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HomeMy WebLinkAbout2007.10.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 15, 2007 Mayor Fran Miron called the meeting to order at 7:10 pm. PRESENT: Granger, Petryk, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Fire Chief Jim Compton, City Planner Kendra Lindahl, and City Clerk Mary Ann Creager ABSENT: Chuck Haas and Frank Puleo APPROVE MINUTES FOR CITY COUNCIL MEETING OF SEPTEMBER 25, 2007 (HUGO ELEMENTARY SCHOOL NEIGHBORHOOD MEETING) Petryk made motion, Granger seconded, to approve the minutes for the September 25, 2007 meeting at which the Hugo Elementary School neighborhood gathered to discuss a street reconstruction project as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 1. 2007 Granger made motion, Petryk seconded, to approve the minutes for the October 1, 2007 meeting as presented. All aye. Motion Carried. APPROVAL OF AGENDA Add MA — Invitation from State Representative Bob Dettmer to Town Hall Meeting at Hugo City Hall on October 23, 2007 Miron made motion, Granger seconded, to approve the agenda for October 15, 2007 as amended. All aye. Motion Carried. PRESENTATION OF THE STILLWATER SCHOOL LEVY VOTE "YES" CAMPAIGN (BARBARA PROULX) Mayor Fran Miron was contacted by Barbara Proulx from the Stillwater School Levy "Vote Yes" Campaign and wanted a few minutes to address the Council and public about operating referendum vote on Tuesday, November 6, 2007. Because Ms. Proulx was not present at this time: Miron made motion, Petryk seconded, to table this matter until later in the meeting. All aye. Motion Carried. PRESENTATION OF MINNESOTA TOASTMASTERS PROCLAMATION City staff was contacted by the Minnesota Toastmasters and their request for support of a proclamation naming October as Toastmasters Month in the State of Minnesota. Former District Governor Mary City Council meeting of October 15, 2007 Page 2 Torno was in attendance to talk about how membership in the organization and what personal benefits were awarded with to members as a result. Ms. Torno stated that a Hugo chapter would be organized when 20 individuals have joined. Miron made motion, Petryk seconded, to approve the Proclamation proclaiming October as Toastmasters Month in the City of Hugo. All aye. Motion Carried. DECLARATION OF MINNESOTA MANUFACTURERS WEEK IN THE CITY OF HUGO AND PRESENTATION OF PROCLAMATION (GERRY WENNER AND CLARICE OLSON FROM MNDEED) Governor Tim Pawlenty has declared the week of October 22-26, 2007 as Minnesota Manufacturers Week in the State of Minnesota. The City of Hugo is fortunate to have twenty manufacturers in the City, who provide hundreds of jobs with livable wages and pay thousands of dollars in property taxes. Gerry Wenner and Clarice Olson presented the Proclamation on behalf of Governor Pawlenty to Council and thanked them for its public support of the manufacturers in the City of Hugo. Mayor Fran Miron publicly thanked the representatives from MnDEED and publicly announced the twenty manufacturers in the City of Hugo, who provide excellent manufacturing jobs. Gerry presented staff with the 20 Proclamations signed by the Governor, which will be delivered or mailed to the businesses. Petryk made motion, Granger seconded, to approve the Proclamation proclaiming the week of October 22-26, 2007 as Minnesota Manufacturers Week in the State of Minnesota/City of Hugo. All aye. Motion Carried. CONSENT AGENDA Granger made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approve On -Sale Non -Intoxicating Beer License and Tobacco License for Kwik Trip at 14730 Victor Hugo Blvd. Approve Application for Minor Subdivision at 132nd Street and Ingersoll Avenue (Sathre) Approve Encroachment Agreement for Construction of a Retaining Wall and Fence at 12489 Europa Avenue North (Williams) Approve Pay Request #8 from Keys Well Drilling for Work Completed to Date on Well #5 Approve Resolution Ordering Feasibility Study for Reconstruction Project Approve Charitable Gambling License for St. John's Church for Turkey Bingo on Nov. 17, 2007 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for October 15, 2007 as presented. City Council meeting of October 15, 2007 Page 3 APPROVE OFF -SALE NON -INTOXICATING BEER LICENSE AND TOBACCO LICENSE FOR KWIK TRIP AT 14730 VICTOR HUGO BLVD. City staff has received applications from Kwik Trip for approval of an off -sale non -intoxicating beer license and a tobacco license in order to conduct sales at their new store located at 14730 Victor Hugo Blvd. City staff has reviewed the applications and accompanying material and found them to be satisfactory complete. Staff has submitted the standard background investigation to the Washington County Sheriff's Department for investigation. Adoption of the Consent Agenda approved the off -sale non -intoxicating beer license and tobacco license for Kwik Trip located at 14730 Victor Hugo Blvd contingent on a satisfactory background investigation by the Washington County Sheriff's Dept. APPROVE APPLICATION FOR MINOR SUBDIVISION ON SUNSET LAKE (SATHRE) The applicant is requesting approval of a minor subdivision for Thomas and Alicia Sathre to create two residential lots on a 30 -acre parcel located on the southwest corner of 132nd Street and Ingersoll Avenue. The minor subdivision will create a 20 acre lot and a 10 acre lot. At its September 27, 2007 meeting the Planning Commission held a public hearing to consider the request for a minor subdivision. The Planning Commission recommended approval of the minor subdivision with a vote of 5-0-1. Adoption of the Consent Agenda adopted Resolution 2007-54 approving the minor subdivision for Thomas and Alicia Sathre to create two residential lots on a 30 -acre parcel located at the southwest corner of 132"d Street and Ingersoll Ave. APPROVE ENCROACHMENT AGREEMENT FOR CONSTRUCTION OF A RETAINING WALL AND FENCE AT 12489 EUROPA AVE (WILLIAMS) Jeffrey and Judith Williams, 12489 Europa Avenue North, have applied for an encroachment agreement to locate a portion of a split -rail fence and 14 inch -high retaining wall on the northeast corner of their property within the drainage and utility easement. Staff determined the fence and retaining wall will not negatively impact the drainage in the area. Adoption of the Consent Agenda approved the encroachment agreement for Jeffrey and Judith Williams for a split -rail fence and retaining wall located at Lot 1, Block 2, Lake Air Estates. APPROVE PAY REQUEST #8 FROM KEYS WELL DRILLING FOR WORK COMPLETED TO DATE ON WELL #5 City staff has received pay request #8 from Keys Well Drilling for work completed to date on the construction of well #5 located at the Waters Edge subdivision. Senior Engineer Technician Scott Anderson and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work on the project. Adoption of the Consent Agenda approved pay request #8 from Keys Well Drilling in the amount of $8,075 for work completed to date on construction of well #5. APPROVE RESOLUTION ORDERING FEASIBILITY STUDY FOR 2008 ROAD RECONSTRUCTION PROJECT (HUGO ELEMENTARY SCHOOL NEIGHBORHOOD) At its October 1, 2007 meeting, Council listened to a presentation from City Engineer Jay Kennedy regarding the proposed street reconstruction project in the Hugo Elementary School neighborhood. Jay City Council meeting of October 15, 2007 Page 4 reported that, in general, residents were interested in and supported the street reconstruction project, which would include concrete curb and gutter, storm water improvements, sewer, and water improvements. Council unanimously recommended that staff proceed with the feasibility study for the 2008 Road Reconstruction project in the Hugo Elementary School neighborhood. Adoption of the Consent Agenda approved Resolution 2007-55 ordering the Feasibility Study for the 2008 Road Reconstruction Project in the Hugo Elementary School neighborhood. APPROVE CHARITABLE GAMBLING LICENSE FOR ST. JOHN'S CATHOLIC CHURCH St. John the Baptist Catholic Church made application to the City of Hugo for approval of a charitable gambling license to hold a turkey bingo on Saturday, November 17, 2007. City staff reviewed the application and found it to be satisfactorily complete. Adoption of the Consent Agenda approved the charitable gambling license for St. John the Baptist Church to hold a turkey bingo on November 17, 2007. APPROVE SPECIFICATIONS AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR NEW PUMPER TANKER TRUCK TO REPLACE A 1974 INTERNATIONAL PUMPER TRUCK AND 1974 INTERNATIONAL TANKER TRUCK Over the past several months, a fire truck committee made up of members of the Hugo Fire Department has met to develop specifications for the construction of a new pumper tanker fire truck, which would replace the old 1974 International pumper and 1974 International tanker fire trucks. City staff, along with Council member Mike Granger met recently on two occasions with Committee members to review the specifications and solicit feedback from fire truck manufacturers to ensure that all truck manufacturers can bid on the truck. Staff is pleased to announce that it has received feedback from all five truck manufacturers as to the specifications, which have been written to allow all to bid on the truck, if they should so choose. At a meeting on October 11, 2007, City staff did present and receive approval of specs from the fire truck committee to forward to Council for final approval and authorization to bid. Fire Chief Jim Compton thanked committee members Chair Marty Schwartz and Jim Christianson for their hard work in creating the specs for the truck. Granger made motion, Petryk seconded, to approve the specifications for a new pumper tanker truck replace the 1974 International pumper and 1974 International tanker fire trucks and authorize staff to advertise for bids for a new pumper tanker truck All aye. Motion Carried. CONTINUATION OF PUBLIC HEARING TO CONSIDER REVISION TO CITY ORDINANCE REGULATING DOGS At its October 10, 2007 the Parks Commission had a discussion on the outcome from the public hearing at the City Council meeting. There were four new speakers at the Parks Commission meeting in favor of the revised dog ordinance. The Parks Commission passed a motion that a training collar can not be substituted for the use of a leash and recommended approval with one member of the Commission opposed. The Commission unanimously passed a motion that a time of day or when people are present provision would be difficult to set and they did not feel that should be in the ordinance. The Commission City Council meeting of October 15, 2007 Page 5 unanimously passed a motion to recommend that dogs be leashed when on public sidewalks and trails, as well as in active City parks. Mayor Miron opened the public hearing to take additional public comment on the proposed revision. Residents from Victor Gardens, Josh Berger, Mark Viker, Maggie Path, and John Bixby all expressed their favor of the proposed ordinance amendment. Vickie Hagan, also a resident of Victor Gardens, felt that the ordinance should state that dogs should be allowed in parks except "when others are present". At present, the City has three "passive" parks where dogs are free to run without a leash: Rice Lake Park; Water Tower #2 Park; and the 100 -Acre Park. The Parks Commission is currently looking into creating a dog park within the City as part of the 2008 Comprehensive Plan process. Petryk made motion, Granger seconded, to adopt ORDINANCE 2007-412 AMENDING CHAPTER 30 ENTITLED ANIMALS TO PLACE REQUIREMENTS ON LEASHING DOGS IN ACTIVE CITY PARKS. VOTING AYE: Granger, Petryk, Miron Motion Carried. Petryk made motion, Miron seconded, directing the Parks and Recreation Commission to look at specific areas to develop into a dog park, including areas within active parks for fencing to allow dogs off leash. All aye. Motion Carried. DISCUSSION ON COMPREHENSIVE ECONOMIC DEVELOPMENT WEB POLICY WITH WASHINGTON AND STATE OF MINNESOTA DEPT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT At its September 17, 2007 meeting, the Hugo Economic Development Authority (EDA) listened to a presentation from City staff regarding a new public policy project in which Washington County will be participating. Specifically, Washington County is one of 11 counties, along with the three major cities of Minneapolis, St. Paul, and Bloomington, who have agreed to partner with the Minnesota Department of Employment and Economic Development to overhaul the State of Minnesota's DEED website and connect it with 11 counties and three major cities to allow businesses an opportunity to obtain information to assist in the location and relocation of businesses in the Twin Cities metro area. A contract has been awarded to a vendor to develop a user-friendly website that allows for the economic development opportunity that have been discussed for the past several years, since dissolution of the Metro East Partnership, of which the City of Hugo was a member several years ago. This exciting news was overwhelmingly received by the EDA commissioners, who have discussed this topic for the past several years, and have directed staff to make modifications and changes to the City's website. City staff included a PowerPoint presentation, which was presented and accepted by the 11 counties and three major cities, of which Washington County has agreed to fund at no expense to the cities of Washington County and the City of Hugo. No formal City Council action was taken. DISCUSSION ON 2008 COMP PLAN PLANNING AND SCHEDULE NOVEMBER 2008 OPEN HOUSE City Planner Kendra Lindahl provided Council with a PowerPoint presentation on updates of the work City Council meeting of October 15, 2007 Page 6 completed so far on the City's 2008 comprehensive plan. Kendra requested feedback from the Council on several policy issues that have been raised to date. Staff also requested that Council schedule a November open house at which all residents would be allowed to attend and provide public comment on the proposed draft 2008 City of Hugo Comprehensive Plan. Council member Petryk requested that Council create a specific land use map category for the Oakshore Park area to prohibit higher density as a result of the installation of City services in the development. Kendra explained this would be an overlay district over the current zoning and that would be done as part of the 2008 Comprehensive Plan planning process. Miron made motion, Granger seconded, to schedule the next 2008 Comprehensive Plan Open House for Thursday, November 15, 2007, at 7 pm, Hugo City Hall, and approve the draft Comprehensive Plan chapters for distribution and public comment. All aye. Motion Carried. DISCUSSION ON SAC/WAC FEES AND EDA RECOMMENDATION At its October 1, 2007 meeting, Council considered a recommendation from the Economic Development Authority (EDA) regarding the City's SAC and WAC fees, and a request from a proposed business wishing to construct a building in the City and their concern over the SAC and WAC fees. Council agreed to allow the individual to present his case before the EDA at its meeting held on Monday, October 15, 2007, after which a recommendation would be provided to Council later in the date. City staff provided Council with a recommendation from the EDA regarding the City's SAC and WAC fees, as well as a reconsideration of the fees which have been established for a business wishing to construct a building in Hugo. Council agreed to accept the recommendation from the EDA and allow the business owner to make a cash payment toward the SAC and WAC fees, with the balance to be assessed on the property taxes. Miron made motion, Granger seconded, to accept the recommendation from the EDA and direct the Finance Director to review the current SAC/WAC fees for commercial and retail construction and provide options for distribution and allocation of fees for funding the City's capital improvement program (CIP). All aye. Motion Carried. Miron made motion, Petryk seconded, to accept the recommendation from the EDA and direct staff to draft a special assessment agreement to allow the developer of the Blue Heron Bar to satisfy the SAC and WAC fees by payment of a cash amount to be determined, with the balance to be certified on the property taxes. All aye. Motion Carried. LETTER FROM MAHTOMEDI COMMUNITY EDUCATION WITH INVITATION TO ATTEND FOCUS GROUP MEETINGS City staff received a letter from Mahtomedi School Superintendent Mark Wolak and Mahtomedi City Council meeting of October 15, 2007 Page 7 Director of Community Education Russ Fraenkel and an invitation to the City of Hugo to participate in a focus group in regard to the future of the Mahtomedi school district. Miron made motion, Granger seconded, directing City staff to participate in a focus group in regard to the future of the Mahtomedi school district, which has been scheduled for later in the year. All aye. Motion Carried. DISCUSSION ON VIOLATION OF CONSTRUCTION OF DRIVEWAY AT 6192 147TH STREET (TODD CHRISTENSEN ) In September, 2006, the Todd Christensen, 6192 147`h Street North, had requested approval of a variance to locate a driveway adjacent to the property line where ordinance requires a minimum edge clearance of five feet, and a variance for a width of 32 feet where a maximum of 24 feet is permitted by ordinance. The expanded driveway was noticed by the building official while investigating a complaint about the location of the storage shed. The shed is located to the rear of the home within the drainage and utility easement and approximately two feet from the side property line. The applicant has indicated he would move the shed to comply with City Code. On January 2, 2007, the City Council recommended denial of the variance and gave the applicant until September 1, 2007 to bring the driveway into compliance. On September 5, 2007, staff conducted a site inspection of the property and found the shed had not been removed and no improvements were done to the driveway as required by the City Council. Staff sent a letter to the applicant advising him the driveway and shed be brought into compliance by September 28, 2007. A follow-up inspection was conducted on October 1, 2007 and found the property not in compliance. CD Director Bryan Bear stated that Mr. Christensen has failed to appear at Planning Commission/Council meetings to discuss his variance application. Granger made motion, Petryk seconded, directing the City Attorney to send a final letter to Todd Christensen stating the need for him to complete the variance application process and that he be present at said meetings to answer any/all City questions. If Mr. Christenson does not comply in a timely manner, the City Attorney shall proceed with legal action. All aye. Motion Carried. INVITATION TO ATTEND WBL SCHOOL LEVY MEETING OF OCTOBER 23, 2007 AT 7:00 PM AT ONEKA ELEMENTARY SCHOOL City staff received notification from the WBL School Board that a school levy meeting has been scheduled for Tuesday, October 23, 2007 at 7:00 pm at the Oneka Elementary School in order to provide information to parents and volunteers on the upcoming levy referendum scheduled for November 6, 2007. City staff has been requested to invite attendance by the Hugo City Council to this very important meeting. No formal City Council action was taken. OCTOBER 29, 2007 WASHINGTON COUNTY LEAGUE OF LOCAL GOVERNMENTS MEETING The City received an invitation from the Washington County Board for the County's annual League of City Council meeting of October 15, 2007 Page 8 Local Government Meetings scheduled for Monday, October 29, 2007 at the Prom Center. City staff requests Council schedule a public meeting to allow attendance of the Hugo City Council at this very important annual event, which involves all elected and appointed officials from all the boards, commission, and councils in Washington County. Petryk made motion, Granger seconded, to schedule a special meeting for Monday, October 29, 2007, at the Prom Center in Oakdale, to allow Council attendance at the Washington County League of Local Governments event. All aye. Motion Carried. INVITATION TO ATTEND LMC REGIONAL MEETING ON NOVEMBER 29, 2007 IN BLOOMINGTON, MN The City received an invitation from the League of Minnesota Cities for its regional meeting scheduled in the metropolitan area in Bloomington MN on Thursday, November 29, 2007. Miron made motion, Petryk seconded, to schedule a special City Council meeting for Thursday, November 29, 2007 to allow Council attendance at the LMC Regional Meeting to be held in Bloomington, MN. All aye. Motion Carried. TOWN HALL DISCUSSION (STATE REPRESENTATIVE BOB DETTMER) State Representative Bob Dettmer has scheduled a Town Hall discussion for Tuesday, October 23, 2007, Hugo City Hall, from 7pm to Spm. Representatives Matt Dean and Carol McFarlane will also be in attendance to discuss health care, education, transportation, taxes, and local issues. No formal City Council action was taken. PRESENTATION OF THE STILLWATER SCHOOL LEVY VOTE "YES" CAMPAIGN BARBARA PROULX) Mayor Fran Miron was contacted by Barbara Proulx from the Stillwater School Levy "Vote Yes" Campaign and would like a few minutes to address the Council and public about operating referendum vote on Tuesday, November 6, 2007. Ms. Proulx failed to attend the meeting. Mayor Miron reiterated that Council has decreased the City's tax rate for the last five years so that residents would better be able to support local school district's operating referendums. RECESS Granger made motion, Petryk seconded, to recess tonight's meeting at 9:30 pm until Tuesday, October 16, 2007, to allow Council attendance at the South Ethan Avenue neighborhood road project meeting. All aye. Motion Carried. i%