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HomeMy WebLinkAbout2007.05.21 CC MintuesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 21.2007 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, Assistant City Attorney Mark Vierling, City Engineer Jay Kennedy, PW Director Chris Petree, and City Clerk Mary Ann Creager ABSENT: Mike Granger APPROVE MINUTES FOR CITY COUNCIL MEETING OF MAY 7.2007 Haas made motion, Petryk seconded, to approve the minutes for the May 7, 2007 meeting as presented. All aye. Motion Carried. APPROVE MINUTES OF COUNCIL EXECUTIVE SESSION OF MAY 7.2007 Haas made motion, Petryk seconded, to approve the minutes for the executive session of May 7, 2007 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove I.1 — Discussion on LaValle Settlement Add JA — Update City Population Signs Miron made motion, Haas seconded, to approve the agenda for May 21, 2007 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve Resolution for a CUP and Encroachment Agreement for Construction of a Driveway at 6515 175th Street (Mark LaNasa) Approve Comprehensive Plan Amendment for Sewer Staging Plan Approve Resolution for a Variance and Property Line Adjustment for Dave Strub and Doug Kruse Approve Resignation of Tony Groff from Parks Commission and Authorize Staff to Advertise Approve Annual Performance Review for Public Works Worker Rick Kieffer Approve Pay Request No. 3 from Keys Well Drilling for Work Completed on Well No. 5 Approve Pay Request No. 2 from C.W. Houle for Work Completed on the 129' Street P.I. Project Approve Variance for Construction of a Deck at 5713 128th Street (Hill) Approve On -Sale Beer License for Latino Rodeo at Woodloch Stables Approve Recommendation to Authorize City Engineer/WSB to Prepare Plans and Specifications for Rice Lake Soccer Complex Approve Hiring of Nathaniel Barnes as Seasonal Summer Public Works Worker City Council meeting of May 21, 2007 Page 2 Approve Change in Street Names on Elmcrest Avenue/140L4 Street South of Victor Gardens All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for May 21, 2007 as presented. APPROVE RESOLUTION FOR A CUP AND ENCROACHMENT AGREEMENT FOR CONSTRUCTION OF A DRIVEWAY AT 6515175TH STREET (LANASA) The applicant would like to obtain a Conditional Use Permit (CUP) for a shared driveway. The property is located at 6515 175th Street North and is a 17 -acre parcel, which is occupied by an existing home. There is a 33 -foot City easement on the eastern portion of the property. The applicant would like to construct the shared driveway on the easement. In addition to the CUP, an encroachment agreement is proposed to allow the use of the easement. The CUP would permit access to an existing landlocked five -acre parcel to the south, which the applicant owns. The ability to access the five -acre parcel is requested so the applicant can construct a new home. The Planning Commission considered this item at a public hearing on May 10, 2007 and voted to recommend approval of the CUP and encroachment agreement. Adoption of the Consent Agenda adopted Resolution 2007-23 approving the CUP and encroachment agreement for Mark LaNasa at 6515 175' Street. APPROVE COMPREHENSIVE PLAN AMENDMENT FOR SEWER STAGING PLAN The City of Hugo is amending the 1998 Comprehensive Plan to change the current sewer staging plan to combine the 1 st stage 2000-2010 and 2nd stage 2010-2020 to make one staging area within the (Metropolitan Urban Service Area) MUSA. In lieu of the sewer staging plan, the City will manage its growth by limiting the absolute number of sewer connections consistent with the Metropolitan Council's system statement for Hugo. The Planning Commission considered this item at a public hearing on May 10, 2007 and voted to recommend approval. Adoption of the Consent Agenda approved the comprehensive plan amendment for revision to the sewer staging plan. APPROVE RESOLUTION FOR A VARIANCE AND PROPERTY LINE ADJUSTMENT FOR DAVE STRUB AND DOUG KRUSE The applicants are requesting a variance from the Rural Residential lot size and width requirements. The applicants are also requesting to adjust the common lot line between their properties to move the lot line 20 feet to the south. The property line adjustment will not result in the creation of any new lots. Hugo Zoning Code, Chapter 320, states that if a property line adjustment causes either property to remain or become out of compliance with the ordinance, a variance would be necessary. Both properties would remain out of compliance with the zoning ordinance, which requires a minimum parcel size of 10 acres and 300 feet road frontage. The Board of Zoning and Adjustments considered this item at a public hearing on May 10, 2007 and voted to recommend approval of the variance. Adoption of the Consent Agenda adopted Resolution 2007-24 approving the variance and property line adjustment for Doug Kruse and Dave Strub for properties located at 12616 Ingersoll and 12670 Ingersoll, respectively. City Council meeting of May 21, 2007 Page 3 APPROVE RESIGNATION OF TONY GROFF FROM PARKS COMMISSION AND AUTHORIZE STAFF TO ADVERTISE City staff has received a letter of resignation from Tony Groff, who is the newest commissioner on the Parks Commission. Unfortunately, Tony and his wife are moving out of Hugo and he regretfully has resigned his position on the Commission. Adoption of the Consent Agenda accepted the letter of resignation from Tony Groff and authorized staff to advertise for the vacancy. APPROVE ANNUAL PERFORMANCE REVIEW FOR PUBLIC WORKS WORKER RICK KIEFFER Rick Kieffer was hired by the City on May 31, 2005, returning to employment with the City after some private sector work experience. Over the past two years, Rick has worked hard and demonstrated an excellent work ethic and ability to complete any duties and responsibilities in the public work department. Rick is a respected and committed member of the public works department, who is always on time and ready to work. Adoption of the Consent Agenda approved the annual performance review for public works worker Rick Kieffer. APPROVE PAY REQUEST NO.3 FROM KEYS WELL DRILLING FOR WORK COMPLETED ON WELL NO.5 The City has received pay request No. 3 from Keys Well Drilling for work completed to date on well No. 5 in the Waters Edge neighborhood. PW Director Chris Petree and Senior Engineering Technician Scott Anderson have reviewed the pay request and found it to be consistent for work completed on the project. Adoption of the Consent Agenda approved pay request No. 3 in the amount of $10,212.50 for work completed to date on the construction of well No. 5 in the Waters Edge neighborhood. APPROVE PAY REQUEST NO.2 FROM C.W. HOULE FOR WORK COMPLETED ON THE 129 STREET PUBLIC IMPROVEMENT PROJECT The City has received pay request No. 2 from C.W. Houle for work completed to date on the 129'" Street public improvement project. Senior Engineering Technician Scott Anderson has reviewed the pay request and found it to be consistent for work completed on the project. Adoption of the Consent Agenda approved pay request No. 2 in the amount of $191,092.93 for work completed to date on the 129' Street public improvement project. APPROVE VARIANCE FOR CONSTRUCTION OF A DECK AT 5713 128TH STREET (HILL) The applicant is requesting a variance for a front yard setback for construction of a 12' X 24' wrap around deck on their home at 5713128th Street North. The structure would be located 18 feet from the front property line where a 30 -foot setback is required by ordinance. The property is a corner lot which results in having two front yards on the north and the west side of the property. There is a deck door on the west side of the house and the applicant would like to utilize the door for access to the deck. The Board of Zoning and Adjustments considered this item at a public hearing on May 10, 2007 and voted to recommend approval of the variance. Adoption of the Consent Agenda approved the variance for City Council meeting of May 21, 2007 Page 4 construction of a deck at 5712128' Street to be located 18' from the front property where a 30' setback is required. APPROVE ON -SALE BEER LICENSE FOR LATINO RODEO AT WOODLOCH STABLES The City has received a license application from Carmen Guzman d/b/a Embajadora Latino for the Latino rodeo scheduled for May 27, 2007 at Woodloch Stables. City staff has reviewed the request, along with the necessary liquor liability insurance. Adoption of the Consent Agenda approved a 3.2 on - sale beer license for the Latino rodeo schedule for May 27, 2007 at the Woodloch Stables. APPROVE RECOMMENDATION TO AUTHORIZE CITY ENGINEER/WSB TO PREPARE PLANS AND SPECIFICATIONS FOR RICE LAKE SOCCER COMPLEX On May 8, 2007, the Rice Lake Soccer Complex committee held its second meeting to discuss the implementation efforts for the construction of the five -field soccer complex at Rice Lake Park. After discussion, the implementation team agreed to recommend to the City Council that City Engineer Jay Kennedy and WSB Engineers prepare the plans and specs for the Rice Lake soccer complex, in an amount not to exceed $13,500. The plans and specs would utilize the engineering feasibility study prepared by Stevens Engineering, more than two years ago, which provided for the site plan and topographical mapping of 25 acres of upland. Adoption of the Consent Agenda authorized the City Engineer and WSB Engineers to prepare plans and specs for the Rice Lake soccer complex in an amount not to exceed $13,500. APPROVE HIRING OF NATHANIEL BARNES AS SEASONAL SUMMER PUBLIC WORKS WORKER At its May 7, 2007 meeting, Council approved the hiring of five seasonal summer employees to assist in the mowing and maintenance of City parks, buildings, grounds, boulevards and misc. tasks. Unfortunately, one of the new hires accepted an internship, which was a requirement as part of his undergraduate college course work, and will be unable to work for the City of Hugo. Adoption of the Consent Agenda approved the hire of Nathaniel Barnes as a new summer seasonal public works worker. APPROVE CHANGE IN STREET NAMES ON ELMCREST AVENUE/140TH STREET, SOUTH OF VICTOR GARDENS City staff is requesting that the Council approve a change in the name of a segment of 140'' Street south of Victor Gardens. This %2 mile section of street causes confusion for postal workers, delivery drivers, and the general public because it does not connect to 140' Street farther to the east, and the name of the road changes to Elmcrest Avenue as it bends around the curve to the south. With Council direction, the staff will post the proper street signs and will notify the appropriate agencies. Adoption of the Consent Agenda approved a change in the street name from 140th Street to Elmcrest Avenue. APPROVE FINAL PAY REQUEST FROM PULTE HOMES FOR CONSTRUCTION OF ONEKA PARKWAY The City received an amended final pay request from Pulte Homes for work completed on the City Council meeting of May 21, 2007 Page 5 construction of Oneka Parkway. City Engineer Jay Kennedy and Senior Engineering Technician Scott Anderson reviewed the pay request and found it to be consistent for work completed on the project. Council member Puleo requested removal of this matter from the Consent Agenda to allow for discussion on background regarding allocation of expenditures for street lighting. Puled made motion, Haas seconded, to approve the amended final pay request from Pulte Homes, in the amount of $31,820.79, for construction work completed on Oneka Parkway. All aye. Motion Carried. At its April 16, 2007 meeting, Council accepted an invitation from Washington County Environmental Services to co-sponsor a fall cleanup in the City on September 15'h ' the Public Works Facility. PW Director Chris Petree has been working with local vendors and Washington County officials to organize the cleanup day. Council member Haas requested this item be removed from the Consent Agenda for discussion. PW Director Chris Petree provided Council with additional details surrounding the cleanup day and how residents would be notified. Petryk made motion, Haas seconded, to approve the contract with SRC/Forest Lake Sanitation to provide for the collection and disposal of refuse and the necessary staff to provide the service for the fall cleanup day in Hugo on September 15, 2007. All aye. Motion Carried. PUBLIC HEARING — CONSIDER AMENDMENT TO LIQUOR LICENSE ORDINANCE City staff scheduled a public hearing for Monday, May 21, 2007, on or after 7:00 pm, in order for Council to consider an amendment to City Code, Chapter 150, Liquor Licenses, to allow the sale of intoxicating malt liquor with a 3.2 malt liquor license, provided the applicant has a wine license and more than 60% of gross receipts for the sale of food. Mayor Fran Miron opened the public hearing with no oral or written comment regarding the amendment. Haas made motion, Puleo seconded, to adopt ORDINANCE 2007408 AMENDING CHAPTER 150 REGULATING CONSUMPTION OF LIQUOR, BEER, AND WINE TO ALLOW FOR THE SALE OF STRONG BEER WITH AN ON -SALE WINE LICENSE AND A 3.2 LICENSE PROVIDNG 60% OF GROSS RECEIPTS ARE ATTRIBUTED TO FOOD SALES. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. UPDATE ON WASHINGTON COUNTY LAND & WATER LEGACY PROGRAM AND CITY PROJECT As Mayor Miron owns property adjacent to Hardwood Creek, he excused himself from discussion of this City Council meeting of May 21, 2007 Page 6 Issue and stepped down from the dais. Acting Mayor Becky Petryk was handed the gavel. At its May 9, 2007 meeting, the Parks and Recreation Commission discussed the new Washington County Land and Water Legacy Program and received an update from PW Director Chris Petree regarding the project that had been proposed in meetings with the MnDNR and other agency officials, who are working on the management plan for the Paul Hugo Farms WMA. Chris reported that City staff had met with project manager Jane Harper to discuss a proposal whereby the City would submit the Rice Lake management plan and JD2/Hardwood Creek corridor as a project to qualify for funding from the $20,000,000 bond referendum approved last fall. Jane was supportive of the proposed City project and noted that an application needed to be filed by the July 21, 2007 deadline. CD Director Bryan Bear provided Council with a PowerPoint presentation outlining the referendum, location of wildlife corridors in Hugo that could potentially be reserved, and steps that need to be taken to apply for funding. Haas made motion, Petryk seconded, authorizing the following: 1) submittal of an application for funding the Rice Lake management plan and Hardwood Creek wildlife corridor; 2) hold a public information meeting outlining options available to land owners (fee title, conservation easement, etc.); and 3) directing staff to provide Council with language designating the corridor to be a natural resource. All aye. Motion Carried. Mayor Miron rejoined the Council at the dais. UPDATE ON NEW CITY PARK IN OAKSHORE PARK NEIGHBORHOOD As an Oakshore Park property owner, Council member Petryk excused herself from discussion of this issue and stepped down fro the dais. At its May 9, 2007 meeting, PW Director Chris Petree provided the Parks and Recreation Commission an update on the plans for the new City park in the Oakshore Park neighborhood. Commission members supported the concept plan approved by Council several months ago, but there were a few residents who did not support the layout of the parking lots. PW Director Chris Petree provided Council with two options revising the parking plan and outlined the schedule for the improvements, which will be made on the City beginning summer 2007. Haas made motion, Puleo seconded, to approve Option 2 for improvements in the Oakshore Park new City park. Option 2 will provide 18 parking stalls, with 9 stalls located on the north end of the park and 9 stalls located at the south end. All aye. Motion Carried. Council member Petryk rejoined the Council at the dais. APPROVE 60TH ANNIVERSARY CELEBRATION AND PARADE FOR HUGO AMERICAN LEGION ON AUGUST 18-19.2007 The City received notification from Hugo American Legion officials that it will celebrate its 6& anniversary on August 18-19 with activities and parade from Lions Park to the Legion. Legion officials have requested approval of the activities and event scheduled for Lions Park, as well as approval of the parade route, which will follow Finale Avenue to l0h Street, then south on TH61. Legion officials have contacted MnDOT to secure permission, along with an escort from the WCSO. Mary LaValle, manager of the Legion, was present to answer Council questions. City Council meeting of May 21, 2007 Page 7 Haas made motion, Petryk seconded, to approve the Hugo American Legion's 60'" anniversary and celebration and use of Lions Park, as well as the parade route along Finale Avenue and 145" Street, then south on TH61, and west on 140'' Street. All aye. Motion Carried. DISCUSSION ON CITY-WIDE BUS TOUR WITH COUNCIL AND COMMISSIONS In 2006, Council included in its City focus goals a City-wide bus tour, with Council and Commissions, in order to provide hands-on and interactive site visits of the construction projects, retail projects, and City parks and facilities. Miron made motion, Haas seconded, to table this matter until the next regular Council meeting and Council member Mike Granger will be present, along with review of the July calendar. All aye. Motion Carried. SCHEDULE DATE FOR JUNE 2008 COMPREHENSIVE PLAN OPEN HOUSE Haas made motion, Petryk seconded, to schedule June 20, 2007 at 7:00 pm, as the next public open house for continued discussion of the 2008 comprehensive plan. All aye. Motion Carried. UPDATED CITY POPULATION SIGNS Council member Puleo requested a change in the signs located at the entrance to the City stating that the population of the City to be 6363 rather than 12,000. Typically, signs are changed every 10 years, after the census, by the State of Minnesota at their cost. City Engineer Jay Kennedy stated that Minnesota state aid for roads is based on population so that a revised number could be beneficial to the City. Miran made motion, Haas seconded, to table this issue to allow staff time to obtain new population numbers and report to Council. All aye. Motion Carried. MAY 23.2007 PUBLIC OPEN HOUSE ON 2008 COMPREHENSIVE PLAN City Administrator Mike Ericson announced and invited the public to attend the third public Open House on Wednesday, May 23, 2007 at 7:00 pm in the Oneka Room at Hugo City Hall for the purpose of continuing work on the 2008 Comprehensive Plan. Savoy's pizza and refreshments will be served. All residents and business owners of the City of Hugo are encouraged to attend. ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 8:35 pm. All aye. Motion Carried. G