HomeMy WebLinkAbout2007.08.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AUGUST 6.2007
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Petryk, Puleo, Miron
City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer
Jay Kennedy, Associate Planner Rachel Simone, and City Clerk Mary Ann Creager
ABSENT: Chuck Haas
APPROVE CITY COUNCIL MINUTES FOR MEETING OF JULY 16.2007
Puleo made motion, Petryk seconded, to approve the minutes for the July 16, 2007 meeting as presented.
All aye. Motion Carried.
APPROVE CITY COUNCIL MINUTES FOR MEETING OF JULY 18.2007 (MID -YEAR
BUDGET WORKSHOP)
Granger made motion, Petryk seconded, to approve the minutes for the July 18, 2007 mid -year budget
workshop meeting as presented.
All aye. Motion Carried.
APPROVE CITY COUNCIL MINUTES FOR MEETING OF JULY 23.2007 (PARKS
COMMISSIONER INTERVIEWS)
Petryk made motion, Granger seconded, to approve the minutes for meeting of July 23, 2007 meeting at
which it conducted interviews for the vacancy on the Parks and Recreation Commission as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Add H.6 — Discussion of Proposed Ethan/Everton/120'h/122th Street Project
Miron made motion, Granger seconded, to approve the agenda for August 6, 2007 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Petryk made motion, Granger seconded, to approve the following Consent Agenda:
Approval of Claims
Approve On -Sale Beer License for September 2, 2007 Embajadora Hispanic Rodeo
Approve Property Line Adjustment, Variances, and CUP for 16730 Jeffrey Ave (Wolkerstorfer)
Approve Annual Performance Review for Public Works Worker Mike Loeffler
Approve Side Yard Setback for House Addition at 12757 Homestead Drive (Stodola)
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Page 2
Approve Temporary On -Sale Beer License for Hugo Lions for Wilson Tool Picnic on 8/11/07
Approve Quote for Demolition of House at 14593 Forest Blvd.
Approve Pay Request #6 from Keys Well Drilling for Work Completed to Date on Well #5
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for August 6, 2007 as presented.
APPROVE ON -SALE BEER LICENSE FOR EMBAJADORA HISPANIC RODEO ON
SEPTEMBER 2, 2007
The City received an application for an on -sale beer license from the Embajadora Hispanic rodeo
scheduled for September 2, 2007 at the Woodloch Stables. City staff reviewed the application and found
it to be satisfactorily complete, along with the necessary liquor liability insurance. Adoption of the
Consent Agenda approved the on -sale beer license for the Embajardora Hispanic rodeo scheduled for
September 2, 2007 at the Woodloch Stables.
APPROVE PROPERTY LINE ADJUSTMENT, VARIANCE, AND CUP FOR 16730 JEFFREY
AVE (WOLKERSTORFER)
Joseph and Marcia Wolkerstorfer at 16730 Jeffrey Avenue currently own four contiguous parcels. Three
of the parcels are under the 10 acre minimum lot size required in the Agricultural Zoning District, and
two parcels do not have the required 300 feet road frontage. The property line adjustment would result
in four parcels with two parcels less than 10 acres and one parcel with less than the required frontage.
Hugo City code states that where a property line adjustment causes properties to remain or become out
of compliance with the Zoning Ordinance, a variance is required. Therefore, the applicant is requesting
variances to allow a five acre parcel and a nine acre parcel and a variance to allow the 10 acre parcel
with no road frontage. The applicant is also requesting a conditional use permit to allow a shared
driveway to allow access to the 10 acre land locked parcel for construction of a new home. Adoption of
the Consent Agenda approved Resolution 2007-34 approving the property line adjustment, Resolution
2007-35 approving a variance from the road frontage requirements, and Resolution 2007-36 approving a
CUP to allow a shared driveway for Joe and Marcia Wolkerstorfer at 16730 Jeffrey Avenue.
APPROVE ANNUAL PERFORMANCE REVIEW FOR PW WORKER MIKE LOEFFLER
Mike Loeffler was hired by the City on August 5, 2002 as one of the City's new public works workers.
Over the past five years, Mike has worked hard and demonstrated an excellent work ethic providing a
wide variety of duties in the public works department, including a primary focus as the City's grader
operator. Mike's attention to detail and pride in his work is reflected as the City regularly receives
compliments from residents regarding the conditions of the gravel roads. Mike is an excellent
communicator, who has a good sense of humor in working with residents throughout the City. Adoption
of the Consent Agenda approved the annual performance review for public works worker Mike Loeffler.
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Page 3
APPROVE SIDE YARD SETBACK FOR HOUSE ADDITION AT 12757 HOMESTEAD DRIVE
(STODOLA)
The applicant is requesting a variance to permit an addition to a garage to be located 17 feet - 9 inches
from the side property line where 20 feet is required by ordinance. There is a small corner of the addition
that would be encroaching 2 feet - 3 inches into the required side yard setback. Currently, the applicant
has an attached garage on the southwest corner of the house that is 508 square feet. With the addition,
there will be a partial demolition of the existing attached garage. The proposed addition will make the
garage 996 square feet. In the Rural Residential zoning district, 1,000 square foot garages are the
maximum allowed. The applicant would like to keep the addition in line with the existing garage and
that is why the addition is proposed to be within the side yard setback. At the Board of Zoning meeting
of July 12, 2007, staff recommended denial of the application; however, the Board recommended
approval of the variance. Adoption of the Consent Agenda approved Resolution 2007-37 approving the
variance request of James and Laurie Stodola of 12757 Homestead Drive to permit an addition to their
garage to be located 17.9 ft from the property line where 20 ft is required.
APPROVE TEMPORARY ON -SALE BEER LICENSE FOR HUGO LIONS FOR WILSON
TOOL PICNIC ON AUGUST 11, 2007
The City received an application from the Hugo Lions Club for a temporary on -sale beer license for the
sale of beer at the Wilson Tool annual employee picnic on Saturday, August 11, 2007. City staff
reviewed the application and found it to be satisfactorily complete, along with the required liquor
liability insurance. Adoption of the Consent Agenda approved the temporary on -sale beer license for the
Hugo Lions to sell beer for the Wilson Tool annual employee picnic on August 11, 2007.
APPROVE QUOTE FOR DEMOLITON OF HOUSE AT 14593 FOREST BLVD.
At its June 4, 2007 meeting, Council directed staff to proceed with the pre -demolition work necessary to
demolish the house and buildings located at 14593 Forest Blvd. PW Director Chris Petree has
completed the predemolition survey, asbestos sampling, and solicited quotes for the demolition of
buildings at 14593 Forest Blvd. N. The City received six quotes for the demolition work. Adoption of
the Consent Agenda approved the low quote of $18,935 from Frattalone Companies for the demolition
of the house and buildings located at 14593 Forest Blvd.
APPROVE PAY REQUEST #6 FROM KEYS WELL DRILLING FOR WORK COMPLETED
TO DATE ON WELL #5
The City received pay request #6 from Keys Well Drilling for work completed to date on the well No. 5
in the Waters Edge development. PW Director Chris Petree and Senior Engineering Tech Scott
Anderson reviewed the pay request and found it to be consistent for work completed to date on the
project. Adoption of the Consent Agenda approved pay request #6 in the amount of $23,446 from Keys
Well Drilling for work completed to date on well No. 5.
City Council meeting of August 6, 2007
Page 4
APPROVE RECOMMENDATION FROM PLANNING COMMISSION FOR AMENDMENT
TO CUP FOR BALD EAGLE SPORTSMAN ASSOCIATION
Council member Frank Puleo stated that he is a member of BESA and will not be participating in this
discussion or vote on the issue. The Bald Eagle Sportsman Association, 6557125' Street North, applied
for an amended Special Use Permit (SUP) to make it consistent with the recently adopted state law. At
its June 14, 2007 meeting, the Planning Commission held a public hearing, which was attended by
several residents and members of the Club. The PC voted 4 to 2 to recommend approval of an amended
permit. At its July 16, 2007 meeting, Council considered an amendment to the CUP for the Bald Eagle
Sportsman Association, and after discussion, agreed to table the issue until its next regularly scheduled
meeting. City staff was directed to schedule a meeting with Mayor Fran Miron and Council member
Chuck Haas, as well as members of the gun club and neighbors, to discuss issues related to the CUP. At
the meeting, Mayor Miron suggested that a resolution be drafted that encourages the gun club to operate
in a responsible fashion. Said draft resolution was submitted to Council for consideration and approval.
CD Director Bryan Bear provided a PowerPoint presentation outlining what has transpired to date. He
stated that Council has until August 8, 2007 to take action on this request unless the applicant agrees to
an extension in writing. BESA's attorney, Bruce Malkerson, stated that his client would be willing to
sign an extension authorization. City Attorney Dave Snyder recommended tabling action on this matter
to incorporate language in the draft resolution that reflects state statute taking precedent over City code.
Miron made motion, Petryk seconded, to table action on this matter until the Council meeting of August
20, 2007 to allow the City Attorney to draft language in the proposed resolution subject to applicant
signing an application extension.
VOTING AYE: Granger, Petryk, Miron
ABSTAINED: Frank Puleo
Motion Carried.
HANSEN GRAVEL PIT NEIGHBORHOOD MEETING
At its June 18, 2007 meeting, Council listened to a presentation from CD Director Bryan Bear regarding
recent reclamation activities at the Hansen gravel pit. Council voted to schedule a neighborhood
meeting to discuss the final reclamation work. The meeting was held on Thursday, July 12 and was
attended by Mayor Miron and Council member Haas. CD Director Bryan Bear provided a PowerPoint
update of the meeting to Council and requested direction on remaining reclamation activities at the pit.
Miron made motion, Petryk seconded, directing the City Attorney to write a letter requesting the site to
be reclaimed in full compliance with the approved reclamation plan.
All aye. Motion Carried.
DISCUSSION ON PROCEDURE FOR VARIANCE REQUESTS
The Board of Zoning Appeals has requested the Council consider amendments to the process for
approving variances. Staff drafted two options that were considered by the Board at a meeting on June
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Page 5
26, 2007. Community Development Director Bryan Bear presented the options and requested direction
from Council related to this issue. After Council discussion, Option 1 (minor deviations) was
determined to be more desirable.
Puleo made motion, Granger seconded, that the City keep the Board of Zoning Appeals in place and
direct staff to draft minor deviations from variances and schedule a Planning Commission public hearing
for consideration. Staff should collect all applications, which are to be received by the Friday, August
10, 2007 deadline.
All aye. Motion Carried.
DISCUSSION ON APPOINTMENT OF NEW PARKS & RECREATION COMMISSIONER
On July 23, 2007, Council conducted interviews of five applicants for the vacancy on the Parks and
Recreation Commission created when Commissioner Tony Groff moved out of the City. Council was
very pleased with the quality of the applicants, all who have agreed to volunteer their time and talents to
serve on the Parks Commission. Council agreed to present an idea to the Commission at its August 8,
2007 meeting, whereby additional volunteer opportunities could be created with appointment of one or
more of the candidates as an alternate commissioner or expanded number of commissioners. Mayor
Fran Miron and Council member Mike Granger agreed to a meeting with Chair Roger Clarke and Chris
Petree to present this idea for consideration by the Commission. Council member Granger shared with
Council the desire to expand the commission from seven to nine members, and involve more than one of
the candidates for volunteer service to the Parks and Recreation Commission in the event the Parks
Commission experiences absenteeism at its meeting. The Parks Commission will discuss this matter at
its August 8, 2007 meeting and make a recommendation to Council. No formal City Council action was
taken.
COMPREHENSIVE PLAN UPDATE — SCHEDULE MEETING DATES
City staff reported on the ongoing progress of the 2008 Comprehensive Plan. Staff requested that
Council set two future meeting dates — August 23rd as a joint meeting with the Planting Commission and
September 6'h as a public open house to discuss land use and infrastructure.
Miron made motion, Petryk seconded, to schedule City Council meetings for August 23, 2007 and
September 6, 2007 at 7:00 pm, Hugo City Hall, to continue discussion of the 2008 Comprehensive Plan.
All aye. Motion Carried.
DISCUSSION OF PROPOSED IMPROVEMENTS TO ETHAN/EVERTON/120TH/122"D
Council member Petryk asked that this issue be placed on tonight's agenda to provide an update on the
proposed improvements to the above -referenced roadway. Dennis Dahlin presented a petition signed by
11 residents requesting continued discussion of improvements. Donna Engel, 12947 Ethan Avenue,
questioned assessments for split lots and City policy regarding deferred assessments. Dave Bowen was
troubled that this was an "added on" agenda item and he was informed that these discussions are very
City Council meeting of August 6, 2007
Page 6
preliminary, at about''/: mile of a 100 -mile trip, and no decision of any kind would be made at the
meeting. This issue will be placed on the August 20, 2007 Council agenda for a further update.
REQUEST FROM HANK SCHNIDER AT 14897 FOXHILL AVE FOR NEIGHBORHOOD
STREET RECONSTRUCTION PROJECT
City staff received an email and telephone call from Hank Schnider, who lives at 14897 Foxhill Avenue,
regarding a street reconstruction project in the Hugo Elementary School neighborhood. Council has
included street reconstruction in its Capital Improvement Plan, and the roadways within this
neighborhood have been identified as one of three top -priority neighborhoods for a reconstruction
project. City Engineer Jay Kennedy provided a PowerPoint presentation with a background of the
reconstruction project. Council felt it important that a neighborhood meeting be held to inform residents
And obtain their input. No formal City Council action was taken.
REQUEST FOR EXTENSION OF PRELIMINARY PLAT FOR ENCHANTED WATERS (JIM
BEVER)
At its February 2, 2007 meeting, Council approved the preliminary plat for the development of twelve
residential homes on the 40 -acre parcel owned by Jim Bever, which was to be developed by Stoney
Brook Development. Stoney Brook has since let its contract expire and Jim would like to request from
the City an extension of the preliminary plat to August 7, 2008. City staff reviewed this item with the
City Attorney, who has determined that the Council may approve extensions of this nature.
Petryk made motion, Granger seconded, to approve the August 7, 2008 extension for the preliminary plat
for the Enchanted Waters development located on the Jim Bever property on 132nd Street.
All aye. Motion Carried.
APPROVE SITE PLAN AND VARIANCE FOR MULTIFEEDER IN THE BALD EAGLE
INDUSTRIAL PARK
Applicant Neil Nordling is requesting a site plan review for a 7.05 acre property located at Lot 3, Block
1, Bald Eagle Industrial Park 4th addition. The site plan consists of a two-story building totaling 28,331
square feet for use by Multifeeder Technology. The applicant is showing two future buildings that will
not be approved as part of the site plan review. At the time that the applicant is ready to propose the two
buildings the property would either need to be subdivided or the applicant would have to apply for a
conditional use permit for a campus development to allow three buildings on one property. The applicant
is also requesting approval of two variances. The first variance request is from the north and south side
yard setback requirements to permit the two future buildings to be built 10 feet from the side property
line where the ordinance requires the buildings to be set back at a distance that is at least equal to the
height of the building, and in no case less than 10 feet. The second variance request is from the front
yard setback to permit a sign to be located at the property line where 30 feet is required. Assistant
Planner Rachel Simone provided a PowerPoint presentation with the recommendation from the July 26,
2007 Planning Commission meeting. Bruce Schwartzman, architect for Multifeeder and Neal Nordling,
owner, addressed Council stating that during their concept review, Council was generally favorable to
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Page 7
the 10 ft side yard setback. They felt that for this site to properly develop they would need flexibility on
the setback. Mayor Miron agreed that flexibility to the side yard setback would be necessary to develop
this property.
Petryk made motion, Granger seconded, to adopt RESOLUTION 2007-38 APPROVING A SITE PLAN
FOR MULTIFEEDER TECHNOLOGY ON PROPERYT LOCATED AT LOT3, BLOCK 1, BEIP 4T"
ADDITION.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
Granger made motion, Petryk seconded, to adopt RESOLUTION 2007-39 APPROVING A VARIANCE
FOR MULTIFEEDER TECHNOLOGY FOR CONSTRUCTION OF A MONUMENT SIGN AT LOT
3, BLOCK 1, BEIP 4T" ADDITION.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
Miron made motion, Petryk seconded, to adopt RESOLUTION 2007-40 APPROVING A VARIANCE
FOR MULTIFEEDER TECHNOLOGY TO ALLOW A 15' SIDE YARD SETBACK AT THE NORTH
PROPERTY LINE AND 10' SIDE YARD SETBACK AT SOUTH PROPERTY LINE AT LOT 3,
BLOCK 1, BEIP 4T" ADDITION. FUTURE BUILDINGS SHALL NOT BE HIGHER THAN 30 FT
AS OUTLINED IN NEAL NORDLING'S LETTER TO THE PLANNING COMMISSION DATED
JULY 26, 2007.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
SCHEDULE VOLUNTEER COMMISSION AND CITY STAFF POTLUCK APPRECIATION
PICNIC
Each year, the City holds its annual volunteer appreciation holiday gathering at the Hugo American
Legion. For the past several years, City staff has discussed with Council the idea to hold another event
in summer to allow family members to attend, and schedule a potluck event for a family -friendly
gathering. Mayor Fran Miron has volunteered his family farm at which to hold the annual City
commissions, City staff, and volunteer appreciation picnic. City staff requested direction from Council
as to the scheduling of a volunteer appreciation picnic at the Miron family farm on Homestead Avenue.
Miron made motion, Granger seconded, directing staff to poll City staff and commissions to determine a
date and time to schedule the picnic.
All aye. Motion Carried.
WBL SCHOOL LEVY PICNIC ON SEPTEMBER 11.2007 AT 5:00 PM AT THE LIONS PARK
The WBL school district has scheduled a City of Hugo family picnic on Tuesday, September 11, 2007 at
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5:00 pm at the Hugo Lions Parks in order to invite children and families to attend a "support the levy"
picnic, which has been scheduled for a fall referendum vote on November 6, 2007. City staff sought
direction from Council as to its support for the picnic and to extend an invitation, on behalf of the City,
and invite all Hugo residents and families living in the WBL school district to attend.
Miron made motion, Petryk seconded, directing staff to schedule September 11, 2007 picnic as a special
Council meeting to allow City Council and families to attend.
All aye. Motion Carried.
ADJOURNMENT
Granger made motion, Petryk seconded, to adjourn at 10:00 pm.
All aye. Motion Carried. /
Maryreager
City C '-F