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HomeMy WebLinkAbout1987.12.07 RESO 1987-0059RESOLUTION 1987-59 RESOLUTION APPROVING JOB DESCRIPTIONS BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota, that the job descriptions for city clerk/treasurer, deputy clerk/secretary, and code enforcement/building inspector are hereby adopted and shall be placed on file in the office of the city clerk. Upon roll call, the following members voted AYE: Theodora Peltier, Robert Olson, Deane Vail, George Atkinson Upon roll call, the following members voted NAY: NONE ADOPTED AND PASSED THIS 7th DAY OF ATTEST: MaryCreager, Ci Clerk CITY OF HUGO - JOB DESCRIPTION Position Title: City Clerk/Treafsurpr Department: Administration Position Objective: To provide technical recordkeeping services and prepare detailed reports to insure compliance with federal, state, and local laws. DUTIES AND RESPONSIBILITIES 1. Develops and maintains general ledger. 2. Posts case receipts and disbursements. 3. Maintains vacation and sick leaves records. 4. Prepares payroll data input and reports. 5. Reviews and prepares checks for accounts payable. b. Reconciles checking account. 7. Assists in preparation of monthly and quarterly financial reports. B. Posts checks to accounts. 9. Issues licenses and permits. 10. Reviews purchase orders. 11. Serves as clerk of the City Council. 12. Attends Council and committee meetings. 13. Types and maintains an accurate record of Council proceedings in designated Journals. 14. Signs all orders on the treasury. 15. Responsible for conducting regular and special elections. 16. Prepares and maintains special assessment records. 17. Updates municipal codebook. 18. Maintains files on deeds, contracts, bids, resolutions, ordinances, and other official documents of the city. 19. Provides clerical assistance when needed. 20. Orders supplies and approves vouchers. 21. Performs other duties as required by c i t.y ord.i.riarlcv and t.tio C;i t.y Adminl§t rotor . KNOWLEDGE �AhlDSt;`I^l:t__,t��f�i,i�.�t�rir=iVi'�. 1. Knowledge of modern practices as they apply to the preparation and care of files and records. 2. Knowledge of the requirements pertaining to the conduct of elections. 3. Ability to maintain clerical records. 4. Ability to perform bookkeeping and minor accounting activities. 5. Ability to transcribe and type Council minutes and other correspond- ence. b. Ability to effectively communicate, both orally and in writing. 7. Ability to establish and maintain effective working relationship with city officials, employees, and the public. S. Ability to type correspondence and operate office equipment. 9. Ability to operate and input computer data. TRAINING AND EXPERIENCE RE(.11 IRE -1U 1. Any combination equivalent to graduation from a high school or voca- tional training in the field of office administration, accounting ar,r� three (3) years responsible office management experience. Position Title: Department: Position Objective: CI1Y OF HUGO - JOB DESCRIPTION Deputy Clerk/Secretary Planning and Zoning To perform a wide variety of difficult clerical billing, typing, and computer input tasks. DUTIES AND RESPONSIBILITIES 1. Assist in the development of office procedures. 2. Gathers data in preparing reports. 3. Sets up and types complex statistical tables and reports. 4. Types letter, agenda, and other materials. 5. Maintains planning and zoning filing system. 6. Takes and transcribes dictation. 7. Prepares Planning Commission packets and takes minutes. S. Sorts and distributes mail. 9. Responsible for billing of utility accounts. 10. Maintains utility records. 11. Sends disconnect notices. 12. Sends miscellaneous utility mailings. 13. Responds to inquiries regarding utility accounts and other related matters. 14. Issues building permit forms and prepares reports. 15. Reviews planning and zoning materials when submitted with the appro- priate application. 16. Answers phone and assists at service counter. 17. Directs citizens to appropriate departments or personnel for assis--.t.- ance. 18. Performs other related duties as required. KNOWLEDGE AND SKILL REQUIREMENTS 1. Knowledge of office methods and clerical recordkeeping procedures. 2. Knowledge of filing systems and the operation of standard office machines. ^^, ..~�..^ /.^ . � 21. Performs other duties as required by city ordinance and the City Administrator. 1. Knowledge of modern practices as they apply to the preparation and care of files and records. 2. Knowledge of the requirements pertaining to the conduct of elections. 3. Ability to maintain clerical records. 4. Ability to perform bookkeeping and minor accounting activities. 5. Ability to transcribe and type Council minutes and other correspond- ence. 6. Ability to effectively communicate, both orally and in writing. 7. Ability to establish and maintain effective working relationship with cit)/ officials, employees, and the public. ' S. Ability to type correspondence and operate office equipment. 9. Ability to operate and input computer data. l����I��-AND_EX9f� 1. Any combination equivalent to graduation from a high school or voca- tional training in the field of office administration, accounting, and three (3) years responsible office management experience. CITY OF HUGO - JOB DESCRIPTION Position Title: Code Enforcement/Building Inspector Department: Code Enforcement Position Objective: To provide technical inspection services which will assure the City building, plumbing, zoging, and related codes and policies are efficiently, effectively, and equitably enforced throughout the City. Duties and Responsibilities: 1. Assists with and reviews permit applications and accompanying documents for completeness and accuracy. 2. Assists applicants, contractors, and others in interpreting, understanding, and conforming to construction/zoning codes. 3. Reviews building and development plans involving all aspects of construction for compliance with the applicable codes. 4. Reviews permit applications to assure that they accurately ref*lect work anticipated and corrects inconsistencies when found therein. 5. Maintains daily inspection and related records in an up to date and orderly fashion to expedite departmental record keeping procedures. 6. Investigates complaints filed with the City regarding construction and zoning codes and takes appropriate action to secure correction of the problem and transmits correction action to appropriate parties. 7. Routinely travels throughout the City and takes necessary corrective action when code violations are observed. S. Investigates and collects data regarding problems, involving private sewers, water systems, zoning administration issues, and building maintenance matters. 9. Keeps inspectors and other officials advised of significant information necessary for satisfactory completion of departmental affairs. Remains familiar with new materials, equipment, methods of construction, and changes in the code to assure that the codes are administered in a fair and effective manner. 10. Conducts inspections an all permitted construction work involving building, mechanical, plumbing, and fire protection systems, in new and existing structures to assure work is performed consistent with applicable codes and ordinances. 11. Identifies and advises permittee of specific code deficiencies and advises permittee of appropriate correction methods. 12. Reviews and inspects site for corrective actions to assure that violations have been remedied in a timely manner. 13. Invokes legal actions to insure correction of violations where cooperative measures have failed. 14. May be required to serve as street maintenance supervisor at various times of the year for the purpose of directing proper road maintenance. 15. May be required to perform other duties as required by the City Administrator. PERFORMANCE CRITERIA: 1. Inspection scheduling to maximize the number of inspections per day. 2.. Conduct scheduled inspections at appointed times. 3. Contacts with homeowners and contractors to be accomplished in a tactful and businesslike manner encouraging cooperation with code compliance. 4. Maintain -complete and appropriate records and provide needed information to departmental secretary in an orderly fashion once an inspection is completed. 5. Inspections reflect broad knowledge of applicable codes. KNOWLEDGE AND SKILL REQUIREMENTS: 1. Must be able to communicate effectively, orally, graphically, and in writing. Must be physically able to conduct necessary inspections in a safe manner both above and below ground level of construction sites. 2. Must have a valid Minnesota Class C drivers license. 3. Must have demonstrated ability to develop and maintain working relationships with owners, developers, contractors, and the general public. TRAINING AND EXPERIENCE REQUIRED: I. Completion of high school, trade school or equivalent education and experience. 2. Thorough knowledge of construction codes and ability to interpret zoning regulations. 3. Must have state building certification.