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HomeMy WebLinkAbout2007.06.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 18.2007 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, PW Director Chris Petree, and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL WORKSHOP MEETING OF JUNE 1. 2007 Haas made motion, Petryk seconded, to approve the minutes for the June 1, 2007 workshop with Washington County Sheriff Bill Hutton on police protection services and City Administrator's annual performance review, as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF JUNE 4.2007 Haas made motion, Petryk seconded, to approve the minutes for the June 4, 2007 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add H.6 — Update on Restoration of Hansen Gravel Pit Add K.1— Discussion on Funding of Washington County Extension Program Add K.2 — Discussion on Scheduling July 2, 2007 City Council Meeting Add N.1— Executive Session to Discuss Update on LaValle Right -of -Way Acquisition Granger made motion, Haas seconded, to approve the agenda for June 18, 2007 as amended. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Six -Month Probationary Period for Associate Planner Rachel Simone and Appointment to Regular Employee Status Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Approve Appointment of Denise Borglund, Michael McCorkel, Anthony Angell, and Michael Childs as Probationary Firefighters on Hugo Fire Department All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for June 18, 2007 as presented. City Council meeting of June 18, 2007 Page 2 APPROVE APPOINTMENT OF PROBATIONARY FIREFIGHTERS ON THE HFD In 2006, the Hugo Fire Department saw the retirement of three long-time members. Over the past several months, the HFD has been advertising for firefighters, focusing on daytime response. Fire Chief Jim Compton is pleased to report that four individuals have been interviewed and passed background investigations. Along with the interview team, Fire Chief Compton is pleased to recommend the appointment of four individuals as probationary firefighters on the HFD, after which their performance will be reviewed after two years. Adoption of the Consent Agenda approved the appointment of Michael McCorkel, Denise Borglund, Anthony Angell, and Michael Childs as new probationary firefighters, subject to the standard pre-employment physical examination and two-year probationary period. APPROVE ANNUAL PERFORMANCE REVIEW FOR UTILITY BILLING CLERK JODIE GUARESCHI Jodie Guareschi was hired on June 17, 2002 as one of the City's new front counter receptionists. She began her work with the City five years ago as a citizen volunteer, stuffing envelopes for the utility department for Finance Director Ron Otkin. For over a year, Jodie has transitioned to a new position as utility billing clerk, relinquishing her front counter receptionist duties. Jodie works closely with the public works department on meter repairs, as well as all meter reader reporting and/or customer service with business owners and residents. Jodie has excellent customer service skills and can -do attitude, processing now more than 2,600 utility accounts. Jodie also provides support staff to the Hugo Fire Department as necessary, along with special projects for the City Administrator. Adoption of the Consent Agenda approved the annual performance review for utility billing c Jodie Guareschi. APPROVE SIX-MONTH PROBATIONARY PERIOD FOR ASSOCIATE PLANNER RACHEL SIMONE AND APPOINTMENT TO REGULAR EMPLOYEE STATUS Rachel Simone was hired as the new community development intern in February 2006. She completed her six- month internship and CD Director Bryan Bear included it in the Council's 2007 City budget a position for an associate planner, of which Rachel received an appointment by Council. Council agreed to a one-year temporary position funded through the 2007 calendar year, with a 6 -month review of the position in June 2007. After completing her six-month probationary period, Rachel, as the new Associate Planner, has taken a heavy workload, assisting in the review of applications, preparation of reports and stats support for the Planning Commission, Board of Zoning Appeals and Economic Development Authority. She has assisted in the adoption of several code amendments, the preparation of the TIF plan, and the 2008 Comprehensive plan update. Rachel is a quick learner and has been an excellent addition to the City Hall team. Adoption of the Consent Agenda approved the appointment of Rachel Simone to regular full-time employee status upon a satisfactory six-month probationary period performance review. APPROVE PRELIMINARY PLAN, PUD GENERAL PLAN. AND REZONING FOR ONEKA SQUARE At its May 24, 2007 meeting, the Hugo Planning Commission listened to a presentation from developers for the Oneka Square project locate at the northeast corner of TH61 and 120'h Street. Developers Jason City Council meeting of June 18, 2007 Page 3 Brown and Terry Thompson presented a plan, which had been revised after original concept plans were reviewed by the City Council, Planning Commission, and EDA. The Planning Commission voted to unanimously recommend to Council approval of the preliminary plat, PUD general plan, and rezoning to allow for the construction of a 9,934 square foot retail building and a 1,737 square foot restaurant/coffee shop building. Council discussed at length the proposed project and agreed it was not ready to vote for approval until the following issues were discussed further: building architecture, tenant mix, parking, the need for a PUD, and development of the outlot. This issue was tabled by Council and staff was directed to schedule a meeting with members of Council and the Oneka Square development team in order to address issues raised by Council. Mayor Fran Miron, Council member Mike Granger, and City staff met with Terry Thompson and Jason Brown on June 8, 2007 and June 14, 2007, to address issues raised by Council, including a recommendation for a revision to the architecture. Len Lampert, Architect for the project, as well as developers Terry Thompson and Jason Brown, discussed at length the changes that have been made to their plan, including the building's new architectural design. Council concern with parking will be addressed on an individual tenant basis. A building permit will be issued for the entire building, and then each tenant will need its own permit, along with Council approval and discussion of their parking requirements. A new City of Hugo entrance sign was introduced, which met with Council approval. Council and the Oneka Square development team agreed that a cooperative effort helped to make this project a reality. Granger made motion, Haas seconded, to adopt ORDINANCE 2007409 AMENDING CHAPTER 320 (ZONING) TO CLASSIFY CERTAIN LAND LOCATED EAST OF TH61 AND ORTH OF 120TH STREET (ONEKA SQUARE). VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Granger made motion, Haas seconded, to adopt RESOLUTION 2007-29 APPROVING FINDINGS OF FACT FOR REZONING FOR ONEKA SQUARE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Petryk made motion, Haas seconded, to adopt RESOLUTION 2007-30 APPROVING PUD GENERAL PLAN FOR ONEKA SQUARE AS AMENDED. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Granger seconded, to adopt RESOLUTION 2007-31 APPROVING PRELIMINARY PLAT FOR ONEKA SQUARE. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of June 18, 2007 Page 4 APPROVE PURCHASE OF STREET BANNERS AND DESIGN FOR CRS/TH61 As part of the CSAR 8 project, street lights with banner arms were installed on the 59 decorative lights from Oneka Parkway N. to TH61. Also, banner arms were installed on over 20 light poles along TH61 from 1401h St. N. to 150'h St. N. last year as part of the Centennial Celebration. Included in the 2007 General Fund Budget are funds to purchase new banners for these areas. Staff presented different banner designs to the EDA on Monday, June 18, 2007. PW Director Chris Petree provided a PowerPower presentation for Council, which provided a visual of banner design choices, as well as the recommendation of the EDA to Council. (Council member Mike Granger left the meeting at 8:10 pm.) Haas made motion, Petryk seconded, to accept the following EDA recommendations for purchase of street banners and design for CR8/TH61: 1) the City use Main Street Designs to supply banners and work with them to refine a banner design; 2) the City review the banner design and invite representatives from the HBA and Lions Club to decide on final design with the CSAH 8 Landscape Committee; 3) the City place banners on every other light pole on CSAH 8 between Oneka Pkwy. & TH61 reducing the number of banners needed to 55, and hanging baskets still be placed on every light in 2008; the City consider purchasing another banner with a seasonal/holiday design and allow the Lions & HBA to discuss special event/promotional banners; and 4) if approved by Council, and following review by the CSAH 8 Landscape Committee, staff will order street banners for installation within 4-6 weeks. All aye. Motion Carried. DISCUSSION OF FUTURE MUNICIPAL WATER SUPPLY SYSTEM (CIP) At its May 7, 2007 meeting, Council listened to a brief presentation from City Engineer Jay Kennedy regarding the City's future municipal water supply system. Council agreed to table the issue to a later agenda to allow more time for a presentation and further discussion. Jay and PW Director Chris Petree provided Council with a PowerPoint presentation on the City's future municipal water system to be included as part of the City's five-year capital improvements program. Miron made motion, Petryk seconded, to accept staff's recommendation and proceed as follows: 1) locate and acquire a site for a well and water tower in the southeast quadrant of the MUSA; and 2) begin design/construction process once site is selected. All aye. Motion Carried. APPROVE RECOMMENDATION FROM EDA FOR CREATION OF CITY CABLE TV SHOW "THAT'S HUGO TODAY" At its May 21, 2007 meeting, the Hugo Economic Development Authority (EDA) listened to a presentation from City staff regarding interest in the creation of a City cable access show to provide promotion and marketing activities for the City of Hugo. The show would be produced and directed by Associate Planner Rachel Simone and Administrative Intern Nathan Ehalt at the Suburban Community Channel, SCC studios in White Bear La The show would be monthly hosted by the Mayor and Council members and/or City staff. Council agreed th, this would be an excellent communication tool for the City's promotion efforts. City Council meeting of June 18, 2007 Page 5 Miron made motion, Haas seconded, to approve the recommendation from the EDA for the creation of a City cable TV show "That's Hugo Today". All aye. Motion Carried. DISCUSSION ON DRAFT ORDINANCE TO REGULATE LONG GRASS AND WEEDS Included in the Hugo Planning Commission's 2006 goals was a review of the City's public nuisance ordinance and, specifically, issues related to weeds and long grass. Over the past several months, a subcommittee made up of members of the Planning Commission and two members of Council, along with City staff, have been meeting to review and draft a new long grass/weed ordinance, which would give City staff the necessary enforcement tools for the cutting and removal of weeds on property, where generally homeowners have failed to mow them on a regular basis. CD Director Bryan Bear shared with Council the proposed draft ordinance, which would allow City staff the authority under which the code would specifically regulate long grass and weeds. Haas made motion, Petryk seconded, to prepare the draft ordinance for a public hearing at a future City Council meeting, after the Planning Commission has had an opportunity to review and comment. All aye. Motion Carried. DISCUSSION ON $50,000 GRANT FROM THE RCWD FOR OAKSHORE PARK PUBLIC IMPROVEMENT PROJECT As a property owner in the project neighborhood, Council member Becky Petryk removed herself from discussion on this matter. On June 4, 2007, City Engineer Jay Kennedy reported to Council that staff had made application to the Rice Creek Watershed District and has been awarded a $50,000 grant for the Oakshore Park public improvement project. Jay reported that the money would be applied to costs associated with the project in terms of eliminating private septic systems and reducing storm water runoff. Mayor Fran Miron was pleased to report that information he received in the City's application reflected an extremely thorough application, which allowed the Water Advisory Subcommittee to make an initial recommendation for approval to the RCWD Board of Managers, which met on June 13, 2007 and agreed to approve the grant to the City. Jay reported to Council that the RCWD would need to hold a public hearing prior to disbursement of funds to the City. No formal Council action was taken on this matter. DISCUSSION ON HANSEN GRAVEL PIT City Attorney Dave Snyder stated that the City is in litigation with the owners/operators of the Hansen gravel pit and that the operator has started the reclamation process. CD Director Bryan Bear stated that restoration looks quite good at this time but still requires additional work.. Mayor Fran Miron suggested that a neighborhood meeting be held to get resident input on the final reclamation plant, with him and Council member Puleo attending. Miron made motion, Petryk seconded, directing staff to schedule a neighborhood meeting to inform residents of litigation and restoration of the Hansen gravel pit. All aye. Motion Carried. City Council meeting of June 18, 2007 Page 6 SCHEDULE MID -YEAR COUNCIL BUDGET WORKSHOP Included in its 2007 ongoing priorities, Council requested that a mid -year Council budget workshop be scheduled in order for the finance department to provide up-to-date projections of the City's budget for 2007, as well as a potential forecast for 2008. Haas made motion, Petryk seconded, to schedule a mid -year budget workshop for Wednesday, July 18, 2007, 7:00 pm, to discuss the City's 2007 budget, as well as projections for the 2008 budget. All aye. Motion Carried. APPROVE STP APPLICATION TO MNDOT FOR TH61 IMPROVEMENTS WITHIN DOWNTOWN HUGO Council member Mike Granger, along with City Engineer Jay Kennedy, City Traffic Engineer Chuck Rickart, and CD Director Bryan Bear have been meeting with officials from MnDOT and Washington County for the past several months regarding proposed future improvements to the TH 61 corridor within the City. The Met Council is currently accepting applications for federal funding for fiscal year 2011, and staff recommends that the City apply for funding for the segment of TH 61 within downtown Hugo. Traffic Engineer Rickart reviewed the proposed application with Council. Mayor Fran Miron suggested that Congressman Jim Oberstar's office be contacted inviting someone from his office to participate in the City's bus tour on September 18'h. Miron made motion, Petryk seconded, to approve the STP application to MnDOT for the TH61 improvement.. within downtown Hugo. All aye. Motion Carried. DISCUSSION ON FUNDING WASHINGTON COUNTY EXTENSION PROGRAM Mayor Fran Miron informed Council that the Washington County Board is considering removing funding of the Washington County Extension Program for 2008. Mayor Miron and the City Administrator will formulate a resolution for submittal to the Board outlining the reasons why the program should continue to be funded. Miron made motion, Haas seconded, to adopt RESOLUTION 2007-32 SUPPORTING CONTINUED FUNDING OF WASHINGTON COUNTY EXTENSION PROGRAMS. VOTING AYE: Haas, Petryk, Puleo, Miron Motion Carried. CITY COUNCIL MEETING OF JULY 2, 2007 Council member Frank Puleo questioned whether there would be a quorum present at the Council meeting of July 2, 2007 as the July 4h holiday falls on Wednesday of that week. It was determined that a quorum would present and the meeting will be held as scheduled. City Council meeting of June 18, 2007 Page 7 MAY 23, 2007 PUBLIC OPEN HOUSE ON 2008 COMPREHENSIVE PLAN CD Director Bryan Bear provided Council with an update on the outcomes from the third Open House held Wednesday, May 23, 2007 for development of the City's 2008 comprehensive plan. There was a significant increase in the number of attendees. The next open house is scheduled for Wednesday, June 20, 2007. The Planning Commission has requested a joint Council/Planning Commission workshop to discuss the 2008 comprehensive plan land use issues. Miron made motion, Petryk seconded, to schedule a joint Council/Planning Commission workshop for July 19, 2007, 7:00 pm, to discuss 2008 comprehensive plan land use issues. All aye. Motion Carried. JUNE 26.2007 ETHAN AVENUE NEIGHBORHOOD MEETING On June 4, 2007, City Engineer Jay Kennedy reported to Council the discussions staff has had with residents living on Ethan Avenue regarding the Oakshore Park public improvement project. Jay reported that he planned on scheduling a meeting with neighbors in order to discuss the proposed reconstruction of Ethan Avenue. Staff is pleased to report that a meeting with the Ethan Avenue neighborhood has been scheduled for Tuesday, June 26, 2007 at 7:00 pm in the Council chambers where Jay will provide information regarding the improvement project, as shared with staff, as well as an open discussion with the neighbors. EXECUTIVE SESSION — LITIGATION REGARDING MARVIN LAVALLE RIGHT OF WAY ACQUISITION Haas made motion, Miron seconded, to recess the regular meeting and go into executive session. All aye. Motion Carried. RETURN TO REGULAR SESSION Miron made motion, Haas seconded, to reconvene the regular City Council session. All aye. Motion Carried. City Attorney Dave Snyder summarized the discussion held in the executive session regarding the Marvin and Judy LaValle CR8 right of way litigation. Miron made motion, Haas seconded, that the City of Hugo enter into a Settlement Agreement for acquisition of LaValle right of way for CSAH8 and Oneka Parkway, in an amount not to exceed the amount awarded by the commissioners. All aye. Motion Carried. City Council meeting of June 18, 2007 Page 8 ADJOURNMENT Puleo made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary Ann Creager City Clerk