HomeMy WebLinkAbout2007.07.02 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 2, 2007
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Mike Ericson, City Attorney Dave Snyder, and City Clerk Mary Ann Creager
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JUNE 14.2007 I-35 W/E
COALITION MEETING
Petryk made motion, Puleo seconded, to approve the minutes for the June 14, 2007 I-35 WE Coalition
meeting as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JUNE 18, 2007
Haas made motion, Granger seconded, to approve the minutes for the June 18, 2007 meeting as
presented.
All aye. Motion Carried.
APPROVE MINUTES FOR THE EXECUTIVE SESSION OF JUNE 18.2007
Haas made motion, Petryk seconded, to approve the minutes for the executive session of June 18, 2007
as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF JUNE 20.2007 AT 2008
COMPREHENSIVE PLAN OPEN HOUSE
Haas made motion, Petryk seconded, to approve the minutes for the June 20, 2007 — 2008
Comprehensive Plan Open House meeting as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add. G.11 — Charitable Gambling License for August 26, 2007 Fall Festival (St. John's Church)
Add K.1 — Discussion on CSAH 57 Paving Project
Add L.1 — Discussion on Civil Defense Siren on 4h of July
Granger made motion, Haas seconded, to approve the agenda for July 2, 2007 as amended.
All aye. Motion Carried.
City Council meeting of July 2, 2007
Page 2
PRESENTATION OF FOUR NEW FIREFIGHTERS ON HUGO FIRE DEPARTMENT
At its meeting of June 18, 2007, Council appointed Denise Borglund, Michael McCorkel, Anthony
Angell, and Michael Childs as probationary firefighters on the Hugo Fire Department. Fire Chief Jim
Compton advised Council that Denise Borglund will not be able to serve the City and has resigned.
Chief Compton presented Michael McCorkel, Anthony Angell, and Michael Childs as new members of
the HFD. Mayor Fran Miron publicly recognized the new firefighters and thanked them for their service
to the City of Hugo.
CONSENT AGENDA
Granger made motion, Haas seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Pay Request #5 from Keys Well Drilling Company for Work Completed on Well No. 5
Approve Hiring of Matt Morelli as Video Technician
Approve Annual Performance Review for Public Works Lead Worker Tom Smith
Approve Variance Request for Construction Deck Stairs at 13500 Fiona Avenue (Marko)
Approve Application for a Charitable Gambling License at Hugo American Legion (White Bear Girls'
Fast Pitch)
Approve Pay Request #3 from C.W. Houle for Work Completed to Date on the 129d' Street
Public Improvement Project
Approve Pay Request #1 from Peterson Companies for Work Completed to Date on CSAH 8
Irrigation and Landscaping Project
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for July 2, 2007 as presented.
APPROVE PAY REQUEST #5 FROM KEYS WELL DRILLING COMPANY FOR WORK
COMPLETED ON WELL NO.5
City staff has received pay request #5 from Keys Well Drilling Company for construction of well No. 5.
City Engineer Jay Kennedy and PW Director Chris Petree have reviewed the request and found it to be
satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved pay
request #5 in the amount of $26,381.50 for work completed to date on the construction of well No. 5.
APPROVE HIRING OF MATT MORELLI AS VIDEO TECHNICIAN
The City of Hugo currently has two video technicians who provide video programming services for City
Council and Planning Commission meetings. Due to summer schedules, family travel, vacations, and
illness, staff contacted Matt Morelli, who is interested in becoming a substitute video technician. Matt
has experience in video programming, since his family members are involved in video production.
Adoption of the Consent Agenda approved the hiring of Matt Morelli as the City's new video technician,
at a pay rate of $12.80/hr.
City Council meeting of July 2, 2007
Page 3
APPROVE ANNUAL PERFORMANCE REVIEW FOR PUBLIC WORKS LEAD WORKER
TOM SMITH
Tom Smith was hired by the City as its second full-time public works employee on June 26, 2000. Over
the past seven years, Tom has provided excellent leadership to the new members of the public works
department, including summer seasonal workers. Tom demonstrates an excellent work ethic, can -do
attitude, and a good sense of humor. He is skilled in all aspects of the public works department.
Adoption of the Consent Agenda approved the annual performance review for public works lead worker
Tom Smith.
APPROVE VARIANCE REQUEST FOR CONSTRUCTION OF DECK STAIRS AT 13500
FIONA AVENUE (MARKO)
The applicants are requesting a variance from the front yard setback to permit stairs to be constructed on
an existing deck. The property is a corner lot resulting in two front and two side yards. The deck is
currently 26 feet away from the front property line. The stairs are proposed to be constructed to the deck
on the north side of the property, which is considered a front yard, and will be 22 feet from the property
line, where 30 feet is required by ordinance. At its June 14, 2007 meeting, the Board of Zoning Appeals
held a public hearing for the variance with no one present at the meeting to speak on the issue. The
Board recommended approval of the variance by a vote of 2-0. Adoption of the Consent Agenda
approved the variance request for Julie and Joseph Marko to construct deck stairs 22 ft from their north
property line at 13500 Fiona Avenue.
APPROVE CHARITABLE GAMBLING LICENSE AT HUGO AMERICAN LEGION (WBL
GIRLS' FAST PITCH ASSOCIATION)
The WBL Girls' Fast Pitch Association has applied for a charitable gambling license for approval of pull
tab and raffle activities at the Hugo American Legion. City staff reviewed the application and found it to
be satisfactorily complete. Adoption of the Consent Agenda approved the charitable gambling license
for the WBL Girls' Fast Pitch Association allowing it to conduct pull tab and raffle activities at the Hugo
American Legion on April 19, 2008.
APPROVE PAY REQUEST #3 FROM C.W. HOULE FOR WORK COMPLETED TO DATE
ON 129XH STREET P.I. PROJECT
On March 19, 2007, Council awarded the bid for the 1291h Street public improvement project to C.W.
Houle. For the past several months, construction workers for C.W. Houle have worked on the project
and installed sewer and water mains. C.W. Houle has submitted pay request #3 for work completed to
date on the project. Senior Engineering Technician Scott Anderson has reviewed the pay request and
found it to be consistent for work completed to date on the project. Adoption of the Consent Agenda
approved pay request #3 in the amount of $125,212.47 for work completed to date on the 129`h Street
public improvement project.
City Council meeting of July 2, 2007
Page 4
APPROVE PAY REQUEST #1 FROM PETERSON COMPANIES FOR WORK COMPLETED
TO DATE ON CSAH 8 IRRIGATION AND LANDSCAPING PROJECT
On January 2, 2007, Council awarded the bid for the CSAH 8 Landscaping and Irrigation project to
Peterson Companies of Chisago City. For the past month, workers for Peterson Companies have worked
on the project and have installed irrigation system components and approximately 300 trees. Peterson
Companies has submitted pay request #1 for work completed to date on the project. Senior Engineering
Technician Scott Anderson has reviewed the pay request, made appropriate changes, and is confident
that it is consistent for work completed to date on the project. City staff recommended approval of pay
request #1 in the amount of $211,928.60 for work completed to date on the CSAH 8 Landscaping and
Irrigation project.
Because Council members Becky Petryk and Mike Granger are residents of Oakshore Park, the
following Consent Agenda items were removed for separate action.
Haas made motion, Puleo seconded, to approve the following matters relating to the Oakshore Park
Public Improvement project:
APPROVE REQUEST FOR SENIOR CITIZEN ASSESSMENT DEFERRAL FOR OAKSHORE
PARK P.I. PROJECT (DWYER)
In 2006, the Hugo City Council adopted a resolution establishing a program to defer payment of special
assessments for senior citizens. An application for deferment was submitted to the City of Hugo by
Terrance and Victoria Dwyer, who live at 12666 Ethan Avenue. They are requesting that their
assessment for the Oakshore Park street and utility project be deferred, as per the terms of the program.
City staff has reviewed the application and found it to be satisfactorily completed. City staff
recommended approval of the application for senior citizen assessment deferral for Terrance and
Victoria Dwyer living at 12666 Ethan Avenue and costs associated with the Oakshore Park P.I. project.
APPROVE PAY REQUEST FROM ARCON CONSTUCTION INC. FOR WORK COMPLETED
TO DATE ON OAKSHORE PUBLIC IMPROVEMENT PROJECT
On June 4, 2007, Council awarded the bid for the Oakshore public improvement project to Arcon
Construction Company Inc. For the past several weeks, construction workers for Arcon Construction
have working on the project installing sanitary sewer and water mains. Arcon Construction has
submitted pay request #1 for work completed to date on the project. Senior Engineering Technician
Scott Anderson reviewed the pay request and found it to be consistent for work completed to date on the
project. Adoption of the Consent Agenda approved pay request #1 in the amount of $102,300.74 for
work completed to date on the Oakshore public improvement project.
VOTING AYE: Haas, Puleo, Miron
ABSTAINED: Granger and Petryk
Motion Carried.
City Council meeting of July 2, 2007
Page 5
SCHEDULE DATE TO INTERVIEW APPLICANTS FOR VACANCY ON PARKS AND
RECREATION COMMISSION
On May 21, 2007, Council accepted the resignation from Parks Commissioner Tony Groff, who is
moving out of the City of Hugo. City staff advertised for the vacancy and is pleased to announce that
five very qualified individuals have volunteered to serve on the Parks and Recreation Commission.
Haas made motion, Granger seconded, to schedule a special meeting for Monday, July 23, 2007, Hugo
City Hall, at 7:00 pm, to interview candidates for the current vacancy on the Parks and Recreation
Commission.
All aye. Motion Carried.
DISCUSSION AND UPDATE ON DRAFT PLAN FOR MNDNR PAUL HUGO FARMS WMA
As an adjacent property owner, Mayor Fran Miron removed himself from discussion on this matter and
passed the gavel to acting Mayor Becky Petryk and left the Council Chambers. On June 22, 2007, the
MnDNR Paul Hugo Farms WMA Task Force held its fifth meeting, which was facilitated by MnDNR
planner Emmett Mullen. The Task Force has been working to develop a wildlife management plan for
the Paul Hugo Farms Wild Life Management Area, a 320 -acre parcel next to Rice Lake. Groups
represented on the Task Force are MnDNR, RCWD, BWSR, the City of Hugo, and a retired MnDNR
official. A draft plan has been prepared and the Task Force has scheduled a meeting with the 15 to 20
land owners for Tuesday, August 7, 2007 at 7:00 pm, at the Rice Lake Centre Community Room.
Council member Haas requested City Attorney Dave Snyder to provide a written opinion about the need
for Mayor Fran Miron to excuse himself from discussion on this issue.
Petryk made motion, Granger seconded, to schedule a special meeting of the Hugo City Council for
Tuesday, August 7, 2007, Rice Lake Centre Community Room, at 7:00 pm, to hold an informational
meeting with Rice Lake area landowners to discuss the proposed wildlife management plan for the Paul
Hugo Farms WMA.
All aye. Motion Carried.
DISCUSSION ON RESTRIPING TH61 FROM 145TH STREET TO 146TH STREET
Prior to the construction of the CSAH 8 project and its former connection to TH61, MnDOT officials
restriped the section TH61, between 145`h Street and 146t' Street, to allow for the better movement of
traffic. Since the closure and removal of the traffic signal at 145"' Street, the need to restripe TH61 has
become necessary. City Engineer Jay Kennedy and CD Director Bryan Bear have been working with
MnDOT and Washington County officials to design lanes and turn lanes, which allow for improved
movement of traffic on TH61. No formal Council action was taken at this time.
DISCUSSION ON REVIEW OF CITY ORDINANCE REGULATING DOGS
At its June 13, 2007 meeting, the Hugo Parks and Recreation Commission discussed a number of issues
on their agenda, as well as a concern from one of the commissioners as to the City's ordinance regulating
City Council meeting of July 2, 2007
Page 6
the activities of dogs on public property. The specific issued raised by one Commissioner was the
concern for dogs to be under more than the "immediate" control and on a leash on public property. This
was an issue she observed at Hugo Good Neighbor Days where dogs were not under the immediate
control of the owner and certainly not on a leash. The Commission agreed to request that Council direct
staff to review the current ordinance and to make suggested revisions that dogs on City -owned property
be allowed but only on a leash and not under the immediate voice command of the public.
Haas made motion, Granger seconded, directing the Parks Commission to discuss this matter further and
recommend what Council action they would like as to revisions to the City's ordinance regulating the
control of dogs.
All aye. Motion Carried.
APPROVE RESIGNATION OF BERNIE BRUNOTTE FROM THE BOARD OF ZONING
ADJUSTMENTS AND AUTHORIZE ADVERTISING TO FILL VACANCY
Bernie Brunotte announced his resignation from the Board of Zoning Appeals, effective immediately for
health reasons.
Miron made motion, Puleo seconded, that Council accepts the resignation of Bernie Brunotte from the
Board of Zoning Adjustments.
All aye. Motion Carried.
Council discussed possible restructuring of the Board of Zoning Adjustments with no firm conclusion.
Discussion of this issue will continue with staff.
Granger made motion, Haas seconded, directing staff to advertise to fill the current resident -member
vacancy on the Board of Zoning Adjustment.
All aye. Motion Carried.
APPOINT ALTERNATE COUNCIL MEMBER TO BOARD OF ZONING ADJUSTMENTS
By ordinance, one member of the Council shall be appointed to the Board of Zoning Adjustments.
Council member Frank Puleo serves as the Council's representative on the Board and due to a
scheduling conflict, has been unable to attend some of the meetings. Frank has requested that a Council
member be appointed as an alternate, who will serve in his absence.
Granger made motion, Haas seconded, to appoint Council member Becky Petryk as an alternate member
to serve on the Board of Zoning Appeals.
All aye. Motion Carried.
City Council meeting of July 2, 2007
Page 7
REQUEST FROM TWIN CITIES RED CROSS FOR CITY VOLUNTEERS AT MN STATE
FAIR. AUGUST 23 TO SEPTEMBER 3
The City received a request from the Twin Cities Red Cross for volunteers to work at their booth during
the State Fair from August 23rd until September P. Council will advise staff if they are interested in
serving in this capacity. City employees may volunteer but will not be paid by the City.
Miron made motion, Granger seconded, directing staff to notify all potential volunteers, including City
employees that their volunteerism must be on their own time.
All aye. Motion Carried.
CSAH 57 UPDATE
Council member Haas informed Council that the CSAR 57 repaving project has been completed.
Miron made motion, Haas seconded, directing staff to send a letter of thanks to Washington County for
the improved road.
All aye. Motion Carried.
CIVIL DEFENSE SIREN
The civil defense siren will sound as usual on Wednesday, July 4, 2007 at 1:00 pm.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 8:20 pm.
All aye. Motion Carried.
Mary Ann Creager
City C1erk