HomeMy WebLinkAbout2007.12.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 3, 2007
Mayor Fran Miron called the meeting to order at 7:10 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, Finance
Director Ron Otkin, PW Director Chris Petree, Fire Chief Jim Compton, Fire Marshal Marty Schwartz,
and City Clerk Mary Ann Creager
City Engineer Jay Kennedy arrived at 8:10 pm.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF NOVEMBER 15, 2007 RE 2008
COMPREHENSIVE PLAN
Haas made motion, Petryk seconded, to approve the minutes for the November 15, 2007 meeting held to
discuss the proposed 2008 Comprehensive Plan as presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF NOVEMBER 19, 2007
Haas made motion, Granger seconded, to approve the minutes for the November 19, 2007 meeting as
presented.
All aye. Motion Carried.
APPROVE MINUTES FOR CITY COUNCIL MEETING OF NOVEMBER 20, 2007 RE 2006
IBC AND FIRE MARSHAL REPORT
Haas made motion, Petryk seconded, to approve the minutes for the November 20, 2007 meeting held to
discuss the 2006 International Building Code and Fire Marshal Safety Report as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Move K.1 to F.1 — Presentation from Metro Cities Executive Director Louis Jambois
Add J.3 — Reconsideration of Recreational Vehicle Ordinance
Granger made motion, Haas seconded, to approve the agenda for December 3, 2007 as amended.
All aye. Motion Carried.
DISCUSSION ON 2008 MINNESOTA STATE LEGISLATIVE SESSION (LOUIS JAMBOIS,
EXECUTIVE DIRECTOR. METRO CITIES)
City staff invited Louis Jambois, executive director from Metro Cities, to the December 3, 2007 Council
meeting in order to provide Council with an accurate snapshot and up-to-date report of the legislative
activities that will be discussed by the 2008 State Legislature. Mr. Jambois outlined the lobbying efforts
to be undertaken by Metro Cities at the 2008 legislature and thanked Council for its support.
City Council meeting of December 3, 2007
Page 2
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Sale of Two City Pickup Trucks
Approve Annual Performance Review for Building Inspector Chuck Preisler
Approve Supplemental Law Enforcement Services Agreement for Bald Eagle Lake
Approve Final Acceptance of Public Improvements in the Victor Gardens North 3 Subdivision
Approve Final Acceptance of Public Improvements in Phases of the Waters Edge Subdivision
All aye. Motion Carried.
GENERAL CLAIMS
Adoption of the Consent Agenda approved the claims roster for December 3, 2007 as presented.
APPROVE SALE OF TWO CITY PICKUP TRUCKS
At its November 5, 2007 meeting, Council authorized staff to advertise for the sale by sealed bid of the
1996 Ford Ranger pickup and the 1996 Chevrolet 3500 4X4 pickup w/ plow. PW Director Chris Petree
opened bids on Tuesday, November 27, 2007 and the results were as follows: the City received one bid
for the 1996 Chevrolet 3500 4X4 pickup w/ plow from National Recycling, Inc. for $3,800 (min. bid
was $3,000) and the City received 3 bids for the 1996 Ford Ranger pickup with the high bid coming
from A-1 Walsh, Inc. for $1,378 (min. bid $1,000). Adoption of the Consent Agenda approved the sale
of the 1996 Chevrolet 3500 4X4 pickup w/ plow to National Recycling, Inc. in the amount of $3,800 and
the 1996 Ford Ranger pickup to A-1 Walsh, Inc. in the amount of $1,378.
APPROVE ANNUAL PERFORMANCFE REVIEW FOR BUILDING INSPECTOR CHUCK
PREISLER
Chuck Preisler was hired by the City on November 29, 2004 as the City's new building inspector. Over
the past three years, Chuck has worked hard, demonstrating an excellent work ethic and excellent
customer skills in working daily with builders, contractors, and residents. Chuck is an excellent building
inspector, who works well both with the building department and the City Hall team. Chuck also serves
as backup firefighter, using his more than 15 years of service on the Scandia Fire Department to provide
backup for the City when necessary. Chuck is an excellent communicator and thorough inspector
reflecting a high level of competence in completion of his building inspector duties. Adoption of the
Consent Agenda approved the annual performance review for building inspector Chuck Preisler.
APPROVE SUPPLEMENTAL LAW ENFORCEMENT SERVICES AGREEMENT FOR BALD
EAGLE LAKE
For many years, the City has participated in supplemental law enforcement coverage on Bald Eagle
Lake. The coverage is from January 1 to December 31, 2008 that includes a total not to exceed 160
hours for winter patrol coverage, at a cost of services to the City for year 2008 not to exceed $1,600.
City Council meeting of December 3, 2007
Page 3
Adoption of the Consent Agenda approved the Supplemental Law Enforcement Agreement with the
Ramsey County Sheriffs Department for enforcement on Bald Eagle Lake.
Contractor Property Developers Company (CPDC) has requested the City accept the constructed public
improvements for the Victor Garden North 3`d subdivision. Acceptance of the improvements would
begin a one-year warranty period. At the end of one year, the project would be considered complete and
maintenance activities would become the responsibility of the City. The developer has also requested a
reduction to their letter of credit being held for the public improvements to the minimum of 10% of the
original amount. The City would continue to hold a letter of credit in the amount equal to 10% of the
cost of the improvements, or $36,990 for the improvements during the one-year warranty period.
Adoption of the Consent Agenda accepted the public improvements in the Victor Gardens North Yd
subdivision and reduced the letter of credit to $36,990 for the improvements during the one-year period.
APPROVE FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS IN PHASES OF THE
WATERS EDGE SUBDIVISION
Pulte Homes of Minnesota, developer, has requested the City accept the constructed public
improvements for the following phases of the Waters Edge development: Waters Edge; Waters Edge P;
Waters Edge 4d'; Waters Edge South; Waters Edge South 2"d; Waters Edge South P; and Waters Edge
South 4°i. Acceptance of the improvements would begin a one-year warranty period. At the end of the
warranty, the project would be considered complete and maintenance activities would become the
responsibility of the City. The City will continue to hold the existing Letters of Credit until the end of
the one year warranty period. Adoption of the Consent Agenda accepted the constructed public
improvements for the following phases of the Waters Edge development: Waters Edge; Waters Edge 3rd;
Waters Edge 4d'- Waters Edge South; Waters Edge South 2°d; Waters Edge South P; and Waters Edge
South 4d'.
PROPOSED 2008 CITY BUDGET — TRUTH IN TAXATION PUBLIC HEARING
At its September 4, 2007 meeting, Council was presented with a proposed 2008 City budget by Finance
Director Ron Otkin. As directed by Council, the Finance Department prepared a proposed City budget,
which reflects a'h of 1% reduction in the City's tax rate. The preliminary tax levy was set by Council at
$5,189,598 and certified to Washington County by the September 15, 2007 deadline. As per Minnesota
Statute, the City of Hugo is required to hold a Truth in Taxation public hearing in order to take public
comment on the proposed City budget. Highlights of the proposed 2008 budget include a reduction in
the City's tax capacity rate for the 5d' consecutive year, totaling more than 9% in the tax rate reduction
over that five year period. Ron provided Council with a PowerPoint presentation of the proposed 2008
City budget, after which Mayor Miron opened the public hearing to take public comment.
Jess Roush, 4776 126d' Street, because of an increase in his property tax, asked that Council look further
for possible budget cuts.
City Council meeting of December 3, 2007
Page 4
Arda Ryder, 16075 Elmcrest Avenue, discussed the large increase in the valuation of her property. Ms.
Ryder was advised to contact the City's assessor to discuss her issue.
Mike McAllister, 13829 Isleton, representing WeThePeople cited their suggested $600,000 in reductions
to the proposed budget and that the budget indicated only a $34,000 reduction. He also suggested that
the City use Washington County for its assessing services rather than utilizing an outside contractor to
save additional money.
Julie Williams, Director of "L Counseling, made her annual visit thanking Council for its support and
request for consideration of more funding.
(CITY ENGINEER JAY KENNEDY ARRIVED AT 8:10 PM.)
Clyde Wagner, 8650 136th Street, asked that Council consider reducing its proposed budget in light of
the country's poor economic condition. He suggested that a state audit would highlight areas where the
City could reduce spending. He stated that the tax rate was not important; only the total amount of the
budget. He asked that Council delay the proposed Rice Lake park project for better economic times.
Walter Stoltzman, 8139 157th Street, asked that Council consider delaying unnecessary projects to help
reduce the budget.
Wendy Maxwell, 9674 152nd Street, stated that her property taxes have increased by 23% and questioned
the amount of property taxes that was needed to balance last year's budget.
After asking several time for any additional comments, and hearing none, Mayor Miron closed the public
hearing for Council discussion. Council discussed the budget validating the proposed expenditures, as
well as again citing the fifth consecutive year for a tax rate reduction.
Miron made motion, Haas seconded, directing staff to prepare resolutions for the 2008 City budget with
amounts provided and review assessing services suggested by Washington County.
All aye. Motion Carried.
AWARD OF BID FOR 2007 PUMPERITANKER FIRE TRUCK
On November 9, 2007, City staff and the Hugo Fire Department opened bids for the construction of a
new pumper/tanker fire truck, which would replace a 1974 International pumper and a 1974 International
tanker truck, respectively. The City received a total of six bidders on the new truck. After careful
review by the truck committee, City staff recommended Council award the bid to Custom Fire, as the
apparent low bidder, Rosenbauer/General Safety did not meet the requirements set forth within the
specifications. City Attorney Dave Snyder reviewed the bid specs, and based on the recommendation of
the truck committee, advised the City to reject the Rosenbauer/General Safety bid and award the bid for
the fire truck to Custom Fire, as the next lowest bidder.
City Council meeting of December 3, 2007
Page 5
Granger made motion, Haas seconded, that the City accept the bid from Custom Fire for the construction
of a new pumper/tanker fire truck, and the amount of $467,945.
All aye. Motion Carried.
SCHEDULE WORKSHOP TO DISCUSS THE REVISED FLOOD PLAIN ORDINANCE
City staff met several months ago with officials from MnDNR regarding the City's current flood plain
ordinance. Over the past several months, City staff has been working on revisions to the ordinance,
which would reflect an ordinance more consistent with the standardization of the DNR's flood plain
ordinance. Associate Planner Rachel Simone presented the proposed revised ordinance to the Council at
its meeting of November 19, 2007. Staff was directed to schedule a workshop with Council to discuss
the draft version of the revised flood plain ordinance, after which it will be submitted to the MnDNR for
approval.
Haas made motion, Petryk seconded, to schedule a Council workshop for Tuesday, January 8, 2008,
Hugo City Hall at 8:00 am, to discuss the revised flood plain ordinance.
All aye. Motion Carried.
DISCUSSION ON REVISIONS TO HOME OCCUPATION ORDINANCE
Over the past couple months, Council has reviewed two applications for home occupation interim use
permits, both in the rural area of Hugo. Rural residential home occupations are allowed to ask for
flexibility on certain general standards for home occupations with an interim use permit. If they meet
all of the general standards, their business may continue without an interim use permit. Tom Ryden,
owner of Tom's Sewer Service, has applied for a home occupation interim use permit and is in the rural
area of Hugo. The only criterion requiring him to apply for the interim use permit is the number and size
of business vehicles stored on the property. He has a sewer pumper truck over 9,200 pounds and a
business van stored on site. The van would be allowed according to the ordinance, but the pumper truck
would not be allowed with out an interim use permit. Council discussed what types of vehicles weigh
9,200 lbs and 15,000 lbs and that ordinance has different standards for the rural and urban districts.
Miron made motion, Granger seconded, directing staff to bring this matter before the Planning
Commission in order to hold a public hearing to review the ordinance.
All aye. Motion Carried.
RECONSIDERATION OF THE RECREATIONAL VEHICLE ORDINANCE
Mayor Miron requested Council approval to reconsider the recreational vehicle ordinance that was
passed by Council at its last meeting. Roberts Rules of Order does allow for such action.
Miron made motion, Granger seconded, to reconsider the recreational vehicle ordinance (2007-414)
passed at the Council meeting of November 19, 2007.
All aye. Motion Carried.
City Council meeting of December 3, 2007
Page 6
Mayor Miron would like Council to reconsider the following Planning Commission
recommendation to be included in the ordinance: or closer than 30 feet from the curb, except
that between one week before Memorial Day and one week after Labor Day, recreational
equipment may be parked no closer than 10 feet from the curb. After a lengthy Council
discussion about the ordinance amendment:
Miron made motion, Puleo seconded, to accept the Planning Commission's ordinance
amendment to the recreational vehicle Ordinance 2007-414 to include the following language to
Chapter 320, Section 1195-530-1, Subd. I LC: or closer than 30 feet from the curb, except that
between one week before Memorial Day and one week after Labor Day, recreational equipment
may be parked no closer than 10 feet from the curb.
VOTING AYE: Haas, Petryk, Puleo, Miron
VOTING NAY: Granger
Motion Carried.
DISCUSSION ON EXPIRATION OF TERMS FOR COMMISSIONERS ON PLANNING
COMMISSION. PARKS & RECREATION COMMISSION. HISTORICAL COMMISSION.
AND EDA
As Council is aware, a number of commissioner terms are expiring on December 31, 2007 on a variety
of the City's boards and commissions, all of whom desire reappointment to their respective boards and
commissions. As per a policy adopted by Council in 2006, Council has an opportunity to consider
reappointment with performance reviews of the commissioners as specified in the policy.
Miron made motion, Haas seconded, directing staff to provide Council with a performance review
packet for each of the commissioners to review at its December 17, 2007 meeting.
All aye. Motion Carried.
ADJOURNMENT
Granger made motion, Haas seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
Mary 1 n reager
City C-1-er#