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HomeMy WebLinkAbout2007.07.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 16.2007 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF JULY 2.2007 Haas made motion, Petryk seconded, to approve the minutes for the July 2, 2007 City Council meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add L.1 — Discussion of CSAH 57 Repaving Project Add L.2 — Discussion on Nuisance Complaints Miron made motion, Haas seconded, to approve the agenda for July 16, 2007 as amended. All aye. Motion Carried. PRESENTATION OF 2006 CITY AUDIT Finance Director Ron Otkin has been working for the past several months with auditors from Smith Schafer & Associates on the 2006 Comprehensive Annual Financial Report. Jason Miller from Smith Schafer provided a PowerPoint presentation and their findings to the City Council. Haas made motion, Granger seconded, to accept the 2006 Comprehensive Annual Financial Report. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Temporary On -Sale Liquor License for July 21 and August 26, 2007 (St. John's Church) Approve Hardwood Creek Trail Application from Wilson Tool for August 11 5K Fun Run Approve Annual Performance Review for PW Director Chris Petree Approve Resignation of Denise Borglund from the Hugo Fire Department Approve Purchase of Line Striper for the Public Works Department Approve $20,000 grant application to Met Council for the Comprehensive Plan All aye. Motion Carried. City Council meeting of July 16, 2007 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for July 16, 2007 as presented. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR JULY 21 AND AUGUST 26. 2007 (ST. JOHNS CHURCH) St. John's the Baptist Catholic Church, 14323 Forest Boulevard North, applied for a temporary on -sale liquor license to permit wine and beer to be served at the pig roast scheduled for July 21, 2007 and the Fall Festival scheduled for August 26, 2007. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the application for a temporary on - sale liquor license for St. John's the Baptist Catholic Church to serve wine and beer and its events on July 21, 2007 and August 26, 2007, respectively. APPROVE HARDWOOD CREEK TRAIL APPLICATION FROM WILSON TOOL FOR AUGUST 115K FUN RUN. Wilson Tool is requesting the use of the Hardwood Creek Trail for a 5K Fun Run scheduled for August 11, 2007. The run will begin at approximately 8 a.m. at Hugo City Hall, and the route will be along the Hardwood Creek Trail, north to 150 Street and returning to City Hall. An application for use of the trail was approved by Washington County Parks Division. Adoption of the Consent Agenda approved the request for use of the Hardwood Creek Trail for the Wilson Tool 5K Fun Run on August 11, 2007. APPROVE ANNUAL PERFORMANCE REVIEW FOR PW DIRECTOR CHRIS PETREE Chris Petree was hired by the City of Hugo on July 19, 1999, as the new Public Works Maintenance Employee. Over the past eight years, Chris has worked diligently to help the City develop a Public Works Department and construct a new public works facility. Chris demonstrates an excellent work ethic and has excellent leadership skills. Chris's commitment and loyalty to the City of Hugo is second to none and he is a valued member of the City Hall team. Adoption of the Consent Agenda approved the annual performance review for Chris Petree. APPROVE RESIGNATION OF DENISE BORGLUND FROM THE HUGO FIRE DEPARTMENT. At its meeting on June 18, 2007, the Council had appointed Denise Borglund as a probationary firefighter on the Hugo Fire Department. Since then, Denise has decided she is unable to dedicate as much time as would be needed to serve on the department. She has submitted her resignation and thanked the Hugo Fire Department for the opportunity. Adoption of the Consent Agenda accepted the resignation of Denise Borglund from the Hugo Fire Department. APPROVE THE PURCHASE OF LINE STRIPER FOR THE PUBLIC WORKS DEPARTMENT Included in the 2007 General Fund Budget is $7,500 for the purchase of a line striper for the Public Works Department. This piece of equipment will be used for striping the municipal parking lots, turn lanes, City Council meeting of July 16, 2007 Page 3 crosswalks, and other pavement markings. Adoption of the Consent Agenda approved the purchase of the line striper and small utility trailer at the cost of $7,335. APPROVE $20.000 GRANT APPLICATION TO MET COUNCIL FOR THE COMPREHENSIVE PLAN The City has been notified by the Metropolitan Council of an opportunity to receive $20,000 in grant money toward the update to the City's 2008 Comprehensive Plan. This grant money would be in addition to the $40,000 loan the City has already received from the Met Council for this purpose. Adoption of the Consent Agenda adopted Resolution 2007-33 authorizing staff to submit the grant application. CONSIDER AMENDMENT TO RURAL & OPEN SPACE PRESERVATION ORDINANCE aka OPEN SPACE PRESERVATION ORDINANCE At its June 4, 2007 meeting, Council discussed the recently revised and renamed Open Space Preservation Ordinance. Council directed staff to publish for a public hearing and post revisions to the ordinance on the City's website and make it available at the front counter at City Hall. The Planning Commission recommended approval of the ordinance on May 24, 2007 by a vote of four to one with one abstention. CD Director Bryan Bear provided Council with a PowerPoint presentation outlining the background of the ordinance, including the proposed revisions. The City has previously granted subdivision approval to Sunset Shores and Enchanted Waters under the existing ordinance and were granted one year extensions to complete the process. Council member Haas requested the City Attorney provide a legal opinion stating the status of the developments when their extensions expire. Mayor Miron opened the public hearing. Jim Laumer, 12623 Homestead Drive, questioned: physically integrating neighborhoods; minimum lot size; clustering homes and calling it "open space"; and homeowners' associations control of open space area. Steve Wlaschin, 7755 125h Street, stated that because of the huge cost to install a community well, a bonus density points should be awarded. A bonus should be awarded for a third party easement holder. The elimination of bonus densities will make it difficult to get developers. Kathy Scobie, 7676 120' Street, agreed that a density bonus should be granted due to high cost of the community well. There are not enough bonuses to encourage a developer and land will be subdivided into stove pipe lots. With no more comments, Mayor Miron closed the public hearing. Council discussed at great length the reason for creation of the open space ordinance, the time spent to create the ordinance, the recent time spent to consider revising it, density bonuses, and the need for such an ordinance to prevent expansion of the MUSA. Mayor Miron deviated from the discussion stating that he was of the opinion that the rural community was not in favor of the cluster/open space/rural preservation ordinance and that the ordinance may be ahead of its time, and whether it should be abolished. He felt that public participation in the 2008 Comprehensive Plan process would dictate the outcome for rural development. CD Director Bryan Bear suggested Council could also consider a moratorium but Council did wish to use this option. City Council meeting of July 16, 2007 Page 4 Council member Puleo suggested that Council, once again, open the issue up for public discussion/input. Miron made motion, Petryk seconded, to table discussion amending the rural and open space ordinance to allow staff to review Council comments with respect to bonus issues and schedule a special Council meeting for August 13, 2007, 7:00 pm, and invite the public to comment on this issue. All aye. Motion Carried. SOUTH ETHAN AVENUE NEIGHBORHOOD MEETING UPDATE City staff and Council member Petryk met with residents in the Ethan Avenue neighborhood on June 26, 2007 regarding possible improvements to the public streets and utilities in the neighborhood. Residents at the meeting were very interested in participating in public improvements within the neighborhood. City Engineer Jay Kennedy presented to Council the possible next steps that would result in construction of the improvements in 2008. Council member Granger suggested that the City Engineer obtain firm cost numbers for the project for submission to property owners and ask that they submit a petition. Council member Petryk felt strongly that property owners would favor the project is the assessment was per lot rather than by front frontage. Miron made motion, Granger seconded, directing staff to provide utility cost figures to property owners and request that they submit a petition to the City for such improvements. All aye. Motion Carried. HANSEN GRAVEL PIT NEIGHBORHOOD MEETING UPDATE At its June 18, 2007 meeting, Council listened to a presentation from CD Director Bryan Bear regarding recent reclamation activities at the Hansen gravel pit. Council voted to schedule a neighborhood meeting to discuss the final reclamation work. The meeting was held on Thursday, July 12 and was attended by Mayor Miron and Council member Haas. Miron made motion, Petryk seconded, to table this item until the Council meeting of August 6, 2007. All aye. Motion Carried. APPROVE RECOMMENDATION FROM PLANNING COMMISSION FOR AMENDMENT TO CONDITIONAL USE PERMIT FOR BALD EAGLE SPORTSMAN ASSOCATION GUN CLUB As a member of BESA, Council member Frank Puleo did not participate in discussion of this issue. The Bald Eagle Sportsman Association, 6557 125h Street North, applied for an amended Special Use Permit (SUP) to make it consistent with the recently adopted state law. At its June 14, 2007 meeting, the Planning Commission held a public hearing, which was attended by several residents and members of the Club. The PC voted 4 to 2 to recommend approval of an amended permit. CD Director Bryan provided a PowerPoint presentation with BESA's history, as well as an aerial photo of the site. Patrick Steinhoff, attorney for the club, addressed Council stating that BESA was asking for just a few changes City Council meeting of July 16, 2007 Page 5 to bring their CUP in conformance with state statutes: membership limits; noise standards; improvement of property with Council approval; and open club to the public. Neighbor Kevin Rhodes cited reasons why BESA should not receive amendments to their CUP: need to show compliance with noise standards with expansion; need to show compliance with performance guidelines; provide a lead reclamation program and change to from lead to steel shot; and allow consumption of alcohol while shooting at the gun club. Council member Haas volunteered to meet with neighbors and gun club officials to resolve their issues. Mayor Miron also volunteered to participate. Haas made motion, Granger seconded, to table action on this matter until the meeting of August 6, 2007. Mayor Miron and Council member Haas agreed to meet personally with neighbors and BESA officials to further discuss issues raised at tonight's meeting. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Puleo Motion Carried. DISCUSSION ON PROPOSED CHANGES TO THE RCWD NEW RULES AND REGULATIONS The RCWD is proposing new rules and regulations related to storm water management within the City and has requested written comments to be received no later than August 1, 2007. The new rules would impact current development practices and would also affect the City's street reconstruction program. City Engineer Jay Kennedy quickly presented to the Council a summary of the rule changes and requested direction from the Council on comments related to the changes. Miron made motion, Granger seconded, directing staff to contact other members of the I-35 W/E Coalition with concerns they might have with the changes and submit comments to the RCWD by August 1, 2007. All aye. Motion Carried. ADJOURNMENT Granger made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary Af4kreager City C