HomeMy WebLinkAbout2007.04.02 CC MinutesMINUTES FOR HUGO CITY COUNCIL MEETING OF APRIL 2, 2007
Mayor Fran Miron called the meeting to order at 7:10 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer
Jay Kennedy, PW Director Chris Petree, Associate Planner Rachel Simone, Senior Engineering Tech
Scott Anderson, and City Clerk Mary Ann Creager
FINANCIAL ADVISORS: Paul Steinman and Mikaela Huot (Springsted Inc.)
BOND COUNSEL: Jennifer Boulton (Briggs and Morgan)
CITY COUNCIL MEETING OF MARCH 19, 2007
Puleo made motion, Petryk seconded, to Council approve the minutes for the March 19, 2007 meeting as
presented.
All aye. Motion Carried.
CITY COUNCIL JOINT WORKSHOP WITH PLANNING COMMISSION ON MARCH 26,
2007 RE STORAGE OF RECREATIONAL VEHICLES
Puleo made motion, Petryk seconded, to approve the minutes for the March 26, 2007 joint meeting with
the Planning Commission on the storage of recreational vehicles proposed ordinance as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add J.3 - Approve Control Burn for City Hall Rain Gardens
Add M2 — Note Town Hall Meeting with Representative Matt Dean on April 7, 2007, 11:00 am, at Hugo
City Hall
Miron made motion, Haas seconded, to approve the agenda for April 2, 2007 as amended.
All aye. Motion Carried.
ST. PAUL WINTER CARNIVAL KING BOREAS REX (DON SCHOELLER)
As Council is aware, Hugo resident Don Schoeller was elected as the 2007 St. Paul Winter Carnival
King Boreas Rex. Included in his job duties, Don has made dozens of appearances at which he has
promoted the Winter Carnival activities and events. King Don and his court attended the Council
meeting in order to provide the public more information about his role as a public ambassador and the
promotion of events and activities for the St. Paul Winter Carnival. Don was also one of the sponsors
for the City's 2006 Centennial Celebration. Klondike Kate showed her stuff and a good time was had by
all.
City Council meeting of April 2, 2007
Page 2
PRESENTATION OF CERTIFICATE OF APPRECIATION TO JENNIFER MAY FOR
SERVICE ON THE PARKS AND RECREATION COMMISSION
At its March 19, 2007 meeting, Council accepted the letter of resignation from Jennifer May, as she is
resigning her commissioner position on the Parks and Recreation Commission because she is moving to
the City of Forest Lake. Mayor Fran Miron recognized and publicly thanked Jennifer and presented her
with a Certificate of Appreciation for her five years of dedicated service to the Hugo Parks and
Recreation and the citizens of Hugo.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Renewal of 2:00 a.m. Closing Time for Sal's Angus Grill
Approve Pay Request from Keys Well Drilling for Work Completed to Date on Well #5
Approve Authorization to Advertise for Bids for 2007 Seal Coating and Crack Filling
Approve Authorization to Advertise for Bids for 2007 Graveling
Approve Purchase of 2008 Tandem Plow Truck for Public Works Department
Approve Reduction in Letter of Credit for Waters Edge South
Approve April 19, 2007 I-35 W/E Coalition Meeting Date
Approve Annual Performance Review for Finance Director Ron Otkin
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for April 2, 2007 as presented.
APPROVE RENEWAL OF 2:00 AM CLOSING TIME FOR SAL'S ANGUS GRILL
Sal's Angus Grill made application to the City for a renewal of its 2:00 am closing time. City staff
reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda
approved renewal of the 2:00 am closing time for Sal's Angus Grill.
APPROVE PAY REQUEST FROM KEYS WELL DRILLING FOR WORK COMPLETED TO
DATE ON WELL #5
In December 2006, Council approved the contract with Keys Well Drilling to construct well #5 in the
Waters Edge neighborhood. Work has continued through the winter months, and staff is pleased with
the progress to date. Keys Well Drilling has submitted pay request #2 to the City for completed to date
on the new well. City Engineer Jay Kennedy and PW Director Chris Petree reviewed the pay request
and found it to be satisfactory for work completed on construction of the new well. Adoption of the
Consent Agenda approved payment of $3,344 for work completed to date on construction of well #5.
City Council meeting of April 2, 2007
Page 3
APPROVE ADVERTISEMENT OF BID FOR 2007 SEAL COATING AND CRACK FILLING
Each year, the City of Hugo seal coats and crack fills a portion of its bituminous roads. The City has
been following a six-year seal coating and crack filling plan for all of its bituminous roads that qualify
for this level of maintenance. Staff sought authorization from Council to advertise for the 2007 seal
coating and crack filling project. Bids would then be awarded in May 2007 and work would take place
during June and July. Adoption of the Consent Agenda authorized advertisement of bid for 2007 seal
coating and crack filling project.
APPROVE ADVERTISEMENT OF BID FOR 2007 GRAVELING CONTRACT
Each year, the City of Hugo re -gravels a portion of its gravel roads. Staff sought authorization from
Council to advertise for the 2007 graveling project. Bids would then be awarded in May 2007 and work
would take place during the month of July. Adoption of the Consent Agenda authorized advertisement
of bid for 2007 graveling project.
APPROVE PURCHASE OF 2008 TADEM PLOW TRUCK FOR PUBLIC WORK DEPT.
Included in its 2007 City budget, Council approved the purchase of a single axle and a tandem plow
truck, which would replace the original 1994/1995 Washington County Highway Department plow
trucks purchased by the City in 2002. Council approved the purchase of the single -axle truck in January
2007. PW Director Chris Petree reviewed the purchase of the tandem axle truck with Council member
Mike Granger. The City would purchase the truck through the State of Minnesota Cooperative
Purchasing Venture (CPV) allowing the City the opportunity to purchase the truck at the best possible
price. Adoption of the Consent Agenda approved the purchase of the 2008 tandem plow truck for the
public works department with a total cost of $142,815.
APPROVE REDUCTION LETTER OF CREDIT FOR WATERS EDGE SOUTH
Pulte Homes of Minnesota, developer, requested the reduction of the letter of credit being held for the
newly constructed public and private improvements in the Waters Edge South 4h Addition. The City
would continue to hold this letter of credit, valued at 10% of the original $65,960, until one year
following a final acceptance of the projects by the City. Adoption of the Consent Agenda reduced the
letter of credit being held for the Waters Edge South 4h Addition to $65,960.
APPROVE APRIL 19.2007 I-35 W/E COALITION MEETING DATE
On January 18, 2007, the City of Hugo hosted the I-35 W/E Coalition meeting and members agreed to
select April 19, 2007 as its next regularly scheduled meeting date. Adoption of the Consent Agenda
approved the April 19, 2007 I-35 W/E Coalition meeting, which will be hosted again at the Hugo City
Hall.
APPROVE ANNUAL PERFORMANCE REVIEW FOR FINANCE DIRECTOR RON OTKIN
Ron Otkin was hired by the City on April 3, 1989 as the City's new finance director. Over the past 18
City Council meeting of April 2, 2007
Page 4
years, Ron has provided an excellent level of accounting and finance work to the City of Hugo. As
Council is aware, Ron recently earned his 13'x' consecutive GFOA Certificate of Excellence for financial
reporting, which reflects a deep commitment to excellence in financial reporting and a commitment to
the finance director profession. Ron's dedication to his job and excellence in his work is noted by the
Moody's Rating Service, who two years ago, increased the City's bond rating with an extremely rare 2 -
step increase from A3 to A 1. Adoption of the Consent Agenda approved the annual performance review
for Finance Director Ron Otkin.
APPROVE DOWNTOWN DESIGN GUIDELINES
Mayor Miron requested that this matter be removed from the Consent Agenda for discussion. At its
March 22, 2007 meeting, the Planning Commission discussed the downtown design guidelines, which
have been developed nearly three years ago in a cooperative open house/public meeting process with
Landform and Associates. The downtown design guidelines allow for the architectural standards, as
well as guidelines to encourage mixed-use development in downtown Hugo. The Planning Commission
recommended approval of the design guidelines and City staff recommended Council approve them as
well, and include them in discussions with developers, who will incorporate them into their overall
development plans. CD Director Bryan Bear provided a PowerPoint presentation with a background of
the steps taken to date resulting in the final guidelines for Council consideration.
Haas made motion, Granger seconded, approving the Downtown Design Guidelines as presented.
All aye. Motion Carried.
PUBLIC HEARING FROM PUBLIC COMMENT ON STORMWATER POLLUTION
PREVENTION PROGRAM (MS4 NPDES PERMIT)
Each year, the City is required to hold a public hearing in order to take pubic comment on the City's
Stormwater Pollution Prevention Program (SWPPP) as part of the City's MS4 NPDES permit to the
MPCA. The City scheduled a public hearing for Monday, April 2, 2007 at Hugo City Hall, to present
and discuss the Storm Water Pollution Prevention Program (SWPPP). PW Director Chris Petree
provided a PowerPoint presentation outlining City activities the City as a result of implementing the
SWPPP. Items discussed included: the original SWPPP, status of compliance regarding permit
conditions, progress towards achieving the measurable goals and planned activities for the next year.
Mayor Miron opened the public hearing for any and all oral or written comments from the public. No
one else offered comment except Jess Roush, 4776 126' Street, who stated that he hoped the City would
again be sponsoring a Hugo hazardous waste materials pickup day. PW Petree stated that he is working
on it with Washington County. There were no other oral or written comments and no formal Council
action was needed.
CITY OF HUGO DOWNTOWN TAX INCREMENT FINANCING (TIF) PLAN
At its February 20, 2007 meeting, Council authorized staff to schedule a public hearing for Monday,
April 2, 2007 in order to hold a public hearing for the consideration of a downtown tax increment
financing (TIF) district. City staff provided PowerPoint presentations of the TIF Plan.
City Council meeting of April 2, 2007
Page 5
Mayor Fran Miron opened the public hearing to take any all public comment on the proposed TIF district
after which the hearing will be closed and Council discussion will take place.
Jess Roush, 4776 126d' Street, questioned the transfer of two parcels into the new district; zoning
changes; tax increase for park maintenance; feared use of eminent domain; and administrative costs
lining pockets of employees/consultants.
Ray Zietlow, 6115 146d' Street, asked if Ricci's was included in the TIF district.
Grace LaValle-Schostag, 5361 145h Street, was concerned that the City would use eminent domain to
obtain her residence.
Mike McAllister, 13829 Isleton, stated his opposition to the TIF and Downtown Plans; no "teeth" in
eminent domain legislation; and asked that Council approve a resolution stating that they would not use
eminent domain to obtain property.
Paul Kelliher, 7029 20d' Street, Centerville, developer of property in Hugo, stated his positive business
dealings with
City staff and they the City was moving in the right direction with the TIF District.
Vickie Hoffbeck, 8110 120d' Street, stated that because TIF is so complicated that it is a matter of
"trust"; developers would be able to "line their pockets"; and money can be diverted to other funds.
Clyde Wagner, 8650 136"' Street, felt that TIF would have negative impact on taxes; people need more
education on TIF using smaller, less intimidating forums; concerned with additional costs due to the
need of infrastructure; already have business district along CR8; take additional time to make decision;
and let City residents make decision.
Joe Canine, 16355 Elmcrest Avenue, spoke a little about TIF and then spoke out on a conspiracy issue.
Dr. Bill Barrett, 5673 147"' Street, stated that the "common thread" in all the previous meetings
regarding the downtown plan was the need to create a downtown area; and TIF is a good strategy to
accomplish this goal.
John Schwieters, Schwieters Companies in the BEIP, strongly encouraged Council to proceed with the
TIF district, explaining how it was possible for his business to locate in Hugo using TIF funds.
Janet Youel, 4749 122"d Street, expressed concern that the school district was being affected negatively
by the City's use of a TIF district.
Elizabeth Herman, 6189 165"' Street, spoke about a variety of concerns about the use of TIF.
Wendy Maxwell, 9674 152"d Street, did not support the TIF district; public is not informed about use of
TIF funds; and allow the free market to develop the property.
City Council meeting of April 2, 2007
Page 6
Sandy Ellis, 8590 136' Street, stated that the public was not well informed and that Council should take
more time before making a decision.
Tom Denaway, 4385 Empress Drive, # 1, member of Hugo's EDA, explained how the Maxfield market
report stated that the downtown area can support additional housing, and retail and commercial
development.
Jerry Eide, 5546 145d' Street, and Hugo Custom Hawgs, expressed his desire to live in Hugo was
concerned that the City would use eminent domain to displace himself and his family.
Because of the late hour:
Petryk made motion, Haas seconded, to continue the public hearing until the Council meeting of April
16, 2007.
All aye. Motion Carried.
Miron made motion, Granger seconded, to table the balance of agenda items until the Council meeting
of April 16, 2007.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Petryk seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary Ann Creager
City Clerk