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HomeMy WebLinkAbout2007.11.05 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 5.2007 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, City Planner Kendra Lindahl, PW Director Chris Petree, and City Clerk Mary Ann Creager APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 15.2007 Haas made motion, Petryk seconded, to approve the minutes for the October 15, 2007 meeting as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 16, 2007 (PROPOSED SOUTH ETHAN AVENUE PROJECT) Haas made motion, Petryk seconded, to approve the minutes for the October 16, 2007 meeting held with residents in the South Ethan Avenue neighborhood as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 22, 2007 (2008 COMPREHENSIVE PLAN) Haas made motion, Granger seconded, to approve the minutes for the October 22, 2007 meeting held with residents regarding the rural planning process for the 2008 Comprehensive Plan as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 23.2007 (2008 CITY BUDGET) Haas made motion, Granger seconded, to approve the minutes for the October 23, 2007 meeting held to discuss the proposed 2008 City budget as presented. All aye. Motion Carried. APPROVE MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 29.2007 (WASHINGTON COUNTY LEAGUE OF LOCAL GOVERNMENTS) Haas made motion, Petryk seconded, to approve the minutes for the October 29, 2007 meeting with the Washington County League of Local Governments as presented. All aye. Motion Carried. City Council meeting of November 5, 2007 Page 2 APPROVAL OF AGENDA Remove GA — Approve Special Assessment for the Blue Heron Grill, at the request of the owner Move L.1 to F.1— Discussion of WBL School District Levy Vote Move H.I and I.2 to Later in the Meeting when the City Engineer arrives Add L.1— FYI on Meeting with Council Members regarding Rental Housing Miron made motion, Haas seconded, to approve the agenda for November 5, 2007 as amended. All aye. Motion Carried. PUBLIC NOTICE OF WBL SCHOOL LEVY VOTE ON NOVEMBER 6, 2007 WBL School District Board members Lori Swanson and Chris Hiniker were present to outline reasons why voters should approve the operating levy. Mayor Miron invited Hugo residents to vote Tuesday, November 6, 2007, at the Oneka Elementary School or the Hugo Fire Hall, depending on street address, on the proposed operating levy for the school district. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Annual Performance Review for Building Department Receptionist Eileen Ottney Approve Purchase of Replacement Pickup Truck for Public Works Department Approve Appointment of Rachel Berger as Vice Chair of the Parks & Recreation Commission Approve City Commissions and Staff Holiday Gathering on December 6, 2007 Approve Pay Request #4 from C.W. Houle for Work Completed on the 129' Street P.I. Project Approve Pay Request #1 from EnComm Midwest for Construction of Well House #5 Approve Pay Request #9 from Keys Well Drilling for Work Completed on Well #5 Approve Charitable Gambling License for Pheasants Forever to Conduct a Raffle at Sal's Angus Grill on December 3, 2007 All aye. Motion Carried. APPROVE OF CLAIMS Adoption of the Consent Agenda approved the roster for November 5, 2007 as presented. APPROVE ANNUAL PERFORMANCE REVIEW FOR BUILDING DEPARTMENT RECEPTIONIST EILEEN OTTNEY Eileen Ottney was hired as the City's new building department receptionist on October 19, 2004. Over the past three years, Eileen has worked hard and developed her skills in the areas of building permit applications, scheduling of inspections, and more recently, assisting the PW Director Chris Petree with both the Parks & Recreation Commission agenda packets, and numerous public works department City Council meeting of November 5, 2007 Page 3 duties. Eileen has excellent customer service skills and a can -do attitude while working with the numerous residents, contractors, and local City officials. Adoption of the Consent Agenda approved the annual performance review for building department receptionist Eileen Ottney. APPROVE PURCHASE OF REPLACEMENT PICKUP TRUCK FOR PW DEPARTMENT Included in the proposed 2008 City budget is funding to purchase a new pickup truck to replace the 1996 Chevrolet pickup truck with plow for the public works dept. City staff met recently with Council member Mike Granger to discuss equipment purchases proposed in the 2008 City budget, which were presented to Council at its October 23, 2007 budget workshop. Both Council member Granger and staff agreed that the City could realize a cost savings by purchasing the truck under the 2007 state contract, as well as the opportunity to achieve a higher sale price for the 1996 pickup truck. Staff suggested that the 1996 Ford Ranger pickup truck would also be sold at this time. Adoption of the Consent Agenda approved the purchase of a 2007 Chevrolet 2500 HD regular cab 4x4 pickup and equipment at a cost not to exceed $35,000 and authorized staff to sell the 1996 Chevrolet 3500 pickup with plow and the 1996 Ford Ranger pickup in a sealed bid process. APPROVE APPOINTMENT OF RACHEL BERGER AS VICE CHAIR OF THE PARKS & RECREATION COMMISSION At its October 10, 2007 meeting, the Parks & Recreation Commission discussed with Vice Chair Pete Pedersen his desire to step down from his leadership position as Vice Chair due to his winter vacation schedule. Chair Roger Clarke asked the members who would like to serve as the new Vice Chair and Rachel Berger submitted her name for this position. Adoption of the Consent Agenda approved the appointment of Rachel Berger as the new Vice Chair of the Parks & Recreation Commission for the term of her appointment until the end of 2007 at which time Rachel would seek appointment for another three-year term. APPROVE CITY COMMISSIONS AND STAFF HOLIDAY GATHERING ON DECEMBER 6. 2007 Each year, the Hugo City Council schedules a holiday gathering for City commissions, City staff, and City Council members in order to thank the volunteers for their work and service to the citizens of Hugo. Staff was successful in scheduling Thursday, December 6, 2007 at the Hugo American Legion for the annual holiday gathering. Adoption of the Consent Agenda approved the scheduling of December 6, 2007 for the City's annual holiday gathering for City commissions, City staff, and City Council, and the public is invited to attend, as well. APPROVE PAY REQUEST #4 FROM C.W. HOULE FOR WORK COMPLETED ON THE 120TH STREET PUBLIC IMPROVEMENT PROJECT City staff received pay request #4 from C.W. Houle for work completed to date on the 129h Street public improvement project. Senior Engineering Technician Scott Anderson and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved pay request #4 from C.W. Houle in the amount of $89,432.74 for work completed to date on the 1291h Street public improvement project. City Council meeting of November 5, 2007 Page 4 APPROVE PAY REQUEST #1 FROM ENCOMM MIDWEST FOR CONSTRUCTION OF WELL HOUSE #5 City staff received pay request #I from EnComm Midwest for the construction of well house #5. PW Director Chris Petree and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved pay request #1 from EnComm Midwest in the amount of $4,693.95 for work completed to date on the construction of well house #5. APPROVE PAY REQUEST #9 FROM KEYS WELL DRILLING FOR WORK COMPLETED ON WELL #5 City staff received pay request #9 from Keys Well Drilling for work completed to date on the construction of well #5. PW Director Chris Petree has reviewed the pay request and found it to be satisfactory for work completed on the project. Adoption of the Consent Agenda approved pay request #9 from Keys Well Drilling in the amount of $15,390 for the construction to date on well #5. APPROVE CHARITABLE GAMBLING LICENSE FOR PHEASANTS FOREVER TO CONDUCT A RAFFLE AT SAL'S ANGUS GRILL ON DECEMBER 3.2007 City staff received an application for a lawful gambling permit from Pheasants Forever to hold a raffle at Sal's Angus Grill on December 3, 2007. City Adoption of the Consent Agenda approved the charitable gambling license for Pheasants Forever to conduct a raffle at Sal's Angus Grill on December 3, 2007. UPDATE ON OCTOBER 22.2007 COUNCIL WORKSHOP ON RURAL PLANNING POLICY On October 27, 2007, Council scheduled a workshop and invited all residents of Hugo to attend with a focus on the City's rural planning process. CD Director Bryan Bear provided residents a PowerPoint slide show highlighting the issues related to the rural planning process as part of the City's 2008 Comprehensive Plan. Residents then walked next door to the Oneka Room for a small group exercise that allowed residents the opportunity to discuss amongst themselves, in small groups, issues related to rural Hugo. City Planner Kendra Lindahl provided Council with an update on the meeting. No formal Council action was taken. APPROVE REVISED OPEN SPACE ORDINANCE At its September 4, 2007 meeting, Council discussed the City's current rural and open space preservation ordinance and whether the ordinance should be modified, revised, or thrown out. Council directed City staff to present the ordinance to the Planning Commission for potential revision, after which it would forward it back to Council for final review and/or revisions. CD Director Bryan Bear discussed with Council the work of the Planning Commission at its October 25, 2007 meeting, at which it discussed the current ordinance and made a recommendation back to Council. Bryan provided a PowerPoint presentation outlining the history of the rural and open space ordinance started some three years ago. Council discussed the prostcons of the existing ordinance, as well as the pros/cons of the "simplified" open space ordinance; there was no clear consensus. Council member Granger suggested staff provide a "sample" City Council meeting of November 5, 2007 Page 5 development plan for a piece of property, at least 40 acres in size, using the proposed simplified ordinance. Council also discussed the following issues: preservation of open space; private driveways; length of cul-de-sac; lot size; and costs associated with the existing ordinance. Haas made motion, Granger seconded, to table this matter to allow staff time to address Council concerns along with 2008 Comprehensive Plan discussions and bring reports findings to Council. All aye. Motion Carried. RESCHEDULE OCTOBER 30.2007 COUNCIL WORKSHOP ON ADOPTION OF 2006 INTERNATIONAL BLDG CODE AND FIRE MARSHAL SAFETY REPORT Due to lack of quorum, City staff cancelled the October 30, 2007 Council workshop scheduled for the purpose of discussing the adoption of the 2006 International Building Code and Fire Marshall Safety report. City staff has spoken with the Fire Chief, Deputy Fire Chief, and Fire Marshal, who have stated that they can meet any evening in November, except for Mondays. Miron made motion, Haas seconded, to schedule a special meeting for November 20, 2007, Hugo City Hall at 7:00 pm, to discuss the adoption of the 2006 International Building Code and Fire Marshal Safety report. All aye. Motion Carried. CITY ENGINEER JAY KENNEDY ARRIVED AT 8:30 PM. Joe Modrow applied for an Interim Use Permit to operate a home occupation on his property located at 7180 177th Street North. The applicant is currently operating a sewer and drain cleaning business from his property. The applicant has stated that there is no sewer or drain cleaning done on the property and that the vehicles for the business are stored on the property. At its September 13, 2007 meeting, the Planning Commission held a public hearing on this item where eight residents spoke with concerns regarding the business. The Planning Commission unanimously denied the Interim Use Permit based on the fact that the applicant had excessive storage of vehicles on the property. Joe Modrow and his wife Cheryl Matsui addressed Council outlining the scope of their sewer and drain cleaning business. Council member Puleo stated that this business/property was the "perfect' scenario for issuance of the Interim Use Permit. Miron made motion, Puleo seconded, to adopt RESOLUTION 2007-56 APPROVING AN INTERIM USE PERMIT TO ALLOW FOR THE OPERATION OF A HOME OCCUPATION AS AN ACCESSORY USE FOR PROPERTY AT 7180 177TH STREET NORTH. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of November 5, 2007 Page 6 UPDATE FROM OCTOBER 16.2007 SOUTH ETHAN AVENUE NEIGHBHOOD MTG On October 16, 2007, Council held a listening session with residents living on South Ethan Avenue in order to discuss with them a proposed public improvement project. City Engineer Jay Kennedy provided a PowerPoint slide show highlighting the proposed project, as well as the petitions submitted to the City, both in support and against the public improvement project. Ten residents spoke to Council, addressing their issues and concerns about the project, after which Council agreed to delay any further discussion on the project until February 2008. This time will allow City staff to review the City's current street assessment policy and its application in the South Ethan Avenue neighborhood, as well as to allow residents the opportunity to discuss, both the pros and cons of the proposed project. City Engineer Jay Kennedy provided Council with an update on the meeting. Council member Petryk suggested that this matter be placed on `hold' until the City's street assessment policy is finalized. No formal Council action was taken. DISCUSSION ON GOODVIEW AVENUE EXTENSION SOUTH INTO CITY OF GRANT AND CSAH 7 For many years, Hugo, Grant, and White Bear Township officials have received calls from residents traveling south on Goodview Avenue out of Hugo into the City of Grant. This approximately '/, mile section of the road is gravel, and is shared by the City of Grant and White Bear Township. The City of Grant is responsible for maintaining the roadway based on an agreement with White Bear Township. The complaints vary and include the roadway not being maintained properly, excessive speed, and excessive dust. Recently, City staff hosted two meetings with Grant Council member/Road Commissioner Brad Hinseth, White Bear Township Clerk Bill Short, and Washington County Deputy Engineer Wayne Sandberg to discuss the situation and potential solutions, including the paving of the roadway. Mr. Hinseth has since informed City staff that the affected Grant residents are not supportive of paving the road, particularly if it will involve assessments. The Grant City Council has recently discussed other options for resolving the issue. Public Works Director Chris Petree and City Engineer Jay Kennedy discussed this issue with the City Council, with Jay suggesting that a meeting scheduled with representatives from Grant, WB Township, Washington County, and City staff, along with representatives from the Hugo City Council. Mayor Miron and Council member Chuck Haas offered to participate in the meeting. Miron made motion, Granger seconded, directing staff to schedule a meeting with representatives from the City of Grant, WB Township, Washington County, and Hugo City staff, along with Mayor Miron and Council member Chuck Haas to continue discussion of the Goodview Avenue issue. All aye. Motion Carried. DISCUSSION ON TAX FORFEITED PARCELS The City received notification from Washington County of eleven tax forfeited parcels within the City, parcels on which developers have not paid taxes. All of the parcels are in residential developments, which have been platted and developed, in which necessary utility easements have been obtained. The parcels include uplands, lowlands, wetlands, and wooded lots. PW Director Chris Petree review with Council all the parcels and requested direction from Council as to the acquisition of these parcels of City Council meeting of November 5, 2007 Page 7 land, which should be a consideration by Council, as they involve several storm water ponds. Washington County is requesting Council approval of the sale of the parcels provided they be used for public purposes only and the public use be declared. Granger made motion, Petryk seconded, directing City staff to draft purchase resolutions to approve the purchase of all but one of the tax forfeited parcels for public purpose. All aye. Motion Carried. RESIDENT JOHN OLSON COMPLAINT OF NEIGHBOR AT 7130177TH STREET Resident John Olson addressed Council, under Visitor Presentations, to request that his neighbor's illegal driveway be removed as its location causes vehicle headlights to shine in his house. John also stated that a light on the neighbor's building was shining in his house. Miron made motion, Granger seconded, directing City staff to notify the resident of 7130 177' Street that no permit was obtained for the second driveway and to make the appropriate permit application if he is interested in obtaining an Interim Use Permit, as well as redirecting the light on his building so as to not interfere with his neighbor. All aye. Motion Carried. PARKS & RECREATION COMMISSION NAMES 100 -ACRE PARK AS "CLEARWATER CREEK PRESERVE" At its October 10, 2007 meeting, the Parks and Recreation Commission discussed name options for the 100 -acre park in the southwest corner of the City. As per the park naming policy adopted by Council three years ago, the Parks Commission has authority to name the park. After discussion, the Commission agreed to name the 100 -acre park as the Clearwater Creek Preserve, which accurately reflects the name, neighborhood, and the preserve features of the very unique 100 -acre park located immediately adjacent to the Roy Molitor property and Fable Hills neighborhood. No formal Council action was taken. COUNCIL MEMBERS GRANGER AND PETRYK MEETING WITH CITY ADMINISTRATOR ERICSON REGARDING RENTAL HOUSING City Administrator Mike Ericson met with Council members Becky Petryk and Mike Granger regarding the issue of rental housing in the City. Staff will continue to research this issue and bring additional information back to the full Council for fin they discussion. TAC OPEN HOUSE ON NOVEMBER 13.2007 AT WITHROW ELEMENTARY SCHOOL Washington County has undertaken a study of the County Road 7, 8 (east of TH 61), and 9 corridors as part of their update to the County Transportation Plan and in preparation for the improvements to County Road 8 within Hugo that are included in the County CIP. County Traffic Engineer Ted City Council meeting of November 5, 2007 Page 8 Schoenecker outlined the goals of the study at a recent City Council meeting, which include identification of improvements to the existing corridors, as well as an analysis of potential realignment options. The County is hosting an open house to gather input from those adjacent to the corridors on November 13, 2007, between 4 pm and 7 pm at Withrow Elementary School. The public is invited to attend. No formal Council action was taken. I-35/CSAR 14 INTERCHANGE OPEN HOUSE AT EAGLE BROOK CHURCH ON TUESDAY, NOVEMBER 13.2007 The Anoka County Engineers' Department announced an open house to be held on Tuesday, November 13, 2007 at 7:00 pm, at Eagle Brook church in Lino Lakes to present the I-35/CSAR 14 interchange project. The public is invited to attend. No formal Council action was taken. EXECUTIVE SESSION — LITIGATION REGARDING WAGNER CONDEMNATION Miron made motion, Haas seconded, to recess the regular meeting and go into executive session. All aye. Motion Carried. RETURN TO REGULAR SESSION City Attorney Dave Snyder summarized the discussion held in the executive session regarding the Wagner condemnation. Granger made motion, Haas seconded, to approve the Settlement Agreement with Scott Wagner and Wagner's, as outlined by the City Attorney, subject to his final review. All aye. Motion Carried. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 10:00 pm. All aye. 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