved the acceptance of the public improvements along Everton Ave. N. relating to the Frenchman Place development. Approve Resignation of EDA Member Phil Klein from the Economic Development Authority (EDA) City Administrator Mike Ericson added this item to the Consent Agenda. As Council is aware, in the recent municipal election EDA Member Phil Klein was elected as Hugo Council Representative Ward 2 and will take office on January 1, 2009. Phil Klein has been a member of the EDA since October 26, 2004. With his appointment to the City Council by the citizens of Hugo, Phil Klein has submitted his resignation as a member on the EDA Commission. Adoption of the Consent Agenda approve the resignation of Phil Klein from the EDA. Hugo City Council Minutes for December 15, 2008 Page 5 of 11 Congressional Fire Services Institute Certificates of Recognition for Fire Chief Jim Compton and Deputy Chief Jadon 011ila — Congresswoman Michele Bachman City staff was contacted a few months ago by Congresswoman Michele Bachman with an to opportunity to recognize members of the Hugo Fire Department. Staff submitted an application which was forwarded on to the Congressional Fire Services Institute and was successful in getting Certificates of Recognition for Fire Chief Jim Compton, Deputy Chief Jadon 011ila, Assistant Fire Chief Marty Schwartz, and Training Officer Kevin Colvard for their leadership in responding to the May 25, 2008 tornado disaster. Congresswoman Michele Bachman was present at the Council meeting, and she introduced to the Council and audience her husband Marcus. The Congresswoman explained they together run two mental health clinics and can relate to what the fire department was experiencing as an aftermath of the traumatic events on and the days following the May 25th tornado. Congresswoman Michele Bachman said she often referred to Hugo as the "best run city in the state", and she was honored to be there to thank those who went beyond the call of duty during the tornado. Congresswoman Michele Bachman and Mayor Fran Miron made an official presentation of the Certificates of Recognition to Fire Chief Jim Compton, Deputy Chief Jadon 011ila, Training/Safety Officer Kevin Colvard, and Assistant Chief Marty Schwartz. Certificates of Recognition for Exemplary Actions - Hugo Fire Department - Congresswoman Michele Bachman On May 25, 2008, the City of Hugo was hit by an EF3 tornado with winds of more than 165 miles per hour followed by a horrendous hail storm with high winds. Twenty-eight members of the Hugo Fire Department responded that day in an extra -ordinary emergency response situation. The firefighters provided residents with comfort and safety, removing many from their homes and garages and evacuating them to safety at Oneka Elementary School. In appreciation and recognition of the heroic efforts of the Hugo Firefighters, Congresswoman Michele Bachman and Mayor Fran Miron presented the following members of the Hugo Fire Department with a Certificate of Recognition for their extra- ordinary actions in the emergency response in the City of Hugo on Sunday, May 25, 2008: Anthony Angell, Tony Bronk, Bill Buystedt, Jake Christiansen, Michael Childs, Andrew Churchill, Kevin Colvard, Jim Compton Sr., Jim Compton Jr., Gina Duncanson, Pat Dunn, James Fordham, Russ Frantum, Ron Gray, Jodie Guareschi, Bryan Harris, David Jensen, Nicholas Johnson, Todd Jones, Mark Koll, Tim Lorinser, Bryan Lund, Michael McCorkel, Jadon 011ila, Scott Peterson, Donald Sames, Marty Schwartz, and Jesse Seering. Mayor Fran Miron recessed the Council meeting for approximately 30 minutes to allow the Council and meeting attendees to have cake in the lobby in honor of the fire department and in recognition of retiring Parks Commission Member Pete Pedersen and Council Members Mike Granger and Frank Puleo Recognition of Retirement of Parks Commissioner Pete Pedersen Pete Pedersen has submitted his letter of resignation to the City of Hugo completing his final term on the Parks and Recreation Commission which expires on December 31, 2008. As Council is aware, Pete was an original and charter member of the Hugo Parks and Recreation Commission, which was created by the Hugo City Council in 1998. With the completion of the original Parks Master Plan by the City of Hugo in 1998, Pete has worked diligently to implement the Plan and create the parks department that the City enjoys today. Pete was instrumental in creation of a number of neighborhood parks including Lions Park, Beaver Ponds, Oneka Lake Park, Diamond Point Park, Clearwater Creek Preserve, Hugo Hugo City Council Minutes for December 15, 2008 Page 6 of 11 Elementary Park, Oneka Elementary Park, Arbre Park, Heritage Ponds Park, and the Rice Lake Center Athletic Complex. Pete's volunteer work with the City of Hugo goes beyond the Parks and Recreation Commission to the Hugo Lions club where he plays a very active role in serving the community. In short, Pete Pedersen has been active and integral member of the Commission that has accomplished many goals in his ten years of service to the City. Miron made motion, Petryk seconded, to adopt RESOLUTION 2008-56 RECOGNIZING PETE PEDERSEN FOR HIS TEN YEARS OF DEDICATED PUBLIC SERVICE ON THE PARKS, RECREATION, AND OPEN SPACE COMMISSION FOR THE CITY OF HUGO, MINNESOTA. Ayes: Puleo, Haas, Granger, Petryk, Miron Nay: None Motion carried. Recognition of Retirements of Council Member Frank Puleo and Council Member Mike Granger Council Member Frank Puleo and Council Member Mike Granger were elected to the Hugo City Council in the 2000 elections and sworn in at the January 2, 2001 Council meeting. Over the past eight years, both Mike and Frank worked on numerous public improvement projects involving the new City Hall and new Public Works building as well as a number of other public improvement projects, including new water tower and watermain extensions. A significant number of new neighborhoods were platted during this time and hundreds of new homes and thousands of new residents came to the City of Hugo over the past eight years. Both Mike and Frank served on a number of committees and subcommittees authorized by the Hugo City Council to address numerous neighborhood and citizen interest issues. A creation of a number of new businesses in the Bald Eagle Industrial Park and Peloquin Industrial Park as well as a number of new retail and commercial businesses that have come to the City of Hugo are a result of concern for the community, concern for the citizens, and concern for the business owners. Mike and Frank's dedication to the City of Hugo is recognized by the residents, business owners, and service organizations. Miron made motion, Petryk seconded, to adopt RESOLUTION 2008-57 RECOGNIZING FRANK PULEO FOR HIS ELEVEN YEARS OF DEDICATED PUBLIC SERVICE ON THE PLANNING COMMISSION & CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA Ayes: Haas, Granger, Petryk, Miron Nays: None Abstain: Puleo Motion carried. Miron made motion, Puleo seconded, to adopt RESOLUTION 2008-58 RECOGNIZING MIKE GRANGER FOR HIS EIGHT YEARS OF DEDICATED PUBLIC SERVICE ON THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA. Ayes: Petryk, Puleo, Haas, Miron Nays: None Abstain: Granger Motion carried. Hugo City Council Minutes for December 15, 2008 Page 7 of 11 Washington County Commissioner Dennis Hegberg was present to state that it was an honor to serve with Council Members Mike Granger and Frank Puleo on issues such as the Rush Line Corridor and the I-35 W/E Coalition. He presented each of them with a Commissioner Service Award and commended them for delivering services to the Citizens of Hugo in a cost effective manner. Approve Property Line Adiustment, Preliminary Plat Amendment, and Development Agreement Amendment for Deer Park Estates Councilmember Haas removed this item from the Consent Agenda for discussion. The applicants are requesting a property line adjustment for two properties located at 7630 137th Street North (Lot 7) and Outlot A, both located within the Deer Park Estates development. The property located at 7630 137th Street Court is currently 2.06 acres and the applicant is proposing to add .82 acres from the outlot to the northern portion of the lot. The property is zoned Agricultural. They are also asking for amendments to the preliminary plat conditions and amendments to the development agreement for Deer Park Estates. The applicants David and Carol Schumann are the developers of Deer Park Estates and currently live at 7626 137th Street Court. The Planning Commission considered the request at a public hearing at its December 11, 2008 meeting and recommended approval with a 4-2 vote. Councilmember Haas questioned the legality of dividing the outlot and changing conditions in the development agreement. Community Development Director Bryan Bear stated he had received a legal opinion from Attorney Dave Magnuson from Magnuson Law Firm, which was that if the City had imposed a condition on the plat, the City could also remove it. Furthermore, the remaining open space after the property line adjustment would still comply with what was required by ordinance at the time of the original plat. Puleo made motion, Granger seconded, to approve RESOLUTION 2008-59APPROVING A PROPERTY LINE ADJUSTMENT FOR THE PROPERTIES LOCATED AT 7630 137TH STREET COURT AND OUTLOT A OF DEER PARK ESTATES, AMENDMENTS TO THE PRELIMINARY PLAT CONDITIONS, AND AMENDMENTS TO THE DEVELOPMENT AGREEMENT FOR DEER PARK ESTATES. Ayes: Granger, Puleo, Petryk, Miron Nays: None Abstain: Haas Motion carried. Approve Vacation of Public Right-of-way and Drainage and Utility Easements for Cross Country Properties Cross Country Poperties is requesting approval of an application to vacate all public right of way and easements within Oneka Lake townhomes subdivision. The developer does not intend to develop the property at this time. Community Development Director Bryan Bear explained the final plat and development agreement was approved by the Council on August 7, 2006 approving 30 townhome lots. However, due to the falling housing market, the project had not been constructed. The developer was requesting to replat the property as a single lot (which would be considered later in the meeting), but first needed to vacate the public right-of-way and all drainage and utility easements that were recorded with the original plat. The vacation of these easements requires a public hearing. Hugo City Council Minutes for December 15, 2008 Page 8 of 11 Fran Miron opened the public hearing, and there were no comments from the public on this request. Haas made motion, Granger seconded, to approve the vacation request for the vacation of public right- of-way and drainage and utility easements over property platted as Oneka Lake Townhomes. All Ayes. Motion carried. Approve Resolutions Adopting 2009 City Budget and City Tax Lew At its December 1, 2008 meeting, the Hugo City Council held its annual Truth -in -Taxation public hearing where Finance Director Ron Otkin presented the proposed 2009 City Budget which reflects a decrease of 1.5 % in the City's Tax Capacity Rate for the sixth consecutive year. No one in the audience addressed the Council on the proposed 2009 City Budget. Finance Director Ron Otkin provided Council with a PowerPoint presentation addressing issues raised at the Truth -in -Taxation public hearing where the Mayor and Council members had questions abut the Hugo Firefighter's Relief Association. Finance Director Ron Otkin recommended a shift of $49,300 from the capital equipment budget to a pension reserve fund. He also explained there could be potential cuts in the Market Value Homestead Credit from the State and he would continue working with department heads should the cuts happen. Ron recommended Council approve the General Fund Budget in the amount of $4,134,721 and Tax Levy Payable in the amount of $5,329,096 Granger made motion, Haas seconded, to approve RESOLUTION 2008-60 APPROVING THE GENERAL FUND BUDGET FOR THE 2009 FISCAL YEAR. Ayes: Granger, Puleo, Haas, Petryk, Miron Nays: None Motion carried. Haas made motion, Petryk seconded, to approve RESOLUTION 2008-61 APPROVING FINAL TAX LEVY PAYABLE IN 2009. Ayes: Petryk, Haas, Puleo, Granger, Miron Nays: None Motion carried. Authorize Staff to Advertise for Bids for Hugo Elementary Neighborhood Street Reconstruction Proiect At its June 16, 2008 meeting, Hugo City Council approved the feasibility study for the street reconstruction project for the Hugo Elementary School neighborhood. City staff along with Council members have held a number of neighborhood meetings with residents to gain their input on the reconstruction project. Staff held the final open house on August 28, 2008 to take final public comment on the project. Diane Hankee, Civil Engineer from WSB, explained the project to the Council and said she has met with property owners whose issues were mainly about drainage and pedestrian connections. WSB will work with the Watershed District to see if the project qualifies for funding. The street reconstruction project would be scheduled for summer of 2009. Hugo City Council Minutes for December 15, 2008 Page 9 of 11 Miron made motion, Granger seconded to approve RESOLUTION 2008-62 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE FONDANT AVE., FOXHILL AVE., FRANCESCA AVE., FREELAND AVE., GENEVA AVE., LOWER 147TH STREET N., 148TH STREET N., 150TH STREET N., ROADWAY, DRAINAGE, AND UTILITY IMPROVEMENTS. Ayes: Haas, Puleo, Granger, Petryk, Miron Nays: None Motion carried. Discussion on December 5, 2008 Meeting with MN DOT on Traffic Improvements to TH 61 and 147th Street Intersection On Friday, December 5, 2008, Community Development Director Bryan Bear and City Engineer Jay Kennedy met with MN DOT officials to discuss improvements to the TH61 and147th Street intersection. As Council is aware, the cooperative agreement has been approved by MN DOT to provide funding for improvements to the intersection which may include new signal lights. City Engineer Jay Kennedy provided Council with an update. MN DOT has agreed to approve the installation of the traffic signal at TH61 and 147th Street with the City's approval on expanding the project. Miron made motion, Haas seconded, to direct staff to continue to work with MN DOT to finalize the added scope and associated cost implications, and to review the project funding and present it to the Council at their January 5, 2009 meeting. All Ayes: Motion carried. Discussion on Jeremy L'Allier Home Occupation Violation at 7130 177th Street North On June 16, 2008 the City Council approved a transition plan for Mr. L'Allier to remove his business from the property prior to December 1, 2008. Staff met with him on November 18, 2008. At the meeting he explained that he had failed to find an alternate location for his business that exactly meets his needs. The primary reason he cited for failing to relocate his business was due to the poor state of the economy. At the meeting he also requested more time to remove the business and talked about making another application for an interim use permit for a home occupation. Staff assured him that despite the condition of the economy there is a significant amount of industrial land and industrial buildings available in this region that will accommodate his use. Staff also offered some assistance in helping him find a location in Hugo, and staff informed him of several sites that were available. Staff completed an inspection of the property on December 2, 2008 and found that nothing had changed on the property. Staff then called Mr. L'Allier and he stated that he has not removed the business from the property, but has a purchase agreement for an office warehouse in the Bald Eagle Industrial Park. Miron made motion, Haas seconded, to authorize staff to undertake whatever legal action necessary to remove the business from the property. All Ayes. Motion carried. Hugo City Council Minutes for December 15, 2008 Page 10 of 11 Approve Final Plat and Termination of Development Agreement for Cross County Properties for Oneka Lake Townhomes Cross Country Properties is requesting approval of a final plat application for a one lot plat on property located north of 150th Street at Generation Boulevard. The plat will replace the 30 townhome lots that were platted on the property in 2006. The developers also requested that the City terminate the development agreement, as they do not intend to develop the property at this time. Earlier at this meeting, the Council held a public hearing to vacate the public right -or -way and drainage and utility easements on the property, which was then approved by the Council. Haas made motion, Granger seconded, to approve RESOLUTION 2008-63 APPROVING FINAL PLAT AND TERMINATION OF DEVELOPMENT AGREEMENT FOR CROSS COUNTY PROPERTIES FOR ONEKA LAKE TOWNHOMES ON PROPERTY LOCATED GENERALLY NORTH OF 150TH STREET AT GENERATION BOULEVARD. All Ayes. Motion carried. Update on December 11, 2008 I-35 W/E Coalition Meeting On Thursday, December 11, 2008 the City of Hugo officials attended the I-35 W/E Coalition meeting at the Running Aces Harness Racing Track in the City of Columbus. Mayor Fran Miron provided Council and the public an overview of agenda items discussed that evening. One of the items presented at the meeting by Doug Fischer, Washington County Deputy Director of Transportation and Physical Development, was the I-35 W/E interchange improvements in Lino Lakes where the development they were expecting to help fund the project was not occurring. The Coalition suggested cities begin visiting their congressional leaders on this issue to obtain support for the I-35E/CSAH 14 interchange project. Visitor Presentation -Discussion on Water Usage in Hugo Joe Johnson, 5430 134th Street North, requested this item be added to the agenda. Joe had concerns regarding the shortage of clean drinking water and questioned why each home was billed each quarter for a minimum of 15,000 gallons of water, which he felt unjustly penalized those who are trying to conserve. He requested, in the interest of fairness and water conservation, that residents be billed for actual water use. Joe spoke about the Clean Energy Resource Teams (CERTS) program which assists communities in conservation projects. City Engineer Jay Kennedy talked briefly about water reuse which WSB has been working on. The mayor thanked Joe for bringing this issue before the Council. Miron made motion, Granger seconded, to direct staff to continue to work on water conservation issues. All Ayes. Motion carried. Update on Proposed Changes to 2020 Comprehensive Plan Following the City Council's approval of the Comprehensive Plan in May, 2008, staff sent the draft plan to surrounding communities, and various agencies for their review. Staff has received comments from 14 of these governmental units and has prepared a response letter to address each of these comments. The majority of the comments are of a technical nature and are present reason for concern. The City is preparing to submit a response letter to the Metropolitan Council along with an updated comprehensive Hugo City Council Minutes for December 15, 2008 Page 11 of 11 plan for formal review and approval. Staff is still working with a few of the agencies on some of the remaining items. Community Development Director Bryan Bear informed the Council that the comments received were detailed in nature with minor changes and clarifications and no major policy issues. Miron made motion, Haas seconded, to direct staff to continue to prepare the 2020 Comprehensive Plan for submission. All Ayes. Motion carried. Report on the December 10, 2008 Parks and Recreation Commission Meeting Council Member Becky Petryk added this item to the agenda but due to the lack of time she will provide an update on the December 10, 2008 Parks and Recreation Commission Meeting to the Council at the first meeting in January, 2009. 4th Annual Oneka Elementary PTA Gold Plate Dinner on Friday, February 7, 2009 Administrator Mike Ericson provided a friendly reminder that the Oneka Elementary PTA will hold its 4th Annual PTA Gold Plate Dinner on Friday, February 9, 2009 at the Hugo American Legion. Social hour will begin at 5:00 p.m. with dinner and prizes to follow at 7:00 p.m. All proceeds will go toward additional playground equipment at the Oneka Elementary School. Adiournment Granger made motion, Puleo seconded, to adjourn at 10:00 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk