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HomeMy WebLinkAbout2007.03.05 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 5, 2007 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, PW Director Chris Petree, and City Clerk Mark Ann Creager APPROVE MINUTES FOR COUNCILMEETING OF FEBRUARY 16, 2007 TO INTERVIEW CANDIDATE FOR VACANCY ON PLANNING COMMISSION Haas made motion, Petryk seconded, approve the minutes for the February 16, 2007 meeting to interview candidate for vacancy on Planning Commission noting that Council member Petryk was also absent. All aye. Motion Carried. APPROVE MINUTES FOR JOINT COUNCIL/EDA MEETING ON FEBRUARY 20, 2007 (DOWNTOWN TIF PLAN) Haas made motion, Petryk seconded, to approve the minutes for the February 20, 2007 joint meeting with the EDA to discuss the downtown TIF plan as presented. All aye. Motion Carried. APPROVE MINUTES FOR COUNCIL MEETING ON FEBRUARY 20, 2007 Granger made motion, Haas seconded, to approve the minutes for the February 20, 2007meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add. HA — Discussion on Rural and Open Space Ordinance Add K.1 — Update on Metro Council Water Supply Committee (Council member Haas) Add K.2 — Discussion on MCES Northern Dumping Site Granger made motion, Haas seconded, to approve the agenda for March 5, 2007 as amended. All aye. Motion Carried. WASHINGTON COUNTY SHERIFF BILL HUTTON (POLICE PROTECTION SERVICES) Washington County Sheriff Bill Hutton was elected last November as the new sheriff for Washington County. Bill was a long-time member of the Oakdale Police Department for more than 23 years, serving most recently as a captain. City staff invited Sheriff Hutton to attend the Council meeting in order to introduce himself to Council, as well as to present his vision for community policing for the City of Hugo. Sheriff Hutton offered the implementation of the following changes to existing policing policies: City Council meeting of March 5, 2007 Page 2 1) rotation of deputies will no longer happen; 2) deputies will be stationed at a local site (Hugo Fire Station) and will attend roll call by video conferencing; and 3) cars assigned in Hugo will remain in the City and will be marked as City of Hugo squad cars. Sheriff Hutton's changes were well received by Council, and it was agreed that any concern(s) by either party will be forwarded for consideration. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Septic System Agreement with Washington County Approve Mutual Aid Agreement with Capitol City Regional Firefighter Association Approve Temporary On -Sale Liquor License for North Star Gay Rodeo Event on June 29, 2007 — July 1, 2007 at the Dead Broke Arena Approve Renewal of 2:00 am Closing for Ricci's Approve Authorization to Submit Sealed Bid for Used Jetter from the City of Apple Valley Approve Acceptance of Public Improvements for Northern Pines Subdivision Approve Authorization to Draft an Amendment to the Residential Service Ordinance and to Hold a Public Hearing All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 5, 2007 as presented. APPROVE SEPTIC SYSTEM AGREEMENT WITH WASHINGTON COUNTY As Council is aware, Washington County Environmental Services (WCES) provides for the inspection and approval of all septic systems in the City of Hugo. Staff has been working for the past several months with officials from the WCES to update the formal septic system agreement with the City. Adoption of the Consent Agenda approved a two-year agreement with Washington County for the inspection and approval of all septic systems in the City. APPROVE MUTUAL AID AGREEMENT WITH CAPITOL CITY REGIONAL FIREFIGHTER ASSOCIATION The Hugo Fire Department received a copy of the newly revised bylaws of the Capitol City Regional Firefighter Association, which replaced the old agreement that expired on January 1, 2007. The agreement is identical to the old agreement, except for the name at the top of the pages. The mutual aid agreement allows the HFD the ability to provide fire protection services beyond those that the HFD is able to supply. Hugo firefighter Tony Bronk, secretary of the Capitol City Regional Firefighter Association, requested Council take action on this item and recommends it for approval. Adoption of the Consent Agenda approved the mutual aid agreement with the Capitol City Regional Firefighter Association as presented. City Council meeting of March 5, 2007 Page 3 APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR NORTH STAR GAY RODEO EVEN ON JUNE 29.2007 - JULY 1, 2007 AT THE DEAD BROKE ARENA The North Star Gay Rodeo (NSGR) holds its annual rodeo event at the Dead Broke Saddle Club. The NSGR made application to the City for a temporary on -sale liquor license in order to sell beer at the event. This is the fifth year of the event in the City and their goal is to make the rodeo safe and enjoyable for everyone. They have secured the security services of two Washington County sheriff deputies, in addition to their regular security staff. City staff received the standard liquor liability insurance naming the City as an additional insured. Adoption of the Consent Agenda approved the temporary on -sale liquor license for the NSGR event scheduled for June 29, 2007 to July 1, 2007 at the Dead Broke arena. APPROVE APPLICATION FROM RICCI'S FOR RENEWAL OF 2:00 AM CLOSING Ricci's Bar and Grill submitted an application to the City for renewal of their 2:00 am closing license. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved renewal the 2:00 am closing time for Ricci's. APPROVE AUTHORIZATION TO SUBMIT SEALED BID FOR USED JETTER FROM THE CITY OF APPLE VALLEY City staff has been working on a formal sanitary and storm sewer policy and budgeted $325,000 in the 2007 CIP for the purchase of a combination sewer/jetter vacuum unit. Staff is aware of a unit that has become available through a sealed bid process from the City of Apple Valley. This unit is only a sewer jetter and the City would potentially need to buy a trailer mounted vacuum unit if the City was successful in acquiring the jetter unit through the sealed bid process. The minimum bid on this piece of equipment is $17,000. The estimated total cost to acquire both the used jetter and a new trailer mounted vacuum unit ranges from $55,000 to $65,000, significantly less than the amount budgeted in the CIP. Staff feels that this is an excellent opportunity to purchase a quality piece of used equipment at a significantly reduced price. Staff has met with Councilmember Mike Granger and he is in agreement that the City should place a sealed bid on this piece of equipment. Immediately, this piece of equipment would be utilized for emergency purposes and scheduled maintenance. The League of Minnesota Cities Insurance Trust (LMCIT) has recommended that we purchase a piece of equipment similar to this for emergency and maintenance purposes. The City could potentially utilize this equipment more as a formal sanitary and storm sewer policy is approved and maintenance responsibilities could increase. Adoption of the Consent Agenda authorized staff to place a sealed bid on the jetter from the City of Apple Valley. APPROVE ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR NORTHERN PINES SUBDIVISION Masterpiece Homes, developer, requested the City accept the newly constructed public improvements in the Northern Pines development. Acceptance of the improvements would begin a one-year warranty period. At the end of one year, the project would be considered complete and maintenance activities would become the responsibility of the City. The City will continue to hold the existing Letter of Credit during the one year warranty period. Adoption of the Consent Agenda approved acceptance of the City Council meeting of March 5, 2007 Page 4 public improvements for the Northern Pines development, contingent on final inspection approvals by engineering and public works staff. APPROVE AUTHORIZATION TO DRAFT AN AMENDMENT TO THE RESIDENTIAL SERVICE ORDINANCE AND TO HOLD A PUBLIC HEARING At its September 14, 2006 meeting, Council approved a site plan for Kidz Place Child Care Center located at 5448 140'x' Street North. The building includes a daycare and two spaces for office rentals. The owners of Kidz Place have been approached by the owners of Tasty Asia in Wyoming, MN to possibly acquire both of the spaces for their restaurant. Tasty Asia is a take-out and dine -in restaurant with a bakery. The property is zoned Residential Service and restaurants are prohibited by the ordinance. The owners of Kidz Place feel this use will be compatible with the daycare, the surrounding residential services, and the residential areas. Adoption of the Consent Agenda authorized staff to draft an amendment to the residential service ordinance and hold a public hearing. APPROVE AUTHORIZATION TO ADVERTISE FOR PUBLIC WORKS SEASONAL SUMMER EMPLOYEES Council member Petryk requested this issue be removed from the Consent Agenda for discussion. Each year, the Public Works Department hires seasonal employees to perform additional maintenance responsibilities during the summer months. These responsibilities include: building, grounds, boulevard, park and street maintenance. Included in the City's 2007 budget City of Hugo was staffing for five summer seasonal employees. City staff recommended Council authorize staff to advertise for these positions. Petryk made motion, Puleo seconded, to table this matter until the Council meeting of March 19, 2007 to allow Council additional time for consideration. All aye. Motion Carried. DISCUSSION ON PUBLIC WORKS TREE TRIMMING ACTIVITIES Public Works Director Chris Petree was approached by a Council member requesting an explanation of the tree trimming activities on Elmcrest Avenue last week. He met with the Council member and provided an explanation of the public works department policy on tree trimming & brushing activities. Chris provided Council with a PowerPoint slide presentation highlighting the conditions under which tree trimming & brushing activities take place, as well as the necessary safety procedures followed by public works employees. Council agreed that the City does not have a formal policy that would address all trimming and brushing situations because of the rural/urban character of City streets. City Attorney Dave Snyder recommended that the City formalize a policy that would address tree trimming activities in the City to limit the City's liability Miron made motion, Granger seconded, directing staff to work with Council member Becky Petryk to formalize a tree trimming policy for the City of Hugo and for City Council consideration. All aye. Motion Carried. City Council meeting of March 5, 2007 Page 5 Puleo made motion Granger seconded, directing staff to contact the property owners regarding the need for trimming/brushing in the ditch along TH61 and railroad right-of-way near the Hugo Post Office. If unable to solicit cooperation from property owners to perform the work, public works staff will complete the work. All aye. Motion Carried. DISCUSSION ON FEBRUARY 26.2007 PUBLIC WORKSHOP FOR THE COMPREHENSIVE PLAN On Monday, February 26, 2007, the City of Hugo hosted the first of the public open houses for work on the City's 2008 comprehensive plan. The open house was well attended by Hugo residents, at which they provided staff with comments and suggestions in regard to revisions for the visions to the 2008 comp plan. CD Director Bryan Bear provided Council with an update on comprehensive plan activities, as well as a preliminary schedule for 2007. He will discuss the work at the next Council meeting. No formal Council action was taken. UPDATE ON OAKSHORE PARK PUBLIC IMPROVEMENT PROJECT AND SCHEDULE NEIGHBOR MEETING As affected property owners, Council members Petryk and Granger removed themselves from the Council dais and any discussion on this matter. On Friday, March 2, 2007, the Oakshore Park Homeowners Association held another meeting to discuss the public improvement project slated for its neighborhood in 2007. As Council is aware, staff completed the required purchase agreement document, which has turned over ownership of the 10 -acre to the City. City Engineer Jay Kennedy provided Council with an update on scheduling of public improvement activities, as well as the next neighborhood meeting on March 15, 2007. No formal Council action was taken. Council members Petryk and Granger returned to the Council dais. DISCUSSION ON RURAL AND OPEN SPACE PRESERVATION ORDINANCE Council member Haas requested further discussion on this matter to assure that the Planning Commission has a clear directive from Council as to the scope of their discussions regarding this matter. Mayor Fran Miron will attend the Planning Commission's meeting of March 8, 2007 to clarify Council wishes. No formal Council action was taken. DISCUSSION ON WATER'S EDGE HOMEOWNERS ASSOCIATION Staff received comments and concerns from residents related to the Home Owners Association covenants within the Waters Edge subdivision. Within the last several months, questions have arisen about items such as property maintenance, storage of items on site, restrictions on occupancy of dwelling units, sales practices, and other items. City staff has begun evaluating the proper role, if any, that the City should have in these discussions related to HOA covenants and enforcement procedures. Puleo made motion, Petryk seconded, directing the CD Director and City Attorney to prepare a formal City Council meeting of March 5, 2007 Page 6 recommendation for discussion at a future Council meeting. All aye. Motion Carried. DISCUSSION ON 2006 RUSHLINE CORRIDOR ANNUAL REPORT As Council is aware, Council member Mike Granger is the City representative on the Rush Line Corridor Commission. Mike advised Council to review the 2006 annual report for proposed projects and activities in 2007. No formal Council action was taken. DISCUSSION ON PROPOSED LEGISLATION ON LOCAL TRANSPORTATION SALES TAX The City of Hugo received information from the League of Minnesota Cities and Metro Cities in regard to proposed legislation on transportation funding in the 2007 legislation session. The League and Metro Cities are urging cities to adopt a transportation funding resolution and to communicate directly with legislators on the urgent need for road and transit improvements. Council discussed the proposed new legislation on a metro -wide sales tax for transportation funding. Miron made motion, Haas seconded, directing staff to send a letter to the City's legislative representatives and include a copy of the LMC resolution with a request to address the need for additional transportation funding dollars. All aye. Motion Carried. UPDATE ON METROPOLITAN COUNCIL WATER SUPPLY COMMITTEE Council member Haas is a member of this committee and provided Council with an update on the committee's activities. DISCUSSION ON NORTH WASHINGTON COUNTY SEPTIC DUMPING SITE Council member Haas noted that he had a brief discussion with MCES official Keith Buttleman regarding a north Washington County dumping site in the Forest Lake area and the letter that was sent to the MCES regarding this issue. Council member Haas was pleased to report that they are willing to continue discussions. APRIL 22.2007 HUGO KIDZ `N BIZ FEST AT ONEKA ELEMENTARY The Hugo Business Association, in cooperation with the Hugo Economic Development Authority and The Citizen newspaper, will hold its 3`d Annual Hugo Kidz `n Biz Fest at the new Oneka Elementary School on Sunday, April 22, 2007, from 1:00 pm to 4:00 pm. This event is free to Hugo children and families with a donation to the Hugo Food Shelf. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 8:55 pm. All aye. Motion Carried.