HomeMy WebLinkAbout2006.02.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF FEBRUARY 21, 2006
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer
Jay Kennedy, PW Director Chris Petree, Fire Chief Jim Compton, Assistant Chief Jadon 011ila, and City
Clerk Mary Ann Creager
CITY COUNCIL MEETING OF FEBRUARY 6.2006
Granger made motion, Haas seconded, to approve the minutes for the February 6, 2006 meeting as
presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
F.1— Move Update on I-35E/CSAH 14 to March 6, 2006
G.2 - Add the Name of Rachel Simone to CD Intern Appointment
Add M.1 — Discussion of Parks Commission Vacancy
Miron made motion, Haas seconded, to approve the agenda for February 21, 2006 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Appointment of Community Development Intern
Approve Publication of Summary of Home Occupation Ordinance Amendment
Approve Application for Preliminary Plat and Site Plan Approval for Oneka Lake Townhomes (Cross
Country Properties)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims roster for February 21, 2006 as presented.
APPROVE APPOINTMENT OF RACHEL SIMONE AS COMMUNITY DEVELOPMENT
INTERN
Included in the 2006 City budget is the funding for an intern in the community development department.
Staff received a total of 34 applications for the position. On Tuesday, February 14, 2006, City staff
conducted interviews of six applicants for the CD intern position and recommended that Council appoint
Rachel Simone as the City's new CD intern. Adoption of the Consent Agenda appointed Rachel Simone
City Council meeting of February 21, 2006
Page 2
as the City's Community Development intern, for a six-month internship at a rate of $10/hr, effective
February 22, 2006.
APPROVE PUBLICATION OF SUMMARY OF HOME OCCUPATION ORDINANCE
AMENDMENT
At its January 17, 2006 meeting, Council adopted the amendment to the home occupation ordinance
thereby creating new rules and regulations for residents with businesses in rural Hugo. Due to the length
of the new ordinance, City staff has prepared an executive summary, which would be published in the
City's official newspaper, White Bear Press, thereby meeting the City publication requirements.
Adoption of the Consent Agenda approved publishing of the executive summary for the home
occupation ordinance amendment.
APPROVE APPLICATION FOR PRELIMINARY PLAT APPROVAL AND SITE PLAN
APPROVAL FOR ONEKA LAKE TOWNHOMES (CROSS COUNTRY PROPERTIES)
Cross Country Properties, LLC is requesting approval of a preliminary plat and site plan approval to
allow development of the 6.7 -acre site with 30 townhomes. The Planning Commission reviewed this
item at its February 9t° meeting and voted unanimously to recommend approval of the request with some
revisions to the architecture. Adoption of the Consent Agenda approved Resolution 2006-4 approving
the preliminary plat and site plan for Oneka Lake Townhomes.
APPROVE RESOLUTION PROHIBITING PARKING ON 145TH STREET FROM 4 PM TO 6
PM
On January 17, 2006, Council unanimously approved staff s recommendation to install no parking signs
on 145" Street during rush hour traffic, Monday through Friday. Staff forwarded a letter to the
Washington County engineer regarding this issue, and they have agreed to assist the City in its effort but
required an adopted City resolution for the County to take official action. Council member Puleo
requested that the resolution include the time of the no parking — 4pm to 6pm.
Adoption of the Consent Agenda approved Resolution 2006-5 PROHIBITING PARKING ON 145TH
STREET DURING RUSH HOUR TRAFFIC, FROM 4PM TO 6PM, MONDAY THROUGH FRIDAY.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
APPROVE AUTHORIZING EMPLOYEE DEFERRED COMPENSATION PROGRAM WITH
ING
City staff has met with representatives from ING, an employee deferred compensation program. This
program offers a higher level of service to employees as they plan for their future retirement. Two
meetings were held with City employees after which there was interest expressed by employees as to the
new program. Council member Haas expressed concern that employees would have to pay additional
costs associated with variable annuities.
City Council meeting of February 21, 2006
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Granger made motion, Petryk seconded, that ING representatives meet with Council members Haas and
Puleo to discuss the proposed employee deferred compensation program and report the meeting results
to Council.
All aye. Motion Carried.
APPROVE REVISED JOINT POWERS AGREEMENT FOR RUSH LINE CORRIDOR TASK
FORCE
Washington County provided the City with a revised Joint Powers Agreement for the membership in the
Rush Line Corridor Task Force. The revised JPA was drafted to allow for changes in the Scope of
Services for work involved in development of the Rush Line Corridor. Council member Haas
questioned whether the agreement was consistent with the City's transportation plan for TH61. Council
member Granger stated that the JPA dealt with much larger issues than just TH61 and recommended its
approval.
Haas made motion, Granger seconded, to approve the revised JPA for the Rush Line Corridor Task
Force.
All aye. Motion Carried.
HUGO FIRE DEPARTMENT 2005 ANNUAL REPORT
Fire Chief Jim Compton and Assistant Chief Jadon 011ila provided a PowerPoint presentation outlining
the HFD 2005 annual report. Council discussed false alarms, CPR training classes, and incentives to
attract daytime firefighters. Council member Puleo expressed concern with the City's large population
growth and its ability to provide adequate daytime response. City Administrator Mike Ericson and Chief
Compton assured Council that they kept in communication to make sure that the City received
acceptable daytime response. .
Miron made motion, Petryk seconded, to accept the Hugo Fire Department 2005 Annual Report.
All aye. Motion Carried.
Puleo made motion, Haas seconded, to notice the HFD annual party on March 4, 2006, 5:30 pm, at
Kozlak's, to allow Council attendance.
All aye. Motion Carried.
SWPPP (STORM WATER POLLUTION PREVENTION PROGRAM)
The City scheduled a public hearing for Tuesday, February 21, 2006 at Hugo City Hall, to present and
discuss the Storm Water Pollution Prevention Program (SWPPP). PW Director Chris Petree presented
information and discussed the activities the City has been, and will be engaging in as a result of
implementing the SWPPP. Items that will be discussed include: the original SWPPP, status of
compliance regarding permit conditions, progress towards achieving the measurable goals and planned
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activities for the next year. Mayor Miron opened the public hearing and there were no oral or written
comments from the public. Mayor Miron opened discussion to the City Council and there was no
discussion. No formal Council action was required but the City's public hearing requirement has been
met.
DISCUSSION ON TIMELINES FOR 2006 CITY GOALS
At its January 17, 2006 meeting, Council adopted the 2006 City goals and ongoing priorities. City staff
was directed to prepare timelines for the implementation and completion of the proposed 2006 goals.
City staff worked with department heads to develop a schedule of timelines, with completion dates for
the 2006 City goals.
Haas made motion, Granger seconded, to approve the 2006 City goals and ongoing priorities with the
proposed timelines.
All aye. Motion Carried.
RESPONSE LETTERS FROM MNDOT FOR FUNDING TH61 TRAFFIC SIGNALS
City staff received notification letters from MnDOT for the City's application for cooperative agreement
funding for traffic signals for TH61 at 130'' Street and 147d' Street. City Engineer Jay Kennedy reported
to Council that the letters reflect the City's unsuccessful applications for state funding for the traffic
signals. Council member Granger thought it imperative that the City have a light installed at TH61/147d'
Street and fund the project our self if need be. Council discussion will continue relative to funding and
possible alternate contact at MnDOT to give our request further consideration. No formal Council
action was taken.
DISCUSSION ON DEMOLITION OF WATER TOWER #1
At its September 19, 2005 meeting, Council discussed the proposed demolition of water tower # 1.
Council listened to a presentation made by resident Katie Riopel, who asked Council to reconsider the
proposed demolition of the tower since she collected more than 400 signatures on petitions to save the
tower. City staff was directed to solicit input from residents, advertising on the City's website and in the
City's newsletter. Staff received more than 70 responses, both in voice and email format. More than
90% of the respondents voted to demolish the tower citing lack of historical significance, preservation
costs, and a request to utilize the City funds elsewhere. PW Director Chris Petree and CD Assistant
Michele Lindau conducted the survey, the results of which were provided Council. With the
understanding that not everyone would be happy with the decision:
Petryk made motion, Haas seconded, to demolish water tower #I and award the bid to the low bidder
Utility Service Company, in the amount of $20,526.
All aye. Motion Carried.
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REQUEST FROM CITY OF FOREST LAKE FOR COMPREHENSIVE PLAN AMENDMENT
REVIEW
The City of Forest Lake is proposing an amendment to its comprehensive plan to allow development in the
southern part of the city. As per Minnesota Statute, the city must notify the City of Hugo about the
proposed amendment. In addition, and as per Minnesota Statute, the City of Hugo has an opportunity to
provide public comment on the amendment.
Miron made motion, Granger seconded, directing CD Director Bryan Bear and staff to conduct an
analysis of the comp plan amendment as to its affects on the City of Hugo and report to Council at the
next regularly scheduled meeting.
All aye. Motion Carried.
SCHEDULE JOINT PARKS COMMISSION/CITY COUNCIL MEETING
At its February 8, 2006 meeting, the Parks and Recreation Commission discussed the topic of holding a
joint meeting with the City Council to discuss 2006 Parks Commission goals, in addition to addressing
the Commission's role as an advisory body to the City Council. Parks Commissioners agreed to invite
the City Council to its next regularly scheduled meeting on Wednesday, March 8, 2006.
Miron made motion, Haas seconded, to schedule a joint City Council/Parks Commission for Wednesday,
March 8, 2006 at 7:00 pm to discuss 2006 Parks Commission goals, in addition to addressing the
Commission's role as an advisory body to the City Council.
All aye. Motion Carried.
REVIEW AND APPROVE NEWLY REVISED DEVELOPMENT AGREEMENT AND CITY
STANDARD SPECIFICATIONS
City staff has drafted a new standard development agreement for review by the City Council. The
agreement contains information in a new, easier to read format that has been updated to include the
standard requirements that the City routinely expects of new developments in the City. In addition, City
staff has updated the City's Specification booklet for Construction Standards. There are a number of
new requirements in the revised development agreement and specification book that are intended to
address a variety of development -related issues that have come up over the past several years. City
Engineer Jay Kennedy and CD Director Bryan Bear provided Council a PowerPoint presentation
outlining the changes. Council member Granger felt that developers needed to provide prospective
home buyers a disclosure statement in an effort to avoid problems once the purchase has been
completed. Council thanked staff for their diligence in completing the much-needed changes.
Granger made motion, Haas seconded, to approve the revised development agreement format and City
standard specifications, and direct staff to draft a disclosure statement for developers to submit to
potential home buyers.
All aye. Motion Carried.
City Council meeting of February 21, 2006
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DISCUSSION ON RESOLUTION OF SUPPORT FOR DEDICATED MOTOR VEHICLE
SALES TAX
The Association of Metropolitan Municipalities has invited member cities to approve a resolution of
support for a constitutional amendment, which would allow the dedication of all motor vehicle sales tax
monies for public streets and roads in the State of Minnesota. Specifically, only 55% of the tax is
allocated towards MnDOT roads, which are in dire need of additional funding. This constitutional
amendment would allow the citizens of the State of Minnesota the opportunity to vote on this issue.
City staff included a draft resolution of support for consideration by Council.
Miron made motion, Granger seconded, to table this matter and direct staff to submit a letter to local
legislators soliciting their opinions regarding this matter.
All aye. Motion Carried.
PARKS COMMISSION VACANCY
Council member Haas suggested that the City advertise to fill the vacancy on the Parks Commission due
to the resignation of Kitty Cheesebrow. City Administrator Mike Ericson stated that as of this date, the
City had not received a formal signed resignation letter from Kitty, and this would be an agenda item for
the joint Council/Parks Commission scheduled for March 8, 2006.
DISCUSSION ON 129TH STREET ENGINEER'S FEASIBILITY STUDY (I ELLISON)
At its November 7, 2005 meeting, Council discussed a request submitted by resident Jim Kellison for an
engineer's feasibility study to provide municipal sewer and water for properties located on 129" Street.
After discussion regarding the petition submitted by Mr. Kellison, Council agreed to direct City
Engineer Jay Kennedy to prepare a feasibility study at a cost not to exceed $10,000, of which Mr.
Kellison would be responsible for $7,500. City Engineer Jay Kennedy provided a PowerPoint
presentation of the results of the feasibility study for public improvements on the properties located on
129'" Street, at an estimated cost of approximately $1.1 million dollars. At this cost, Mr. Kellison stated
that the project would be financially unfeasible for him and his neighbors, and the City would need to
find funding sources for its share of the project costs.
Granger made motion, Haas seconded, directing staff to continue working on the proposed project and
identify funding sources for phases and scope of services, and report to Council at its March 20, 2006
meeting. Staff shall also send a letter to petitioners updating on the status of the project.
All aye. Motion Carried.
ADJOURNMENT
Haas made motion, Granger seconded, to adjourn at 9:42 pm.
A -H aye. Motion Carried.
Mary Ann Creager, City Clerk