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HomeMy WebLinkAbout2006.02.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF FEBRUARY 6.2006 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, City Planner Kendra Lindahl, and City Clerk Mary Ann Creager CITY COUNCIL MEETING OF JANUARY 16.2006 RE: INTERVIEWS FOR EDA/PARKS COMMISSION Haas made motion, Petryk seconded, to approve the minutes for the January 16, 2006 meeting to conduct interviews for vacancies on the EDA and Parks Commission as presented. All aye. Motion Carried. CITY COUNCIL MEETING OF JANUARY 17.2006 Granger made motion, Puleo seconded, to approve the minutes for the January 17, 2006 meeting as presented. All aye. Motion Carried. CITY COUNCIL GOAL SETTING SESSION OF JANUARY 19.2006 Haas made motion, Granger seconded, to approve the minutes for the January 19, 2006 goal setting session as presented. All aye. Motion Carried. CITY COUNCILA-35 W/E COALITION MEETING OF JANUARY 19.2006 Haas made motion, Puleo seconded, to approve the minutes for the January 19, 2006 I-35 W/E Coalition meeting as presented. All aye. Motion Carried. CITY COUNCIL/CENTENNIAL COMMISSION SPONSORSHIP BREAKFAST MEETING OF JANUARY 24.2006 Haas made motion, Puleo seconded, to approve the minutes for the January 24, 2006 Centennial Commission sponsorship breakfast meeting as presented. All aye. Motion Carried. CITY COUNCIL WORKSHOP/OPEN HOUSE OF JANUARY 18, 2006 RE: DOWNTOWN PLAN Haas made motion, Granger seconded, to approve the minutes for the January 18, 2006 Open House City Council meeting of February 6, 2006 Page 2 regarding the downtown plan as presented. All aye. Motion Carried. APPROVAL OF AGENDA Miron made motion, Haas seconded, to approve the agenda for February 6, 2006 as presented. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approve Home Occupation Ordinance Amendment Approve Purchase of CIP Equipment for Hugo Fire Department Approve Encroachment Agreement for Pineview Meadows 2nd Addition HOA for retaining wall Approve Application from Ricci's for Renewal of 2:00 am Closing Approve Successful Completion of Probationary Period for Mechanic David Greeder and Appointment as Regular Employee Approve Regular Meeting Date Change for Council and EDA to February 21, 2006 Approve Reduction of Letter of Credit for Waters Edge North. Approve Reduction of Letter of Credit for Waters Edge South. Approve Reduction of Letter of Credit for Waters Edge South 2nd Approve Reduction of Letter of Credit for Waters Edge South Yd All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for February 6, 2006 as presented. APPROVE HOME OCCUPATION ORDINANCE AMENDMENT At its January 17, 2006 meeting, Council discussed the home occupation ordinance amendment. Mayor Miron opened the public hearing for public comment. After discussion with one resident regarding a business she has in her pole barn, Council tabled action on the ordinance amendment until the February 6, 2006 meeting. Staff was directed to make necessary final revisions. Adoption of the Consent Agenda approved adoption of ORDINANCE 2006401 approving the home occupation ordinance amendment. APPROVE PURCHASE OF CIP EQUIPMENT FOR HUGO FIRE DEPARTMENT At its January 19, 2006 goal setting session, Council listened to a presentation from Hugo Fire Chief Jim Compton and Assistant Chief Jadon 011ila whereby they presented the proposed purchase of two vehicles through the City's 2006-2010 capital improvements program. This issue had previously been City Council meeting of February 6, 2007 Page 3 researched and prepared by PW Director Chris Petree and Fire Chief Jim Compton, with review and concurrence by Council member Mike Granger. Adoption of the Consent Agenda approved the purchase of a Ford Expedition XLT 4X4 (Chief s vehicle), Ford F-350 pickup (water tank truck), and ATV/trailer (grass fire rig), at a total cost of $98,414.82. APPROVE ENCROACHMENT AGREEMENT FOR PINEVIEW MEADOWS 2"D ADDITION HOA FOR RETAINING WALL Pineview Meadows 2nd Addition HOA has applied for an encroachment agreement to build a 340' X 4' retaining wall behind the townhomes on the east side of Flay Avenue, south of 100 Street. The common owned lot surrounding the townhomes is covered by a drainage and utility easement. Adoption of the Consent Agenda approved the agreement to encroach into the drainage and utility easement for the purpose of building a retaining wall. APPROVE APPLICATION FROM RICCI'S FOR RENEWAL OF 2:00 AM CLOSING City staff has received a completed application from Duane Reil and Janice Lehner -Reil for an extension of the closing time to 2:00 am at Ricci's, which was approved by the 2003 Minnesota State Legislature. Consistent with State Statute, the Reils have made application to the City for a 2:00 am bar closing time. Adoption of the Consent Agenda approved the 2:00 am closing time for Ricci's. APPROVE SUCCESSFUL COMPLETION OF PROBATIONARY PERIOD FOR MECHANIC DAVID GREEDER AND APPOINTMENT AS REGULAR EMPLOYEE David Greeder was hired by the City on August 8, 2005 as the City's new mechanic in the PW department. Over the past six months, Dave has worked very hard to establish the public works department first ever vehicle maintenance program, as well as repairs on the FD apparatus, which was previously contracted out. Dave has an excellent work ethic both in the shop and in maintenance duties in the field as well. Adoption of the Consent Agenda approved the successful completion of the probationary period for David Greeder and appointed him as a regular employee of the City of Hugo. APROVE REGULAR MEETING DATE CHANGE FOR COUNCIL AND EDA TO FEBRUARY 21, 2006 Each year, Council is presented with the President's Day holiday, which is the third Monday in February. Adoption of the Consent Agenda approved the 2"d regular meeting date of the month for February, for both Council and the EDA, for Tuesday, February 21, 2006. APPROVE REDUCTION OF LETTER OF CREDIT FOR WATERS EDGE NORTH Pulte Homes of Minnesota, developer, has requested the City reduce the letter of credit being held for the newly constructed public and private improvements in the Waters Edge North development. The City would continue to hold the Letter of Credit (15% of the original amount) until one year following a final acceptance of the projects by the City. Adoption of the Consent Agenda reduced the letter of credit for Waters Edge North to $822,563. City Council meeting of February 6, 2006 Page 4 APPROVE REDUCTION OF LETTER OF CREDIT FOR WATERS EDGE SOUTH Pulte Homes of Minnesota, developer, has requested the City reduce the letter of credit being held for the newly constructed public and private improvements in the Waters Edge South development. The City would continue to hold the Letter of Credit (15% of the original amount) until one year following a final acceptance of the projects by the City. Adoption of the Consent Agenda reduced the letter of credit for Waters Edge South to $760,586. APPROVE REDUCTION OF LETTER OF CREDIT FOR WATERS EDGE SOUTH 2ND Pulte Homes of Minnesota, developer, has requested the City reduce the letter of credit being held for the newly constructed public and private improvements in the Waters Edge South 2"d development. The City would continue to hold the Letter of Credit (15% of the original amount) until one year following a final acceptance of the projects by the City. Adoption of the Consent Agenda reduced the letter of credit for Waters Edge South 2"d to $290,892. APPROVE REDUCTION OF LETTER OF CREDIT FOR WATERS EDGE SOUTH 3" Pulte Homes of Minnesota, developer, has requested the City reduce the letter of credit being held for the newly constructed public and private improvements in the Waters Edge South 3`d development. The City would continue to hold the Letter of Credit (15% of the original amount) until one year following a final acceptance of the projects by the City. Adoption of the Consent Agenda reduced the letter of credit for Waters Edge South 3`d to $79,813. 2005 YEAR -IN -REVIEW AND BUILDING DEPARTMENT REPORT Each year, City staff presents Council with a year -in -review highlighting accomplishments of Council with regard to City goals. City Administrator Mike Ericson presented Council with a PowerPoint presentation, which included City accomplishments, groundbreaking ceremony, and City milestones, with a final presentation by CD Director Bryan Bear of the City's record setting 2005 building report. DISCUSSION ON JANUARY 18, 2006 OPEN HOUSE FOR DOWNTOWN PLAN AND PROPOSED NEXT STEPS On Wednesday, January 18, 2006, the City held an open house and invited residents and business owners to view the City's completed downtown plan, downtown market study, and tax increment financing plan for the formal development of the City's new downtown. Attendance numbered over 130, not including Council and EDA members. Staff was very pleased with the turnout, but more importantly, the support for the project was reflected openly in conversation and comment with residents and business owners. As Council is aware, the EDA has been working on this issue, with a proposed NEXT STEP PLAN. Council member Haas discussed the draft letter to TIF district property owners and suggested the letter emphasize that development will be done by private business, not the City. Miron made motion, Petryk seconded, to approve draft TIF district letter as amended, and submit to City Attorney Dave Snyder for his review. All aye. Motion Carried. City Council meeting of February 6, 2006 Page 5 Puleo made motion, Petryk seconded, to approve the Downtown Redevelopment Process, as presented by staff. All aye. Motion Carried. APPEAL FILED BY TERRY MILLER W/LAWSUIT AGAINST CITY DBA (ONEKA LAKE DEVELOPMENT) Last Friday, January 20, 2006, City staff received a formal appeal filed by Terry Miller in his lawsuit against the City for the Joyce Seever property, which was ruled in the City's favor by Judge Schurrer. Mr. Miller waited until the final day on which make his appeal on his lawsuit against the City thereby adding several months to the lawsuit appeal process, which will not be heard by Judge Schurrer until late summer. City Attorney Dave Snyder formally presented Council with the formal appeal and the proposed action by the City and an official response. No formal Council action was taken. SITE INSPECTION VISIT W/WASHINGTON COUNTY RE: SNOWMOBILE SAFETY ON CSAH 57 At its November 7, 2005 meeting, Council discussed the snowmobile trail application submitted by the Hugo Snowmobile Club for the four trails in and around the City. Council member Haas requested that staff take a look at the trail along CR57, in front of resident Larry Ehret, in regard to snowmobile traffic that travels along the side of the road along Larry's farm. Club president John Udstuen was present and discussed with Council his meeting with Larry in regard to this issue, which he felt his concerns were properly addressed by the club. Council directed staff to work with Washington County to investigate whether or not there was anything that could be done with the sleep slopes. On January 11, 2006, Senior Engineering Technician Scott Anderson and City Administrator Mike Ericson met on site, with Assistant County Engineer Wayne Sandberg and Supervisor Nick Young, to determine whether there was anything that could be done in regard to the trail. Staff concurred with county officials that the current trail alignment satisfactorily serves the snowmobile club needs, since there is not an opportunity to move the trail on the east side which has very steep slopes, as outlined in Washington County's letter of January 17, 2006. Miron made motion, Haas seconded, directing staff to provide Larry Ehret with a copy of the County's January 17, 2006 letter, apprising him of the Council's efforts, and include a copy of said letter in the CR57 road condition file. All aye. Motion Carried. DISCUSSION ON DEL WEBB NEIGHBORHOOD COMMUNITY CONCEPT PLAN At its January 12, 2006 meeting, the Hugo Planning Commission considered a concept plan presented by Del Webb for a neighborhood community located on the east side of TH61 for the Riopel, Aplikowski, and Arcand properties. This 369 -acre neighborhood proposal includes an active senior neighborhood development, which would include 975 housing units, as well as an extensive trail system connecting the neighborhood to the City's Bernin Park and a community center for senior activities. City Planner Kendra Lindahl and Todd Baumgartner, representing Del Webb, presented the concept plan to Council City Council meeting of February 6, 2006 Page 6 for review and comment. Council member Puleo recused himself from discussion, as his property is impacted by this proposed development. City Attorney Dave Snyder concurred with his decision and stated that he could participate in discussion relative to transportation. Council discussion sidewalks, access to TH61, transportation issues and signalization, expansion of the MUSA, parkland dedication fees, screening for housing, mailboxes, and street lighting. Todd thanked Council for their constructive comments, which will be incorporated into the plan as the application process proceeds further. No official Council action was taken. REVIEW SCHEDULING APRIL 20.2006 FOR NEXT I-35 W/E COALITION MEETING At its January 19, 2006 I-35 W/E Coalition meeting, Council scheduled with Coalition members the next meeting for April 20, 2006. Staff has been informed that this Thursday evening is the Republican caucus, at which attendance of Council members could be expected. Granger made motion, Petryk seconded, to schedule the next I-35 W/E Coalition meeting for Thursday, May 18, 2006, Hugo City Hall, at 7:00 pm. All aye. Motion Carried. REVIEW AND APPROVE 2006 CITY GOALS AND ONGOING PRIORITIES At its January 19, 2006 goal setting session, Council listened to presentations from CD Director Bryan Bear for the 2006 Planning Commission goals and PW Director Chris Petree for the 2006 Parks and Recreation Commission goals. After the presentations, Council reviewed with staff its selection of 2006 City goals and ongoing priorities. At the conclusion of the goal setting session, staff was directed to finalize and assemble the final 2006 City goals, including the ongoing priorities. Council member Haas asked that Council add to its list of City goals discussion of long-range police protection services. This matter will be included under #3, Public Safety Goals. Haas made motion, Granger seconded, to approve the attached list of 2006 City goals and ongoing priorities as amended, and direct staff to provide a timeline for each goal and its next regular meeting. Mayor Miron is authorized to work on goal #6, Rice Lake Management Plan, with City Attorney Dave Snyder to develop proposed legislation, which may be introduced by State Representative Ray Vandeveer. All aye. Motion Carried. REVIEW COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY FOR WASHINGTON COUNTY On January 13, 2006, Mayor Fran Miron and City Administrator Mike Ericson attended a meeting of Washington County Mayors and City Administrators at the Woodbury City Hall. The meeting was organized and scheduled by Woodbury City Administrator Clint Gridley, with selected community officials, to discuss the county economic strategy. Communities represented, including Woodbury, were Cottage Grove, Forest Lake, Oakdale, and Hugo. Mayors, city administrators, and council members discussed the county strategy relative to the economic development summit held last year, in City Council meeting of February 6, 2006 Page 7 coordination with the Work Force Center, at the Machine Shed in Lake Elmo. A white paper for the strategy has been developed in coordination with Oakdale's City Administrator Craig Waldron. A meeting will be held with the county in order to fully discuss and develop strategy that best addresses the needs of Washington County communities. Haas made motion, Miron seconded, to support the draft proposal for the formulation of a Comprehensive Economic Development Strategy for Washington County and its communities, which will be presented back to the respective cities. All aye. Motion Carried. REVIEW BROWN'S CREEK WATERSHED DISTRICT COMPREHENSIVE PLAN On January 24, 2006, CD Director Bryan Bear attended a meeting with officials from the Brown's Creek Watershed District officials, Washington County Water and Soil District, and MnDNR regarding the development of a comprehensive plan for the BCWD. After review of the plan, CD Director Bryan Bear requested Council/community feedback. No formal Council action was taken. HUGO PTA GOLD PLATE DINNER The Hugo PTA held a gold plate dinner fundraiser at the Hugo Legion on January 27, 2006. Funds raised will be used to purchase playground equipment. Council member Haas briefed Council on the event, which was well attended by residents, business owners, and WBL School Board officials. JANUARY 24, 2006 CENTENNIAL COMMISSION BREAKFAST On Tuesday, January 24, 2006, the Centennial Commission held a sponsorship breakfast in the Oneka Room of the Hugo City Hall, which was attended by Commission members, as well as Council members. City Administrator Mike Ericson reported to Council outcomes of the meeting, as well as the follow up held with the Centennial Commission marketing committee in its efforts to secure sponsors for the August 12-15, 2006 Centennial celebration. No formal Council action was taken. LETTER TO RCWD FOR DITCH OBSTRUCTION HEARING FROM CONCRETE IN DITCH AT TH61 At its January 17, 2006 meeting, Council requested from staff an outcome on the obstruction, which was requested for a chunk of concrete in a ditch on TH61. City staff included for Council a copy of a letter sent to the RCWD, as well as a response letter received by RCWD administrator Steve Hobbs regarding the proposed actions under the City's Memorandum of Agreement. City Administrator Mike Ericson reported that Qwest will be responsible for removal of the ditch obstruction. No formal Council was taken. CSAH 8/14 PROJECT BID AWARD BY WASHINGTON COUNTY On Thursday, January 19, 2006, City staff received a late afternoon telephone call from Washington County Transportation Engineer Sandy Cullen regarding a meeting she had just held with MCES City Council meeting of February 6, 2006 Page 8 Manager Bill Moore regarding MCES's interest in a sewer interceptor included in the bids for the CSAR 8/14 street reconstruction project. Sandy reported that MCES officials had concluded that they would like to proceed with construction of the Lino Lakes sewer interceptor project along the south side of CR 8/14, which would be included as part of the overall CSAH 8/14 road improvement project. The award of bid for this project will be held by the Washington Council Board on Tuesday, February 14, 2006. City staff would like to make this public announcement of this successful collaborative effort to include the important sanitary sewer interceptor project, which would be completed successfully as part of the CSAH 8/14 project. No formal Council action was taken. ADJOURNMENT Haas made motion, Granger seconded, to adjourn at 9:55 pm. All aye. Motion Carried. ' � G MaryJA Creager City