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HomeMy WebLinkAbout2007.10.01 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 1. 2007 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Engineer Jay Kennedy, Assistant City Attorney Jennifer Nodes, Public Works Director Chris Petree, Associate Planner Rachel Simone, and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF SEPTEMBER 13, 2007 (I-35 W/E COALITION MEETING) Haas made motion, Petryk seconded, to approve the minutes for the September 13, 2007- I-35 W/E Coalition meeting as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF SEPTEMBER 17, 2007 Haas made motion, Petryk seconded, to approve the minutes for the September 17, 2007 meeting as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF SEPTEMBER 18, 2007 (CITY WIDE BUS TOUR WITH COMMISSIONS) Petryk made motion, Puleo seconded, to approve the minutes for the September 18, 2007 meeting with the City-wide bus tour held with the City Commissions and staff as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add J.8 — Update on 2008 Comprehensive Plan Add J.9 — Update on Met Council Rural Planning Meeting held on October 1, 2007 Miron made motion, Granger seconded, to approve the agenda for October 1, 2007 as amended. All aye. Motion Carried. 2006 CITY OF HUGO ANNUAL REPORT (WASHINGTON COUNTY SHERIFF BILL HUTTON AND CITY PROSECUTOR TOM WEIDNER Each year, the WCSO provides the City with an annual report compiling the statistics involved with the providing of police protection services. Washington County Sheriff Bill Hutton and Commander Mary Stutz were in attendance to present the 2006 annual police report to Council. Council accepted the annual report and thanked the WCSO for their excellent service to the residents of the City of Hugo. City Council meeting of October 1, 2007 Page 2 CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Scheduling of I-35 W/E Coalition Meeting on November 1, 2007 Approve Annual Performance Review for Public Works Worker Paul Christianson Approve Annual Performance Review for Public Works Worker Tim Kieffer All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for October 1, 2007 as presented. APPROVE SCHEDULING OF I-35 W/E COALITION MEETING ON NOVEMBER 1. 2007 On September 13, 2007, City officials attended the I-35 W/E Coalition meeting at Hugo City Hall. Coalition members agreed to refocus the efforts of the Coalition towards the transportation needs of the cities and counties, with a specific focus on construction of the new interchange at I-35 E and CSAH 14. Coalition members agreed to schedule the next meeting for Thursday, November 1, 2007. Adoption of the Consent Agenda scheduled a public meeting on November 1, 2007 at Hugo City Hall in the Oneka Room, 7:00 pm. for the next I-35 W/E Coalition meeting. APPROVE ANNUAL PERFORMANCE REVIEW FOR PW WORKER PAUL CHRISTIANSON The City of Hugo hired Paul Christianson as a public works worker on September 27, 2004. For the past three years, Paul has demonstrated a good work ethic in performing a wide variety of duties in the public works department. Paul has good communication skills and a sense of humor in dealing with the public and contractors. Adoption of the Consent Agenda Works approved the annual performance for public works worker Paul Christianson. APPROVE ANNUAL PERFORMANCE REVIEW FOR PW WORK TIM KIEFFER On September 27, 2004, the City hired Tim Kieffer as a public works worker. Tim is a skilled and conscientious employee in the public works department and has excellent customer service skills in dealing with residents and contractors. Tim is a valued member of the public works department and has completed a wide variety of duties from Adoption of the Consent Agenda approved the annual performance review for public works worker Tim Kieffer. AWARD OF BIDS FOR CONSTRUCTION OF WELL HOUSE #5 At its August 20, 2007 meeting, Council authorized staff to advertise for the construction of a well house for well #5. On Wednesday, September 26, 2007, at 11:00 am, City staff opened bids for the construction of well house #5. The City received a total of three bids with the apparent low bidder as EnComm Midwest, Inc. with a bid of $393,393. City Council meeting of October 1, 2007 Page 3 Granger made motion, Petryk seconded, to award the contract for construction of well house #5 to the low bidder EnComm Midwest, Inc. with a bid of $393,393. All aye. Motion Carried. AWARD OF QUOTE FOR DEMOLITION OF HOUSES AT 14635 AND 14655 FOREST BLVD. At its August 20, 2007 meeting, Council authorized staff to proceed with the solicitation of quotes for demolition of the houses located at 14635 and 14655 Forest Blvd. PW Director Chris Petree has worked with Pinnacle Engineering to obtain the pre -demolition surveys and requested quotes from ten demolition contractors. The City received a total of five quotes for the demolition project. Granger made motion, Haas seconded, to award the quote for the demolition of the houses at 14635 and 14655 Forest Boulevard to the low bidder PGM, Inc, in the amount of $21,505. All aye. Motion Carried. DISCUSSION ON PROPOSED CITY POLICY ON SANITARY SEWER MAINTENANCE PW Director Chris Petree has been working with representatives from the League of Minnesota Cities Insurance Trust to develop a City policy that would regulate how the City of Hugo performs its regular sanitary sewer maintenance activities. As Council is aware, the LMCIT recommends that cities adopt policies under which they perform regular and routine maintenance activities in order to minimize and reduce insurance liability claims. This issue was removed from the Councils September 17, 2007 agenda due to the absence of Council member Mike Granger. PW Director Chris Petree explained the proposed policy to Council, as well as the funding used to purchase the sewer jetter; general fund money will not be used, but will be paid for through sewer funds or user fees. He also explained that the City saved a great deal of money in purchasing the used sewer jetter from the City of Apple Valley. Haas made motion, Petryk seconded, to adopt RESOLUTION 2007-53 REGARDING A SANITARY SEWER MAINTENANCE POLICY. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. SCHEDULE MEETING DATE OF OCTOBER 16, 2007 TO DISCUSS SOUTH ETHAN AVENUE PROPOSED PUBLIC IMPROVEMENTS At its September 17, 2007 meeting, Council discussed the scheduling of the next neighborhood meeting with the South Ethan Avenue residents to discuss the proposed public improvement project. Staff was directed to solicit dates from which all Council members could attend, specifically, Council members Becky Petryk and Mike Granger. Staff has determined that Tuesday, October 16, 2007 is a date on which all Council members could attend. Council will also discuss the street assessment policy. Miron made motion, Haas seconded, to schedule the next neighborhood meeting for the South Ethan Avenue proposed public improvement project for Tuesday, October 16, 2007 at 7:00 pm in the Council chambers at Hugo City Hall. All aye. Motion Carried. City Council meeting of October 1, 2007 Page 4 UPDATE ON SEPTEMBER 25TH HUGO ELEMENTARY NEIGHBORHOOD MEETING TO DISCUSS PROPOSED STREET RECONSTRUCTION PROJECT At its Tuesday, September 4, 2007 meeting, Council scheduled a neighborhood meeting for Tuesday, September 25, 2007 with residents living the Hugo Elementary School neighborhood for a discussion on a proposed reconstruction project. On Tuesday, September 25, 2007, Mayor Miron, Council members Puleo and Petryk, and City staff held a meeting at Hugo City Hall with residents to discuss the proposed reconstruction project. City Engineer Jay Kennedy provided Council with a PowerPoint update and overview of the issues and topics discussed at the evening: trails and grant opportunities because of school; assessments; and possible assessment credit for previously paved Francesca Avenue. Miron made motion, Granger seconded, directing the City Engineer to prepare a feasibility study for road improvements in the Hugo Elementary School neighborhood. All aye. Motion Carried. Miron made motion, Haas seconded, directing staff to refer the issue of pedestrian trails to the Parks and Recreation Commission for their review and comment to the City Council. All aye. Motion Carried. RECOMMENDATION FROM PLANNING COMMISSION TO DENY INTERIM USE PERMIT FOR VALLIER ON 177TH STREET Jeremy L'Allier applied for an Interim Use Permit to operate a home occupation on his property located at 7130 177th Street North. The applicant is currently operating a concrete construction business from his property. The applicant has stated that there is no concrete work done on the property and that equipment and materials for the business are stored on the property. At its September 13, 2007 meeting, the Planning Commission held a public hearing on this item where eight residents spoke with concerns regarding the business. The Planning Commission unanimously denied the Interim Use Permit based on the fact that the applicant did not reside at the property and that there was excessive storage without adequate screening. Associate Planner Rachel Simone provided Council with a PowerPoint presentation outlining the IUP application, as well as what steps the applicant has taken to remedy neighbors' concerns. Adjoining neighbors addressed Council stating their concerns with the hours of operation; quietude; screening; traffic; number of employees; and their desire to keep the neighborhood residential. Mayor Miron suggested the application be denied at this time and the applicant attempt to resolve neighborhood issues and reapply in six months. Council also discussed the $250 fee as it would relate to Mr. L'Allier if he reapplies in six months. Granger made motion, Haas seconded, to deny the application from Jeremy L'Allier of 7130 177' Street for an Interim Use Permit to operate a home occupation from the property because Mr. L'Allier does not reside on the property. All aye. Motion Carried. City Council meeting of October 1, 2007 Page 5 RESCHEDULE OCTOBER 5, 2007 COUNCIL WORKSHOP ON PROPOSED 2008 CITY BUDGET At its September 4, 2007 meeting, Council scheduled a workshop for Friday, October 5, 2007 to discuss the proposed 2008 City budget. Due to scheduling conflicts, the October 5h meeting has been cancelled. Haas made motion, Petryk seconded, to schedule a Council workshop for Tuesday, October 23, 2007, Hugo City Hall, at 9:00 am, to discuss the proposed 2008 City budget and the City's street assessment policy. All aye. Motion Carried. RECOMMENDATION FROM EDA TO REVIEW SAC/WAC FEES AND SCHEDULE WORKSHOP At its September 17, 2007 meeting, Hugo's Economic Development Authority (EDA) discussed with City staff the current rates for the City's SAC and WAC fees, which are set annually by resolution by City Council. Staff with shared with EDA Commissioner's an issue raised by a business preparing to build a new restaurant in the City that the fees seem to be high. As Council is aware, the EDA's charge is to promote business retention, expansion, and attraction. Since business attraction is a primary focus, and the issue of fees that may be higher than surrounding communities, staff determined it was important to discuss with the EDA this important policy issue for the City of Hugo. The EDA agreed to recommend to Council that staff review the current rate structure of the SAC and WAC fees with regard to surrounding communities with the same growth stage. The EDA requested that this information be brought back to them so that they can better understand if the SAC and WAC fees are a detriment to attracting new businesses to the City. Additionally, a proposed new business would like an opportunity to discuss with Council, in a workshop, the SAC and WAC fee determination currently assigned to them by staff. Haas made motion, Puleo seconded, directing staff to work with the EDA at its next meeting to review the current SAC and WAC fee schedule and report findings to Council, including a report from the business owner. All aye. Motion Carried. UPDATE REGARDING THE TRUNK HIGHWAY 61/COUNTY ROAD 4 INTERSECTION At the September 18, 2007 City Council meeting, City Engineer Jay Kennedy provided Council with background information regarding traffic control and sight distance issues at the Highway 61/County Road 4 intersection. The City Council requested that Washington County officials provide the City Council with an update regarding potential short-term and long-term improvements at the intersection. City staff has been working with the County regarding these issues, and Ted Schoenecker, Washington County Traffic Engineer, was in attendance to provide Council with a PowerPoint update on TH61/CR4, restriping of "downtown" Hugo, the County's CSAH 7-8-9 Study, the County's 2008-2012 CIP, and the County's Comprehensive Plan update. No formal City Council action was taken, but City Engineer Jay Kennedy will review the County's plan for a three lane with middle turn lane and report to Council. City Council meeting of October 1, 2007 Page 6 Because of the late hour: Granger made motion, Haas seconded, to table the following agenda items until the Council meeting of October 15, 2007: discussion on comprehensive economic development web policy with Washington County and Minnesota Dept of Employment and Economic Development; discussion on Washington County Technical Advisor Committee (TAC) on CR 7-8-9 study; October 29h Washington County League of Local Governments meeting; and invitation to attend WBL school levy meeting on October 23rd at 7:00pm at Oneka Elementary School. All aye. Motion Carried. APPROVE PAY REQUEST #3 FROM ARCON CONSTRUCTION FOR WORK COMPLETED TO DATE ON OAKSHORE PARK P.I. PROJECT City staff received pay request #3 from Arcon Construction for work completed to date on the Oakshore Park public improvement project. Senior Engineering Technician Scott Anderson reviewed the pay request and found it to be satisfactory for work completed on the project. Puleo made motion, Haas seconded, to approve pay request #3 from Arcon Construction in the amount of $309,167.21 for work completed to date on the Oakshore Park public improvement project. VOTING AYE: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. UPDATE ON 2008 COMPREHENSIVE PLAN AND OCTOBER 1. 2007 METROPOLITAN COUNCIL MEETING CD Director Bryan Bear provided Council with a very brief update on the status of the City's 2008 Comprehensive Plan and a meeting he attended on October 1, 2007 with Met Council at which he spoke regarding Hugo's planning for the rural area of the City. ADJOURNMENT Haas made motion, Petryk seconded, to adjourn at 10:00pm. All aye. Motion Carried. 44 �aryv �e' reager City C